Ordinance 008-15RECORD OF ORDINANCES
Dayton Legal Blank, Inc.
Ordinance No. 08 -15
Form No. 300
Passed 20.
AN ORDINANCE AMENDING ORDINANCE 111 -14 (SCHEDULE
OF FEES AND SERVICE CHARGES FOR CITY OF DUBLIN
+ SERVICES), APPENDIK A, TO ESTABLISH FEES FOR THE
1 RENTAL OF COMMUNITY SPACE AT KALTENBACH PARK.
WHEREAS, City Council adopted Ordinance 111 -14 on December 8, 2014, which
updated the schedule of fees and services charges for City services for 2015; and
WHEREAS, with the transfer of Kaltenbach Park from Washington Township to the
City of Dublin, it is necessary to set fees for the rental of community space located
in that park in a manner consistent with other parks owned and operated by the
City.
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. Appendix A of Ordinance 111 -14 is hereby amended as follows:
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
RC -17 PARK RESERVATION SERVICE
The fees for the rental of community space in the City's parks shall be as follows:
Kaltenbach Park Shelter House
$5.00 per hour — Resident
$12.50 per hour — Non - resident
Kaltenbach Park Community Center (includes all three rooms)
$30.00 per hour — Resident
$70.00 per hour — Non - Resident
Section 2 . This ordinance shall take effect and be in force on the earliest date
permitted by law.
Passed this day of 201r
f
(:��ayor - Presiding Officer
I- ms
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: January 22, 2015
Initiated By: Matt Earman, Director of Recreation Services
Memo
Re: Ordinance 08 -15 — Amending Ordinance 111 -14 Appendix A to Establish Fees for
the Rental of Community Space at Kaltenbach Park
Background
Attached is Ordinance 08 -15, which proposes an amendment to Ordinance 111 -14 (Schedule of
Fees and Service Charges for City of Dublin Services), Appendix A to incorporate new rental fees
associated with the transfer of Kaltenbach Park from Washington Township to the City of Dublin.
Staff has analyzed the current amenities and structures at Kaltenbach Park and has identified two
facilities that will be used to accommodate park users for purposes of rentable spaces. The
facilities include a community center with three adjoining rooms, restrooms and kitchen, which are
currently being used for a variety of public /private gatherings and recreational programming. In
addition, there is an outdoor picnic shelter adjacent to the main facility that is similar to the City's
current inventory of shelter houses.
In relation to the Cost of Services Analysis conducted each year, staff has evaluated these rentable
spaces and is proposing new fees that are consistent with similar City-owned facilities. For your
reference, the attached chart represents the fees charged by Washington Township, proposed new
City of Dublin fees and a notation as to what other City facilities are comparable. (Appendix B.)
It is important to note that with the transition of this park to the City, the jurisdictional boundaries
associated with the status of resident and non - resident user fees will be affected. In order to
implement these changes with minimal impact, staff is proposing to continue accommodations for
groups that have received fee waivers in the past from Washington Township at no charge for the
remainder of 2015. For all other groups, City policies including residency requirements for such
rentals and related services will apply.
To allow time for facility alterations and purchases of new furnishings, staff plans to begin
accepting reservations on Thursday, March 12, 2015 for rentals after March 31, 2015. Additionally,
staff is preparing to implement a variety of new programs at the park to include a summer youth
camp, sports camps, birthday party packages, dance classes and various group fitness classes.
Recommendation
Staff recommends approval of Ordinance 08 -15 at the second reading /public hearing on February
9, 2015 in order to incorporate the proposed fees for the rentable space at Kaltenbach Park into
the City's fees for services.
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Reaulation, Product or Service
Finance and Administrative
Services
AD -01
Returned Check NSF Processing
Note 17 100%
20
AD -02
Document Printing & Copying
(Note 4) 100%
$.05 /pg- single -sided
black & white copy
$.10 /pg double -sided
black & white copy
$.10 /pg single -sided
color copy
$1.50 -City map /blue print
$20 - Code Books and
Bid Documents
(or at actual cost if higher)
$3- audio /video tape
$1 -CD
(plus the actual cost of
osta a if mailed.
AD -03
Special Telecommunications Right -of -Way
100%
$625
Permit
AD -04
General Telecommunications Right -of -Way
100%
$735
Permit
Community Development Services
Buildina Standards Services
BL -01
Building Permit Application — Residential Plan
100%
$275 plus $75 each 500
Review
sq. ft. or fraction thereof
over 1 sq. ft.
BL -02
Building Permit Application — Commercial Plan
100%
$260 first 1,000 sq. ft. plus
Review
$175 each additional 1,000
sq. ft. or fraction thereof
(plus costs of outside plan
review, if necessary, above
cost of normal plan review
service.
BL -03
Minor Building Plan Revision — Commercial
100%
$310
BL -04
Major Building Plan Revision — Commercial
100%
$995
(plus cost of outside review
when necessa
BL -05
Building Inspection — Residential
100%
See Appendix A.
BL -06
Building Inspection — Commercial
100%
See Appendix A.
BL -07
Plumbing Plan Review & Inspection
(Note 5)
Residential - $60
application and first fixture,
plus $15 each additional
fixture.
Commercial - $75
application and first fixture,
plus $20 each additional
fixture.
BL -08
Electrical Plan Review
100%
$140 /hr (Note 12)
BL -09
Electrical Inspection/Permit - Residential
100%
See Appendix A.
BL -10
Electrical Inspection/Permit - Commercial
100%
See Appendix A.
BL -11
HVAC Inspection/Permit - Residential
100%
See Appendix A.
BL -12
HVAC Inspection/Permit - Commercial
100%
See Appendix A.
BL -13
Fire Protection System Review
100%
(Note 12) $180
Revisions to plan 55
BL -14
Building Plan Revision — Residential
100%
$20 Administrative Fee plus
fee based on levels of
review:
$50- Building. Division;
$50- Planning Division;
$ 50-Engineering Division.
4
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Re ulation Product or Service
" ornmunity Develol2ment Services continued
3uilding Standards Services continued
BL -15
Home Improvements
(Note 2)
0 — 1,000 sq. ft. _ $50
1,001 — 1,500 sq. ft. _ $100
1,501 sq. ft. and up =
refer to standard residential
review and inspection fees.
BL -16
Temporary Structure
100%
$70
BL -17
Gas Line Permit
100%
$100
BL -18
Building Preliminary Plan Review
0%
$0
BL -19
Alternative Building Materials Review
50%
$695
BL -20
Building Demolition Plan Review & Inspection
100%
$180
BL -21
Bldg Relocation Plan Review /Inspection — In City
(Note 20) 100%
$675 plus costs.
