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93-01 Ordinance
RECORD OF ORDINANCES 93-01 Ordinance No ................................................................... Passed .................................................................., AN ORDINANCE ADOPTING THE 2002-2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM WHEREAS, Section 8.03 (a) of the Dublin City Charter requires the City Manager to prepare and submit to City Council afive-year capital program in accordance with the annual budget calendar as authorized by City Council; and WHEREAS, City Council has received and reviewed the Five-Year Capital Improvements Program (CIP) for the years 2002-2006; and WHEREAS, the CIP represents along-term financial plan which establishes priorities, identifies project costs and phasing, identifies funding sources, and serves as a planning document for capital improvements; and WHEREAS, the Administration has incorporated in the attached CIP all modifications as requested by City Council as a result of the CIP budget workshops. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~_ elected members concurring: Section 1. That the 2002-2006 Five-Year Capital Improvements Program attached as an Exhibit be, and hereby is, approved. Section 2. That this Ordinance shall take effect and be in force on the earliest date permitted by law. Pass ~ day of tlJfit~ , 2001 Mayor -Presiding Officer ATTEST: Clerk of Council hereby certify that copies of this Ordinance/'Resolutiat~ were posted in the City of Dublin in accordance with Section 731.25 of the (~l-io Revised Code. ;, trl of Council, Dublin, Ohio CITY OF DUBLIN Office of the City Manager 5200 Emerald Parkway • Dublin, Ohio 43017-1006 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Timothy C. Hansley, City Manager Date: August 30, 2001 Memo Subject: Ordinance No. 93-01, An Ordinance Adopting the 2002-2006 Capital Improvements Program Initiated by: Marsha I. Grigsby, Director of Finance `~~~. The administration's proposed Capital Improvements Program (CIP) for 2002-2006 was reviewed during CIP workshops held on August 20 and August 22. The attached worksheets have been revised to incorporate the modifications as directed by City Council. The CIP document will be finalized and distributed in the September 17, 2001 Council packet. The CIP document will incorporate the projects in the attached worksheets as adopted and overview information reviewed with City Council on August 20. The following discussion highlights the modifications made to the administration's proposed CIP as well as identifying project issues that will continue to be reviewed and evaluated by the administration. Administration/Non-major Projects '"~ Land acquisition -the issue of increasing the allocation was discussed. The need to program additional funding for land acquisition in the next couple of years may be possible based on ~'' current sites the City is working to acquire. The administration will continue to evaluate the need to increase the funding in this category. A significant increase in funding for parkland acquisition was programmed beginning in 2001. In 2001, the City began programming the property tax revenues received from inside millage to the Parkland Acquisition Fund. Funding was increased to $11 million for the five-year period 2001-2005 from $6.2 million for the five-year period 2000-2004. Building maintenance/renovation - $500,000 was proposed to renovate the 5800 building, including the installation of a sprinkler system. The requirements to install a sprinkler system will be reviewed and a determination made as to whether the system needs to be installed. If the system is not necessary, an adjustment to the appropriations can be made at a later date. Administration/Major Projects • Based on the discussion with regards to computers, additional information will be presented in the future that will identify the direct and/or indirect benefit that will be realized by residents. Memorandum August 30, 2001 Page Two Administration/Major Projects (Continued) • Art Facility -the $60,000 that had been requested for 2002 is now reflected in the total for 2001. An additional appropriation will be requested in 2001 to provide the funding authorization to address the parking needs for the day-to-day operations of the facility. ~.,~ Municipal Building -the administration will continue to evaluate the ability to accelerate the construction of the facility. Maintenance/Major Projects • Fleet management program -additions -the additional vehicles for 2002 will be reviewed as part of the operating budget process and will be adjusted accordingly. Parks & Recreation/Non-major Projects Outdoor pool improvements - as discussed, these improvements will be completed after the pool closes this season. The upgrading of the filter system has been more extensive than originally anticipated and we will need to request an additional appropriation later this year. Parks & Recreation/Major Projects Community swimming pool - $250,000 for design was adjusted from 2003 to 2002. The design process will begin after public input meetings have been completed. Police/Non-major Projects • Automated Phone Survey/Response System -during the budget review meeting, I responded '""" that this included automated report taking. In talking with Chief Geis after the meeting, I learned the project is a automated system to survey residents and businesses only. Surveys are required for accreditation and this system will eliminate our need to manually complete the surveys. Chief Geis has prepared additional information on the project and it is attached for your review. The project worksheet has been amended to defer the project until 2003. • Mobile command vehicle - I have confirmed with Chief Geis that the suburban is being replaced with a van that will be modified to meet the near-term needs of a mobile command vehicle. We will continue to include the project in our CIP listing for the long-term. Transportation/Non-major Projects Bikeway connections/additions -Fred Hahn and Balbir Kindra will review the bikeway map and potential connections to be completed as part of the 2002 Street Maintenance Program. Memorandum August 30, 2001 Page Three Transportation/Non-major Projects (Continued) • Traffic signal preemption for emergency vehicles -additional discussions with Washington Township will be held. • Glick Road/Muirfield Drive intersection improvements -this project has been moved from a Non-maj or prof ect to a Maj or prof ect. Transportation/Major Projects • Dublin Road bikepath -the project has been accelerated and is now scheduled to be completed by the end of 2003. The section from the Dublin Library to Emerald Parkway was previously programmed to be completed in 2002-2004. This section will now be completed in 2002. • Southwest area traffic improvements -the funding has been adjusted to reflect the phases as programmed last year with the most recent engineer's estimate. Frank Ciarochi will follow up with the developer for potential cost sharing on the extension of Heather Bluff Drive that is programmed for 2002. • Emerald Parkway -Sawmill Road to Hard Road - Balbir Kindra is reviewing the design plan to determine whether or not the fund reflected will provide for adequate landscaping. • Glick Road/Muirfield Drive intersection improvements -the project was moved from the Non-major project category to the Major project category. The funding programmed has been increased from the $1.0 million proposed to $1.3 million. City Council directed staff to utilize "Alternative C" as presented in the memo dated August 22, 2001, eliminate the water feature and increase the plant material. If you have any questions, please do not hesitate to contact Marsha. T:\2001 \074-ORD-93-01-MEMO.doc .. ~~ - :. ~'~ ` - y ='x. L ~.,r h 1~ ~ ~~+~ ~ ~~ ~. '~ ~ ~{': 1 .b: ~:;.. •' y' . ~• ~ ~ 1;1'1'1' 111' Irl HI I\ _ . 2002 - 2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM CAPITAL BUDGET PROCESS The City of Dublin has implemented an annual schedule for the preparation and adoption of the Five-Year Capital Improvements Program (CIP) and the Operating Budget, which includes the annual capital budget. The following time frames are key elements in the annual budget calendar: First quarter City Council goal setting session(s) End of March Adoption of goals by City Council End of June Completion of the Administration's recommended Five-Year CIP July/August City Council review of recommended CIP End of October Completion of the Administration's recommended Operating Budget November City Council review of recommended Operating Budget By December 31 Adoption of Operating Budget and Appropriations Ordinances by City Council The Five-Year CIP and the Operating Budget are two critical documents prepared annually. The relationship between these two documents is summarized by the following points: Five-Year CIP • Represents along-term financial plan, including funding sources. ,.xw, • Establishes priorities and serves as a planning document or blueprint for the City's investment in capital infrastructure. ~_~ • Provides a breakdown of major project costs and phasing. • Does not appropriate money. t-1 09/04/01 s:\2002-0Gci p\2000.doc Oueratin~ Budget -Annual Capital Budget Appropriates money to implement the first year of the Five-Year CIP. Appropriates money to implement a "phase of a major, multi-year project". Appropriates money for non-major capital expenditures, including those of a continuing nature (i.e. fleet and equipment management, computers). As indicated by the above points, the Operating Budget is the document which authorizes the actual funding for the major and non-major capital projects. ..~- 1-2 G 2002-2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FINANCIAL GUIDELINES The Five-Year CIP establishes the City's blueprint for investments in its capital infrastructure. This document is used as a tool to help ensure that the City's long and short-term capital investments are made in the context of careful consideration of the City's needs as well as the resources available to fund all projects. The financial guidelines used in the preparation of the CIP will provide assurance that the City can meet, in a full and timely manner, both our debt service obligations and all the other obligations competing for the available resources. It is our objective to complete as many needed capital improvement projects as financially possible while maintaining flexibility and the ability to adapt to changes as they occur. There are several key guidelines which the administration utilized in determining the City's fiscal capacity to complete capital projects over the next five years. These are summarized as follows: The five-year plan will be updated annually. 