133-01 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
Ordinance No. ~ Passed . 20
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2002 AND
DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager
to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2002;
and
WHEREAS, the Administration has incorporated in the attached 2002 Operating
Budget all modifications as requested by City Council as a result of the budget
review workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, of the elected members concurring that:
Section 1. The 2002 Annual Operating Budget attached as an Exhibit be, and hereby
is, approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further reason
that the annual operating budget must be in effect by January 1, 2002. This
Ordinance shall be in effect on January 1, 2002.
Passed this ~ ~ day of LZn ~.b , 2001.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby teI'tify that >>pies of this Ordinance/Resolution were posted i fhF
tity of Dublin in accordance with Secfiion 731.25 of the Oilio Revised C e.
Cle of touncil, Dublin, Ohio
MEMO
~ Office of the City Manager
CITY OF DUBLIN 5200 Emerald Parkway
Dublin, Ohio 43017-1006
Phone: 614-410-4400
Fax: 614-410-4490
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: December 6, 2001
Subject: Ordinance No. 133-01, 2002 Operating Budget
Initiated by: Marsha I. Grigsby, Director of Finance
Michele M. Hoyle, Director of Fiscal Administration
Ordinance No. 133-01 provides for the adoption of the 2002 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incorporated in
the budget document as well as the companion Annual Appropriations Ordinance, Ordinance No.
144-01.
The following items reflect the requested modifications and corrections to the Proposed 2002
Operating Budget:
General Fund
City Council (page 2-3)
Account 2240 was increased by $2,000 to provide two (2) complimentary weekend passes to the
Dublin Irish Festival for all board and commission members. The description of expenditures in
this account has been amended accordingly.
Office of the Cit~Manager (page 6)
The description of account 2812 has been expanded to include customer service training and
employee orientation as Special Projects and Programs funded in this account.
S:~AA-FA Share~BUD-2001~Bud Memo to Council.doc
Memorandum
Members of Dublin City Council
Page Two
General Fund (Continued)
Division of Human Resources/Procurement (pages 7 - 9)
~ The Objectives and Activities descriptions have been modified to more accurately reflect the
division's programs.
The Personnel Data has been corrected to include a High School Student Intern (part-
time/intermittent) in place of a Human Resource Project Specialist (part-time). This addition
brings the total positions budgeted to eleven Funding for this position was included in the
proposed budget, but the personnel listing was incomplete.
Account 2140 has been increased by $720 to provide funding for Dublin Staff shirts for newly
hired city employees.
Division of Community Relations (pages 13-14)
Account 2349 has been increased by $20,800 to allow for continued publication of Inside Dublin
in Dublin Life Magazine. This increase reflects the revised per-page cost of $575, as negotiated
per City Council direction at the budget workshop.
Division of Information Technolo~y (pages 18-21)
Requested during the budget workshops was additional detail of the expenditures budgeted in the
Information Technology Division under account 2320 (Communications). Following is a listing
of the specific items funded in this account:
Communications Charges in Information Technology Budget
City-wide Telephone $110,000
Police -CDPD Mobile Communication 47,520
Development Inspectors -CDPD Mobile Communication 11,880
CDPD Mobile Communication Land Line 2,500
Telephones 5,000
PC Faxing 10,000
IT Division Nextel Use 14,400
IT Division Telephone Use 2,000
IT Division Internet Use 2,000
Connection of Dublink to City Buildings 30,000
Internet Web Page/E-Government/E-Commerce 10,000
Total $245,300
S:\AA-FA Share\BUD 2001\BudMemo to Council.doc
Memorandum
Members of Dublin City Council
Page Three
Division of Income Tax (pa~i s 25-26)
As discussed in the budget workshops, it is necessary to increase account 2910 (Income Tax
Refunds) to provide an added $750,000 in funding for refunds in 2002.
Division of Grounds Gages 51-53)
As discussed at the budget workshop on November 20, the amount budgeted in account 2390 may
exceed what is needed. Once the bids for maintenance of the City's rights-of--way are received,
we will determine whether or not appropriations need to be reduced. If so, we will include the
amendment to appropriations in the legislation awarding the contract. Following are the rights-
of-way and the amounts currently budgeted for each area:
Estimates for Contracted Maintenance of Rights-of-Way (ROW)
SR 161/Rte. 33 $ 58,436
Hard Road 20,400
Frantz Road 18,870
Avery/Muirfield 57,300
Coffman Road 2,093
Woerner-Temple 21,440
Rings Road 13,800
Emerald Parkway Phases 1,2 & 6 34,316
Blazer Parkway 7,740
Avery/Rte. 33 Interchange 63,848
Emerald Parkway Phase 7 11,520
Emerald Parkway Phases 3& 4 25,284
Emerald Parkway Phase 5 9,855
Riverside Island Beds 1,000
Wilcox Cul-de-sac Beds 3,600
Perimeter W. of Avery 5,120
SR 161/Dale Drive to Sawmill 13,568
Emerald and Shier-Rings Park 5,120
Arborist work -ROW 30,000
Add/Replace plants in ROW 128,440
Add/Replace plants in new 2002 ROW 45,229
Total $ 576,979
Division of Facilities (pages 54 - 56)
Account 2330 has been increased by $20,000 to include rental of a postage meter. This cost was
inadvertently omitted in the proposed budget.
S:\AA-FA Share\BUD-2001\Bud Memo to Council.doc
Memorandum
Members of Dublin City Council
Page Four
Swimming Pool Fund
Division of Recreation Services (page 93)
Account 2420 has been revised to reflect all operating supplies except chemicals, including those
program supplies that had formerly been budgeted in account 2424 for swim team trophies.
r.. Thedecrease results from the shift of pool chemicals to account 2424 as described below.
Account 2424 also has been revised to include only the cost of all chemicals as indicated in the
account title. The resulting increase to $27,300 reflects the cost of chlorine and other pool
chemicals that had formerly been included in account 2420.
Capital Improvements Tax Fund
Department of Development (pages 110-113)
Reduced the amount budgeted for account 2550 from $11,311,000 to $10,311,000 to accurately
reflect the funding of Emerald Parkway -Rings Road to Tuttle Crossing through service
payments from the Thomas/Kohler TIF Fund rather than income taxes.
Please note that throughout this document, 2001 prof ections may vary from those presented in the
proposed budget document. These variations reflect more accurate projections of expenditures
and revenues for 2001 based on actual expenditures and revenues through mid-November.
If you need any additional information, please let us know.
S:\AA-FA Share\BUD-2001\Bud Memo to Council.doc
S:\AA-FA Share\BUD 2001\Bud Memo to Council.doc
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CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2002
TABLE OF CONTENTS
List of Officials i
Summary By Fund ii
Revenue Comparisons iv
Revenue Comparisons -General Fund vi
Revenue Projections vii
Recap of 2002 Requests xiii
2002 Bond Payment Schedule xv
Financial Management Policies xvi
xviii
City Council Goals
2002 OPERATING BUDGET
GENERAL FUND
City Council 1
Office of the City Manager 4
Department of Administrative Services
Division of Human Resources/procurement 7
Division of Community Relations 12
Division of Court Services 15
Division of Information Technology 18
Department of Finance
Division of Accounting and Auditing 21
Division of Taxation 24
Department of Development
Office of the Director of Development 27
Division of Planning 30
Division of Engineering 33
Division of Building Standards 36
Division of Economic Development 39
Department of Law 42
Department of Service
Office of the Director of Service 45
Solid Waste Management 48
Division of Grounds and Facilities
Grounds 51
Facilities 54
Division of Streets and Utilities
Vehicle & Equipment Maintenance 57
Miscellaneous Accounts 60
Transfers 65
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Division of Streets and Utilities 67
Division of Engineering 70
State Highway Improvement Fund
Division of Streets and Utilities 72
Division of Engineering 75
Cemetery Fund
Division of Grounds and Facilities 77
SPECIAL REVENUE FUNDS (Continued)
Recreation Fund
Division of Recreation Service 80
Community Recreation Center 83
Community Recreation Center -Facilities 86
Safety Fund
Division of Police 89
Swimming Pool Fund
Division of Recreation Services 92
Permissive Tax Fund 95
Hotel/Motel Tax Fund
Division of Community Relations 98
Education and Enforcement Fund
Division of Police 101
Law Enforcement Trust Fund
Division of Police 103
Mayor's Court Computer Fund 105
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 108
Special Assessment Debt Service Fund 108
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund 110
Parkland Acquisition Fund 114
ENTERPRISE FUNDS
Water Fund
Division of Streets and Utilities 116
Division of Engineering 119
Sewer Fund
Division of Streets and Utilities 121
Division of Engineering 124
Merchandising Fund 126
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 129
Workers' Compensation Self-Insurance Fund 131
TRUST AND AGENCY FUNDS
Trust/Agency Funds
Income Tax Revenue Sharing Fund 133
Agency Fund 133
Dublin Convention and Visitors Bureau Fund 133
2002
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Charles W. Kranstuber, Mayor
Robert E.Adamek, Vice-Mayor
Cathy A. Boring
Marilee Chinnici-Zuercher