BL -22
Bldg Relocation Plan Review /Inspection —
(Note 20) 100%
$675 plus costs.
Enter Ci
BL -23
Bldg Relocation Plan Review /Inspection —
(Note 20) 100%
$555 plus costs.
Leave Cit
BL -24
Change of Use Permit
100%
$290
BL -25
Conditional Occupancy Inspection
100%
$450 six month period for
residential or commercial
remises.
BL -26
Building Permit Extension
100%
$20
BL -27
Building Permit Reactivation
100%
50% of original permit fee
(excluding water and sewer
capacity charges.
BL -28
Special Building Inspection
100%
(Note 12)
$140 minimum for 1 hr.
inspection; plus $100 if
written report is requested.
BL -29
Building Re- inspection Service
100%
$135
BL -30
Contractor Registration
100%
$65 /year
BL -31
Building Construction Appeal
Note 2)
$200 (non - refundable)
BL -32
Building Standards Appeal
Note 18)
(Note 18) $0
BL -33
Replacement Building Plans
100%
$45 administrative fee,
plus actual cost of
reproducing plans.
BL -34
Replacement Building Cards
100%
$45
BL -35
Range Hood Permit
100%
$95
BL -36 (previously
Sign Plan Review & Inspection — Permanent:
PL -19)
Note 30)
Recognized Dublin HOA's
0%
$0
Others
100%
$415
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Reaulation, Product or Service
Leisure and Cultural Services
Communitv Relations Services
(Note 9
CR -05
Special Events & Performance Coordination
& 11) 100%
(Note 11b and Appendix
A for Waivers)
$125 Application Fee
for Community Events
Hourly Fee Per Employee:
Parks - $100 /hr
Custodian Service - $100 /hr
Bldg. Inspect. (Note 19)
Police Service $140
Cruiser Usage - $15 /hr
(engine running)
Streets & Utilities- $100 /hr
(plus costs of
signage)
Recreation seasonal - $20 /hr
Public Safetv Services
Court Services
CT -01
Court Service
(Note 6)
$20
CT -02
Fine Processing
100%
$19
CT -02A
Computer Fund Fee
Note 32)
$ $5
CT -03
Records Sealing Service
(Note 3)
$20 (plus State fee).
CT -04
Summons Issuance
100%
$35
CT -05
Warrant Processing
100%
$100
CT -06
PNC Monitoring
0%
$0
CT -07
Presentence Investigation
0%
$0
CT -08
Probation Monitoring
0%
$0
CT -09
Continuance Processing
(Note 6) 100%
$0- l'
10 — additional continuance
CT -10
Witness /Subpoena Processing
(Note 6 & 100%
$30
7
CT -11
Adult Diversion
(Note 2)
$200
CT -12
License Forfeiture
100%
$20 (plus BMV fee).
CT -13
Interstate Compact
100%
$20
CT -14
Warrant Blocks
100%
$20
CT -15
Adult Traffic Diversion
Note 35) 100%
$80 Court Cost plus fee for
on -line driving course
Community Development Services
Engineerina Services
EN -01
Right -of -Way Plan Review & Inspection
(Note 2) 100%
Residence - $55
(Note 13)
Other - $415
EN -02
ROW Encroachment Plan Review & Inspection
100%
$1,255
EN -03
Public Improvement Plan Review
100%
2% of estimated costs of
improvements.
EN -04
Public Improvement Inspection
100%
7% of estimated costs of
improvements.
6
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentaae of
Fee
Full Costs
To be
Recovered
Reciulation, Product or Service
Community Development Services continued
Enaineerina Services (continuedl
EN -05
Easement Encroachment Review
50%
$350
includes recording fees
EN -06
Review of Utility Company Easements on City
Property
100%
$580
(plus a sq. ft. fee based on the
approved per acre fee for raw
parkland if equipment or pad
is above ground on City
pr operty or ri hts -of -wa .
EN -07
Private Street Dedication Review
100%
$2,575 plus costs.
EN -08
Street Vacation Review
100%
$1,555 plus costs.
EN -09
Street Re- Naming (non -staff initiated)
100%
$705 plus costs.
EN -10
Private Waste Disposal Review
100%
(Note 14) $555 res
(Note 14) $ 970 non -res
EN -11
Sanitary Sewer Inspection
100%
$150
EN -12
Flood Plain Inquiry Response:
Written Request
Others
Note 1) 50%
0%
(Note 1) $115
$0
EN -13
Flood Plain Development Review
Note 12) 100%
$355— residents
$780- other
EN -14
Engineering Re- inspection Service
100%
$100
EN -15
Damaged Light Pole Repair
100%
(Note 15) $85 /hr
EN -16
Street /Traffic Sign Service
Note 11a) 100%
$85 /hr plus costs
EN -17
Well Drilling Permit
100%
$330
Communitv Development Services
Park Services
PK -01
Cemetery Maintenance
100%
$700— resident
$1,960— non -res.
PK -02
Cemetery Lot Sale
100%
$160
PK -02A
Columbarium Niche
Note 36) 100%
$1,700 — resident
$2,400 — non - resident
(see Note 36)
PK -03
Interment Service
100%
$400 — weekday
$595 — after hrs and
weekends
PK -03A
Inurnment Service
100%
$105 — weekdays
$155— after hrs and
weekends
PK -04
Monument Foundation Service
100%
$1.80 /per sq. inch
PK -04A
Niche Engraving
100%
$150 /each occurrence
PK -05
Veterans Marker Service
0%
$0
PK -06
Business District Maintenance
0%
$0
7
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Community Development Services
Land Use & Lono Range Planning Services
PL -01
PUD /Concept Plan Review
50%
$2,315
PL -02
PUD /Preliminary Plan Review
50%
(per application)
Minor- $2,200
Major — $4,610
PL -03
PUD /Final Development Plan Review
50%
$3,170 for 20 acres or less,
plus $74 for each
additional 5 acres or
portion thereof over 20
acres.
PL -04
Amended Final Development Plan
(Note
(previously PUD /Minor Revision):
30)
Recognized Dublin HOA's
0%
$0
(per application)
Others
50%
Minor- $1,185
Major - $2,005
Signage - $815
PL -05
Pre - application Site Plan Review:
Residential
0%
$0
Commercial (including COIC /EAZ/West
0%
$0
Innovation District
PL -06
Rezoning Application Review
100%
$2,360 SFD on 5 acres or
less.
$4,715 other rezoning.
PL -08
Conditional Use Application Review
(Noce 21) 50%
(per application)
Minor - $1,125
Major - $2,005
PL -09
Parking Lot Alteration /Expansion
100%
$1,010 /lot or facility
PL -10
Informal Plan Review
(Note 2)
$570
PL -11
Preliminary Plat Review
100%
$700 for first two lots, plus
$48 /lot over two lots up to
100 lots. (No increase over
100 lots.)