25 percent of the City's 2 percent income tax revenue shall be made available to fund capital improvements. This allocation is in accordance with Ordinance No. 17-87 and the ballot language approved by the voters in November 1987. Of the 25 percent of the total income tax revenues which are utilized for capital improvements, 60 percent of that amount will be allocated to fund long-term debt, and 40 percent to fund projects and capital expenses on a cash basis. The reasons for this guideline are: a) It is important to stress that funding projects with long-term debt obligates the use of public funds for the next 20 years in most cases. The more long-term debt which is incurred now significantly reduces the options available to future City Councils to fund needed projects. .,x b) The City has determined that paying cash for projects where financially possible (pay-as-you-go financing) will increase our flexibility in the future. In utilizing pay-as-you-go financing, revenue projections and estimated fund balances will be reviewed and evaluated to assure that sufficient reserves are maintained. c) It is not economical to issue debt for some projects. d) The estimated life of some projects does not meet the criteria to issue long- term debt. 2-1 o~ioaio i s:~2002-0Gci p~200G.doc Income tax revenue projections will be conservative. We are projecting a rate of growth in income tax revenue as follows: 2001 - 10% 2004 - 4% 2002 - 7% 2005 - 4% 2003 - 5% 2006 - 3% Our projections may appear to be conservative in light of previous trends; however, these projections are being used to determine the amount of long=term debt that can be retired using income tax revenues. To incur substantial long-terns debt based upon a high rate of growth could result in a serious financial strain on the City if those growth projections are not achieved. Issuing long-term debt, in most cases, will result in debt service payments over a 20 year period. Issuing long-term debt based ~ on less than conservative growth estimates would not be a financially sound approach. • To the degree that the income tax revenue rate of growth exceeds our projections in any given year, the excess revenue should be utilized to fund projects on a cash basis the following year. Again, it would not be fiscally prudent to incur long-term debt based upon income tax projections that were not conservative. • A minimum of 10% of the estimated revenue in the General Fund will be maintained as a reserve. The availability of adequate financial reserves or balances that can be used to address unforeseen contingencies or take advantage of opportunities is a critical element in evaluating financial strength. • A significant portion of the projects included in the CIP will be paid for using cash reserves. Because of the extensive transportation needs, the City will commit at least 50 percent of identified available reserves for transportation improvements.- • Since a significant anlount of the recently completed and future capital improvements are utility (water and sewer) related, the systems' user fees and capacity charges (tap permits) will continue to be evaluated. Water related improvements will be programmed based on the Water Fund's available cash reserves and estimated annual revenues. The repayment of the Ohio Water Development Authority loan for the Upper Scioto West Branch Interceptor will be retired utilizing the Sewer Fund's available cash reserves and estimated annual revenues. Every effort will be made to structure the debt service obligations for utility infrastructure improvements in such a maiuler as to utilize the Sewer Fund and Water Fund available cash reserves and estimated annual revenues to the fullest and thereby reducing or eliminating the dependency on income tax revenues. The maximum amount of debt to be issued is 10 percent less than the estimated maximum amount of debt that can be supported by the income tax revenue allocated as available for amlual debt service obligations, see page 3-2. This guideline provides an additional buffer in the event that income tax revenues fall short of projections or that an unexpected increase in interest rates occurs. 2-2 r-~ • As a matter of general policy, the City will do the following in order to be able to fund additional projects needed to serve the citizens of Dublin: a) Pursue federal, state and local assistance in the form of grants, low interest loans, cost-sharing, etc. b) Utilize assessment procedures for projects which have a reasonably well defined group of beneficiaries and which legally lend themselves to this type of financing. c) Look increasingly at ways to obtain revenue through user fees as a way to fund capital projects or as a way to free-up other income tax dollars so that they can be used to fund capital projects. d) Utilize, where appropriate, economic development incentives such as tax increment financing. • As projects are proposed for funding, the statutory debt limitations will be reviewed to ensure compliance. The affects, if any, on the "in-side millage" will be evaluated so we do not adversely affect the financial health of the City or any overlapping taxing jurisdictions. It should be noted that the recommended five-year program is an aggressive program. These projects need to be distributed over the five-year period so that as we update our capital program each year, we can evaluate the capital needs, revenue growth, and respond to new priorities. 2-3 2002 -2006 I'IVE-YEAR CAPITAL IMPROVEMENTS PROGRAM REVENUE PROJECTIONS The primary funding source for the Five-Year Capital Improvements Program (CIP) is the City's income tax revenue. Projecting income tax revenues for the five year period is a significant element in determining resources available for capital programming. Section 2 outlines the financial guidelines used in determining our fiscal capacity to complete capital projects. ""~"'" In addition to the income tax revenues, the projects that are associated with the water and sewer systems will be funded in whole or in part by revenues from those systems (i.e. user charges and tap permit fees). The following pages provide projections for income tax revenues and projections for the water and sewer system operations. The assumptions used for the projected water and sewer system operations are included. One assumption that is a significant change from earlier years relates to the debt service obligation for the Upper Scioto West Branch Interceptor (USWBI). The current five-year CIP assumes 100% of the OPEA/OWDA low-interest loan will be repaid from Sewer Fund revenues. We will continue to monitor closely the revenues and the available resources in the Sewer Fund. 3-1 9/04/01 s:\2002-0Gci p\2000.doc Q' ~ ~ ~ Z ~ 0 a _ N ~ ~ U Z W W ~ ~ ~ w ~ a o p w O ~ ~ N ~- Z N ~_ ~ W N Q ~ F- a Q t- U w Q O W U } Z W LL V M O O M ~ V (p t~ ~ M ~ V (O N f~ O M M d CO ' M O M to f~ ~p ~ <` ? O O O N O O (O t0 (p Q - 1 N O M a0 .~ O ~ N O O ~ M t() ~ V O ~ tq ~t a0 r W N O OD N N' W CO aO T~ In <D ~ ~ ~A of O O ~ ~ ~ 69 ~ ~ ~ a00 ~ N ~ ~ ~ ~ _ ~ _ ~ N 00 N O M ~ t!') M N M O (O V _ to (O ~ V tf) ~ tp W ~ n r I N M OJ ~ M ~p ~ f~ M M V M N N O (D ~' O N N ~ t!') _ 'V' aD In ~ r W ~ ~ n O O !~ N ~ M V N O OJ ~ ~ N M M V N ap In O O ~ W M M n O O ~ ~ ~ ~ O ' N tt~ i~ a0 O ~ ~ ~ N M f~ (O f~ t~ t~ V O? h (D ~ _ ~ O In N t~ O ~ O N M a0 (O ~ N O a0 N t~ M aO 'ct N '7 1~ M t~ (O (O ~ . N ~ f~ N N ~ V t~ ~ N M In n C n ~ N (O ~ N M M r GO `- V r O O M ~ O M ~,.j O V O ~ O ~ cD cD m n is ~ c O ~ fn N ~ p N U ~ ~ c9 N N O O 4 C N A M ~ V N Q` N N ~ N N C N (O ., N .D ~ N ~ Y _~ U ' O ~ 7 C A N ~~ ~ 'O > d ~ _ p U ~ ~ ~ ~ > a' U £' p N N ~ O` O O N N ~ ~ N C ~ (x6 ~O U C j Q j "p N _ X N~ YO C C N p f N -- C - C t6 U N ~ c p ~ -Q ~ ~ ~ ~ E ~ " U ~ ~ Q. U Q. w -~ ~ U ~ O C a. N ~ ~ ~ U ~ O O O N 3-2 3 O 0 N (9 O T 0 .~ N Q .~.-~ ~ ~ C > O O U O N ~ O ~ _ U (6 C ~ ~ U N (E ~ U ~ '- O N O O C O N O U N O O ~ U U ~ (9 C O ~ T ~ ~ C_ X C ~6 (6 O O U ~ c ~ 0 O o 0 0 0 0 ~ t~ tf~ V V (`~ ~- N M ~ l1') Cp O O O O O O O O O O O O N N N N N N w U N O _Q -a (D O _ ~ Q O Q . U o fl- (~ ` lU 7 U O ~ O N ~ .._ N '~ N O ~ _~ ~ ~ m O ~ U (Q N 'Q ~ ~ (O (6 O ~ w U -O w ~ ~ N C O U ~ ~ w 0 0 o a ~ C 7 _~ N U (4 (0 ~ X C C O (d Q1 O) N U T a> m ~ a> -o ~ a w a`~ a`> m a~i ~ ~ ~ ~ w w U C O N U a ~ .O. .O. N ~ C C ~ _ N U Q .- ~ ~ O N L C > > !-' "~ O O 3 O_ O_ C N O ~ (6 _~ N O O_ O_ ~ O O C6 (O O U ~ U U ~ O U (D ~ O O _ o 'U 'd a ~ O .- O O O (4 (O (6 T (4 w C C O _~ _~ ~ .fl [n U N w N ~ ~ ~ ~ 'U 7 ~ O 0 o N In lj) ~ ~ C a~ a~ c ~ O •~-~ •~-• ~ O t9 O O ~ U N 0 o U ~ ~ w O O ~ N ~ v cfl U--~ m v N M 'cY 0 v rn ^'~!~ i~ *, ~. ~ ~ _ _ _ ~ _ _ ~: •; ~ _ _ _ ~. . . _. a _ H~/ 44 f ~ ~ _ _ . . O + f _ O °-.. _ O(_ t7 N O ~. _ ,~ , . V _ ~ •, „ , ~ _ ' ~ ~~ V ~ _ ~ ~ ~ s~ ~ s ~ r . '^1, OO _ Q ~ ; ~ ' ~ ~ I O ~ ~ ~ ~ ~~ `~® vs "~ O ,~ ~ y N ~r" •o ~ ^Q Yea c - p . - _ ~ ~ . ; ' O N ~ ~ .y --~ ~. a o ~, .,~ w o o O , . ~y O _ ~ ~ ~ o ~ ,~ _ - O ~p-_ i3~ o ~ ,~_~ ~ O O ~-+. } O ~ N . . N t _. . , ..~ ~ ; - ~ ,~ -~ - . ^ . ~ ~ ~ ~ ~ ~ ~ ~ ~ 0~1 _ ~~~ ~~ ~ ~ ~ ~ ~, ~ ~ O O~ O O _O ~~ O > ., O o~ - O~ -_. _ ~ c t - O O O O_ ., O O ; O - O O O_ O O . O ., O O O O - O O O -O ~ ,, ~ O O O .O O .O O ~ _ , _ G1 ~~ ;. f ~z: ` ~ q# ~.~ f. j 5 . ~~ ~ i 6 ~~ ~ 1~.. . 3-3 - 2002-2006 - FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM STATEMENT OF PROJECTED REVENUE, EXPENSES AND CHANGES IN SEWER FUND CASH BALANCE 2001 2002 2003 2004 2005 2006 Revenues: User charges $1,433,000 $1,257,660 $1,292,760 $1,325,160 $1,357,560 $1,389 960 Tap fees 635,750 520,000 480,000 480,000 480,000 , 480 000 Interest 587,000 407,801 391,802 372,909 351,375 , 316 982 Other 0 0 0 0 0 , 0 Income tax subsidy 163,463 157,551 151,595 145,598 139,558 138,863 2,819,213 2,343,012 2,316,157 2,323,667 2,328,493 2,325,805 Expenses: r Salaries/wages 361,100 382,766 405,732 430,076 455,880 483,233 Benefits/uniforms 141,900 150,414 159,439 169,005 179,145 189,894 Utilities 8,500 9,010 9,551 10,124 10,731 11,375 Contract services 250,500 50,000 50,000 50,000 50,000 50,000 Repairs and maintenance 272,400 288,744 306,069 324,433 200,000 200,000 West Branch maintenance 0 0 0 0 0 0 Other 25,000 26,500 28,090 29,775 50,000 50,000 1,059,400 907,434 958,880 1,013,413 945,757 984,502 Capital expenditures 2,310,270 200,000 200,000 225,000 625,000 225,000 Debt service: Existing New 163,463 1,478,000 157,551 1,478,000 151,595 1,478,000 145,598 1,478,000 139,558 1 478 000 138,863 1 478 000 1, 641, 463 1, 635, 551 1, 629, 595 1, 623, 598 1, 617, 558 1, 616, 86 3 Net cash (required) provided (2,191,920) (399,973) (472,318) (538,344) (859,822) (500,560) Beginning balance 12,386,939 t0,i95,019 9,795,046 9,322,728 8 784 384 7 924 562 Ending balance $10,195,019 $9,795,046 $9,322,728 $8,784,384 $7,924 562 $7 424 002 9/4/01 3-4 Filertame:mig/020< ciplsewer 2002 -2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM SEWER FUND ASSUMPTIONS Projected User Charges and Tan Fees Assumptions: • Revenues based on estimated ERUs and fees as authorized by Ordinance 14-92. • Average number of ERUs for 2001 reflects a growth of 328 This is based on the number of residential building permits issued in 2000 for new units. r.,~ Average number of ERUs for 2002 and forward are the total of the estimated previous year's average number of ERUs at the beginning of the year and the previous year's estimated ERU growth. • Estimated ERU growth for 2001 through 2005: 2001 - 325 2002 - 325 2003 - 300 2004 - 300 2005 - 300 • Beyond 2005 estimated ERU growth: 2006 - 2007 - 300 2008 - 2012 - 275 Statement of Projected Revenue E~:penses and Charges in Sewer Fund Cash Balance Assumptions: • Revenues for user charges and tap fees are based on the schedule of Projected User Charges and Tap Fees. • Interest income is based on previous year's ending fund balance and an interest rate of 4 percent for 2002 and forward. • Inflow and infiltration removal program will be on-going. • Subsidy for debt service is the debt service obligation that matures each year for the 1990 bond issue for lift station improvements. • The 2001 capital expenditures include the cost to install the main sanitary sewer lines to provide sanitary sewer service to Haruia Hills Drive, MacBeth Drive, and MacDuff Place. 