Thomas M. McCash
Gregory S. Peterson
John G. Reiner
Clerk of Council, Anne Clarke
Assistant City Manager/Director ofFinance -Marsha I. Grigsby
Assistant City Manager/Director ofDevelopment -Frank A. Ciarochi
Director of Law -Stephen J. Smith
Director of Human Resources/Procurement -David L. Harding
Assistant City Manager/ Director of Service -Dana L. McDaniel
Chief ofPolice -Robin D. Geis
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-iii-
2002 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
2000 2001 2001 2002
Actual Budaet Estimate Budqet
GENERAL FUND $41,810,401 $40,670,925 $43,043,933 $44,027,011
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 2,554,952 2,735,260 1,971,200 3,279,100
State Highway Improvements 76,488 67,565 79,350 73,665
Cemetery 28,686 120,810 23,200 120,700
Recreation 3,770,056 5,271,450 4,571,850 6,140,700
Safety 5,859,357 6,653,888 6,277,900 7,776,057
Swimming Pool 376,197 355,125 434,075 375,553
Permissive Tax 131,041 94,940 140,600 123,950
Hotel/Motel Tax 1,818,456 1,877,265 2,137,000 1,831,050
Enforcement and Education 4,832 3,265 4,125 2,500
Law Enforcement Trust 23,839 1,085 21,850 2,050
Mandatory Drug Fine 92 60 115 70
Mayor's Court Computer 18,870 15,735 16,335 16,040
DEBT SERVICE FUNDS
General Obligation Bond Retirement 38,803,487 10,892,679 7,120,461 7,814,783
Special Assessment Bond Retirement 68,257 27,960 52,050 35,000
1992 Special Assessment Bond Retirement 129,473 114,125 131,975 116,500
2001 Special Assessment Bond Retirement 0 0 0 133,700
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 23,711,925 21,866,104 24,194,100 21,615,334
Park Development 5,145,908 2,327,395 2,654,075 3,302,690
Golf Course Roadway 0 0 7,761,244 0
Community Recreation Center 67,967 0 1,446 0
Woerner-Temple TIF 45,623 14,500 14,649 14,500
Ruscilli TIF 209,869 210,000 217,153 242,500
Pizzuti TIF 77,824 123,400 131,042 ..150,000
Applied Innovation TIF 141,591 30,000 137,437 0
Transportation Improvement 1,603,965 17,625 17,988 0
Thomas/Kohler TIF 2,596,714 553,500 680,595 646,000
Metatec TIF 365,584 54,500 489,788 0
McKitrick TIF 1,291,858 1,265,000 1,647,361 1,647,000
Safety Solutions TIF 48,990 12,895 48,595 0
Duke Realty Investment TIF 222,255 220,000 220,157 220,100
Perimeter Center TIF 566,421 560,000 633,794 630,000
Rings Road TIF 365,616 577,50() 351,395 359,400
Scioto Bridge Construction 29,337 0 64,547 0
Avery-Muirfield Interchange 6,343,395 1,410,57L 684,121 0
Emerald Parkway Overpass 6,785,484 50,000 160,455 2,000
Perimeter West TIF 4,705,339 353,00() 367,766 330,176
Upper Metro Place TIF 19,834 0 74,000 145,000
Rings/Frantz TIF 3,073,638 0 400,000 0
Arts Facility Renovation 752,518 U 124,283 0
Service Complex Construction 0 0 5,998,000 10,000
Historic Dublin Parking TIF 0 0 200,000 310,000
Ballantrae Park 0 0 1,700,000 0
12/10/01
Filename:n\fa\jan\02budget\revcomp2
-iv-
2002 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
2000 2001 2001 2002
Actual Budget Estimate Budget
ENTERPRISE FUNDS
Water 2,395,618 1,486,720 1,822,500 1,575,400
Golf Course Water 0 0 639,150 0
Sewer 3,089,568 2,172,236 2,868,050 2,185,800
Golf Course Sewer 0 0 354,750 0
Merchandising 22,670 10,000 10,560 10,000
Upper Scioto West Branch Interceptor 0 0 0 0
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 2,132,070 2,088,000 2,488,100 2,707,442
Worker's Compensation 103,236 276,500 310,125 123,000
TRUST AND AGENCY FUNDS
Cemetery Perpetual Care 26,857 23,500 67,775 29,000
Convention and Visitors' Bureau 429,809 514,000 450,000 472,000
Other Agency 1,515,261 1,295,000 1,607,500 1,549,500
TOTALS 163,361,228 106,414,084 125,618,520 110,145,271
Less:
Transfers and advances (34 915 623) (29 232,265) (40,017,060) (30,585,400)
Sub-total 128,445,605 77,181,819 85,601,460 79,559,871
Debt Issuances/SIB and OWDA Loans (32 770 419) (5 007,822) (5,932,403) 0
TOTAL REVENUE $95,675,186 $72,173,997 $79,669,057 $79,559,871
2/10/01
Filename:n\fa\jan\02budget\revcomp2
-v-
2002 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-GENERAL FUND
2000 2001 2001 2002
Actual Budqet Estimate Budqet
TAXES
Property Taxes $1,294,593 $0 $p $0
Income Taxes 32,868,936 35,740,000 36,155,000 38,686,737
INTERGOVERNMENTALREVENUE
Homestead/Rollback 143,801 0 0 0
Personal Property Reimbursement 5,706 5,000 6,100 p
Local Government 1,271,866 1,230,100 1,285,100 1,234,344
Estate Taxes 421,779 25,000 500,000 25,000
Cigarette Taxes 769 800 800 500
Liquor and Beer Permits 41,952 30,000 32,500 30,000
CHARGES FOR SERVICES
Grants-State 0 0 0 0
General Fees and Charges 26,116 1,500 7,800 1,500
Sale of Fuel 136,195 310,000 310,000 310,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 233,535 205,000 245,000 205,000
Licenses and Permits 1,644,554 1,372,525 2,046,600 1,703,830
OTHER REVENUES
Interest Income 977,177 495,000 1,090,000 680,000
Other 283,309 138,000 201,963 138,000
NONOPERATING REVENUE
Transfers/Advances 2,460,113 1,118, 000 1,163,070 1,012,100
TOTAL GENERAL FUND REVENUE $41,810,401 $40,670,925 $43,043,933 $44,027,011
12/10/01
Filename: n\faljan\02budget\revcomp
-vi-
2002 OPERATING BUDGET -CITY OF DUBLIN'
REVENUE PROJECTIONS FOR 2002
Projecting revenues is an important element in the preparation of an operating budget. The
City's Annual Budget Calendar reflects that the projection of revenues is completed prior
to receiving budget requests. Revenue projections and their level of growth should be used
to evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize that
controlling the rate of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the Administration's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, we will continue to estimate annual revenues by
a conservative, objective, and analytical process. It is better to underestimate revenues
which result in an increase in our fund balances than to overestimate and have a shortfall.
Our goal is to make reasonable revenue projections, especially for our key revenues such
as income taxes; property taxes; intergovernmental revenues; and charges for services.
The following information provides projections for the major revenue sources of the City
for 2002. The information provides actual information for 1999 and 2000, estimates for
2001, and projections for 2002, 2003, and 2004.
GENERAL FUND
Property
1999 1,129,604
2000 1,294,593
2001 -0-*
2002 -0-
2003 -0-
2004 -0-
*In the past, the City's inside millage was allocated to the General Fund (1.17
mills), the Safety Fund (.50 mills), and the General Obligation Debt Service Fund
(.08 mills). Beginning in 2001, the City's inside millage will be allocated 100% to
the Parkland Acquisition Fund resulting in no property tax revenue being credited
to the General Fund. The reallocation will address a City council goal to identify
a revenue source for the purpose of acquiring parkland, open space, and recreational
facility sites. This will provide for the preservation of land and a mechanism to
manage growth.
The Safety Fund and General Obligation Debt Service Fund will continue to receive their
designated outside millage revenues.
-vii-
2002 OPERATING BUDGET -CITY OF DUBLIN
Income Taxes (General Fund onlvl
1999 30,362,787
2000 32,868,936
2001 36,1 SS,000
2002 38,687,000
2003 40,621,000
2004 42,246,000
The actual revenue and projections reflect 7S% of the total income taxes collected. The
remaining 2S% is reflected in the Capital Improvements Tax Fund and by Ordinance can
only be used for capital improvements.
As we are all aware, income tax revenues are our largest revenue source. In 2000 income
tax revenues comprised 79% of our General Fund operating revenues and 63% of all
operating revenues. Because of the importance of our income tax collections, we monitor
income tax collections almost on a daily basis.
Our 2001 income tax revenues are estimated to increase 10% over 2000 collections. This
estimate is based on collections through September. In making current year estimates, we
have relied on the Income Tax Receipt Summary Report, a report that compares the current
year collections by type to last year's collections by type, and an in-house spreadsheet
indicating total collections by month, percentage of increase/decrease and each month's
collection as a percentage of total collection for past years. Through September, income tax
revenues were up approximately 12
The 2002, 2003, and 2004 projections are consistent with our projections made earlier this
year when we were preparing our 2002-2006 CIP. In reviewing the appropriateness of these
projections, we have reviewed current year collections by type. In light of the recent
commercial growth, it may appear our estimates for 2002, 2003 and 2004 are conservative;
however, these projections are also used to deterrnine our debt capacity and over estimating
could result in negative long-term consequences. In addition, recent national events are
likely to have a negative impact on the local economy and on Dublin's revenue growth. As
we have in the past, excess revenues will be subsequently used to fund capital projects.
We recognize the next few years should be "good years" in terms of income tax revenue
collections. The City has aggressively pursued high-end commercial development which
has resulted in several major corporate expansions and several corporate relocations to
Dublin. In conjunction with our existing tax base, we are hopeful that our revenue
projections are low and unanticipated revenue will be available for subsequent
programming.
Our projections reflect a 7% growth rate for 2002, a S% growth rate for 2003, and a 4%
growth rate in the year 2004.
-viii-
2002 OPERATING BUDGET -CITY OF DUBLIN
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues in the
General Fund. The two most significant revenues are local government and estate taxes.