$3,745
commercia I/I nd ustria I /other.
PL -12
Final Plat Review
100%
$755 for first two lots, plus
$72 /lot over two lots up
to 100 lots. (No increase
over 100 lots.)
$1,965 for first two RDUs
plus $72 /unit over two
RDUs up to 50 RDUs (No
increase over 50 RDUs).
$3,490
commercial/industrial/other.
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Regulation, Product or Service
Community Development Services continued
Land Use & Lono Ran
a Plannin continued
PL -13
Lot Split /Minor Subdivision Review
100%
$530 — residential.
$715-
commercia I/i nd ustria I /other.
PL -14
Lot Line Adjustment Review
100%
$530 — residential.
$715—
commercia I/i nd ustria I /other.
PL -15
Variance Application Review:
(Note 21)
Properties Located in Architectural Review
(Note 2) 0%
$0
District
100%
$100
Existing Single Family Development (SFD)
$2,210
Others
PL -16
Time Extension Review
100%
$1,390
PL -17
Certificate of Zoning Compliance Review:
Residence
50%
$70
Commercial & Other
100%
$145
PL -18
Certificate of Appropriateness
0%
$0
PL -20
Sign Plan Review & Inspection - Temporary
100%
$90
PL -21
Sign Plan Review & Inspection - R -O -W
0%
$0
PL -22
Annual Permanent Sign Inspection
0%
$0
PL -23
Temporary Use Review
100%
$80
PL -24
Seasonal Business Review
100%
$145- initial appl.
$90- renewal fee.
(Plus $500 refundable
bond
PL -24A
Outdoor Seasonal Plant Display /Sales
100%
$90
PL -25
Amusement Device Operation Review
(Note 2)
$1,000 /yr.- Facility license,
plus $85 initial filing fee.
PL -26
Sexually Oriented Business License
100%
$340
PL -27
R -O -W Solicitation Permit
0%
$0
PL -28
Peddlers /Solicitation Permit
100%
$90 /license
PL -29
Special Permit Review:
For uses permitted in residential zones
25%
$425
Others
100%
$1,710
PL -30
Home Occupation Permit
100%
$90- initial two years
$40 -each two years after
PL -31
Wireless Facility Administration Review
(Note 31) 100%
New Tower - $2,275
Alternative Structure - $2,275
Co- location - $1,975
Temporary Facility - $-915
9
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Regulation, Product or Service
Community Development Services continued
Land Use & Lono Ran
a Plannin continued
PL -32
Tree Removal Permit
(Note 27) o%
0
PL -33
Block Party Permit
(Note 6)
$0- standard permit with
use of barricades;
$0 -first use of block party
package to recognized
Dublin Civic Associations
each calendar year and $50
each use thereafter.
PL -34
Garage Sale Permit
(Note 2)
$5 /permit plus $1 /sign to a
max of 3 signs per address.
Neighborhood Garage Sale Permit (minimum
(Note 2)
$3 /permit plus $1 /sign to a
of 10 participating addresses or more)
max of 3 signs per address.
PL -35
Zoning Inquiry Response:
Written Request
(Note 1) 100%
$185
Others
0
PL -36
BZA Appeal Processing /Non- Conforming Use
Determination:
SFD and Historical Dublin Area
(Note 2)
(Note 2)
$100
Others
$1,520
PL -38
City Council Appeal Processing:
SFD
(Note 2)
$100
Others
(Note 2)
$500
PL -39
Planning Pre - Submittal Meeting
0%
$0
PL -40
Planning Re-inspection Fee
100%
100
PL -41
Code Enforcement Inspection
0%
0
PL -43
Weed Abatement Service
(Note 6)
$350 plus contracted cost of
mowing for first mowing of
the season.
$235 plus contracted cost of
mowing for each subsequent
mow of the season after the
first.
PL -45
Annexation Petition Processing
100%
3 935
PL -46
EAZ/West Innovation District Development
50%
Minor - $985
Plan Application Fee
Major - $2,640
PL -47
EAZ/West Innovation District Administrative
0%
$0
Departure Fee
PL -48
EAZ/West Innovation District Site Plan
100
$2,675
Approval Fee
%
PL -49
Bridge Street District — Basic Plan Review
25%
$1
PL -50
Bridge Street District — Development Plan
50%
$2,805
Review
PL -51
Bridge Street District — Site Plan Review
50%
$2
PL -52
Bridge Street District — Minor Project Review
50%
$0- Historic District
$100- Residential accessory
uses /structures
$1,025- Small
$1,730- Large
100 — Si na a Review
PL -53
Bridge Street District — Architectural Review
50%
$1,175 - Basic Plan
Board (ARB) Review
$2,995 - Development
Plan
$ 3 , 050 - Site Plan
PL -54
Bridge Street District — Waiver Review
50%
$1
PL -55
Bridge Street District — Open Space Fee in
(Note 2)
$0- If included in Basic Plan
Lieu of Determination
Review
$0- If open space
requirement is less than
300 sq. ft.
500 - Others
PL -56
Bridge Street District — Master Sign Plan Review
25%
875
PL -57
Bridge Street District — Parking Plan Review
25%
$795
10
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full Costs
To be
Fee
Recovered
Regulation, Product or Service
Public Safety Services
Police Services
PO -01
Police False Alarm Response
100%
$0 -1 2 in 6 mos.
$70 -third alarm
$70 - fourth alarm
$80 -fifth alarm
$100 -6 or more in 6
months.
PO -02
Impounded /Abandoned Vehicle Release:
Crime Victim
0%
Crime Victim - $0
Others
100%
Others - $120
PO -03
Records Check/Clearance Letter
(Note 16) 100%
$20
PO -04
Firearm Permit
100%
$100
PO -05
Vacation House Watch
0%
$0
PO -06
Non-Emergency Lock -Out Assistance
0%
$0
PO -08
Police Report Reproduction
(Note 4)
$.05 single -sided black &
white
$.10 double -sided black &
white
$.10 single-sided color co
PO -09
Police Photo Reproduction
(Note 4)
$1 /print or CD plus
postage.
PO -10
Video /Audio Tape Reproduction
(Note 4)
$3 (tapes supplied).