3-5 Sewer rund Assumptions (Continued) • Debt service obligations identified as "New" reflects the acu--ual debt service obligations for the USWBI. This statement assumes the debt will be retired 100% from Sewer Fund resources. The USWBI project has not been closed out; however, the remaining balance of the OWDA loan should be sufficient to close out the project. The Statement of Projected Revenue, Expenses and Changes in Sewer Fund Cash Balance was prepared through the year 2018. Using the above assumptions, sufficient revenue will be available through the year 2015. The rate of growth, the user fees and capacity charges will continue to be evaluated. 3-6 ~ 2002-2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM STATEMENT OF PROJECTED REVENUE, EXPENSES AND CHANGES IN WATER FUND CASH BALANCE 2001 2002 2003 2004 2005 2006 Revenues: User charges $750,000 $726,900 $746,400 $764,400 $782,400 $800 400 er+~ap fees 525,000 487,500 450,000 450,000 450,000 , 450 000 iterest 483,000 359,978 390,849 418,800 443,934 , 384 127 ire hydrant permits/Other 4,000 1,000 1,000 1,000 1,000 , 1 000 "subsidy for debt service 419,960 402,441 389,837 301,818 299,848 , 297,118 2,181,960 1,977,819 1,978,086 1,936,018 1,977,182 1,932,645 Expenses: Salaries/wages 91,500 96,075 100,879 105,923 111,219 116 780 Benefits/uniforms 28,200 29,610 31,091 32,645 34,277 , 35 991 Utilities 75,800 80,348 85,169 90,279 95,696 , 101 437 Equipment maintenance 50,000 53,000 56,180 59,551 63,124 , 66 911 Contract services 45,000 50,000 50,000 50,000 , Hydrant maintenance 41,500 43,990 46,629 49,427 52,393 55 536 Other 25,000 10,000 10,000 10,000 10,000 , 10,000 357,000 363,023 379,948 397,825 366,708 386,656 Capital expenditures 2,651,403 50,000 125,000 225,000 2,425,000 2,875,000 Debt service: Existing 450,610 431,316 416,937 327,143 323,398 318 893 1994 issue 362,328 361,688 357,423 357,710 357,258 , 361,045 812,938 793,004 774,360 684,853 680,656 679 938 Net cash (required) , provided (1,639,381) 771,792 698,779 628,341 (1,495,182) (2,008,949) Beginning balance 10,638,820 8,999,439 9,771,231 10,470,009 11,098,350 9,603,167 Ending balance $8 999 439 $9 771 231 $10 470 009 $11 098 350 $9 603 167 $7 594 218 3-7 Filename:mig/0206 dp/water 2002- 2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM WATER FUND ASSUMPTIONS The following information provides the assumptions used in the analysis. Projected User Changes and Tap Fees Assumptions: • Revenues based on ERUs and authorized fees established by Ordinance 14-92. • Average number of ERUs for 2001 reflects a growth of 328. This is based on the number of residential building permits issued in 2000 for new units. • Average number of ERUs for 2002 and forward are the total of the estimated previous year's average number of ERUs at the beginning of the year and the previous year's estimated ERU growth. • Estimated ERU growth for 2001 through 2005 2001 - 32S 2002 - 32S 2003 - 300 2004 - 300 2005 - 300 • Beyond 2005 estimated ERU growth: 2006 - 2007 - 300 2008 - 2012 - 27S Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance Assumptions: • Revenues for user charges and tap fees based on schedule of Projected User Fees and Projected Tap Fees. • Salaries/wages and Benefits/uniforms included for water hydrant program. • Other expenses assume a 6.00 percent inflation rate. • Subsidy for debt service is the debt service obligation that matures each year for the debt issued in 1990 and before, except for the Avery Road waterline. The 2001 capital expenditures include the cost to install the main water lines to provide water service to Hamla Hills Drive, Dan Sherri Avenue, MacBeth Drive, MacDuff Place, and Dublin Manor Subdivision. • The 1994 issue debt service obligation provides funding for the debt service obligations on the $4,100,000 in long-terns bonds issued for the Rings/Blazer water tower. 3-8 Water rund Assumptions (Continued) The Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance was prepared through the year 2014. Using the above assumptions, sufficient revenue will be available, as well as maintaining a considerable reserve, throughout the life of existing and proposed debt obligations. The rate of growth and the user fees and capacity charges will continue to be evaluated to ensure that a deficit fund balance does not occur. 3-9 aoo2-ZOOS FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM MAJOR PROJECTS Project Prioritization In developing the Five-Year CIP several elements are taken into consideration: City Council goals, both past and present; findings included in the Economic Development Strategy; commitments made ~.-~ by the City in agreements such as tax increment financing agreements; the residents' opinions as voiced by their vote in 1990 which authorized the City to issue voted debt for transportation improvements, parkland acquisition, municipal facilities construction/expansionand the construction of a community recreation center; the community survey completed during the recent Community Plan update process; and input from citizen committees. Utilizing this criteria resulted in projects to be funded that are biased towards needed infrastructure improvements such as roads and utility needs. Higher priority is also given to projects where federal, state and local assistance is being pursued or has been approved. The major projects included in the Five-Year CIP total $143.3 million. Of the total, $74.4 million or 51.9% is for transportation related projects. This is a result of the above listed criteria. Because of our reliance on income tax revenues, it is of utmost importance to provide an adequate transportation system to help retain our current business customers as well as encourage new business to locate in Dublin. The following pages reflect the projects to be funded, project descriptions, and a recap of the funding sources. ~- 09/04/01 s:~2002-0Gcip~200G.doc 4-1 .~ Q Q~ Q a ~ N W U ~ W W ~ o O ~ ova ':'ao N ~ W 0 Q N --~ Z Q ~ F- ~ a a U Q W W ~_ J a C C N N O O N O ~ O Oo O O O 0 O O O o 0 O ° O ~ ~ o ° ° O o p O o o o ~ o _- - 0 0 0 0 o ~ ~ O N M M rn a O ) N co .- p O ~ O ao o rn O m '~ of O 0 (p o 0 ^ _ /) N m~ ~ N O r ~ o o N N ~ f`') O~ o n rn M ~n Q ~ OOi .- N OJ N O (") V C] In O> O ~ OJ to I O ~ ~ N V N V O O - ~ Q v n (`") N~~ 00 N N ~ n M O N m ~ _ O . 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O ° N ( D N l O O .- C O r N h O ~ N ~ ( O 69 ° ° 0 0 o O O O O O o O O o o _ O ~ ~ M ~ M rn O O ~ j ~ n M ~ - N ~ M N M ~ ti W [A O o 0 0 0 O O O O O O O O 0 ° O O _ m ° N ~ °. ° o p ° i n ~ n o _ ~ ~ r N V M O N M ° O O O O O O o O ~ r O C o J <O - o _ ~ o° °o o° 0 p °o °o p °o °o p °o °o ° ° °o 0 0 0 0 0 0 o O o o O o 0 0 o M ~ v p o o o 0 O o 0 0 0 o O 0 o o 0 ° ° O o o °_ 0 O 0 0 o 0 O o 0 p n 0 N N O !~ ° lA N O ~ O O O p O ° N 1n N C ~f' O N N N ~ m M N ~ N N ° ~ O O n I~ V O ~ O V O ~n O o t o ~ m N ~ ~ ~ M ~ vj V ( fj rn . N O U C (n O ~ C C _ 'J O UJ ~ y O N N _O N tl1 ~ y a~ C N n O m _ c 3 ~ c ~ v m ~ a O ~ ° ~ - _ ~ ~ O ~ c ~ ~ ~ O ~ O1 . jy ~ ~ o~ .o m ~ o~ 3 m a~ ~ rn ~ ~ N _o ~ .o c co m ° d ~ v w _°i a~ N c o ~ lL ~ ~ c O.. ~ U c O c 07 c C c a~ :_ O c j~ c m rn w rn c rn ~~ (n rn O .~ O .~ E ,,, a O) U C H o d W C ~ W > w Y W c O W c C W ~ W 3 W (6 t0 ~ Q T~ O c Y ~ O ~ ~ C (6 ~ O C~- N ~ ~ (0 ~ 7 (0 O CD 'O ~ O C a V C ~~ ° E J U ~ ~ 2 O J U a~ 2 O ~ O ~ d h d J ° a 2 C J '- C j 2 E 7 j ._ ~ w 2 ] ._ m 2 O ~ ._ °" ~ a c ~ ~ YI d ~J N a~ a~ f0 ~ C E ° - N O ~ C N o N i °" ~ v ~ ~O L L C ~~ o N °= C .J U S o ~ L C ~~ o N U L C C B o N ` L C ~ o Q N LL ti W LL O Q U O O cD Q U - O 7 Q Q O Q U O ° fO Q U W° ~ Q U ° 7 Q U Q N N _ ) Q U ~" O H U f -- [.b F - ~ f - U F - ~ F- 2 F- ~ 1 - O Q f-- ~ o M .- M M M M M M ~ M C V O: R. #,. ~- \, 7 7 ?~M O _ § ~~ ~ir,w i ( I ^ ~ _ ^' ~ .. W ~ . O ~ O '{y ~-.~ ,a a ~ A f~ o H ~ W --~ ~.~ w ¢~ .., ~ a~ ~ ~ 3x ~~ `o 0 N ~' ~ N . ~~ O - O N l Zt f g -..rn. ~ } 1 1. S.R. 161 -Dale to Sawmi(I This public improvement consists of widening a 4,800 foot section of S.R. 161 beginning at Dale Drive and ending at Sawmill Road. The completion of this project will result in two continuous eastbound and westbound lanes from Sawmill Road to Avery Road. Major improvements associated with this. street widening include: a reconstruction of the intersections at Dale Drive, Dublin Center Drive and Sawmill Road with modifications to existing turn lanes and existing signalization; providing one or two new signalized intersections; providing a four lane boulevard street with curb and gutter; landscaped median and shoulders; public utilities which include water mains, sanitary sewers, and storm sewers; street lighting; sidewalks and bikeways. In addition, this improvement includes planning, traffic studies, design, surveying, geotechnical investigations, noise analysis, traffic control, cost estimates, erosion and sediment control, right-of--way and easement acquisition, right-of--way plat, private utility coordination, service road between Dale Drive and Shamrock Boulevard, reconfiguration of parking lots between LaScala, Franks Nursery, and Tommy's Shopping Center and other activities necessary and appurtenant to the completion of this project. Project costs reflected are total estimated project costs. The project has been approved by Mid-Ohio Regional Planning Commission and is included in the Regional Transportation Improvement Program for construction in 2000. The FederaUState funds will be utilized to significantly offset the total project costs. City Council passed legislation in April 1992 to establish a cooperative agreement with the State of Ohio, Department of Transportation for this project. The construction contract was awarded to Shelly & Sands in July 2000. The project is scheduled to be completed by the end of 2001. There are still one or two properties that final right-of--way costs have not been determined. There should be sufficient funds in the Transportation Improvements Fund if any additional right-of--way costs are incurred. The project is utilizing $5,219,088 in Federal funds and $1,084,772 in State funds. The remaining $6,178,009 has been funded by the City cash resources. 4-8 2. Glick Road/Muirfield Drive Improvements This project includes the installation of a permanent traffic signal at the intersection, additional turn lanes, and landscaping. Significant roadway work, including drainage improvements, will be completed. - 4-9 ~-,.~ 3. Darree Fields Development This project includes the development of the park in accordance with the completed Master Plan. Improvements currently completed or being completed include the necessary ground improvements, including fencing, building structures, landscaping, pedestrian walkways, parking areas and athletic field development. Funding in 2001 provides for grading and seeding, and additional soccer fields. 2003 provides an additional parking lot to the west utilizing a portion of the 157-acre site purchased in 1998 for the proposed soccer stadium. Beyond 2006 includes basketball and tennis courts, additional ball field development, and general park improvements. Washington Township, over a three year period, has provided $375,000 in funding and the remaining funding for the project is City cash resources. 4-10 4. Coffman Park Redevelopment The initial phase of Coffman Park redevelopment was scheduled to coincide with the construction of the Community Recreation Center (CRC). Master planning for the park has °"~°' been completed. The Master Plan identified the park components of the redevelopment with the associated costs, which has enabled a phasing of the redevelopment based on funding ~. ~ levels. The implementation of the Coffinan Park Master Plan is substantially complete. Funding in 2001 is for improvements programmed in 2000 that had not been completed. The pond area development is in the process of being completed and the final element of the redevelopment, the skate park, is currently being reviewed. The request for funding in 2002 will provide funding for the replacement of the existing restrooms. The project is funded by City cash resources. 