Local Government
1999 1,090,128
2000 1,271,866
2001 1,285,100
2002 1,234,344
2003 1,200,000
2004 1,200,000
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise
tax, and public utility excise tax. A portion of the funds are distributed directly from the
State of Ohio to the City and a portion of the funds are distributed to the counties who, in
turn, distribute to local governmental entities.
The 2002 projection reflects a slight decrease in this funding source. This projection is
based on a confirmation of the 2002 distribution from Franklin County, and information
that the State of Ohio will not increase distributions in 2002. 2003 and 2004 assume no
increase because this program is one of the first programs the State has targeted if budget
reductions are necessary.
Estate Taxes
1999 222,426
2000 421,779
2001 500,000
2002 25,000
2003 25,000
2004 25,000
This is a very volatile revenue source. This revenue could become a more significant
revenue source in the future as the City's population ages. Recent changes in State law will
negatively impact this revenue source. The amount exempt from taxation will begin
increasing in 2001. This is a revenue that is unpredictable and for this reason we will
continue to be very conservative in our projection.
-ix-
2002 OPERATING BUDGET -CITY OF DUBLIN
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority of which are
related to development and building activity with the City.
1999 1,980,881
2000 1,644,554
2001 2,046,600
2002 1,703,830
2003 1,000,000
2004 1,025,000
The City has adopted a fee structure based on the cost of providing services. The intent of
this method is to identify the benefactor of a service that is not a general public service and
charge them a user fee based on the cost to provide the service. The total revenue collected
for development and building activity fees is dependent upon the economy and can fluctuate
significantly from year to year.
SPECIAL REVENUE FUNDS
Motor Vehicle License Taxes and Gasoline Taxes
1999 854,503
2000 923,881
2001 956,600
2002 901,000
2003 850,000
2004 850,000
These revenues can only be used for the repair and maintenance of streets and state
highways and are based on the number of motor vehicle license registrations. The City
receives 34% of the motor vehicle registration fees charged for vehicles registered in one
of our taxing districts. The gasoline taxes received by the City are based on the number of
vehicles registered in our taxing districts and the amount of state assessed gasoline taxes
collected. Due to errors in distribution by the Ohio Bureau of Motor Vehicles, these
revenues fluctuate based on the results of motor vehicle registration audits performed by
local jurisdictions.
-x-
2002 OPERATING BUDGET -CITY OF DUBLIN
Recreation Fees
In 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate
structure was established for the DCRC, the intent was that operating costs would be
significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
DCRC Total
Only Recreation
1999 1,850,161 2,324,789
2000 2,187,943 2,728,291
2001 2,349,000 2,927,000
2002 2,190,000 2,711,000
The revenues established for recreational programming have continued to recover at
approximately 50% of the cost. The operating costs of the DCRC continued to increase in
2000 as a result of the full operation of Phase II. Phase I continued to substantially recover
operating costs. We will evaluate the need to modify the DCRC budget to clearly
distinguish Phase I operating from Phase II costs.
HoteVMotel Taxes
1999 1,244,749
2000 1,289,428
2001 1,350,000
2002 1,417,500
2003 1,488,000
2004 1,563,000
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau
on a monthly basis.
The City, the Convention and Visitor's Bureau, and administrators from the local hotels
have worked to identify "slow times" as far as hotel vacancies and have tried to schedule
events to maximize occupancy rates. They have worked with event organizers to coordinate
schedules and promote events that result in overnight stays in the City.
The 2001 projection reflects the reduction in occupancy resulting from national events.
Also, due to the increase in the number of hotel rooms in the City, the occupancy rate
assumed has been reduced. The Hawthorne Suites is projected to be on-line in 2002.
-xi-
2002 OPERATING BUDGET -CITY OF DUBLIN
ENTERPRISE FUNDS
Water and Sewer Surchar es
1999 1,585,676
2000 2,516,414
2001 2,002,300
2002 1,985,000
2003 2,039,000
2004 2,090,000
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. The decrease reflected for 1999 and the
significant increase reflected in 2000 are the result of delayed distributions from the City
of Columbus. The revenue projections for 2002-2004 are based on the current rate and a
projected growth in users.
Water and Sewer Tap Fees (Capacity Charges
1999 1,877,613
2000 1,704,963
2001 1,390,750
2002 1,007,500
2003 930,000
2004 930,000
We have experienced a much higher rate of revenue growth from capacity charges because
of higher than expected growth in residential taps issued and the recent extraordinary
commercial growth. We do not expect this rate of growth. to continue. The estimates
reflected assume the issuance of 325 taps in 2002, and 300 in 2003 and in 2004. The
capacity charge revenues also include 50% of the City of Columbus' charge assessed in
1998, 25% in 1999, and 10% in 2000. Effective January 1, 2001, we no longer retain any
of the capacity charge assessed by the City of Columbus.
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2015 and 2018, respectively. The projections are revised
annually. The completion of the Community Plan update and the information that will be
made available from the geographic information system (GIS) being refined by the
Department of Development will provide information on the availability of developable
land, the type of development and the infrastructure needs based on the anticipated
development.
-xii-
2002 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2002 REQUESTS
Total Budget Total Budget Total
Fund/DepartmenUDivision Budget By Fund By Fund Type Total
GENERAL FUND
City Council/Boards & Commissions $487,300
Office of the City Manager 635,800
Administrative Services
Human Resources 891,320
Procurement 470,400
Community Relations 894,100
Court Services 428,300
Information Technology 1,886,900
Department of Finance
Division of Accounting & Auditing 941,200
Division of Taxation 2,878,400
Department of Development
Office of Director of Development 454,800
Division of Planning 1,770,600
Division of Engineering 2,387,500
Division of Building Standards 1,221,500
Division of Economic Development 310,000
Department of Law 1,457,500
Department of Service
Office of Director of Service 354,700
Solid Waste Management 1,451,300
Grounds 4,205,700
Facilities 1,598,150
Vehicle & Equipment Maintenance 1,614,300
Miscellaneous Accounts
Office of the City Manager 2,160,300
Division of Accounting & Auditing 259,500
Division of Engineering 321,000
Transfers 21,721,900
$50,802,470 $50,802,470
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
Division of Streets & Utilities 3,075,200
Division of Engineering 152,000
3,227,200
State Highway Improvements
Division of Streets & Utilities 46,900
Division of Engineering 52,000
98,900
Cemetery
Division of Grounds & Facilities 116,400
116,400
Recreation
Division of Recreation Services-Recreation 1,520,200
Division of Recreation Services-CRC 3,123,400
Division of Grounds & Facilities-CRC 1,326,700
5,970,300
Safety/Police
Division of Police 7,475,600
7,475,600
Swimming Pool
Division of Recreation Services 533,100
533,100
12/10/01
Filename:n\fa\janl2budget\regcap (Continued)
-xiii-
2002 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2002 REQUESTS
Total Budget Total Budget Total
Fund/Department/Divisign Budget By Fund By Fund Type Total
SPECIAL F.EVENUE FUNDS (Continue')
Permissive Tax 0
0
Hotel/Motel
Special Events 1,626,300
Taxation 860,200
2,486,500
Education and Enforcement
Division of Police 3,000
3,000
Law Enforcement Trust
Division of Police 15,000
15,000
Mayor's Court Computer
Mayor's Court 14,750
14,750
19,940,750
DEBT SERVICE FUNDS
General Bond Retirement 7,729,000
Special Assessment Bond Retirement 7,800
1992 Special Assessment Bond Retirement 122,500
2002 Special Assessment Bond Retirement 133,700
7,993,000
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 24,495,500
Parkland Acquisition 3,298,200
ENTERPRISE FUNDS 27,793,700
Water Fund
Division of Streets & Utilities 321,850
Division of Engineering 116,800
Division of Accounting and Auditing 391,000
829,650
Sewer Fund
Division of Streets & Utilities 874,400
Division of Engineering 291,000
Division of Accounting and Auditing 1,477,400
2,642,800
Merchandising 12,650
INTERNAL SERVICE FUNDS 3,485,100
Employee Benefits Self-Insurance 2,859,600
Workers' Comp. Self-Insurance 147,200
TRUST AND AGENGY FUNDS 3,006,800
Agency (Reimbursements ~ Bonds) 729,900
Income Tax Revenue Sharing Fund 900,000
Convention & Visitors' Bureau 472,000
2,101,900
$115,123,720
RECAP:
Total Amount Budgeted $115,123,720
Project funds carried forward 6,011,012
Less:
Transfers (30,585,400)
Total Expenditures $90,549,332
12/10/01
Filename:n\fa\jan\2budget\regcap -xiv-
City of Dublin 2002 Operating Budget
Debt Service Scbedule
Date 2002
Of Interest Ord. Res. Original O/S Principal Interest
Issue Rate No No Amount Principal Payment Payment
Unvoted Bonds (G.O.)