PO -11
Other Agency Dispatch Service
(Note 5)
(Note 5)
PO -12
Facility Rental — Firing Range (open only to
(Note 2)
$50 plus staff time for
other Law Enforcement Agencies)
Range Officer(s)
Public Works Services
Utility and Enter rise
Services
PW -01
Water Service
100%
(Note 25)
PW -02
Sanitary Sewer Service
100%
(Note 26)
PW -03
Storm Sewer Services
0%
(Note 10) $0
PW -04
Refuse Collection Service — Residential
0%
0
PW -05
Recycling Collection Service
0%
(Note 29) $0
PW -06
Street Sweeping
0%
0
PW -07
Spilled Load Clean -up
(Note 100%
$130 /hr plus costs
11a
PW -08
Damaged Property Repair
(Note 100%
$130 /hr plus costs
11a
PW -09
Fire Hydrant Permit (public or private)
100%
$115 (fee to be doubled if
City required to pump the
hydrant)
plus, $350 refundable
deposit for hydrant
backflow prevention device
and hydrant wrench.
PW -10
Fuel Surcharge (Administrative Fee)
(Note 34) 100%
$.10 per gallon - unleaded
or diesel
$.52 per gasoline gallon
equivalents (GGE) -
compressed natural gas.
PW -11
Salt Surcharge
100%
1.55 /ton
PW -12
Washington Township Fleet Maintenance
(Note 37)
Labor $85 per hour
Parts at cost plus 5%
surcharge for admin. costs
11
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
of Full
Costs
To be
Fee
Recovered
Reaulation. Product or Service
Leisure and Cultural Services continued
Leisure and Cultural Services
RC -01
Youth & Adult Sports Program
Note 8)
(Note 8 & 22)
RC -02
Adult Recreation Classes
Note 8)
(Note 8 & 22)
RC -03
Teen Recreation Classes / Camps
Note 8)
(Note 8 & 22)
RC -04
Preschool &Youth Recreation Classes
Note 8)
(Note 8 & 22)
RC -06
Preschool Camps & Youth Camps
Note 8)
(Note 8)
RC -08
Special Needs Programs
Note 8)
(Note 8)
RC -09
Fitness /Wellness Classes
Note 8)
(Note 22)
RC -10
Theater Classes & Camps
Note 8)
(Note 8)
RC -11
Pool Recreation Classes
Note 8)
(Note 22)
RC -12
Recreational Swimming — Outdoor Pool
Note 6)
See Appendix A.
RC -13
Swimming Lessons
Note 8)
(Note 8 & 22)
RC -14
Swim Team
Note 8)
(Note 8)
RC -15
Concession Services
Note 23)
(Note 23)
RC -16
Senior Citizen Recreational Programs
Note 8)
(Note 2 & Note 33)
RC -17
Park Reservation Service
Note 2 Park Shelter & Scioto
& 8) Amphitheater
$5 /hr — Resident
$12.50 /hr — Non - Resident
Coffman Park Amphitheater
$10 /hr — Resident
$20 /hr — Non - Resident
Coffman Park Pavilion &
Amberleiah Park Pavilion
$12.50 /hr ($100 /day) — Resident
$25 /hr ( $200 /day) — Non -
Resident
(plus $100 refundable deposit for
all rentals.)
Kaltenbach Park Shelter House
$5 per hour — Resident
$12.50 per hour — Non - Resident
Kaltenbach Park Communiri
Center
$30 per hour — Resident
$70 per hour — Non - Resident
RC -18
Athletic Field Usage /Rental
(Note 28) 100%
See Appendix A.
baseball, softball, and soccer fields
RC -19
DCRC — Passes
Note 6)
See Appendix A.
RC -20
DCRC — Babysitting
Note 8)
(Note 8)
12
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Percentage
Fee
of Full
Costs
To be
Recovered
Reaulation, Product or Service
Leisure and Cultural Services continued
Leisure and Cultural Services
RC -21
DCRC — Rental Rates
Note 6 &
24)
See Appendix A.
RC -22
Indoor Reservation Service (Previously
Community Hall Rental
Note 6)
See Appendix A.
RC -23
Theater Rental
Note 6)
See Appendix A.
13
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Notes:
1. Fee not to apply to Dublin residents when request is for primary residential property.
2. A flat fee to be reviewed periodically by City Council.
3. The recovery is to be the maximum allowable under Ohio Law.
4. The recovery is to be the maximum allowable under the Public Records Act.
5. The percentage of recovery is dependent on the agreement negotiated between the parties.
6. Rather than a percentage of recovery, the City Council has specified a fee structure to be adopted.
7. There is to be no recovery of costs for Police Officers subpoenaed.
8. In general, the recreation program will attempt to recover, on an aggregate basis, 50% of direct costs
and building maintenance costs, while recognizing that some programs may be somewhat less than
that for certain reasons and some more than that. This to be based on the nature of the program.
This will ensure that individual fees are reviewed annually, and any set unusually high /low are flagged.
9. For City Services provided aside from the Division of Events Administration.
10. At the February 8, 1999 meeting of the Committee of the Whole to discuss storm drainage utilities.
The consensus was not to implement storm drainage fees.
11
a. Fee will be based on fully burdened hourly rate plus any out -of- pocket costs and other direct
costs.
b. For required City services, cost recovery of 50% of the fully burdened hourly rate of labor, plus
full recovery of any out -of- pocket costs and other direct costs may be charged for recognized,
tax exempt, Dublin non - profit events at the discretion of the Finance Committee.
12. Plus costs of any additional outside review services.
13. Plus a $5,000 refundable bond to cover costs of repairs should they be necessary. Residents are not
required to post bond when not cutting into the street pavement.
14. Plus any fees charged by the County or State.
15. Fully- burdened hourly rates of Traffic Technician(s) and any Streets & Utilities Staff used to repair light
poles, plus actual cost of parts for repairs.
16. Not chargeable to any and all governments or government agencies; Dublin residents; Dublin
businesses.
17. Fee applies when check has been deposited twice, is still NSF, and the party must redeem the check in
person for cash.
18. The City does not have a certified Board of Building Appeals and therefore does not have the authority
under the Ohio Revised Code to charge a fee.
19. A flat fee for a temporary structure permit.
20. Changes have not been made in the past to the fee or the percentage of recovery based upon the low
volume of service delivery.
21. Fees to be waived for those properties located within the Architectural Review District in Old Dublin,
and for churches and places or worship in residential districts, and for Alternative Energy Applications.
22. A ten percent (10 %) discount to apply for Community Recreation Center (DCRC) members on
programs held inside the DCRC facility (not to apply to camps & aerobics classes).
14
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A — SCHEDULE OF FEES AND SERVICE CHARGES
Notes (continued)
23. Concession items will be charged at fees that attempt to recover direct cost of operations.
24. Rental fees for the gymnasium, classrooms, and park shelters are waived for youth organizations and
schools, both public and private, serving the Dublin Community.
25. Fees as adopted in Ordinance 13 -92 and 24 -95 and as amended by Ordinance 07 -05, and 94 -07, and
64 -09, 56 -11, and 64 -12.
26. Fees as adopted in Ordinance 14 -92 and 25 -95 and as amended by Ordinance 07 -05, and 94 -07, and
64 -09, 56 -11, and 64 -12, and 95 -13.
27. Tree Removal permit at no charge and tree replacement fee of $100 per caliper inch.
28. The policy changes regarding athletic field usage were addressed in an October 31, 2014 memo titled
"Updated Baseball and Softball Field Use Policy," by Matt Earman, Director of Recreation Services. The
fee changes specified in that memo are discussed later in this appendix.
29. First set of recycling bins provided to owners of new homes. Replacement bins will be provided to new
residents when needed. This is to be an informal policy, implemented in an effort to improve customer
service and facilitate the City's recycling service.
30. For qualifying Homeowners Association projects located within the public realm of the subdivision.
31. Fees waived if wireless is located on a City facility and the space is leased from the City. Fees for
outside review services plus the cost of the City's Telecommunication Consultant and any Legal fees
will be charged to the applicant.
32. Per Ordinance 41 -93, which authorizes the Establishment of a Mayor's Court Computer Fund as
approved by the Auditor of State.
33. Dublin community senior citizens membership is available for a fee of $15 for residents and
$20 for non - residents 55 years or older and offers special privileges including eligibility to
participate in all general and special senior activities, to serve on the advisory board and
committees, and priority registration for certain programs. Fees for senior citizens
membership will be waived for those participants age 90 years and over.
34. Resolution 35 -11 approved the administrative fee for Compressed Natural Gas (CNG) based on
"gasoline gallon equivalents" (GGE). This is amended effective July 1, 2013 to consist of $.09 /GGE for
accounting, billing, etc., plus $.51 /GGE for the cost of compressing the fuel and preventative
maintenance of the system.
35. The online driving course is through the National Safety Council. The City receives $25 remittance per
course registrant. The $80 Court cost is subject to change with increases in State and /or local court
costs.
36. Up to two (2) cremains per niche, and the fee includes perpetual care.
37. Resolution 03 -13 approved setting the labor rate for services provided to Washington Township at the
fully burdened hourly rate. At the time, this was set at $81.00 per hour. The Resolution also allowed
the City to charge Washington Township the cost of parts plus a 5% surcharge to cover the in house
NAPA store.
15
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
BL -05 BUILDING INSPECTION - RESIDENTIAL
Building inspection /permit - $245 for the first 1,000 sq. ft. or fraction thereof, plus $65 for each additional 500
sq. ft. or fraction thereof. (Note: After hours inspections are charged an additional $120 /hr with a three hour minimum.)
Description of Service Fee
Prefabricated fireplace, wood or coal- $ 50
burning stove.
Shoring permit. $ 0
Certificate of occupancy. $ 50
BL -06 BUILDING INSPECTION — COMMERCIAL
New building and additions thereto including garages and accessory buildings and all other buildings - $275 for
the first 1,000 sq. ft. plus $ 150 per 1,000 sq. ft. of area or fraction thereof. (Note: After hours inspections are
charged an additional $120 /hr with a three hour minimum.)
Description of Service
Alterations permit fees, industrial units,
prefabricated assemblies and relocated
building permit fees (also includes "walk -
through" for interior alterations).
Fee
$ 150 for the first 1,000 sq. ft. or fraction
thereof, plus $50 for each
additional 1,000 sq. ft.
Rehabilitation permit fees:
Rehabilitation of condemned building.
Existing buildings.
Certificate of occupancy.
$ 130 Standard fee plus $100 for the
first 1,000 sq. ft. or fraction thereof,
plus $32 for each additional
1,000 sq. ft.
$ 100 for the first 1,000 sq. ft. or fraction
thereof, plus $32 for each additional
1,000 sq. ft.
$ 190
BL -09 ELECTRICAL INSPECTION /PERMIT- RESIDENTIAL
Description of Service Fee
Temporary service $ 60
New construction or alterations /additions
$ 60 minimum fee plus, $-28 25 each additional
500 sq. ft. or fraction thereof over 1,000
sq. ft.
Low voltage electric (Fire alarms, security systems,
coaxial cable, etc.)
$ 60 minimum fee, plus $4:9 12 each 500 sq.
ft. or fraction thereof over 1,000 sq. ft.
BL -10 ELECTRICAL INSPECTION /PERMIT- COMMERCIAL
Description of Service Fee
Temporary service $ 70 (plus 3% State surcharge.)
New construction or alterations /additions
Low voltage electric (Fire alarms, security systems,
coaxial cable, etc.)
$ 65 first 1,000 sq. ft. (minimum fee $65) plus
additional $80 per 1,000 sq. ft. up to
50,000 sq. ft., plus $55 per 1,000 sq. ft.
from 50,001 sq. ft. to 100,000 sq. ft., plus
$50 per 1,000 sq. ft. over 100,001 sq. ft.
(plus 3% State surcharge.)
$ 35 minimum fee, plus $30 each 1,000 sq. ft.
or fraction thereof over 1,000 sq. ft. (plus
3% State surcharge.)
BL -11 HVAC INSPECTION/ PERMIT-RESIDENTIAL
$75 minimum fee for areas up to and including 1,000 sq. ft. plus $35 for each 500 sq. ft. or fraction thereof in
excess of 1,000 sq. ft.
16
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
BL -12 HVAC INSPECTION /PERMIT- COMMERCIAL
Description of Service Fee
New or Additions $70 minimum fee plus $30 per 1,000 sq. ft. or
portion thereof over 1,000 sq. ft.
Alterations $70 minimum fee plus $20 per 1,000 sq. ft. or
portion thereof over 1,000 sq. ft.
RC -12 RECREATIONAL SWIMMING- OUTDOOR POOL (Dublin Municipal Pool Passes)
Section 1 . Season pass holder categories shall be designated as:
•Residents of the City of Dublin (residency pertains to where you live not where you work).
•Non- residents of the City of Dublin.
Section 2 . Fees for the categories shall be as follows:
Resident Non - Resident
Individual
$ 75
$ 175
Family of 2
$130
$ 255
Family of 3
$180
$ 355
Family of 4
$210
$ 415
Family of 5
$240
$ 485
Senior (age 60 and over)
$ 50
$ 85
** - A 10% resident discount will be given for early registration between April 1 and May 1.
Section 3 . Daily passes for City of Dublin Residents and their guests (accompanied by a Dublin Resident)
will be available for the following fees:
Note: The number of Non - Resident guests (accompanying each Dublin Resident) admitted to the facility will
be limited in accordance with the municipal pool's ratio policy.
Section 4. The number of Non - Resident season passes available for purchase will be limited to 500.
17
Resident
Non - Resident
Adult (18 years and older):
$ 7.00
$ 9.00
Senior (60 years and over):
$ 6.00
$ 8.00
Child (3 years to 17 years):
$ 6.00
$ 8.00
Child (2 years and under):
no charge
no charge
After 6 p.m. (3 yrs and older)
$4.00
$6.00
Note: The number of Non - Resident guests (accompanying each Dublin Resident) admitted to the facility will
be limited in accordance with the municipal pool's ratio policy.
Section 4. The number of Non - Resident season passes available for purchase will be limited to 500.
17
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
RC -18 ATHLETIC FIELD USAGE /RENTAL
Baseball /Softball Field Allocation and Fee Schedule for All League Play
The field allocation and fees schedule for all baseball /softball fields shall be as follows:
League Play is limited to general team practices and team games during the Spring /Summer seasons. Fall
season begins the third Monday in August, and ends the last Sunday in September. Spring /summer season
begins the first Saturday in April, and ends the last Sunday in July. League play does not include practices or
games outside of the Fall or Spring /Summer seasons, nor other activities such as camps, clinics, tournaments,
tryouts and other organized activities.
* The City recognizes Dublin Youth Athletics as the only organization eligible to provide general recreation
league play on City fields. Dublin Youth Athletics will be responsible to provide sponsorship and representation
to other leagues, field scheduling, field lining and bases for other eligible organizations as necessary. Such
services will be performed for a pre -set fee established by DYA. Fees for services, or changes to fees for
service, must be provided to the organizations at least one year in advance.
18
Priority 1
Priority 2
Priority 3
Priority 4
Priority 5
City of Dublin
General
"Middle-Tier
** *Select /Elite
Other
Programs
Recreation
Organization
*Dublin Youth
Dublin -Based
Dublin -Based
No
Provider
Athletics Only
Organizations
Organizations
Restrictions
Minimum 50%
Residency
Minimum
for U9 - U12
Minimum 90%
No
No
Requirement
90%
Residents
Restrictions
Restrictions
(Dublin /DSD)
Residents
for U13 and
Up
Resident Fee
$10
$10
Per
Waived
$100
(2016)
(2016)
Player /Season
Non - Resident
$100
Fee Per
Phased Over 3 -Year Period
$100
Player /Season
(2016 - $50; 2017 - $75; 2018 - $100)
Games Played
on Dublin
All League Games
Up to 60%
Up to 60%
TBD
Fields
League Games
Dublin Corporate
Travel
Limits
Limited to
No
No
(Some Exceptions
Central Ohio
Restrictions
Restrictions
Restrictions
Apply)
Exclusionary
Not
Not
No
No
Tryouts
Permitted
Permitted
Restrictions
Restrictions
Age
Pre -K — 12 grade
U8 - Up
U8 - Up
No
Restrictions
Restrictions
Team
Volunteers
Volunteers
No
No
Coaching
Only
Only
Restrictions
Restrictions
Restrictions
* The City recognizes Dublin Youth Athletics as the only organization eligible to provide general recreation
league play on City fields. Dublin Youth Athletics will be responsible to provide sponsorship and representation
to other leagues, field scheduling, field lining and bases for other eligible organizations as necessary. Such
services will be performed for a pre -set fee established by DYA. Fees for services, or changes to fees for
service, must be provided to the organizations at least one year in advance.
18
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
City of Dublin Baseball /Softball Field Allocation and Fee Schedule for Organized Activities Not
Associated With Dublin -Based Permitted Leagues or Tournaments
Organization Type
Dublin Youth Athletics
Dublin Residents (General Use *):
Dublin- Based, Non - Profit Organizations **
and Independent Teams * **
Non - Dublin, Non - Profit Organizations
and Teams:
For - Profit Organizations:
Fee
Fee Waived
$25 per field /two -hours OR $50 per field /day
$50 per field /two -hours OR $100 per field /day
$75 per field /two -hours OR $150 per field /day
$100 per field /two -hours OR $200 per field /day
Field Lighting
(Fee waived for Dublin Youth Athletics)
$25 per field /hour
Priority 1: City of Dublin Recreation Programs and Special Events
Priority 2: Dublin Youth Athletics
Priority 3: All Other Organized Activities
*General uses include resident and /or business non - instructional activities such as birthday parties, family
outings, business outings and other such uses that are informal in nature. Fees only apply to reserved field
use. Fees are waived for all other general field use by Dublin residents and are accommodated on a first -come,
first -served basis.
** Non - profit teams and organizations must submit documentation of their tax - exempt status with
the Internal Revenue Service (i.e., IRS determination letter). Organizations must demonstrate
compliance with tax return filing requirements by submitting the most recent federal tax filing
submitted to the Internal Revenue Service (Form 990).
** *Dublin -based independent teams include teams that consist of a head coach that is a Dublin
resident and maintain a minimum of 75% Dublin resident players. Rosters of teams must be
submitted with each permit application including the names and primary addresses of the head coach and
players.
19
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
Baseball and Softball Proposed Field Use Fees and Implementation Schedule
League Play Field Use Fees
Tournament and Non - League Field Use Rental Fees
Current
2015
2016
2017
2018
DYA Resident- General Recreation League
Fee Waived
Fee Waived
Fee Waived
Fee Waived
Fee Waived
Residents - Middle Tier /Select Leagues(DYAand Other)
Fee Waived
Fee Waived
$10 /Player /Season
$10 /Player /Season
$10 /Player /Season
All Non - Resident Participants
Fee Waived
Fee Waived
$50 /Player /Season
$75 /Player /Season
$100 /Player /Season
Tournament and Non - League Field Use Rental Fees
Non - Leaque and Non - Tournament Field Use Rental Fees
Dublin Youth Athletics
Current
2015
2016
Dublin Youth Athletics
Fee Waived
Fee Waived
Fee Waived
Dublin- Based, Non - Profit Organizations
$50 /Field /Day
$50 /Feld /Day
$100 /Field /Day
Non Dublin- Based, Non -Profit Organizations
$50 /Field /Day
$50 /Feld /Day
$150 /Field /Day
For -Profit Organizations
$100 /Field /Day
$100 /Feld /Day
$200 /Field /Day
Feld Lighting
$6 /Field /Hour
$25 /Field /Hour
$25 /Feld /Hour
Non - Leaque and Non - Tournament Field Use Rental Fees
Dublin Youth Athletics
Current
Fee Waived
2015
Fee Waived
Dublin Residents - General Use
$50 /Day /Field
$25 /2Hours /Feld OR $50 /Day /Field
Dublin- Based, Non - Profit Orgs /Other Teams
$50 /Day /Field
$50 /2Hours /Feld OR $100 /Day /Field
Non - Dublin, Non -Profit O rgs /Other Teams
$50 /Day /Field
$75 /2Hours/Feld OR $150 /Day /Field
For -Profit Organizations/Teams
$100 /Day /Field
$100 /2Hours/Feld OR $200 /Day /Field
Feld Lighting
$6 /Hour
$25 /Hour
20
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
RC -19 COMMUNITY RECREATION CENTER (DCRC) ANNUAL PASSES
The fees for annual pass holders to the Community Recreation Center (DCRC) shall be as follows:
21
Family of
Family of
Family of
Family of
Two
Three
Four
Individual
Five or more
Annual Pass:
Resident
$200
$345
$455
$520
$555
School Dist. Resident
$390
$650
$870
$940
$1,000
Non - Resident
$580
$1020
$1355
$1530
$1655
Dublin Based
Employees
$240
Military /Veterans:
(w /valid identification)
Resident
$180
SD Resident
$350
Non - Resident
$520
Senior:
Resident
$100
SD Resident
$150
Non - Resident
$195
Note: For annual pass holders who wish to have a monthly automatic deduction from a
savings or checking account, there is a $1 per month service fee.
6 Month Pass:
Resident
$120
$210
$275
$310
$335
70 Visit Annual Pass for College Students: - 25 years of age and under w /valid
student identification, and proof of current Class enrollment or be a High School Student
who has graduated in the current year, and is between High School graduation and College
admission (w/valid identification :
Resident
$100
SD Resident
$200
Non - Resident
$295
Daily Passes:
Adults (ages 18 yrs & up)
$8
Child (ages 3 -17 yrs)
$4
Infant (ages 2 & under
no charge
City of Dublin residents may receive a discounted daily pass with their City of Dublin I.D.
card. These photo I.D. cards may be purchased at the DCRC for $2 /person /card. Proof of
residency and age are required to purchase a resident card. Individuals under the age of
18 years must have a parent or guardian complete registration. Discounted daily pass rate
for City of Dublin residents with a resident I.D. card is $4 /adult and $3 /child.
21
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
RC21 COMMUNITY RECREATION CENTER (DCRC) — RENTAL RATES
Section 1 . That the following schedule of rental rate fees be established for exclusive use of the specified
areas with the Community Recreation Center:
Lap Pool
• $6.00 per hour per lane for Dublin resident recreational use. (Payment for daily admission fee or DCRC
membership is required).
• $6.00 per hour per lane for authorized Dublin City School district functions.
• $20.00 per hour per lane for charitable organizations. (Includes admission fee for participants.)
• $40.00 per hour per lane for non - resident recreational use. (Payment for daily admission fee or DCRC
membership is required.)
• $40.00 per hour per lane for organized team /instructional activities. (Includes admission fees for
participants.)
Saturday After -Hours Pool Rentals
Pool amenities are available for rental after -hours on Saturday evening from 8:15 p.m. — 10:15 p.m. Rental
fees for this time period (Resident / Non - Resident):
• $250/ $375 for rental of the leisure pool only.
• $275/ $415 for rental of the leisure pool and slide.
• $250/ $375 for rental of the lap pool only.
• $375/ $565 for rental of the lap pool and leisure pool only.
• $400/ $600 for rental of the lap pool and leisure pool with slide.
• $275/ $415 for rental of the leisure pool and diving boards only.
• $325/ $490 for rental of the leisure pool, slide and diving boards.
The use of Classroom C is included with any of the after -hours rentals listed above.
Maximum capacities of the facilities and the number of lifeguards and other supervisory staff are mandated by
DCRC policy.
Gymnasium — Court A & Court B
• $25.00 per court per hour for Dublin residents.
• $45.00 per court per hour for non - residents.
Classroom A, B, and C
• $15.00 per hour for Dublin residents.
• $35.00 per hour for non - residents.
Section 2 . That each area has designated hours of operation and an additional $20 per hour will be charged
for time rented after those established hours with the exception of the Leisure Pool.
Section 3 . That in order to implement the rental fees established herein, the City Manager or designee shall
have the authority to promulgate and amend written administrative rules, regulations, and procedures not
inconsistent with sections 1, 2, and 3 within this service center (S -160), and related policies adopted by City
Council.
RC -22 COMMUNITY HALL AND MEETING ROOM RENTAL RATES
Community Hall Rental Rates (per hour)
Customer
Percentaae of
Cost Recovery
1 3 Hall
2 3 Hall
Hall
Resident
70%
$45
$80
$110
School District Resident
100%
$65
$110
$155
Non - Resident
200%
$125
$215
$305
Corporate Resident
100%
$65
$110
$155
Non For Profit (Dublin) (A)
70%
$45
$80
$110
(A)— As defined within current City policies.
22
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
RC -22 COMMUNITY HALL AND MEETING ROOM RENTAL RATES (continued)
Community Hall Rental Rates (per hour) (continued)
Table and chair set -up is included in the rental fee. A warming kitchen is available. Podiums, a PA system,
and other basic AV support are available upon request, and must be set up by Dublin employees. A dance
floor and risers (platforms) are available to rental groups and may be subject to an additional fee ($75 and
$50, respectively) to cover costs of additional set -up and tear down time.
Meetina Room Rental Rates (per hour)
Customer
Percentage of
Cost Recovery
Meeting
Room 1
Meeting
Room 2
Resident
70%
$25
$25
School District Resident
100%
$35
$35
Non - Resident
200%
$70
$70
Corporate Resident
100%
$35
$35
Non For Profit Dublin A
70%
25
25
(A)— As defined within current City policies.
Deposit
There will be a $200 deposit for renting any portion of the Community Hall. An additional damage deposit will
be collected when the rental group is serving alcohol (see "Alcohol" below). Groups renting the facilities are
financially liable for any damage to the facility or equipment caused by them during use. Payment of the
deposit is due at time of reservation. The remaining balance (rental fees) is due at least 60 days prior to
scheduled event. Deposits are non - refundable if the event is canceled.
Alcohol:
Rental groups are limited to serving beer and wine after 7:30 p.m. on Thursday, Friday, and Saturday nights
only. All other circumstances will require a waiver from City Council at its next regularly scheduled meeting.
Consumption is limited to the confines of the Community hall, and must comply with State of Ohio liquor laws.
Additional proof of insurance may be required (see "Insurance Coverage" below). The City of Dublin is not
liable for any injuries to guest or negligence where alcohol is involved. Special Duty Police Officer(s) must be
contracted by the rental group and are required on the premises throughout the entire event when alcohol is
being served. An additional $100 refundable damage deposit will be collected for rental groups serving
alcohol.
Catering:
Caterers will be asked to provide a current professional caterer's license and proof of insurance, and will be
asked to sign a letter of agreement.
Insurance Coverage:
Depending on the risk classification of the event, the rental group may be required to obtain appropriate
insurance. If the City requires insurance for the event, the rental group will be asked to provide proof of
liability insurance satisfying the City's lease requirements.
Rental Hours:
Rental hours will follow the existing hours of operation of the Dublin Community Recreation Center (DCRC) for
Monday through Thursday rentals. Rental hours may be extended to midnight (12:00 a.m.) on Friday,
Saturday, and Sunday pending staff and facility availability.
Rental Contract and Policies:
Each rental group will be required to sign a detailed facility rental contract and agree to abide by all policies,
procedures, rules and regulations governing the rental and operation of the facilities.
Refund Policies:
Community Hall — Upon cancellation of a reservation, the City will refund the rental fees collected, less the
rental deposit.
Meeting Rooms, Classrooms, Pavilions and Shelter houses — Upon cancellation of a reservation at least
two weeks before the scheduled event, the City will refund the rental fees collected, less a $10 administrative
fee. Refunds will not be issued for cancellations made within two weeks of the event.
23
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
RC -23 COMMUNITY THEATER RENTAL RATES
Customer
Percentaae of Cost
Recover
Half -Day
Rate u
to 5 hoursl
Fee Per Hour
Rehearsal Fee
Per Hour (2
hour minimum
2 hour
Standard Rate
100%
$585
$145
$80
Corporate Resident
85%
$500
$125
$65
Not For Profit Dublin A
80%
$470
$120
$60
Non - Profit Performing Arts
Groups 501c 3
Flat fee determined
periodically by City Council
$300
$70
$50
Dublin Arts Council DAC
B
(A) - As defined within current City policies.
(B) - Fees will be waived for rental groups falling under the umbrella organization of the DAC. DAC will be
charged a fully burdened hourly rate for the Theater Technician's time upon request of that service. The
Theater Technician will be charged at $45 per hour.
City employees (or City- contracted professional service) are the only ones authorized to use /program the
theater's technical equipment, lighting, and any other theatrical appurtenances.
Rental Rates and Collection Fee:
In most cases, rental rates will be quoted to prospective rental groups in four -hour blocks. There may be
certain times when a rental group will not need four hours for an event. In those situations, a per -hour rental
rate will be optional, with a two -hour minimum. Should a rental group request the City of Dublin to facilitate
ticket sales and collections for its performance(s), the City of Dublin will charge a 12% collection fee. This fee
will be calculated based on total ticket sales, and the balance of ticket collections will be remitted to the rental
group.
Rehearsal Rates:
Rehearsal rates will be available for those rental groups renting the theater facility for their performances.
Rehearsal rates include "work lights" only. Rental groups desiring "technical" rehearsals must pay regular
rental rates.
Deposit:
A $200 deposit will be required from groups renting the theater. The deposit will assure the City that funds are
available should the event go past its schedule rental time and additional rental fees are levied. Groups renting
the facilities are financially liable for any damage to the facility or equipment caused by them during use.
Payment in full of rental fees and rental deposit is due upon receipt of the rental contract. Deposits are non-
refundable if the event is canceled.
Rental Hours:
Rental hours will follow the existing hours of operation of the Dublin Community Recreation Center (DCRC) for
Monday through Thursday rentals. Rental hours may be extended to midnight (12:00 a.m.) on Friday,
Saturday, and Sunday pending staff and facility availability.
Insurance Coverage:
Rental groups will be required to obtain appropriate insurance. The rental group may be asked to provide
proof of liability insurance that satisfies the City's lease requirements.
Rental Contract and Policies:
Each rental group will be required to sign a detailed facility rental contract and agree to abide by all policies,
procedures, rules and regulations governing the rental and operation of the facilities.
24
Proposed Amendments to Appendix A of Ordinance 114 -14
APPENDIX A (continued)
SCHEDULE OF FEES AND SERVICE CHARGES
Dublin Community Recreation Center (DCRC) Facility Waivers
(RC -21, RC -22, and RC -23)
City Staff is hereby authorized to waive fees for various types of Facility uses at the Dublin
Community Recreation Center based on the table following.
City administrative staff is hereby authorized to implement administrative procedures as necessary
to manage the fee waiver request process as outlined above. Fee waiver requests for the above -
described purposes will not be forwarded to City Council; likewise, Council will refer to staff any
fee waiver requests presented to Council that have not been first reviewed /addressed by staff.
25
Waiver
Yes
No
Type Description/ Examples
After Prom
Dublin City Schools, private schools located in Dublin,
X
Hilliard City Schools which Dublin residents attend
(Dublin City Schools have first scheduling
priority)
Community service organization
Glaucoma screenings; immunization clinics; blood
sponsored events /activities that provide
drives; Leadership Dublin Community Service Day
X
broad benefit to the
Dublin communit
School programs, both public and private
Participants of the Dublin School's Power Plus Program
X
serving children and young adults with
(Postsecondary Options Work Employability Results)
special needs in programs that benefit the
Dublin community
[Participants are to be supervised and
assisted by School Teachers and Staff, and
use the facility as approved by the Director
of Recreation. The City and School District
will sign an agreement for services and
provide City Council with notification of the
agreement.]
Fund raising
Swim for Diabetes; Cancer Society; Heart Association;
X
Booster Clubs
International exchange sponsored by
Overnight exchange students; rotary program;
Dublin based not for profit organizations
Russian exchange program
X
Schools, both public and private;
PTO's; Young Professionals Academy; Special Needs
X
and school related organizations
In- Service for Parents; Wrestling Club award
ceremony; theater boosters; Work Study Appreciation
Breakfast
Other Dublin based not for profit
X
and profit events /activities not
p reviously addressed
Non - Dublin based not for profit
X
and profit events /activities not previously
addressed
City administrative staff is hereby authorized to implement administrative procedures as necessary
to manage the fee waiver request process as outlined above. Fee waiver requests for the above -
described purposes will not be forwarded to City Council; likewise, Council will refer to staff any
fee waiver requests presented to Council that have not been first reviewed /addressed by staff.
25
Appendix B
Current WTWP Fee
Proposed Fee
Proposed Fee Comparison
ate
Q
�r
a
Resident
Non-
Resident
Non-
Resident
Resident
Shelter House
$16 /hour
$20 /hour
$5 /hour
12.50 /hour
Consistent with other City Shelters
Community Center
Room A w /Kitchen
$32 /hour
$40 /hour
$30 /hour
$70 /hour
Consistent with Classrooms A/B at the
Room B
$20 /hour
$25 /hour
Includes all
three rooms
Includes all
three rooms
DCRC
Room C
$20 /hour
$25 /hour