4-11 5. Rings Road/I-270 Overpass Widening This project includes widening of the Rings Road/I-270 overpass to match the widened approaches. The Ohio Department of Transportation (ODOT) was planning to replace the deck on the existing overpass and has agreed to widen the overpass as part of their deck replacement project as long as the City agreed to pay the additional construction costs associated with the widening. The widening will provide additional capacity that will be needed in the future and for connection with the Woerner-Temple/Rings Road realignment and the widening of Rings Road east to Frantz Road. The construction project was awarded to C.J. Mahan in August 2000 and is scheduled to be completed in May 2002. The City has been awarded a grant from the Ohio Public Works Commission in the amount of $1,221,062 and ODOT contributed $761,800 to the project for deck replacement. The remaining balance of $3,427,838 was funded utilizing City cash resources. 4-12 6. Southwest Area Traffic Improvements During 1998 the Southwest Transportation Task Force was established at the request of southwest area residents. The Task Force's goal was to identify ways to de-emphasize and minimize traffic cut-tlu-ough in neighborhoods. The Task Force developed several concepts and surveys requesting opinions on the concepts were mailed to the residents. The recommendations of the Task Force were approved by City Council. The following improvements are being completed in 2001- a realignment of the Imlovation Drive/Wilcox Road intersection, including streetscape and landscape improvements, a traffic circle at Rings Road and Norn Street and Norn Street parking islands. The phases to be completed during the next four years include the following: 2002-narrow Rings Road, install raised crosswalks, paint crosswalks, add pedestrian bridges, and modify Heather Bluff Drive; 2003-install traffic circles at Rings Road and Wilcox Road and at Rings Road and Brighton Hill; 2004-modifications to Wilcox Road; and 2005-install neighborhood entry features. This project is being funded by existing cash resources and income tax revenues. _ 4-13 7. Signalization-Rings Road This project will provide for an additional full-service intersection on Rings Road at the current entrance to the Atrium II building. The project will include modification to the median and turn lanes, installation of a traffic signal and will provide for an additional ingress/egress location for the employees of Ashland Chemical. This will provide relief at the Rings Road/Blazer Parkway intersection . As part of the Nationwide expansion and the Rings/Frantz TIF, it was determined that an additional turn lane will be needed on Blazer Parkway. We will be completing a traffic study to determine if this signalization project will replace the need to install additional turn lanes on Blazer Parkway. If this project will eliminate the additional turn lanes on Blazer Parkway, we will be able to fund this project from the Rings/Frantz TIF. If we cannot utilize the TIF, income tax revenues will be utilized to fund this project. 4-14 8. Emerald Parkway Extension -Perimeter Drive Extended to Shier Rings Road This public improvement consists of constructing an additional 2,300 foot section of Emerald Parkway as new four lane boulevard street beginning at Perimeter. Drive and ending at Shier Rings Road. - Major improvements associated with this new street include: a new intersection at Shier Rings Road with turn lanes and signalization; a four lane boulevard street with curb and ~~ gutter; a 330 foot span, five lane bridge over U.S. 33/S.R. 161; landscaped median and shoulders; public utilities which include; sidewalks and bikeways. In addition, this improvement includes planning, traffic studies, design, surveying, geotechnical investigations, noise analysis, traffic control, cost estimates, erosion and sediment control, right-of--way and easement acquisition, right-of--way plat, private utility coordination, and other activities necessary and appurtenant to the completion of this project. The project is under construction and scheduled for completion in October 2001. The design and right-of--way acquisition costs were funded by City cash resources and voted general obligation bonds were issued to fund the construction. The debt service on the bonds will be retired by income tax revenues. 4-15 9. Emerald Parkway Extension - Sliier Rings to Innovation This public improvement consists of constructing "the gap" that will remain between Riverside Drive and Tuttle Crossing. Major improvements include the construction of a four lane boulevard with curb and gutter, landscaped median and shoulders, public utilities and sidewalks and bikeways. The right-of--way and easement acquisition for this project involved working with American Electric Power to relocate their existing substation. In May 1999, City Council authorized the City Manager to enter into a contract with American Electric Power for the acquisition of the necessary right-of--way and easements and the relocation of the substation. The project is under construction and scheduled for completion in October 2001. The design was funded by City cash resources and the right-of -way acquisition, the relocation of American Electric Power's substation, and construction will be funded by service payments from the Thomas/Kohler TIF. Ordinance No. 138-99 modified the TIF by extending the period of time that service payments will be received. Long-term bonds in the amount of $2 million were issued to finance a portion of the project. The debt service on the bonds will be retired by service payments from the TIF. 4-16 10. Emerald Parkway Rings to Tuttle Crossing This project provides for the widening of Emerald Parkway from Rings Road to Tuttle Crossing and the modification of the Emerald Parkway/Tuttle Crossing intersection. The City is working with the City of Columbus and Duke Weeks to resolve funding issues for r~ this project. It is currently estimated that Dublin's share of the project is approximately $1 million. The total project is estimated to cost $4 million. The City's share can be funded ,~~~ from the Thomas/Kohler TIF. 4-17 11. Storm Water Improvements Funding over the next five years has been programmed for various improvement needs identified in the Storm Water Management Study completed by Camp Dresser & McKee. The improvements to be completed in the five-year programming period include: replacing the existing conduits with larger pipes along Blazer Parkway and Frantz Road; raising 1,350 feet of Brand road and adding a retaining wall; replacing existing conduits with larger pipes and new headwalls along Dale Drive; resizing three culverts to increase capacity at MacBeth Drive, Bright Road and Grandee Cliffs Drive; replacing existing conduits with larger pipes along Shier Rings Road and replacing existing culverts and re-grade the Hirth-Woolpert Creek. 4-18 12. Dublin Road Bikepath Annual allocations for the construction of the Dublin Road bikeway based on the phasing proposed by the City Engineer in March 2000. Once completed, the bikeway will run from Glick Road to the Dublin Library, approximately four (4) miles in length. The $750,000 reflected in 2001 includes funding for a tunnel at Memorial Drive. As part of the Amberleigh North rezoning, the developer of that project has paid $20,000 for the tunnel design. The Ciry was also awarded a grant from the Ohio Department of Natural Resources in the amount of $239,243 for the construction of the tunnel. Construction in 2002 and 2003 should be partially funded by Cardinal Health as required by their rezoning of the 28 acre site south of I-270 known as Cardinal South. The overall project is scheduled to be completed in 2007. This project will be funded by cash reserves. 4-19 13. Water Storage Tank-Southwest Area This project provides for three additional 2MG water storage tanks to support anticipated growth and development. These towers will be located based on the water pressure system model, in order to maintain water supply at pressures that meet fire flow requirements. The funding will be reviewed and evaluated on an annual basis. A portion on the projects may be financed with general obligation bonds. The construction of the towers will be funded from Water Fund resources. 4-20 14. Perimeter Drive Extension This project involves the extension of Perimeter Drive from its current terminus to the US33/SR161 interchange, the reconstruction of existing Post Road to connect with the extended Perimeter Drive, and the extension of approximately 600 feet of Perimeter Loop Drive southward from Perimeter Drive to provide access to the office building being constructed for Pacer Logistics, (RailVan). Long-term bonds were issued in late 2000 to finance the project. The debt service on the bonds will be retired utilizing service payments from the Perimeter West TIF district. 4-21 15. Water Line Installations To respond to citizens' petitions, City Council authorized the design and construction of the main water lines to provide water service to Hanna Hills Drive, Dan Sherri Avenue, MacBeth Drive, MacDuff Place and the Dublin Manor subdivision. The construction contract was awarded to Complete General Construction Company in April 2000. It is anticipated that construction will be completed in Spring 2002. Resources from the Water Fund are being utilized to fund the project. 4-22 16. Sewer Line Repairs-Dublin Road With an annual allocation of $150,000 per year, the 36" sanitary sewer line along Dublin Road from Deer Run to Karrer Place will be cleaned and inspected by video camera, and necessary repairs identified. The funding proposed in 2005 represents replacement of 2,200 feet of sewers in Old Dublin, a result of the inspections. 4-23 17. Sanitary Sewer Line Installation To respond to citizens' petitions, City Council authorized the design and construction of the main sanitary sewer lines to provide sanitary sewer service to Hanna Hills Drive, MacBeth Drive, and MacDuff Place. The construction contract was awarded to Complete General Construction Company in April 2000. It is anticipated that construction will be completed in spring 2002. Resources from the Sewer Fund are being utilized to fund the project. 4-24 r-- rr.n 18. Amberleigh Community Park The City acquired approximately 12 acres of riverfront property in 1997 and as part of the Amberleigh North residential development, the developer dedicated approximately 11 acres of riverfront property to the City. The two tracts of land abut and will be utilized to develop a community scale park along the Scioto River. The community park will provide access to the Scioto River and surrounding natural areas. $10,000 has been programmed for master planning in 2001. The Master Plan will provide potential homeowners with information on the plans for future development. The funding reflected "Beyond 2006" is an allocation. The amount needed for development will be reviewed after the Master Plan is completed. 4-25 19. Southwest Area Communi . Park This project would provide a large community park in the southwest area as identified in the Community Plan. The Development Agreement executed between the City and Edwards ~„ Golf Communities (Edwards) in conjunction with the Ballentrae residentiaUgolf course development further identified that the City would acquire approximately 46.9 acres of land ,,,~, adjacent to the development for the purpose of a community public park. The City will also purchase property on the south side of Woerner-Temple Road, as it becomes available. This site will be utilized for the development of additional recreational facilities. A 20 acre park will be developed on the north side of Woerner-Temple Road, west of Avery Road. Final design is currently being completed with an activity area, including a waterfall and a fountain plaza with geyser/cascade and pop jet nozzles, and a passive area. Edwards will contribute $452,000 to the development of the park in accordance with the Development Agreement. The park will be constructed by Edwards as provided in the Park Development Agreement to be executed by the City and Edwards. 4-26 20. Golf Community Roadways This project includes the design and construction of Woerner Temple Road from Avery Road to Eiterman Road and Eiternian Road from a point approximately 1,400 feet south of `~" Woerner Temple Road north to Shier-Rings Road, including all related intersection improvements, tunnels and all related appurtenances thereto. The roadways and related improvements are being installed by the Edwards Golf Communities in accordance with the Infrastructure Agreement executed in August 2000. The improvements are being partially funded by special assessment that will be levied on the residential property of the Ballantrae development with the remaining amount, approximately $4.1 million, funded by City cash resources. 4-27 „_ 21. Emerald Parkway-Sawmill Road to Hard Road As part of the 1995 Schottenstein rezoning, the City is committed to reimburse the developer the difference between constructing afour-lane boulevard and athree-lane roadway. The project is contingent upon the development of the site included in the rezoning. The City's contribution is required when the project is completed. The project has been designed, but no time frame has been established for construction. ...r The funds have been programmed for the construction to occur in 2002 to ensure funds are available in the event the project is completed. 4-28 22. Service Complex Expansion This project begins addressing long-term municipal facility needs identified in the Municipal Facilities Study that was completed in conjunction with the update of the Community Plan. It will provide for the consolidation of the Office of the Director of Service and the Divisions of Streets & Utilities and Grounds & Facilities at the Service Complex. The facility will be constructed on a 17 acre site acquired by the City in January 2000. The site is adjacent to the existing Service Complex. The construction contract was awarded to Gutknecht Construction Company in May 2001 in the amount of $4,898,300. The additional funds programmed in 2001 are for Furniture, Fixtures and Equipment (FFE), a back up generator, fiber connectivity and contingencies. Funding programmed in 2002 through 2004 is for the addition of a salt shed, a dump pit, a scale, renovation of the fuel system and an open-ended cold storage building. Long-term debt in the amount of $3.6 to $3.8 million will be issued, with the remaining funding from existing resources and current income tax revenues. The annual debt service payments to retire the debt will be made from income tax revenues programmed for debt. 4-29 23. Tuttle Crossing Extension -Wilcox Road to Aver.~ad This public infrastructure project provides for the extension of Tuttle Crossing Boulevard from its current terminus at Wilcox Road to Avery Road. The project includes the construction of a four-lane boulevard with curb and gutter, bikeway, sidewalk, street lights, traffic signals, a bikeway tunnel and landscaping. „~ The estimates reflected are very preliminary and subject to significant charge depending upon the alignment of the road. This project has been identified as a necessary public improvement in conjunction with Nationwide Mutual Insurance Company's expansion in Dublin. It is anticipated that long-term bonds will be issued for the project. This project will be funded by the service payments that will be generated by the RingslFrantz TIF district. The first phase of private improvements within the TIF are currently under construction. The City will begin receiving service payments in 2002 based on the estimated percentage of completion as of January 1, 2000 for the first phase, a 400,000 square foot office building. 4-30 24. Shier Rings Road-Avery to Emerald Parkway This project involves the reconstruction of Shier Rings Road from two lanes to three lanes '~" with curb and gutter, street lights, bikepath and stormsewer. This project was identified in the Community Plan. We will be completing a traffic study after the Emerald Parkway overpass is opened to determine the impact on traffic flow and the need to complete transportation projects in the southwest area. Design is programmed for 2004. Acquisition and construction are not currently programmed. This project has good potential for grant funding from the Ohio Public Works Commission. If grant funding is not obtained, it is anticipated that long-term bonds would be issued to finance the project. The debt service on the bonds would be retired utilizing income tax revenues. 4-31 ,, 25. Tuttle Crossing Widening This public infrastructure project includes the widening of Tuttle Crossing to a four- lane boulevard from the City's corporation limits to Wilcox Road. The widening and extension of Tuttle Crossing was identified as a priority project in the Southwest Area Plan. ... The Franklin County Engineer has agreed to participate in this project. The City will fund the right-of--way acquisition and non-roadway improvements such as, landscaping and street lighting and Franklin County will fund the design and roadway construction. The Franklin County Engineer is expected to finalize the design in 2001. The acquisition of right-of--way is programmed for 2002 and the construction is programmed for 2004. The construction has been deferred by one year to coincide with the project to extend Tuttle Crossing from Wilcox Road to Avery Road. This will allow the City to coordinate the two projects, determine the alignment of the extension project prior to completing the widening of the roadway, and submit a grant application for funding from the Ohio Public Works commission for the widening project. The City's share of the project will be funded with available cash resources. 4-32 27. Dublin Art Center facility The facility, 7125 Riverside Drive, that will become the Dublin Arts Center is currently under renovation. It is currently anticipated that the renovation will be complete by year- end. Once completed, the Dublin Arts Council will relocate their operations to this facility is accordance with an agreement executed by the City and the Dublin Arts Council. 4-34 ~„ ..,, 26. N.E. Ouad Park Development The amount from prior years reflects acquisition and master planning costs. The funding programmed in 2001 will provide for the development of the neighborhood park component and grading and seeding the soccer field area as identified in the Master Plan. Funding programmed in 2003 will provide funding for parking lots and roadways. The City has continued to be involved in discussions with the City of Columbus on the possibility of a partnership with regard to the development of the park. The City is also discussing the development of the park with the Dublin City School District in an effort to benefit both the park site and the Dublin Scioto High School site. 4-3 3 ,i 28. Parkland Acquisition This is an annual allocation in the Parkland Acquisition Fund for the acquisition of parkland, open space and/or sites for recreational facilities. The amounts allocated reflect estimates for """" property tax revenue to be received from the City's inside millage. Legislation adopted by City Council is required prior to the acquisition of land. In 2002, $347,000 is programmed to be paid to the Columbus and Franklin County Metro Parks District as an accelerated payment (See discussion under Land Acquisition). Subsequent to 2002, the annual payments of $385,000 due to the Metro Parks District are programmed in the Parkland Acquisition Fund. The arulual debt service payments on the debt issued to acquire the land for the expansion of Coffman Park and the future site of a new Municipal Building have been programmed in this Fund. ~. 4-3 S 29. Computer Hardware and Software The annual requests reflect the Five-Year Technology Strategic Plan that has been developed by the Director of Information Technology. 4-36 30. Fleet Management The City's Fleet Management Program includes vehicles and equipment. Vehicles and equipment are replaced on an established schedule to insure +~ reliability in the services the City provides. These funds also provide for the addition of vehicles and equipment as new areas of responsibility are added. The following provides a breakdown by functional use within the City. De t./Division 2002 2003 2004 2005 2006 Streets/Utilities $703,000 $257,000 $374,000 $505,000 $319,000 Police $150,000 $455,000 $315,000 $350,000 $280,000 Develo meat $184,000 $225,000 $252,000 $249,000 $193,000 Grounds/Facilities $576,000 $704,000 $391,000 $528,000 $372,000 Administration -0- $25,000 $25,000 $25,000 -0- TOTAL $1,613,000 $1,666,000 $1,357,000 $1,657,000 $1,164,000 ~.,., 4-37 31. Community Swimming Pool This project provides for construction of a second outdoor swimming pool. The funding programmed in 2002 will provide for master planning of the Southwest Area Community Park land that has been acquired and is anticipated to be acquired in the future and design of the swimming pool. As part of the Development Agreement executed by the City and the Edwards Golf Communities, Edwards will contribute $1.0 million towards the cost of constructing the pool as long as the facility is in reasonable proximity to the Ballantrae development. 4-38 i 32. Blazer Parkway/Frantz Road intersection This project provides improvements determined necessary by the traffic study recently completed in conjunction with the Nationwide Mutual Insurance Company's ~,,,,, expansion in Dublin. The project will need to be completed when the Nationwide's second 400,000 square foot office building is constructed. The completion date for „~,,, this building is currently estimated to be late 2005, early 2006. This project includes adding an eastbound right turn lane on Blazer Parkway to Frantz Road and adding a curb cut on Frantz Road with additional northbound and southbound turn lanes. The improvements were identif ed in the Rings/Frantz TIF and will be funded by service payments generated from the construction of the private improvements. The TIF identified that traffic management improvements necessary for ingress and egress to the property were applicable TIF supported improvements. 4-39 ... 33. Muirfield Drive/Brand Road intersection This project provides for the addition of northbound and southbound turn lanes on Muirfield Drive and the installation of a traffic signal at the intersection with Brand Road. Design is programmed for 2005 and acquisition is programmed in 2006. This project will be funded by income tax revenues. 4-40 ~ 4 34. Coffman Park Expansion City Council has adopted a policy to acquire the properties along Post Road from 6124 Post Road east to existing Coffinan Park. A concept plan for passive development has been prepared and was referred to the Parks and Recreation Advisory Committee (PRAC) by City Council. A scenic "Central Park" for Dublin is envisioned, including paths, landscape "rooms" and scenic amenities. PRAC has endorsed the concept plan. ,~. , 4-41 35. Radio Communications Tower This project provides for the construction of an additional radio communications tower in the southwest area of the City. It is anticipated that as the area continues to develop, the communications quality in the area will deteriorate. The need for the tower will continue to be evaluated. 4-42 36. Historic Dublin Stormwater improvements The City has executed a professional service agreement with Camp, Dresser & McKee to complete a comprehensive study of Historic Dublin. Oxce the study is completed, improvements will be prioritized and funding programmed. 4-43 37. Municipal Building Based on City Council goals and recommendations included in the adopted Community Plan, the site for a new Municipal Building has been acquired. The annual debt service payments on the debt issued to acquire the site are programmed in the Parkland Acquisition Fund. The proposed CIP provides funding in 2005 for facility master planning and funding in 2006 for design. The amount reflected in "Beyond 2006" is an allocation based on an 80,000 square foot building as projected in the Community Plan. The new facility will house the departments responsible for general administration, financial management and development. 4-44 38. Avery Road Widening-Shier rings to Tuttle Crossing This project involves the widening of existing Avery Road to a four-lane boulevarded street with curb and gutter, street lights, bikepath, landscaping and utility burial. This '``"" project has been identified as a major north/south roadway in the Community Plan. We will be completing a traffic study after the Emerald Parkway overpass is opened to determine the impact on traffic flow and the need to complete transportation projects in the southwest area. This roadway will also be impacted by the Ballantrae residential/golf course community. Design is programmed for 2003. Acquisition and construction are not currently progranuned. This project has good potential for grant funding from the Ohio Public Works Commission. If grant funding is not obtained, it is anticipated that long-terns bonds would be issued to finance the project. The debt service on the bonds would be retired utilizing income tax revenues. ~, 4-45 Zooz-ZOO6 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FUNDED PROJECTS Total Debt Debt Project Already to be Project Funding Project Cost Incurred Incurred Source amn~inr 1 2 S.R. 161-Dale Drive to Sawmill Road Glick Road/Muirfield Dr improvements 12,481,869 t,500,000 Cash 6,178,009 Federal\State funds 6,303,860 Cash 1,500,000 3 4 Darree Fields development Coffman Park redevelopment 3,680,087 3,169,486 Cash 3,305,087 Washington Twp. 375,000 Cash 3,169,486 5 Rings Road/I270 Overpass widening 5,410,700 Cash 3,427,838 State funds 1,982,862 6 Southwest Area Traffic improvements 4,477,497 Cash 4,477,497 7 Signalization-Rings Road 575,000 Cash 575,000 8 Emerald Parkway-Perimeter Drive to Shier Rings Road 9,412,934 6,880,000 Cash 2,532,934 Voted G.O. bonds 6,880,000 9 Emerald Parkway-Shier Rings Road to Innovation Drive 4,777,381 2,020,000 Cash 651,630 TIF service payments 4,125,751 10 Emerald Parkway-Rings Road to Tuttle Crossing 1,000,000 TIF service payments 1,000,000 11 Stormwater improvements 2,973,000 Cash 2,973,000 12 Dublin Road bikepath 2,969,450 Cash 2,730,207 State Funds 239,243 13 Water Storage Tank-southwest area 4,950,000 Water Fund revenues 4,950,000 14 Perimeter Drive extension 4,285,641 3,940,000 TIF service payments 4,285,641 15 Water line installations !,779,000 Water Fund revenues 1,779,000 16 Sanitary sewer line repairs-Dublin Road 1,422,000 Sewer Fund revenues 1,422,000 17 Sanitary sewer line installations 1,525,000 Sewer Fund revenues 1,525,000 18 Amberleigh Community Park 742,000 Casll 742,000 /04/01 4-46 2002-2006 FIVE-YEAR CAPITAL [MPROVEMENTS PROGRAM FUNDED PROJECTS Total Debt Debt Project Already to be Project Funding Project Cost incurred Incurred Source Amount 19 Southwest Area Community Park 1,700,000 Cash 1,248,000 Developer contributions 452,000 2( olf Community Roadways 5,700,000 Cash 4,033,000 Special assessment 1,667,000 21 Emerald Parkway-Sawmill Road to Hard Road 2,000,000 Cash 2,000,000 22 Service Complex expansion 8,203,000 3,600,000 Cash 4,603,000 G.O bonds 3,600,000 23 Tuttle Crossing extension-Wilcox Road to Avery Road 9,400,000 9,000,000 Cash 0 TIF service payments 9,400,000 24 Shier Rings Road-Avery to Emerald Pkwy 350,000 Cash 350,000 25 Tuttle Crossing widening 8,779,662 Cash 4,500,000 Water Fund revenues 300,000 Franklin County 3,979,662 26 N.E. Quad Park development 2,124,000 1,225,000 Cash 899,000 Voted G.O. bonds 1,225,000 27 Dublin Art Center Facility 2,252,000 2,1 IS,000 Hotel/motel tax revenues 2,252,000 28 Parkland Acquisition 13,275,000 Property tax revenues 13,275,000 29 Computer hardware and software 8,132,000 Cash 8,132,000 30 Fleet management 9,044,000 Cash 9,044,000 31 ~mmunity Swimming Pool 2,540,000 Cash 1,540,000 Developer contributions 1,000,000 32 Blazer Parkway/Frantz Rd intersection 675,000 TIF service payments 675,000 33 Muirfield Dr./Brand Road intersection 200,000 Cash 200,000 34 Coffman Park Expansion 250,000 Casli 250,000 35 Radio Communications Tower 500,000 Cash 500,000 36 Historic Dublin Stormwater improvements 70,000 Cash 70,000 37 Municipal Building 540,000 Cash 540,000 38 Avery Road Widening-Shier Rings to Tuttle Crossing 500,000 Cash 500,000 TOTAL $143,365,707 $16,180,000 $ 12,600,000 )4/01 4-47 ,~. , V t~O W rte` V O O a ~ A ~ W a A ~ Z [-~+ ~ ~ ~ N~ F""1 W W }r~-,-~ F'~'~ tUt ~ 1~"4 rO V 1 \ /~1 bA OpL/ ~ N 'Z~ ~ ~ N ~o wo 4-i N 0 c~ v o o~ c7 a~ 0 ~ a~ a~ ~ ~ ~ a~ ~' ~ ~ ~ ~ 0 ~ ~ ~ ~ o U ~ H (~ U ~ ~s, ~~,,~ ~, ~ '~. jj -,- ~-~' 4 J$i r N'l~ ', ~ ti ,~. ~ 4 4 -'_ ~u^= s~._w ~ ,~~~;~ -a.,~~ .,: ;~ i~ `' cd S-', a ~ ~ a~ ° U ~ ~ .--~ v] o C~ '-' ~ ~ H U N Q. '~4 .c I ,b U ~ O b ~ a ~ ~ o w a ~ ~ y ~ Q .y ~~- 4-48 0 .~ .~ ,-. O U ~ ~ 0 a~ N Q 2002 - 2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM VOTED DEBT AUTHORITY As outlined in previous CIP documents, the City received voter approval in the spring and fall of 1990 to issue voted debt for transportation improvements, parkland acquisition, municipal facilities """'" construction/expansion and construction of a community recreation center. In effect, these bond issues all dealt with giving the City the capacity to incur additional debt, for certain types of public °"`" improvements, which would exceed statutorily established unvoted debt limits. In May 1990, voted debt authority was approved for $34 million in transportation improvements, $7 million in municipal facilities construction/expansionprnjects, including a Justice Center, and $4.5 million in parkland acquisition. In November 1990, voted debt authority was approved for $11.5 million for the construction of a community recreation center. The previous CIPs outlined several factors which were emphasized during the bond issue campaigns that were critical to the bond issues. It is important to include those factors in this year's CIP to provide continued clarity in regard to those bond issues. • As stated repeatedly at the public meetings and within the literature, the bond issues simply enabled the City to incur increased debt to perform specified types of public improvements. It clearly did not require that the City perform every capital improvement which had been mentioned as part of the transportation, parks, municipal facilities or conununity recreation center issues. When asked at the public meetings how the City could insure it would be able to afford all of the projects identified, we indicated to the public that the City was preparing afive-year capital improvements program, and that it would only perform those projects that it had the financial capability to perform. The voted bond issues simply removed one of the statutory limitations; that being the ten-mill limit. Obviously, the other main variable which affects our ability to perform these projects, is the revenue which is available to pay for them. • It is clearly City Council's obligation to evaluate all of the City's capital needs and choose those projects which need to be funded within the next five years based upon identified priorities and adopted goals and objectives. • The bond packages which were approved did not represent a referendum of which projects should and should not be performed by the City over the next five years. The City did not list every conceivable public improvement which could be performed, describe the merits of each project, and ask the voters to prioritize them accordingly. The projects were largely illustrative based upon typical needs identified at the time. 09/04/01 rye s:\2002-0Gcip\200G.doc 5-1 • Although the voted issues did not constitute a referendum on all of our capital needs, there was a significant variation in the expressed voter support for the various functional areas of public improvements. Of those issues subject to this public review, transportation improvements received, by far, the highest level of voter approval when compared to the other categories of public improvements. This is consistent with the results of the community-wide surveys which were completed as part of the City's Community Plan in 1987 and the Community Plan update project in March 1996. Transportation improvements were also reaffirmed as a priority during a survey conducted as part of the preparation in developing an economic development strategy. The categories of public improvement needs as reflected in voting pattern, for the bond issue, received the following voter approval: Transportation Improvement .......................................... 72% Park Acquisition ..............................................................66% Municipal Facilities/Justice Center ................................. 60% Conununity Recreation Center ....................................... 58% • It was clearly represented to the public that the voted debt would be retired from income tax revenues and not via increased property taxes. Projects would only be implemented when it was determined that sufficient funding is available without increasing property taxes. As stressed when the issues were presented to the voters, we have completed or initiated those projects for which adequate funding has been determined to be available. As pledged, property taxes have not been increased. The following represents a breakdown of the voted debt authority approved by the voters and debt issued against that authority: • Transportation improvements - $34 million in authority was approved and we have issued $32,561,470 against that authority. In the near future, we will begin preparing information to request additional voter approval for transportation projects. • Parkland acquisition - $4.5 million in authority was approved and we have issued $4,453,943 against that authority. As identified in Section 4, the City places a high priority on preserving parkland and open space. No additional debt will be issued against this authority. • Municipal facilities - $7 million in debt authority was approved by the voters, and we have issued $6,671,587 in debt against that authority. The voted debt issued was for land acquisition for the Dublin Justice Center site and the construction of the facility. • Conununity Recreation Center - $11.5 million in authority was approved and we have utilized 100% of this authority. The voted authority received when the voters approved these issues expired January 1, 1996. Section 133.18(I)(2) of the Ohio Revised Code states in part "No securities authorized at an election under this section may be initially issued after the first day of the sixth January following the election." This means our authority to issue "new" debt expired on January 1, 1996. Bonds would not have to be issued by that date, but bond anticipation notes would need to be issued. 5-2 However, Section 133.18 (I)(5) of the Ohio Revised Code states "The limitations of divisions (I) (1) and (2) of this section do not apply to any securities authorized at an election under this section if at least ten percent of the principal amount of the securities, including anticipatory securities, authorized has theretofore been issued, or if the securities are to be issued for the purpose of participating in any federally or state-assisted program." This code section allows our unused voted debt authority as of January 1, 1996 to remain available as long as at least ten percent of the amount authorized, by category, has been issued. Our past Five-Year CIPs have taken Section 133.18 (I)(5) of the Ohio Revised Code into consideration. At January 1, 1996, at least ten percent of the principal, for each category of voted authority had been issued. This has allowed the unused portion of the voted authority to remain available for future years. As previously stated, the voted debt authority was obtained to reduce the effect of the "ten-mill limit." At December 31, 2000, the taxing district with the highest required tax rate in mills to retire current debt outstanding was 3.49. We feel this millage does not adversely affect the financial health of the City or any of the overlapping jurisdictions. Due to the City's plan to continue aggressive roadway construction, additional voted debt authority will be needed in the future. The administration will be compiling a list of future roadway projects needed and prepare an estimate on the amount of debt the City will be able to fund in future years. 5-3 2002 - 2006 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM MUNICIPAL DEBT This section provides information on the long-term debt obligations outstanding at December 31, 2000, the projected long-terns income tax supported debt, a calculation of the long-term debt capacity and a recap of the annual debt service obligations. - The Projected Long-Term Debt Schedule reflects that the estimated principal outstanding at the end of each year is within the recommended maximum amount. The Debt Service Payments Due schedule reflects that the total actual and estimated debt service obligations each year are within the actual and projected income tax revenue available for debt retirement. The difference between the two, or the "surplus", will be used to "buy down" other capital project costs and issue less debt or be used to fund other capital projects. A schedule of debt service payments that are supported by sources other than income tax revenues is also included. 09/04/0 l s:~2002-0Gcip~2006.doc (~_ 1 2002-2006 EIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM LONG-TERM DEBT OBLIGATIONS As of December 31, 2000 Unvoted G.O. Bonds Date of Issue Date of Maturity Original Amount O/S Principal Paid From Income Taxes General Capital Fund Imp Fund Other Sources(1) #1 Sewer 11/01!75 11/01/06 $200,000 $30,000 $0 $0 $30,000 Water Tower Construction 05/01/83 12/01/03 859,000 135,000 135,000 0 0 Post Road Waterline 05/01/83 12/01/03 575,000 90,000 90,000 ~ 0 0 Frantz/PosV331mprovements 05/01/83 12/01/03 545,000 80,000 80,000 0 0 Glick Road Improvements 11/01/85 12/01/06 200,000 60,000 60,000 0 0 Frantz Rd. Bfvd. 11/01/85 12/01/06 590,000 180,000 180,000 0 0 Avery Road Waterline 11/01/85 12/01/06 383,000 120,000 0 0 120,000 Munidpal Bldg. Expansion 11/01/85 12/01/06 800,000 240,000 240,000 0 0 Water TowerConstuction 12/01/90 12/01/10 2,200,000 1,431,879 0 1,431,879 0 Swimming Pool Construction 12/01/90 12/01/10 1,200,000 765,688 0 765,688 0 Water System Improvements 12/01/90 12/01/10 1,550,000 1,003,613 0 1,003,613 0 Frantz Road Improvements 12/01/90 12/01/10 455,000 328,770 0 328,770 0 Service Complex 12/01/90 12/01/10 2,400,000 1,561,657 0 7,561,657 0 Sanitary Sewer Lift Station 12/01/90 12/01/10 1,800,000 1,133,391 0 1,133,391 0 Rings/BlazerWaterTower 10/15/94 12/01/14 4,100,000 3,285,000 0 0 3,285,000 Rings/Blazer Water Tower 10/15/94 12/01/01 40,000 10,000 0 0 10,000 Upper Scioto West Branch 01/01/99 07/01/18 19,716,717 18,064,419 0 0 18,064,419 Avery-Muidield Interchange 09/01/99 10/07/19 8,316,788 8,316,788 0 8,316,788 0 Rings Road Improvements(TIF) 12/01/00 12/01/20 3,535,000 3,535,000 0 0 3,535,000 Arts Facility Acquisition 12/01/00 12/01/20 1,360,000 1,360,000 0 0 1,360,000 Arts Facility Renovation 12/01/00 12/01/20 755,000 755,000 0 0 755,000 Perimeter Drive Extension 12/01/00 12/01/20 3,940,000 3,940,000 0 0 3,940,000 Emerald Parkway-Phase 7A(TIF) 12/01/00 12/01/20 2,020,000 2,020,000 0 0 2,020,000 Total 48,446,205 785,000 14,541,786 33,119,419 _Unvoted Special Assessment Bonds Phase I! Sewer 07/01/81 12/1101 400,000 20,000 0 0 20,000 Shier-Rings Waterline 09/01/87 12/1/07 95,623 35,000 0 0 35,000 Dublin Village Center Lighting 10/01/92 12/1/06 165,000 85,000 0 0 85,000 Total 140,000 0 0 140,000 Voted G.O. Bonds #1 Sewer 12/01/74 12/01/05 100,000 15,000 0 0 -- 15,000 #2 Sewer 07/01/79 12/01/10 225,000 75,000 0 0 75,000 Coffman Road Extension 12/01/90 12/01/10 315,000 216,334 0 216,334 0 Justice Center(Land) 12/01/90 12/01/10 890,000 576,891 0 576,891 0 N.E. Quadrant Parkland Acq. 12/01/90 12/01/10 1,225,000 767,775 0 767,775 0 Dublin Justice Center 10/02/92 i2/O1/11 4,100,000 2,860,000 0 2,860,000 0 Ouke Realty TIF 10/15/94 12/01/01 780,000 145,000 0 0 145,000 Community Recreation Center 02/01/96 12/01/10 6,615,000 4,815,000 0 4,815,000 0 Metatec TIF 02/01/96 12/01/06 690,000 410,000 0 0 410,000 Community Recreation Ctr. Exp. 10/15/98 12/01/18 3,998,000 3,723,000 0 3,723,000 0 Emerald Parkway Bridge 10/15/98 12/01/77 7,518,000 6,968,000 0 6,968,000 0 Radio System Improvements 10/15/98 12/01/03 1,011,000 626,000 0 626,000 0 Emerald Parkway, Phase 1(TIF) 10/15/98 12/01/07 1,403,000 1,128,000 0 0 1,128,000 Emerald Parkway, Phase 2{TIF) 10/15/98 12!01/16 7,874,000 7,704,000 0 0 7,704,000 WoernerTemple Road 12/01/00 12/01/20 5,555,000 5,555,000 0 5,555,000 0 Emerald Parkway Overpass-Phase 7 12/01/00 12/01/20 6,565,000 6,565,000 0 6,565,000 0 Coffman Park Expansion 12/01!00 12/01/20 3,135,000 3,135,000 0 0 3,135,000 Totat 45,285,000 0 32,673,000 12,612,000 Voted Special Assessment Bonds Tuller Road 10/15/94 12/01/14 1,185,000 980,000 0 0 980,000 Other Long-term Obligations Sawmill Road/I-270 interchange 10/01/98 10/01/08 1,200,000 960,000 0 960,000 0 Total Long-term Debt $95,811,205 $785,000 $48,174,786 $46,851,419 (1) `Other Sources" include special assessment collections, real estate property taxes, water system revenues, service payments in lieu of taxes, and hoteUmotel tax revenue. 9/4/01 F dename:l:~m ig W 206cip~curdebt 6-2 0 rn 0 '~ 0 ~ `r O M M ~ ~ n C N ~ ~ ~ a ~ ~ d ~ O (D O ~ ~ O r d (D ~ n N '~~ ~ dam' a .nw„„ 69 69 Ef. 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(D O d' O O O M N O O M I~ to 0 0 0 t17 O O O O O In i~ N U r O) (D N f~ f~ d- CD 00 (O OJ (O O~ 00 N O Op OO O .tea..--O~~tONn~Nd'~cD V' O O 1~ f~ ~ w N ~~ (D O to O~ O O ~ to M M '~t ~' (D O O ~ M (n 7 M O M •~t to M OJ O f~ ~' O N (O (O O l0 t~ ~ O ~ ~ ~ N ~ ,-- M (D M (D N ,-- .- (D to ~ -O w O (fl ~ M (D ~ _~ N N ~ ~ O C O •- ~ O O ~ .- ~ ~ ~ ~ O C ~ ~ N ~ >, O ~ U~ ~ C n 0 cd O n ~ ~ _ C _ ~ ~ ~ N ~ ~--~ ~O C (LS C M ~ -_~^ _~ n ,- O m M O ~ ~ ~ y C ~ O O ~ ~ ~ ~ L v0 ~ O C O v ~ N ~O O ~ `in>~ ~_; a,~~-.oo?>MCEaci~TCQC c>an U~ ~~°o"n in O O> ~ ,, X~ J C i6 i~ O n fn O^ O O~ U x O X 7 O O ~ .~ U 7 N ~ C O n 0 X J p~ N 0 ~ N d O X N C v .Q N .° C~ C o 0 0 ~ ~ o w ~ ~ U ~ a°i U ~ ~ ~ n Q a o a~ a~ ~ a> ~ cu '~ ~ ~ ~ ~ 'o~ U 3 ~ ~ ~ 3 . - n o '~ ~ c ~ ~ •E a`>~ a.~i-a E ° o ~ ~ ~oCOC ~~ a~ oa ~Y.ND ~ N ~ m ~ ~ °Q c '' 3 p) O ca o ~ oC a~ a N ._ ._ ~ O •- cU F- ~ ~ o cn x p _ O E - ai o c >.oU cU cU(~ c c >.~~ o ~ s~U o cyu _ a~i `~ E ~~ a~i E ~~~=o,c_a~YC7o~~oo~`~rnma~~aE°a~ ~ ~,.. m Qw ~ ~'o cu--cacu~c.•_ ~nuj•in~E--aa~3co c-~-- o~ ~ iii 3 a~ cu o ~ ~ 0 0 v «s > ca ._ ~ ~ a`~ a> > o ° ° a~ o rn ~cn~LLCncnU~z~UUcn~Qcna~~w.~acnF- F-- ~-° a~ ~~' z o 6 -4 C C (\ U7 O O N V O ~ O N 7 C d1 N Q ~ y ~ ~ O ~ W O a ~ _ N _ ~ ~ •C Zf-t wz-~ w ~ d W ~ .C ~ } ~O ~~a c°.~ n. w ~ °o N ~ (~ j N o J j o ~ N N ~ W ~ a~ U m r W W p Q 0 Q. _ W Q. } N O O N e. ?_ d O I O O N oot~O~nao~no~n CC1 O V' O V M N N tf) 'cY O M O (O N M f~ O M r 0 to ~ (~ M N O f~ O N T N CD ~t f~ r 1~ C7 C`7 CO r O~ CO (A O to M to O O ~ aN0 ~ ~ O c~0 Obi r ~ N r t~ N~ ~Y M O N N M M N r r N CD V f~ '- O~ M m O tf7 M~ 0 0 CR O f~ O O ~t Q~ O O N (A a0 (`7 to V' In 'ct O N h M N~ r N (D (`7 t~ r (!3 O~ M O V f~ ~ O V t~ V' M O O M N N f~ f~ M to V' M W f~ N N ~ N CO CD f~ C`7 CO r O O O N O tt7 N~ O V M M O N O~ O O •~ M r 0 O V N f~ aOOMNr~rc0 ~ r ^ r N r Cp aooaovo~o~orn O O C`7 C`7 O V' M V ("1 M O V O CD t~ O ~ (~ O ~ ~ M M O r O N T ~ O 1~ tt) t» C`•) O M 'cr O d' 0 0 0 N N I~ N t~ O O ~ N V T CA M N r N C d (`7 ~ v c~ V' V Q Cp N r- N Cn ~ r Q. (U (U C ~ p O C cn rn a~ `-' m m ~ r cTa cTU a ~ °~ ~ p N U. ~- co c~ ~ p ~ co ~ chi ~ H n- d cU 1- 4. o ~~ °~~~ a`x~'~U n o ~ ~ N c ~ ~o ~ Q Y ~ (U N CT ~ ~ N 7 7 0~~ C 0 (U ~~ cno~www~awt- O (D n O ~ f~ N V M O O M M (D f~ M (`~ ~t O r '- M ~ ~ N C`M') ~ (~ f~ 'cY t17 t~ ('7 (`~ 'cY O r r O f~ f~ (`~ ~t rcoo f~ t~ t17 ~ ~ ch M ~t a0 r r M !~ O N (`~ CD V C`7 !~ r r ~ to (~ C`7 ('~ rt O r ~-- M r ~ M ch N O C7 O O f~IM M d a0 r '- ~ ~ ~ N C`7 t0 C`7 C`7 (O N f~ O M ~ M (h ~ O r r Ch (~ O O M V C`7 M CD N t~ O (D n ('~ M d' O y (U U v 3 c C O ~ ~ ~ LIl ~.. `m N ~ ~ ~ (11 _O ~ N U C ~ U m m (n L ~ (V (6 C [1 ~ ~ M O O O O M MOO tp ~ C`M") OMO COO t~ N ~ ~ O N C`7 f~ O M V O ~ O O O O~ N O ~ N ~~- f~ (~ (~ r N O ~-- tn ~ ~ f~ C`') N CD r (`J ~ r '- C7OOO0MOJOMON cD CD M Cn N to ~• c0rnc0vN.- CD N f~ O Ch tlJ ~ CJ C`•) W M T O O ~--• OJ (O O O O r r7 Q~ ~ M M~~ to O V (`7 V to M i r t1) CO N CO O r CO M N n C`7 O V' (`7 (`7 r V' C7 N r ~t ~ r ~ N M O M to ('7 00 C7 O~ ti7 O M O n M tt) ~ N f~ O) f~ r ch V M t~ M N n CD N to (P V ('~ !~ C'') (n N ~ ('~ N r V ~ u) N ~ O V M O~ Cn O O In N V CD O N f~ O O H C`7 (D f~ (n (`') (A C`7 O M f~ (D (~ M to ~ V ~~ ~ C`') (`~ 'cY (O r ~i n O O N M In In O (D C`7 M O ('~ O M f~ N ~ ~ (`7 t17 OO O O t~ •cY ~ (`~ O N c0 a0 N N C7 f~ M O O V CO Op V V O O (`~ CO V (`7 r V' (D r N M N ~I 7 w _ C O O C '~ C .U O (U ~ Q. O ~ co X ~ N ~ a ~ ~ W ~ = c = ~ p v> o ~'(j~' Q.p~~ i>U (>cS (`~ m __ (U C 3 -6 y 'U RS m > p ~ o ar o ~ ~ p Q N~ ~~~ Q N p ~_ "p i0 N ~ U ~ ~ (~ (n 0 ~O>~LL ~LL~ ~ ~ C m m a C 7 lL m Q~ C N N 'ct h r O r (D A ~-- 'p 7 LL. C N _ (U ~ ~ ~t ~ ~ ~ •- C O Cn m N ~ ~ L O >, > ~ to ~ ~ t~ -O ~ uj X N ~ O ~ 9 N ~ 'p N n Q7 N _~ ~ ~ ~ r .fl ~ ~ O ~ p (U N ~ T U X w U _ ~ j ~ O ~ U ~ N 7 N a~ ~ o ~ a a r O a~ c ~ U a '- 'Z3 `~- ~ C CCS ~ (n (U fl ~ T (U . E c ~ a~~i ~ c a U 3 CLf ClS ~ O (U ~ N (U ~ ~ 'U X ~ ,-. cu fl = ~ . ~ (U ~ ~ 3 ~ r N lf• it w w U C _~ p = O ) ~ (U ~ to ~ (D r ~+ T (CS (~ uj ~ ~ (iS ~ N ~ .fl ~ C (V ~ O ~ (U O -p U ~ C T U ~ E Q (U L (U ~ y ~ ~ U U dl U CiS U O O ~ ~ U O U 'd ~ Z U ~ (U O O c~ O ~ 'p N N _ U to Q~ w O O ~ O O O J+ U O N N 'p ~ i ~ ~ L a t~rn~ a~ ~•3 > ~ ~ c > c o U O C ~ U ~ ~ ~ ~ N N (U (U=~ O a ~ia ~i~3>~ ~ ~ a (6 ~ O O ~~ ~ ~ U y O dl C ~ C ~ N ~ ~ ~ ~ ~ - - U O C? 'moo ~ ~ Cn N U CT > O c c c ~ o ~ U -° a~ a~ a~ p Q ~ ~o C C (U L N F- Cd C6 C~ U 'a ~ it it f1 ~ (U C' 6 d ~. y ) O p Ql (U ~ ~ Q U U_ U_ N ~ %~ ~ cpa Z ~ Z ~ a E ~ ~, (ncncnozw ~ o O S ~ Q v N c`~ •ct t!7 CO ~ ~ ii ~ (i-S Zoo2-aoo~ rIVl1-YCAR CAPITAL IMPROVCMCNTS PROGRAM NON-MAJOR PROJCCT rUNDING Guidelines have been established for several key functional categories which the Administration has utilized in projecting the non-major capital needs. These are summarized as follows: «•. Park Development "'~' The neighborhood park development priority is based upon the timing of subdivision build- out. • Evaluate the adequacy ofactive/athletic facilities in the community and the neighborhood parks. • Identify opportunities to develop joint neighborhood and community parks with other govenunental jurisdiction (i.e. Dublin city Schools and Washington Township). Bikewa~System Improvements • Ideulify connections and/or additions to the bikeway system which provide an alternate transportation system linking neighborhoods, community facilities and commercial destinations. • Bikeways are included as part of the City's major public roadway projects. • Coordinate local system design with other govenunental jurisdictions such as the Mid-Ohio .::., Regional Planning Conunission (MORPC), the Ohio Department of Transportation (ODOT) and other appropriate regional efforts. • Identify the connections and/or additions that can be constructed by developers as part of private development. Annual Street Maintenance Pro ram • Investment for street resurfacing should be based on anticipated life of the asset. • The establishment of a comprehensive pavement management system will help to ensure acceptable levels of service in the most cost-effective matuler. • The City will evaluate the need to increase pavement maintenance in future years. As identified, specific budget requests wi(I be included in the annual capital budget and a final review and evaluation made by City Council as part of the Operating Budget review process. 09/04/01 '~_ I s:~2002 -0Gcip~2000.doc L.r f U W O a H Z w w Z ~ O m d ~ g ~~Oo O ~ N } d N 0 U U N V O f~ 07 tf') N N O O M ~ CO N (O M M _ O O M 1~ O? 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O . -- -- M~ v N N N N 0 0 0 0 N N N M M V I~ f ~ h f~ t~ f ~ f~ 1 ~ ( ~ t ~ n~ 0 F- f 0 0 - I 0 - 1- F 0 - F 0 0 - F 0 - I-- F 0 - F 0 - F 0 - F 0 - 1 0 0 - F 0 0 - F- i 0 0 - F- I- 0 0 I- i- 0 i- I 0 - F 0 - F 0 - f- 0 - Q QQ Q ww w w w w w w ww ww wW ww w w w w w d Z C Z z D F- H O a Z Q F- 7-7 f- U W O W F- Z W w z~ _o J ~' m d ~ - (D U- J O OFQ..N } a N U U N O O O O O~ ti O N ~ O ~ O M M ~ N a0 O N M 0 0 0 0 0 ~0 t~ O N O f~ O DO ~-- N a0 ~ N M 0 0 0 0 0 0 0 0 0 M ~t ~ to 0 0 0 0 0 0 0 t~ O (~ M M U7 O O O O O 0 0~ I~ to N r ~ 0 0 0 0 0 0 0~ ~ ti ~ 0 0 0 0 0 0 0~ t~ to N O O O O O O O O O ~ ~ O (D 0 0 0 0 0 0 (O ~ ~ V to M N M .- ~- N O 0 0 0 0 0 0 0 0 0 O C ~ O c ~ c ~ L O ~ ~ .O > c O ~ Y C (6 ~ ~ W J ~ ~-- U ~ (V C ~ C N C ~ J >(6 'i Q C O j C i. > N C O N ~. .N C a _O (6 U j ~ c L ~(6 C Q) / ~ C 1 j~ O X 'D N O C O ~ co W cB <- ~ O c p = .~ ~ O ~ cn JF-L~ mQ-' 3 a`> --~ m a~ c a~ ~ .~ ~ ~ ~ ~- ~ ~ o ~~ °~'wm`c°nm°O~ O m <- N ~ N ~ N M 0 0 0 0 0 0 0 0 N N O ~- r f~ 1~ t~ 0 0 0 0 0 0 0 0 Q Q W W W w W w O Q Z O Z W Z O f" M~ WN LL I- ~_ W t- Q 7-R ~"s ~r rr...~M ~, Dublin Division of Police 6565 Commerce Parkway Dublin, Ohio 43017-3221 Phone: 614-761-6530 Fax: 614-761-6535 CITY OF DUBLIN Rob Geis, Chief of Police M e m o To: Marsha Grigsby From: Heinz von Eckartsberg Date: August 28, 2001 Re: Automated Phone Survey/Response System In our C.I.P. Proposal we requested funds of $60,000.00 for the implementation of an automated phone survey and response system. Recently, however, I have had discussions with Peter Husenitza and have been informed that the City is now testing technology that enables us to do automated surveying and responding. Because of this development, I would like to request that we not include these funds in our request for 2002 but defer them to after 2003. I would still like to summarize the reasons for the original request so that, if the current technology that is being tested does not meet our needs, we can revisit this idea. In past years the Division of Police has tried to be as responsive to our community's needs as possible. One of the ways that we have done this is through regular quality of service surveying. About eight years ago we first implemented an automated phone surveying system. This system automatically called pre-progranuned phone numbers of parties who had been impacted by the Police Division and conducted a phone survey. This system was quite effective initially. Unfortunately, the technology has become completely outdated and obsolete and support for the software does not exist. Our accrediting body (CALEA) provides standards that require us to maintain ongoing surveying of our residents for quality control and goal setting purposes. Recently, we have completed surveys for DARE and our SRO programs. We have also tried to keep up with our monthly quality of service surveys manually. This has been inefficient and ineffective, however. My original proposal was to incorporate amulti-faceted voice-recognition phone system into our police services. This system would enable us to have numbers that would enable our citizens to do the following: • Call and obtain service information • Schedule appointments • Obtain Crime/Neighborhood statistics • Learn of job or volunteering opportunities This technology also enables users to utilize the system to conduct ongoing, regular quality of service surveys and distribute neighborhood watch information by phone more efficiently. ~An Internationally Accredited Law Enforcement Agency A The technology that I have researched is called "SpeechWorks". They are a partnered company with the CIBER corporation. Their software utilizes speech recognition technology that allows a very easy discussion to take place with the caller or survey recipient. It does not require touch-tone phones or prompting by the participants. It simply requires the respondent to speak in a conversational tone. I have tested the system and it is much more user friendly than any other technology I have encountered. The Web address for SpeechWorks is: www.speechworks.com I have also included with this memo some of the webpages that discuss different products and uses for this technology. If you have any questions, please contact me at ext: 4803 cc: Chief Geis Peter Huserutza °An Internationally Accredited Law Enforcement Agency'° SpeechWorks: Products http://www.speechworks.com/products/index.cfrn ~a Through the power of SpeechWorks' products ~ and technologies, the human voice is all a caller ~~ needs to access instant information and conduct mN t~Mc transactions from any landline or wireless hefawu~,nl~warr phone. Around the world, customer service innovators are realizing returns on SpeechWorks applications that consistently delight and serve customers 24 hours a day. With over 100 partners, SpeechWo delivers natural language speech recognition, speaker verification and text-to-speech (TfS) solutions to leading corporations, telecommunications providers and government organizations worldwide. Speech Recognition The OpenSpeechr"' product line from SpeechWorks is a breakthrough speech recognition solution optimized for VoiceXML, the emerging standard for speech services, and other open standards. SpeechWorks 6.5 Second Edition (SE) is a comprehensive software product fog building network-based speech recognition services. The product is based on aw, winning SpeechWorks 6 technology. Hear a demonstration. (audio only) 1' *Note: You need the Flash Plugin to hear this demonstration Tent-to-Speech SpeechifyTM is anext-generation text-to-speech engine that brings advanced A- Labs research to market. "Speechify" your own text with our online interactive demo. ETI-Eloquence from SpeechWorks is a powerful, versatile and efficient text-to-speech system that is ideal for all TTS applications such as in-car navigat systems, next generation mobile phones and hand-held devices. Speaker Verification SpeechWorks' SpeechSecure~ uses biometric technology to verify a caller's identity based on the characteristics of his or her unique vocal patterns. SpeechSecure opens the door to a host of commercial applications where high security and/or high convenience is required. SpeechSite SpeechSiteTM from SpeechWorks is a packaged application that includes abuilt- 5000 name (base) auto-attendant that welcomes all your callers with a friendly flexible speech recognition interface and a personality that you define. How May I Help You? How May I Help You(HMIH1') systems enable speech-automation of processes th are currently handled by call center agents. These applications are custom-desig by SpeechWorks' Solutions organization. Open Source Products SpeechWorks has developed two new products that are available as open source code: Open VXI, a VoiceXML interpreter, and speech links, software that allows 1 of 2 8/28/2001 7:42 AM SpeechWorks: ROI Calculator wysiwyg://9/http://www. speechworks.com/customers/roi_static.cfm This calculator will help you calculate cost savings that can be realized through the use of speech recognition lust take a few moments to enter the data in the shaded areas below. The other fields will automatically calculate, estimating the potential cost savings of implementing SpeechWorks' speech recognition in your cal center environment. Please Note: It is not necessary to enter commas in numbers over 999. (ie. 1,000) Print Paae Call Statistics Call Statistics `• CdllS/Year 1000.. J Calls/Year 1000 aR of Calls '~ Automated Toddy 0 ~ °~ % of Catfs Autolted With ;- (touchtone) Sp't ReCOgnition ~ of Calls Handled 100 ~ % (arlct touChtnne)' by Agents % of Calls Handled 60 Average Agent Call 5 J (mins) by Agents Interaction Time Average Agent Call 5 Average Hold Time ~ (mins) Interaction Time for Agent Calls Average Hold Time ,5 Agent Calls for Agent Calls* Agent Calls/Year 1000 ~ *Research suggest Fu11y Loaded ""~` Hold Time is Cost/Agent ~"" $ 3t0 reduced on (annual) 0 average by 50 /o Talk Hours/tray 2 Agent Calls Agent Calls/Year 600 Days/Year : 22© Fully Loaded Cost/Agent Minute $'; 1.14 Cost/Agent $ 30000 (annual) Toll Charge/hlinute $ 0 J Talk Hours/Day 2 Average Agent Call Interaction Time 5 (mins) Days/Year 220 Average Hold Time 1 (mins) Cost/Agent Minute $ 1.14 for Agent Calls TOTAL Toll Charge/Minute $ 0 COST/AGENT $ 5.70 Average Agent Call 5 CALL (includes Interaction Time toll charges) Average Hold Time Automated Calls for Agent Calls 5 Automated 0 ~ TOTAL Calls/Year COST JAGENT $' 5.70 .TOTAL CALL (includes Ct)ST/AU7C1l+~TED ~` t~.2~ ~ toll charges) CALL (It1CiLideS toll putemated Calls 1 of 2 8/28/2001 7:39 AM ~"~' SpeechWorks: ROI Calculator wysiwyg://9/http://www.speechworks.com/customers/roi_statiacfm Ch1PS) - ----------- ----- Cost Without Automated Calls/Year 400 Speech Recognition Agent Calls/Year $ 5700 J TOTAL COST/AUTOMATED $ 0.25 Automated $ 0 CALL (includes toll h Calls/Year arges) c Total $ 5700 Cost Using Speech Recognition Agent Calls/Year $ 3420 Automated $' 100 Ca I Is/Yea r Total $ 3520 TOTAL ANNUAL SAVINGS WITH $ 2180 SPEECH RECOGNITION Other significant factors must also be considered in a complete financial justification. For example, SpeechWorks speech recognition cad generate incremental revenue through customer acquisition and retention, and cross- and up-selling opportunities. 'Soft' benefits such as competitive differentiation, increased customer satisfaction, consistency of service and information, and greater agent job satisfaction are other important results to factor into an analysis. 2 of 2 8/28/2001 7:39 AM H U W -~ O m a H Z W W Z ~ J ~ m~ ~g D - w J U ~ ~ ~.' 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