#1 Sewer I]-OI-75 7.7590 5]-75 41-75 $200,000 $25,000 $5,000 $1.937.50
' Water Tower Construction OS-01-83 8.625 % 16-83 09-83 859,000 90,000 45,000 7,762.50
' Post Road Waterline OS-Ol-83 8.625 % 18-83 09-83 575,000 60,000 30,000 5,175.00
Frantz/Post/33 OS-Ol-83 8.625 % 17-83 09-83 545,000 50,000 25,000 4,312.50
' Glick Road Improvement I I-01-85 8.875 % 62-85 28-85 200,000 50,000 ]0,000 4,437.50
' Frantz Road Bled. 11-01-85 8.875% 60-85 27-85 590,000 150,000 30,000 13,312.50
1 Avery Road Waterline Il-O]-85 8.875 % 61-85 26-85 383,000 100,000 20,000 8,875.00
' Municipal Building Expansion I 1-01-85 8.875 % 59-85 25-85 800,000 200,000 40,000 17,750.00
' Water Tower Construction 12-01-90 4.15 % 113-90 N/A 2,200,000 1,297,317 133,412 52,150.90
' Swimming Pool Construction 12-01-90 4.15 % 114-90 N/A 1,200,000 693,732 71,341 27,887.34
' Water System Improvements 12-01-90 4.15% 112-90 N/A 1,550,000 909,298 93,509 36,552.90
• Frantz Roadlmprovements 12-O1-90 4.15% 116-90 N/A 455,000 297,874 30,632 11,974.22
' Service Complex 12-0]-90 4.15% 115-90 N/A 2,400,000 1,414,898 145,504 56,877.56
' Sanitary Sewerlmprovements 12-01-90 4.15% 117-90 N/A 1,800,000 1,026,879 105,601 41,279.56
lRingsBlazerWaterTower 10-IS-94 6.14% 94-94 N/A 4,100,000 3,125,000 170,000 191,68250
2 Upper Scioto West Branch 01-01-99 4.35% N/A 01-95 19,716,717 17,352,938 742,261 735,076.22
1 Avery-MuirfieldInterchange 09-01-99 5.17°/ 84-99 N/A 8,316,788 8,316,788 322,912 247,101.00
Rings Road Improvements(TIF) 12-O1-00 5.22 % 139-00 N/A 3,535,000 3,440,000 110,000 177,150.00
3 Arts Facility Acquisition 12-01-00 5.22% 136-00 N/A 1,360,000 1,325,000 45,000 68,]47.50
3 Arts Facility Renovarion 12-O1-00 5.22 % 143-00 N/A 755,000 735,000 25,000 37,842.50
Perimeter Drive Extension(TIF) 12-01-00 5.22 % 140-00 N/A 3,940,000 3,835,000 130,000 197,357.50
Emerald Parkway-Phase 7A(Tff) 12-0]-00 5.22% 137-00 N/A 2,020,000 1,965,000 65,000 50,602.50
' Service Complex 12-O1-01 4.73% 3,600,000 3.600,000 105,000 187,022.50
50,059,724 2,500,173 2,182,272.20
Unvoted Special Assessment Bonds
Shier-Rings Waterline 09-01-87 7.375% 82-87 96-87 95,623 30,000 5,000 2.212.50
Dublin Village Center Lighting 10-01-92 5.51 % 107-92 46-90 165,000 75,000 10,000 4,335.00
2002 Special Assessments 12-0]-O1 4.73% 1,667,000 1,667,000 47,000 86.651.83
1,772,000 62,000 93,199.33
Voted Bonds (G.O.)
#I Sewer (OS-07-68) 12-01-74 7.125°/ 52-74 29-74 100,000 12,000 3.000 855.00
#2 Sewer (11-02-76) 07-0]-79 6.50% 56-79 34A-79 225,000 65,000 5,000 4,225.00
' Coffman Road Extension 12-01-90 4.14°/ 118-90 N/A 315,000 195,546 20,788 8,046.50
' MunicipalFacility(Land) 12-01-90 4.14% 119-90 N/A 890,000 521,457 55,435 21,457.32
N.E. Quadrant Parkland 12-01-90 4.14% 120-90 N/A 1,225,000 693,997 73,777 28,557.18
' Dublin Justice Center 10-0]-92 4.23 % 108-92 N/A 4,100,000 2,615,000 250,000 112,347.50
' Community Recreation Center 02-01-96 4.53% 123-95 N/A 6.615,000 4,385,000 445,000 201,430.00
Metatec TIF 02-O1-96 4.27°/ 124-95 N/A 690,000 350,000 65,000 15,430.00
Recreation Center expansion 10-15-98 4.66% 98-98 N/A 3,998,000 3,583,000 145,000 163,753.00
' Emerald Parkway Bridge 10-15-98 4.62 % 97-98 N/A 7,518,000 6,678,000 300,000 304,852.00
• Radio System Improvements 10-IS-98 3.82% 101-98 N/A 1,011,000 421,000 210,000 15,577.50
Emerald Parkway-Phase 1(TIF) ]0-15-98 4.0] % 96-98 N/A 1,403,000 983,000 150,000 39,890.00
Emerald Parkway-Phase 2(TIF) 10-15-98 4.56% 96-98 N/A 7,874,000 7,329,000 390,000 333,121.50
Woemer-Temple Road 12-01-00 5.20% 141-00 N/A 5,555,000 5,390,000 ]95,000 278,242.50
Emerald Parkway Overpass-Phase 7 12-O1-00 5.20% 142-00 N/A 6,565,000 6,370,000 230,000 328,750.00
4 Coffrnan Park Expansion 12-O1-00 5.22% 138-00 N/A 3,135,000 3,050.000 100.000 157.112.50
42,642.000 2,638,000 2,013,647.50
Voted Special Assessment Bonds _
#1 Sewer (OS-07-74) 04-15-78 5.25 % 19-78 09-78 652,095 0 0 0.00
TullerRoad 10-15-94 6.14% 90-94 N/A 1,185,000 935,000 50,000 57,387.50
935.000 50.000 57,387.50
Total Debt Payments $95,408,724 $5,250,173 $4.346,507
• Supported by income tax revenue.
1 Supported by Water Fund revenues.
2 Supported by Sewer Fund revenues.
The 1990 and 1992 issues were refinanced in 1998.
3 Supported by HoteVMotel tax revenues.
4 Supported by property tax revenues from inside millage.
City of Dublin
3ond Paymen[ Schedule
eom roy~~~ ukcwe o' -xv-
CITY OF DUBLIN, OHIO
2002 OPERATING BUDGET
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• The City administration will prepare and distribute monthly reports of revenues and
expenditures.
RESERVE POLICIES
• The City will appropriate $175,000 to a contingency account in the General Fund
to provide for non-recumng and unanticipated expenditures.
• In 2002, the City will maintain 10% of the estimated revenues in the General Fund
as reserves to address unforeseen contingencies or to be able to take advantage of
opportunities that may arise.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop afive-year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
FinMgt -XVl-
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost Control Study on an annual basis to calculate the
costs of providing services and consider such information when establishing user
charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
-xvii-
City of Dublin
Council Goals 1990 - 2002
To assist the City Manager in the implementation of Counc established goals, all City Departments
and Divisions are charged with placing Council goals as .n operational priority. Although not
always reflected as specific budget items in the operating and/or capital improvement budgets, the
daily functions and activities of all Departments and Divisions are closely linked to these goals, and,
as such, are important to highlight as part of the overall budget document.
The following is a recap of Council goals adopted for 1990 through 2002, listed under the
Department(s) or Division(s) involved with the implementation of each goal. Due to the fact that
many of the goals involve the participation of several functional areas within the City, many are
repeated under each Department/Division heading. Additionally, certain Divisions are not listed
below because they are not extensively involved with the cited goals. It is important to note,
however, that all Departments and Divisions are responsible for providing any assistance needed by
the City Manager or any other Staff members in the achievement of these goals.
Division of Planning
Please note that a majority of the Council goals listed as priorities within the Division of Planning
will be accomplished through the implementation of the Community Plan adopted by Council in
November, 1997.
01-1 Continue with the creation of an overlay plan for the Southwest area to include
development standards that can be implemented Citywide.
O 1-3 Provide for ways to link the community and promote citizen involvement.
Ol -5 Continue investments in Historic Dublin.
Ol -6 Enhance the City's "sense of place" through the establishment of a town center as
defined in the Community Plan.
00-1 Address Boundary Issues
00-2 Establish policies to deal with the preservation of green space, open space, forests and
river corridors.
00-3 Set policies to improve the quality of development
00-4 Establish a required open space dedication for large-scale commercial developments.
99-1 Implementation of the Community Plan
99-2 Southwest Area
99-3 Revision of the Zoning Code
99-6 Future City Hall Site
97-1 Continue parkland development.
97-3 Revitalizing Old Dublin.
97-4 Town Center.
97-6 Finish bikeway system.
97-7 Municipal facilities (study of needs).
95-1 Continue to acquire land to accomplish community development objectives.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
-xviii-
Division of Planning (Continued)
93-2 To continue to upgrade the Old Dublin infrastructure with input from the Old Dublin
Association and the residents.
93-3 To identify natural resources in the City and preserve the same for the future by
using public dollars.
93-4 Revise Dublin subdivision regulations.
93-5 Develop a comprehensive storm water management program and policies for the
City
92-5 Continue to monitor the need for additional space and facilities to support existing
City programs and operations.
92-13 Update Community Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-8 Preserve and improve Old Dublin, pursuant to the Old Dublin Plan, where feasible
and in cooperation with the area residents and businesses.
90-9 To plan and construct a community cultural center for Dublin.
90-10 To make a final determination of City building needs and location, to include a
community center, police station and City Hall.
90-11 To plan and implement Bridge Street beautification.
90-12 To obtain community input regarding the Old Dublin Plan and report feasibility to
Council.
Division of Engineering
01-1 Continue with the creation of an overlay plan for the Southwest area to include
development standards that can be implemented Citywide.
01-3 Provide for ways to link the community and promote citizen involvement.
01-5 Continue investments in Historic Dublin.
01-6 Enhance the City's "sense of place" through the establishment of a town center as
defined in the Community Plan.
99-1 Implementation of the Community Plan.
97-6 Finish bikeway system.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-7 Continue to work in cooperation with the City of Columbus to complete
construction of the West Branch Sewer in a timely manner.
93-5 Develop a comprehensive storm water management program and policies for the
City.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the cost of replacement
systems.
92-3 Develop strategies for the management of both wastewater and storm water and
for the development of new water resources.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-2 Provide for the long-term water and sewage disposal needs of the City of Dublin.
90-1 To make Dublin business districts and neighborhoods pedestrian friendly.
90-4 To develop and implement a master plan to maintain and update road maintenance.
90-7 To complete the bikeway system within ten years.
-xix-
Division of Buildin
99-3 Revision of the Zoning Code
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Department of Development (Economic Development)
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvements
Budget.
97-3 Revitalizing Old Dublin.
97-5 Conference Center.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
92-11 Develop an Economic Development Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Division of Community Relations
Ol-3 Provide for ways to link the community and promote citizen involvement.
97-3 Revitalizing Old Dublin.
97-9 Relationship Strategy (Council).
97-10 Review communications function (Council).
93-8 Continue to seek innovative uses of the hoteUmotel tax and other funds to support
cultural and sports activities that are beneficial for our residents and that attract
visitors to our community.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-6 Plan and implement a program that increases public awareness of the general high
quality of life in Dublin, Dublin's many amenities and the high quality of City
services provided to Dublin residents and businesses.
90-14 To provide opportunities for positive reinforcement of administrative staff on a
periodic basis.
Department of Finance
O 1-2 Continue an aggressive program of pazkland acquisition.
O 1-4 Identify and implement methods to purchase and/or preserve undeveloped land for
various public purposes.
01-5 Continue investments in Historic Dublin.
99-6 Future City Hall site.
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvement
Budget.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-8 Continue to seek innovative uses of the hoteUmotel tax and other funds to support
cultural and sports activities that are beneficial to our residents and that attract
visitors to our community.
92-2 Modify the budgeting process to include performance standards.
-xx-
91-4 Formulate and formally establish an on-going five-year Capital Improvements
Programming process.
90-5 To maintain and update afive-year capital improvements program, incorporating the
bikeway system and long-range recreational land acquisitions plans as well as other
capital improvements.
Department of Service
99-5 Community partnership/site sharing.
95-9 Evaluate, develop and adopt performance standards for all City services. (Department
of Service to serve as the initial Department to implement this goal.)
92-2 Modify the budgeting process to include performance standards.
90-8 Develop a solid waste management plan.
Division of Streets and Utilities
95-9 Evaluate, develop and adopt performance standards for all City services.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-4 To develop and implement a master plan to maintain and update road maintenance.
Division of Grounds and Facilities
01-2 Continue an aggressive program of parkland acquisition.
Ol-5 Continue investments in Historic Dublin.
00-2 Establish policies to deal with the preservation of green space, open space, forests and
river corridors.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-7 To complete the bikeway system within ten years.
Division of Recreation Services
01-3 Provide for ways to link the community and promote citizen involvement.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
-xxi-
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
90-7 To complete the bikeway within ten years.
-xxii-
Cit of Dublin
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2002
Operating budget
general Fund
City Council
DEPARTMENT/DIVISIONBUREAU: City Council
STATEME\'T OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven
members elected for terms of four years each. All members of City Council must be residents of Dublin at
the time of their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the
City and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of
the Mayor. City Council meetings are generally held on the first and third Mondays of each month. City
Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the
Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes
long-range policies for the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps
an accurate and complete journal of the proceedings of City Council and performs such other duties as the
City Council requires.
OBJECTIVES AND ACTIVITIES:
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Assistant Clerk of Council 1 1
Clerical Specialist II 1 1
TOTAL 10 10
NOTES AND ADJUSTMENTS:
Council -1- 12/10/01
2002 BUDGET-CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Legislative Activities 2000 2001 Revised 2001 2002
City Council/Boards ~ Commissions Actual Budget Budget Estimate Budget
101-05-10-710(City Council)
PERSONAL SERVICES
2110 Salaries & Wages $171,031 $204,300 $204,300 $189,000 $207,300
2111 Overtime Wages 4,391 3,000 4,500 4,500 3,000
2112 Other Wages 0 0 0 0 500
2120 Employee Benefits 73,040 92,500 94,300 86,000 100,200
248,462 299,800 303,100 279,500 311,000
OTHER EXPENSES
2201 Conferences/Mileage 10,753 30,500 30,960 12,000 30,500
2211 Meeting Expenses 1,390 3,500 4,139 2,500 3,500
2212 Long-term Strategic Planning 7,254 15,000 15,000 7,500 15,000
2240 Ceremonial Functions 15,036 29,000 31,141 20,000 22,000
2320 Communications 4,650 8,100 8,466 7,000 8,100
2330 Rents/Leases 2,794 3,000 8,000 8,000 7,500
2349 Other Professional Services 15,044 12,000 12,600 12,600 12,000
2351 Maintenance of Equipment 2,736 2,000 2,600 1,500 2,000
2370 Advertising 19,299 30,000 24,500 18,000 20,000
2391 Memberships & Subscriptions 1,909 4,000 4,330 2,400 4,000
2410 Office Supplies 8,310 7,000 8,376 8,300 8,500
89,175 144,100 150,112 99,800 133,100
CAPITAL OUTLAY
2520 Equipment & Office Furniture 179 2,000 2,000 2,000 4,000
101-05-11-710(Boards ~ Commissions)
PERSONAL SERVICES
2110 Salaries & Wages 6,914 8,400 8,400 7,500 8,400
2120 Employee Benefits 1,221 1,300 2,400 2,400 2,300
8,135 9,700 10,800 9,900 10,700
OTHER EXPENSES
2201 Conferences/Mileage 10,022 25,000 25,000 10,000 25,000
2211 Meeting Expenses 66 2,500 2,500 1,000 2,500
2391 Memberships & Subscriptions 0 1,000 1,000 500 1,000
10,088 28,500 28,500 11,500 28,500
TOTALS $356,039 $484,100 $494,512 $402,700 $487,300
12/10/01
Filename:nlfa\jan\02budget\council
-2-
DEPARTMENT/DIVISION/BUREAU: City Council
Boards and Commissions
• BUDGET SUMMARY:
• 101-OS-10-710
• Accounts 2110 and 2111 provide funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members and staff.
• Account 2201 includes $3,500 for travel and training for each Council Member, $2,500 for travel and
training for the Clerk of Council, and $2,500 for the Assistant Clerk of Council for the Certified
Municipal Clerk Career Development program, and $1,000 for training for the Clerical Specialist II.
• Account 2212 provides funding for long-term strategic planning workshops, such as Council's annual
goal setting.
• Account 2240 includes funds for reimbursable business expenses and for Citywide ceremonial
functions which are reviewed and approved by the Mayor and the City Manager. This includes a
Memorial Tournament dinner hosted by City Council for other officials and a Memorial Tournament
badge package (26), receptions/dinners hosted by City council for various other officials; donations
in commemoration of various dignitaries; birthday recognition; parade expenses, including signage,
hospitality, and corsages; City logo wear for Council Members; purchase of Dublin merchandise for
various recognition programs and for donations. Added in 2002 is funding to provide two
complimentary weekend passes to the Dublin Irish Festival for all board and commission members.
• Account 2320 provides funds for monthly telephone service charges for each Council Member's home
fax machine provided by the City, Nextel phones for the Mayor and Clerk of Council, and Internet
accounts for Council members.
• Account 2330 provides funding for lease and maintenance of a large volume copier at City Hall.
• Account 2349 provides funding for codification services.
• Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for additional furniture/equipment for Council staff offices.
• 101-OS-11-710
• Account 2110 provides funding for the salaries/wages of Planning and Zoning Commission members
and the Council representative to the Planning and Zoning Commission.
• Account 2201 provides funding for general travel and training for board and commission members in
accordance with the guidelines established by City Council. In addition, Planning and Zoning
Commission members are allocated up to $2,500 per year for relevant training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City boards,
commissions, committees, and task forces.
Council -3- 12/10/01
Cit of Dublin
y
2002
Operating budget
General Fund
office of The City Manager
DEPARTMENT/DIVISIONBUREAU: Office of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Managers' primary
responsibilities include: directing and supervising the administration of all departments, divisions, bureaus,
offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions,
and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital
improvement program; publishing an annual report of the financial and administrative activities of the City;
and executing, on behalf of the City, all contracts and agreements.
In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of Public
Safety and Director of Administrative Services and will continue to do so until which time the creation of
those positions is warranted.
OBJECTIVES AND ACTIVITIES:
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and activities
of the City organization.
• To facilitate citizen involvement and requests for service.
• To continue the administration and coordination of the City's new employee orientation program.
• To continue the Citywide Volunteer Program.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
City Manager 1 1
Management Assistant 1 1
Volunteer Coordinator 1 1
Executive Secretary 1 1
Clerical Specialist I 1 1
Clerical Specialist II 1 1
Intern ? ?
TOTAL 8 8
NOTES AND ADJUSTMENTS:
CityMgr -4- 12/ 10/0l
2002 BUDGET -CITY OF DUBLIN, OHIO
2001
FUND: GENERAL 2000 2001 Revised 2001 2002
Office of the City Manager Actual Budget Budget Estimate Budget
101-01-10-710
PERSONAL SERVICES
2110 Salaries & Wages $307,595 $321,700 $401,000 $400,400 $383,100
2111 Overtime Wages 3,643 5,000 5,000 3,500 5,000
2112 Other Wages 15,305 21,000 21,000 20,000 16,800
2119 Performance Bonuses 11,383 5,500 5,500 4,000 27,400
2120 Employee Benefits 74,064 87,800 96,000 96,000 110,500
411,990 441,000 528,500 523,900 542,800
OTHER EXPENSES
2201 Conferences/Mileage 8,241 7,000 7,000 6,000 7,000
2210 Reimbursable Business Expense 761 2,000 2,000 1,000 2,000
2211 Meeting Expenses 1,052 2,000 2,049 2,000 2,000
2230 Staff Goal Setting 3,166 10,000 10,000 8,000 10,000
2320 Communications 6,572 7,500 7,809 7,500 7,500
2330 Rents and Leases 1,317 4,500 4,578 3,000 1,400
2349 Other Professional Services 400 13,000 13,000 7,000 10,000
2351 Maintenance of Equipment 223 1,100 1,100 800 1,000
2380 Printing and Reproduction 7,110 11,600 11,600 6,000 11,100
2390 Misc. Contractual Services 1,392 500 500 500 2,100
2391 Memberships 8~ Subscriptions 1,658 7,500 7,549 5,000 7,500
2410 Office Supplies 3,324 5,500 5,500 4,000 5,500
2420 Operating Supplies 283 500 500 500 500
2440 Small Tools & Minor Equipment 366 500 500 500 500
2812 Special Projects/Programs 4,899 28,200 28,270 28,000 22,900
40,764 101,400 101,955 79,800 91,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 5,900 5,900 5,000 2,000
TOTALS $452,754 $548,300 $636,355 $608,700 $635,800
12/10/01
Filename:nlfa\jan\02budget\citymgr
-5-
DEPARTMENT/DIVISIONBUREAU: Office of the City Manager
BUDGET SL~IVIMARY:
• Account 2110 reflects contract provisions for the new City Manager similar to those in place for the
current City Manager and payment to the current City Manager in accordance with the executed
Memorandum of Agreement. The increase reflected in 2001 includes the vacation and sick leave
payout to the current City Manager in accordance with the Memorandum of Agreement.
• Account 2112 provides funding for the Intern positions.
• Account 2119 provides funding for department/division heads whose salaries are at the maximum of
their established pay ranges and who, in the judgement of the City Manager, meet established
performance standards/objectives.
• Account 2210 includes reimbursable business expenses for the City Manager as specified in his/her
contract.
• Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2320 is for charges associated with providing the City Manager, Management Assistant,
Volunteer Coordinator and Executive Secretary with Nextel phones, and local and long distance
telephone charges for the office.
• Account 2349 provides an allocation for professional services.
• Account 2380 provides funding for printing related to the Volunteer Coordinator's position, including
a Volunteer Newsletter, recruiting fliers, training manuals, a poster campaign, name badges, volunteer
brochure, t-shirts, and signage.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International
City Managers Association, the Innovation Groups and the Ohio State University Municipal
Performance Measures Program.
• Account 2812 provides funding for volunteer activities, customer service training, and employee
orientation.
CityMgr -6- 12/10/01
fit of Dub I i n
y
~
w.
~a
2002
Operating budget
General Fund
De artment of Administrative
p
Services
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
The Division of Human Resources/Procurement is one of four divisions within the Department of Administrative
Services and is managed by the Director of Human Resources/Procurement. The Director of Human
Resources/Procurement reports directly to the City Manager and is charged with the responsibility of directing,
managing, and administering the following functions: recruitment and selection; classification and compensation;
wage and salary administration; benefits administration; labor/employee relations; policy analysis/development;
organizational analysis/development; training and development; workers' compensation; EEO compliance; insurance
and risk management; employee health & safety; ADA compliance coordination; purchasing and competitive bid
process administration (i.e. vehicles, equipment, commodities, supplies); and cooperative purchasing.
OBJECTIVES & ACTIVITIES:
¦ To develop, implement, administer, and evaluate the effectiveness of recruitment/selection procedures for all
positions (i.e. Full-time, Part-time, Seasonal, Casual, Intermittent).
• To analyze and evaluate the City's compensation and classification structure and recommend appropriate
modifications to the City Manager; to update and maintain the City Classification Plan.
• To update and maintain the City Personnel Code and all related administrative policies.
• To administer the new collective bargaining agreement with the United Steelworkers bargaining unit.
• To conduct labor negotiations with the F.O.P. Capital City Lodge No. 9 and F.O.P., O.L.C. bargaining units for
successor agreements.
• To provide specialized training programs for supervisory/managerial personnel.
• To administer and evaluate the effectiveness of all City-provided employee benefits, to put out an RFP for Third
Party Administration services for medical, dental, and vision plans.
• To administer the formal orientation program for new City employees.
• To hear employee appeals from disciplinary actions imposed by Department/Division Heads and ensure that
discipline is administered in a fair and equitable manner.
• To hear all Step 3 grievances from the F.O.P. Capital City Lodge No. 9 bargaining units (Police Officers and
Sergeants), F.O.P., O.L.C. bargaining unit (communications Technician), and USWA bargaining unit
(Maintenance Worker, Sign Worker, Custodial Worker, and Auto Mechanic) and render decisions on such
grievances.
• To represent the City in all grievance arbitration cases with above bargaining units.
• To manage insurance, risk management, and employee safety programs, including CORMA (Central Ohio Risk
Management Association) property/liability joint self-insurance pool and the D.O.T. random drug-testing program
for CDL holders.
• To develop, implement, and administer procurement functions including the administration of competitive bid
processes for the acquisition of vehicles, equipment, commodities, etc, and utilizing cooperative purchasing
alternatives.
PERSONNEL DATA 2001 2002
POSTIION TITLE CURRENT NUMBER AUTHORIZED
Director, Human Resources/Procurement 1 1
Human Resource Administrator 2 2
Human Resource Technician 4 3
Procurement Technician 1 1
Safety Administrator/Risk Manager 1 1
Risk Management Technician 0 1
Administrative Secretary 1 1
Human Resource Project Specialist (part-time) 1 0
H.S. Student Intern (Part-time/Intermittent) 0 1
TOTAL 11 11
NOTES AND ADJUSTMENTS
One HR Technician is re-titled as Risk Management Technician. One additional part-time intermittent clerical
support position to help with routine clerical tasks. This would be a high school student from the C.O.E. program
who could work two days per week, four hours per day.
PersPur -7- 12/ 10/O1
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 2001
Division of Human Resources/Procurement 2000 2001 Revised 2001 2002
Human Resources Actual Budget Budget Estimate Budget
101-01-11-710
PERSONAL SERVICES
2110 Salaries & Wages $242,162 $415,900 $391,380 $322,000 $466,900
2111 Overtime Wages 5,266 5,000 6,500 6,500 6,000
2112 Other Wages 2,514 0 200 200 2,900
2120 Employee Benefits 58,501 125,000 125,000 108,000 144,900
2125 Employee Training/Dev. 14,086 16,000 16,051 16,000 17,000
2126 Tuition Reimbursement 18,655 40,000 52,439 24,500 40,000
2140 Uniforms 8,248 4,500 4,500 1,000 720
349,432 606,400 596,070 478,200 678,420
OTHER EXPENSES
2201 Conferences/Mileage 5,441 8,500 7,500 7,000 9,700
2210 Reimbursable Business Expense 792 1,700 1,700 1,000 1,700
2320 Communications 8,566 8,600 9,600 9,600 9,000
2330 Rents and Leases 5,188 5,800 7,900 7,900 7,200
2349 Other Professional Services 37,995 46,100 56,000 56,000 62,200
2351 Maintenance of Equipment 910 3,000 4,200 4,200 4,600
2370 Advertising 132,730 102,000 125,221 125,000 40,000
2380 Printing & Reproduction 2,757 3,300 2,055 2,000 5,700
2390 Misc. Contractual Services 7,571 9,300 11,100 11,100 12,500
2391 Memberships S~ Subscriptions 2,620 5,200 3,100 3,000 5,200
2410 Office Supplies 5,733 7,500 12,000 12,000 8,000
2440 Small Tools & Minor Equipment 150 1,500 1,075 1,000 2,000
2810 Employee Awards Program 2,327 15,000 20,495 15,000 15,000
2812 Special Projects/Programs 52 1,000 0 0 1,000
2815 Risk Management/Safety Programs 15,517 22,800 19,063 15,000 22,800
228,349 241,300 281,009 269,800 206,600
CAPITAL OUTLAY
2520 Equipment & Office Furniture 209 16,000 21,891 21,500 6,300
TOTALS $577,990 $863,700 $898,970 $769,500 $891,320
12/10/01
Filename:n\fa\jan\02budget\humres
-8-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Human Resources
• BUDGET SUMMARY:
• Account 2125 provides funding for the Development Institute (Organizational Horizons) professional
development program and several specialized training programs. This account has aCity-wide focus.
• Account 2126 provides funds for aCity-wide tuition reimbursement program.
• Account 2320 includes funding for Nextel phones and local and long distance telephone charges.
• Account 2349 provides funding for grievance arbitration, employment screening procedures, criminal
record checks, driving record checks, drug and alcohol testing, polygraph examinations, psychological
evaluations for police personnel, and medical examinations for certain new hires.
• Account 2370 provides funding for position advertisements in newspapers, professionaUtrade journals
and publications, and on various websites. Online/website recruitment announcements should lessen
the reliance on traditional print advertising, thus reducing advertising costs.
• Account 2390 includes funding for the Employee Assistance Program. (This is a City-wide program.)
This account also includes increased funding for job fairs and career days. It is the hope that such face
to face recruitment activities will lessen the reliance upon traditional advertising.
PersPur -9- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 2001
Division of Human Resources/Procuremen 2000 2001 Revised 2001 2002
Procurement Actual Budaet Budget Estimate Budget
101-01-12-710
PERSONAL SERVICES
2110 Salaries/Wages $34,063 $37,300 $37,300 $37,000 $39,300
2111 Overtime Wages 0 0 0 0 700
2120 Employee Benefits 10,828 13,000 14,400 14,400 14,900
44,891 50,300 51,700 51,400 54,900
OTHER EXPENSES
2201 Conferences/Mileage 20 750 750 750 750
2351 Maintenance of Equipment 0 300 300 300 600
2360 Insurance 203,452 237,000 333,900 230,000 319,000
2365 Insurance Claims Paid 0 0 0 0 10,000
2370 Legal Advertising 6,039 8,700 9,247 7,500 14,000
2391 Memberships and Subscriptions 495 1,000 1,000 800 1,300
2410 Office Supplies 24,244 50,000 56,141 35,000 50,000
2429 Coffee/Miscellaneous Supplies 13,304 17,000 18,742 14,000 19,000
2440 Small Tools & Minor Equipment 0 300 387 300 300
247,554 315,050 420,467 288,650 414,950
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 1,309 500 500 500 550
TOTALS $293,754 $365,850 $472,667 $340,550 $470,400
12/10/01
Filename: n\faljan\\02budget\procure
-10-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Procurement
BUDGET SiJMMARY:
• Account 2140 funds the purchase of Dublin City Staff shirts for all newly hired employees.
• Account 2360 provides funding for the City's property and liability insurance coverage. The increase
in the account for 2002 is due primarily to four lawsuits in particular which resulted in defense costs
of over $206,138 against the CORMA pool.
• Account 2370 provides funding for bid notices/legal advertisements for public
improvementlconstruction projects. Significant increase is due to a considerable number of public
improvementlconstruction projects programmed for 2002.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, notecards, and
folders.
• Account 2429 provides funding for coffee and related supplies for all meetings of City Boards,
Commissions, Committees, Council and the public that attend such meetings. Coffee and related
supplies are also for employees that work at all locations, as well as visitors at such offices.
PersPur -11- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
Division of Community Relations serves as an in-house support division to all City departments/divisions
for graphic, communication, ceremonial and meeting needs. The division is responsible for internal
communications, external communications and media relations. The Division also coordinates City services
required for events held within the City of Dublin.
OBJECTIVES AND ACTIVITIES:
• To develop and implement the City Strategic Communications Plan, including Crisis Communication.
• To support the Department of Development's Economic Development Strategy through marketing
efforts.
• To develop and administer the City's internal communications program.
• To coordinate and implement marketing efforts for the Dublin Community Recreation Center including
the Dublin Community Theatre.
• To administer the City's Web pages.
• To implement a Graphic Standardization Program.
• To manage media relations in proactive and reactive manner via news releases, conferences, press kits.
• To assist divisions with promotional activities, events and special projects.
• To research, design, write city-wide newsletters, brochures and informational material.
• To research, develop and maintain various informational channels including cable tv, on-hold message
system and kiosks.
• To serve as public information officer for specific divisions including the Division of Police.
• To convey the goals and accomplishments of the City to its residents.
• To work with target audiences such as Chamber of Commerce representatives, business leaders, school
officials, Convention and Visitors Bureau representatives, neighborhood leaders, church representatives,
builders, Realtors and civic groups to help emphasize Dublin's positive attributes.
• To make the process of City decision making, particularly City Council and the Boards and
Commissions, acceptable and understandable to the public.
• To conduct the annual United Way Campaign.
• To coordinate city-wide Memorial Tournament activities to recognize volunteers and enhance
relationships with community leaders and VIP's for economic development.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Community Relations 1 1
Community Relations Specialist 3 3
Website Designer 1 1
Administrative Secretary 1 1
Clerical Specialist II 1 1
Intern 1 1
TOTAL 8 8
NOTES & ADJUSTMENTS:
The Personal Services costs for the Director, Administrative Secretary, and Clerical Specialist II positions
are allocated fifty percent (50%) to this budget and fifty percent (50%) to the Hotel/Motel Tax Fund.
Admpio -12- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Administrative Services 2000 2001 Revised 2001 2002
Division of Community Relations Actual Budget Budget Estimate Budget
101-01-13-710
PERSONAL SERVICES
2110 Salaries & Wages $124,704 $284,000 $284,000 $216,600 $265,200
2111 Overtime Wages 3,672 8,000 8,000 5,500 4,300
2112 Other Wages 27,807 15,200 37,748 37,500 12,000
2120 Employee Benefits 31,907 87,700 87,700 75,350 81,000
188,090 394,900 417,448 334,950 362,500
OTHER EXPENSES
2201 Conferences/Mileage 7,965 9,800 10,320 8,500 9,800
2211 Meeting Expenses 1,303 2,200 2,200 1,600 2,000
2320 Communications 13,040 19,000 19,271 16,000 17,600
2330 Rents /Leases 2,401 4,000 6,156 6,150 6,000
2349 Other Professional Services 151,895 148,400 149,518 100,000 135,000
2351 Maintenance of Equipment 0 1,600 1,600 1,500 1,500
2370 Advertising 0 0 0 0 14 500
2380 Printing 69,298 74,500 103,901 70,000 65,600
2390 Misc. Contractual Services 882 3,200 3,200 1,500 3,200
2391 Memberships & Subscriptions 3,567 3,500 3,500 3,500 3,700
2410 Office Supplies 5,622 14,200 14,200 12,000 15,600
2420 Operating Supplies 18,152 53,100 54,621 40,000 27,100
2440 Small Tools & Minor Equipment 164 31,000 31,700 25,000 3,000
2812 Special Projects/Programs 80,508 60,000 87,525 60,000 67,500
2813 Promotional Programs 57,422 112,900 135,000 135,000 155,500
412,219 537,400 622,712 480,750 527,600
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 4,259 4,000 7,200 6,000 4,000
TOTALS $604,568 $936,300 $1,047,360 $821,700 $894,100
12/10/01
Filename:n\fa\jan\\02budget\admpio
-13-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for the Director of Community Relations.
• Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city
staff meetings, and business luncheons.
• Account 2320 includes funding for Nextel phones, courier service charges, postage and handling fees.
• Account 2330 provides funding to lease a copier.
• Account 2349 includes funding for consulting services for communications, photographer, videographer,
graphic design, professional voice for Hold Into Gold and 1610, video news clips, community forums,
Internet consultant and service fees, State of the City expenses, employee appreciation breakfast at the
Memorial Tournament, and employee appreciation day at the Dublin Irish Festival. Additional funding
is provided to continue the publication of Inside Dublin pages in Dublin Life Magazine at a total cost
of $27,600 for the year; this feature had formerly been provided to the City at no charge.
• Account 2351 provides maintenance for fax machine, copier, and radio station.
• Account 2370 provides funding for advertising including the In Touch ad in the Dublin News, and State
of the City advertising.
• Account 2380 includes funding for printing costs for, the annual report, resident guides, news sheets for
external and internal communications, invitations, support pieces for various departments, including
retention and expansion pieces, and miscellaneous stationary.
• Account 2420 includes funding for Memorial Tournament supplies including signage, decorations.
favors, materials for new resident packets, lunch supplies and various display materials. The decrease
in 2002 results from the shift of customer service program funding to the City Manager's Office budget,
consolidation of funding for the employee recognition program in Human Resources, and the transfer
of funding for favors associated with the Memorial Tournament to account 2813.
• Account 2440 includes funding for a digital video/still camera.
• Account 2812 includes funding for the United Way Campaign, City receptions including one for the new
city manager, a historical book, and the 15th anniversary historical display.
• Account 2813 provides funding, retention and expansion promotional pieces, a four-page Annual Report
insert in the Dublin News, and the Memorial Tournament Magazine. The City's involvement with the
Memorial Tournament includes a Corporate Hospitality Center, tent rental, badge package (220), daily
tickets (80), advertising in the Memorial Tournament Magazine, 20 positions for the Nicklaus/Flick golf
school, and shuttle services.
Admpio -14- 12/10/01
DEPARTMENT/DIVISIOl\TBUREAU/OFFICE: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
The Division of Court Services serves as the judicial branch of the City. The Division is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and for
processing all criminal and traffic citations. As a sentencing alternative, the Division offers adult probation,
adult and juvenile diversion, and provided no conviction programs. The Division of Court Services is also
responsible for implementing and operating the City's Records Management Program, which includes both
on and off-site central storage, microfilming and optical imaging.
OBJECTIVES AND ACTIVITIES:
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, and the provided no
convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in
processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the
court staff in order to better serve the public.
• To maintain secure and orderly cournoom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Court Services (2) 1 1
Probation Officer 1 1
Diversion Officer 1 1
Court Clerk 2 2
Records Management Technician (1) 1 1
Administrative Secretary (3) 1 1
7 7
TOTAL
NOTES AND ADJUSTMENTS:
A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services'
budget. The Division also performs the additional duties of the Records Management Program to comply
with conditions set forth in the Ohio Revised Code and in an attempt to reduce the need for additional staff.
Salaries, wages and benefits have been allocated to Court Services and Records Management for each
position as follows: (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty
percent (50%) to Court Services and fifty percent (50%) to Records Management and (3) allocates seventy-
five percent (75%) to Court Services and twenty-five percent (25%) to Records Management.
AdmCourt -15- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Administrative Services 2000 201 Revised 2001 2002
Division of Court Services Actual Budget Budget Estimate Budget
101-01-14-710
PERSONAL SERVICES
2110 Salaries & Wages $202,232 $226,300 $226,300 $224,000 $238,100
2111 Overtime Wages 0 4,000 4,000 0 4,000
2120 Employee Benefits 62,765 76,600 83,600 83,600 86,600
264,997 306,900 313,900 307,600 328,700
OTHER EXPENSES
2201 Conferences/Mileage 5,744 6,200 6,200 6,200 6,200
2320 Communications 325 600 622 600 900
2330 Rents/Leases 0 3,200 3,200 3,200 3,200
2345 Legal Services (Prosecutor) 15,840 24,000 23,960 18,000 25,000
2349 Professional Services 39,889 36,000 36,715 36,700 42,000
2351 Maintenance of Equipment 969 600 1,600 1,000 1,200
2390 Misc. Contractual Services 2,341 2,500 12,615 12,000 3,000
2391 Memberships & Subscriptions 572 700 700 700 900
2410 Office Supplies 6,465 12,000 14,980 12,000 14,000
2420 Operating Supplies 500 500 500 500 500
2820 Probation Supplies 0 1,500 1,500 1,000 500
2910 Refunds 0 200 200 200 200
72,645 88,000 102,792 92,100 97,600
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 2,602 3,000 3,000 2,500 2,000
TOTALS $340,244 $397,900 $419,692 $402,200 $428,300
12/10/01
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-16-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Court Services
BUDGET SL~IVIMARY:
• Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments.
• Account 2345 provides funding for services provided by the Franklin and Delaware County Prosecutors
and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding services with Franklin and Delaware County Jails,
the Franklin County work release program, prisoner meals, the City's share of the Franklin County
Municipal Court's operational costs, and fees for use of a magistrate, as needed. Currently, there is a
recommendation from the Ohio Supreme Court's Sentencing Commission, which states the arresting
municipality is responsible for housing defendants in jail, regardless of the offense. We currently only
pay for those prisoners housed under city ordinance. A bill to this effect has not been introduced at this
time, but if such a bill is introduced and passed, additional funds for this account will be necessary.
• Account 2410 includes funding for court pockets and citations. A small allocation is also budgeted for
the new court ordered education programs. The participants will pay for their own booklets and other
fees.
AdmCourt -17- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Information Technology
STATEMENT OF FUNCTIONS:
The administration of the City's information technology is the responsibility of the Director of Information
Technology. This involves planning, maintaining, developing, overseeing and managing the City's local
area and wide area networks, the IBM AS/400 Systems, all personal computers, and any other technology
related issue. This division must also enhance and promote the utilization of technology so that city
operations realize the benefits of using technology as a tool. The goal of the Division of Information
Technology is to improve productivity, improve decision making, increase staff and citizen safety, and to
enhance services to the entire Dublin community. This function continues to see phenomenal growth and
we anticipate the functional responsibilities to continue to expand as a result of continued employment
growth and the rapidly changing world of technology.
OBJECTIVES AND ACTIVITIES:
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement citywide integrated technology solutions.
• To employee current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity, improve decision-making, increase staff and citizen safety, and to
enhance services to the entire Dublin community through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA 2001 2002
POSITION' TITLE CURRENT NUMBER AUTHORIZED
Director, Information Technology 1 1
Information Technology Project Leader 2 2
Network Engineer 1 1
Information Technology Analyst 3 3
GIS Coordinator 1 1
Administrative Secretary 1 1
GIS/CAD Technician ? ?
TOTAL 11 11
NOTES AND ADJUSTMENTS:
InfoTec -18- 12/ 10/0l
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Administrative Services 2000 2001 Revised 2001 2002
Division of Information Technology Actual Budqet Budqet Estimate Budqet
101-01-16-710
PERSONAL SERVICES
2110 Salaries & Wages $417,385 $570,000 $566,400 $563,000 $592,700
2111 Overtime Wages 7,958 15,000 15,000 14,500 12,000
2112 Other Wages 0 0 3,600 3,600 0
2120 Employee Benefits 94,581 152,300 162,500 162,500 164,800
519,924 737,300 747,500 743,600 769,500
OTHER EXPENSES
2201 Conferences/Mileage 52,497 64,000 71,460 60,000 60,000
2320 Communications 77,006 229,400 229,591 225,000 245,300
2349 Other Professional Services 132,579 215,000 231,497 175,000 284,000
2351 Maintenance of Equipment 374,313 482,800 566,392 450,000 484,300
2390 Misc. Contractual Services 12,004 10,000 13,300 12,000 10,000
2391 Memberships & Subscriptions 1,306 2,700 3,380 2,500 3,300
2410 Office Supplies 7,082 10,000 12,600 12,600 10,000
2420 Operating Supplies 11,148 11,000 11,010 11,000 12,000
667,935 1,024, 900 1,139,230 948,100 1,108,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 12,886 8,500 12,408 9,000 8,500
TOTALS $1,200,745 $1,770,700 $1,899,138 $1,700,700 $1,886,900
12/10/01
Filename:nlfa\jan\02budget\admit
-19-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Information Technology
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for Director of Information Technology.
• Account 2320 includes funds for local and long-distance charges, communication fees for the Internet,
Nextel phones, monthly City-wide fees for telephone service, mobile computing fees for the Divisions
of Police and Department of Development, municipal building connectivity to Dublink, and internet
web page fees for e-government/e-commerce.
• Account 2349 provides for computer consulting services for special projects when specific expertise is
desired and/or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2520 provides funding for additional office furniture and equipment that will be needed
following renovation of lower level City Hall space.
InfoTec -20- 12/10/01
City of Dublin
2002
Operating Budget
General Fund
Department of Finance
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Accounting & Auditing
STATEME~'T OF FUNCTIONS:
The Division of Accounting & Auditing is responsible for maintaining the financial records of the City
including: recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed
asset records, internally examining and auditing accounts of the various departments and preparation of the
City's Comprehensive Annual Financial Report. The Director of Finance assists the City Manager in the
preparation and administration of the operating budget, the capital improvements program, and is responsible
for the administration of the City's debt.
The Director of Finance also has administrative authority over the Division of Taxation.
OBJECTIVES AI\~ ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate
the service cost with the service revenue.
• To receive the Certificate of Achievement For Excellence in Financial Reporting.
• To maintain the financial records, ensure compliance with economic development commitments,- and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts and Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch,
IBCA, and improving the Aal rating from Moody's.
• To continue the process of implementing the Governmental Accounting Standards Board's Statement
34 (GASB 34).
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Finance 1 1
Director, Accounting & Auditing 1 1
Director, Fiscal Administration 1 1
Financial Analyst 1 1
Budget Analyst 1 1
Accountant 1 1
Accounting Technician II 4 4
Accounting Technician II (Part-time) 1 1
Administrative Secretary 1 1
Intern 1 1
TOTAL 13 13
NOTES AND ADJUSTMENTS:
FinAdm -21- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Finance 2000 2001 Revised 2001 2002
Division of Accounting & Auditing Actual Budget Budget Estimate Budget
101-02-10-710
PERSONAL SERVICES
2110 Salaries & Wages $467,126 $606,700 $606,700 $606,000 $640,500
2111 Overtime Wages 1,778 4,000 4,000 2,500 2,300
2112 Other Wages 0 10,000 10,000 0 10,000
2120 Employee Benefits 109,557 162,000 172,700 172,700 183,500
578,461 782,700 793,400 781,200 836,300
OTHER EXPENSES
2201 Conferences/Mileage 8,386 12,300 12,300 7,500 12,000
2320 Communications 1,371 2,100 2,263 2,000 2,000
2340 Accounting/Auditing Services 480 15,500 15,500 15,500 10,500
2349 Other Professional Services 30,600 30,000 30,000 30,000 "0,000
2351 Maintenance of Equipment 0 3,600 3,600 3,000 2,500
2370 Legal Advertising 75 300 300 300 300
2380 Printing and Reproduction 1,955 4,400 4,400 4,400 4,500
2390 Misc. Contractual Services 22,983 21,000 21,000 17,000 24,000
2391 Membersr?ips & Subscriptions 4,667 2,500 4,600 4,600 2,300
2410 Office Supplies 8,067 18,000 19,051 15,050 14,000
2910 Refunds 205 500 500 100 300
78,789 110,200 113,514 99,450 102,400
CAPITAL OUTLAY
2520 Equipment & Office Furniture 2,578 4,000 4,673 1,500 2,500
TOTALS $659,828 $896,900 $911,587 $882,150 $941,200
12/10/01
Filename:n\fa\jan102budget\finadm
-22-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Finance.
• Account 2320 provides funding for a Nextel phone for the Director of Finance, local and long-distance
charges, and courier services.
• Account 2340 provides an allocation for contractual services related to the implementation of GASB
34.
• Account 2349 provides funding for the use of an investment advisor for a portion of the City's portfolio.
• Account 2370 provides funding for the public notice of the availability of the City's financial statements
as required by the Ohio Revised Code, and other notices as necessary.
• Account 2380 provides funding for the printing of various City financial documents.
• Account 2390 provides funding for paying agent fees related to bond issues issued prior to 1986,
anticipated note issues, and an audit of the motor vehicle registrations.
• Account 2410 provides funding for accounts payable checks, purchase requisitions, payroll checks, leave
request forms for City employees and other general office supplies.
FinAdm -23- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Taxation
STATEMENT OF FUNCTIONS:
The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency
collections, and compliance projects and other duties as assigned. This office mails and processes over
17,100 annual returns, over 9,165 estimated tax forms, and 30,150 withholding forms. