056-01 Ordinance RECORD OF ORDINANCES
Dayton Leal Blank Co. Form No 30043
Ordinance No ................56-01................................... Passed
AN ORDINANCE WAIVING COMPETITIVE BIDDING
REQUIREMENTS, PURSUANT TO SECTION 8.04
("CONTRACTING PROCEDURES"), PARAGRAPH (C)
rte"" "(WAIVER OF COMPETITIVE BIDDING"), FOR THE
PROCUREMENT OF SERVICES TO BY-PASS SANITARY
irr..~+ SEWER FLOW, CLEAN AND TELEVISE 4,500 FEET OF
SANITARY SEWER LINE
WHEREAS, Section 8.04 (c) ("WAIVER OF COMPETITIVE BIDDING") of the
Revised Dublin Charter authorizes Council, by a vote of no less than five (5) Members,
to waive competitive bidding requirements if it determines that such waiver is in the best
interest of the City; and
WHEREAS, Council has determined that there is a legitimate basis on which to justify
such waiver for the procurement of non-professional services related to by-passing
sanitary sewer flows, clean and televise 4,500 feet of a 36-inch sanitary sewer line along
Dublin Road; and
WHEREAS, Council has determined that such waiver of competitive bidding is truly in
the best interest of the City; and
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, ~ of the elected members concurring:
Section 1. That competitive bidding requirements are hereby waived for the procurement
of services related to bypassing sanitary sewer flows, clean and televise 4,500 feet of a
r...~ 36-inch sanitary sewer line along Dublin Road.
Section 2. That such waiver of competitive bidding is hereby declared to be in the best
interest of the City.
Section 3. That this Ordinance shall take effect and be in force from and after the earliest
period allowed by Law.
Passe 's ' ~ day of , 2001.
- es' m fficer
Attest:
Clerk of Council
rr.r
i h~~r ~ ~i~r~t co;~~es of ;".~>s Or~ina+:celResolvtion were posted n ihf
City of t~isl:~~ 'sn accoedance ~+s~t't Section 731.25 of the OF;'tQ R&vised ode.
Clerk Council, Dublin. Ohio
CITY OF DUBLIN Memo
Division of Engineering
5800 Shier-Rings Road
Dublin, Ohio 43016-1236
Phone: 614-410-4600
Fax: 614-761-6506
TO: Dublin City Council
FROM: Timothy C. Hansley, City Manager
SAC
INITIATED BY: Balbir S. Kinds, Director of Engineering/City Engineer~~.~
DATE: April 12, 2001
SUBJECT: Ordinance No. 56-O1 Waiving Competitive Bidding Process
Attached, please find Ordinance No. 56-01, for waiving the competitive bidding requirements for the
procurement of services to bypass sanitary sewer flow, clean and televise the 36-inch diameter Dublin
Road sanitary sewer. This sewer is located primarily parallel to Dublin Road and west of the Scioto
River. Last summer, we cleaned, inspected and televised approximately 5900 feet of this sewer and
used this information to plan for future CIP projects. This year, it is planned to clean, inspect and
televise an additional 4500 feet of sewer. The attached map shows the areas cleaned and inspected
last summer and the area proposed to be addressed this summer.
The Dublin Road sanitary sewer is 28 years old and can carry 5 million gallons peak flow per day
during dry weather conditions. During heavy rains this sewer has a potential of carrying flows of up
to 9 million gallons per day. The sewer is suspected to have cracks, defects and problems throughout
its length. Before a comprehensive repair budget can be proposed it is essential to determine at what
locations and to what extent problems exist. To accomplish this task, the sewer line must be televised.
However, before televising, sewage flows must be by-passed between manholes via temporary sewer
lines laid on the ground surface and the line must be clean of debris before televising. The nature of
this operation and uncertainties associated with removal of debris typically found within sewers (e.g.,
poured concrete, boulders, etc.) make it difficult to estimate time, equipment and manpower
requirements typically outlined within a standard construction contract. For specialized work like this,
it is preferable to seek quotes from a minimum of three specialized vendors who perform this type of
work on a regular basis. Similar to last year's program, staff would like to initiate the process of
soliciting a minimum of three quotes from such vendors. The operating budget includes an allocation
of $150,000 in the sewer fund to televise and clean sewer lines. However, in this year's program, staff
estimates that 4,500 feet of 36" sanitary sewer may be cleaned, inspected and televised for about
$75,000.
Pursuant to Section 8.04 (b) of the Revised Dublin Charter and Section 37.03 of the Dublin Codified
Ordinances, the procurement ofnon-professional services in the amount of $30,000 or greater requires
the City to conduct formal competitive bidding unless Council waives such competitive bidding
I~..rr requirements as specified in Section 8.04 (c) of the Charter.
Section 8.04 (c) of the Revised Dublin Charter authorizes Council, by a vote of no less than five (5)
members, to waive competitive bidding requirements if it determines that such waiver is in the best
interest of the City. Under the circumstances, Staff believes it would be in the best interest of the City
to waive competitive bidding requirements and, therefore, recommends that Council adopt Ordinance
No. 56-01.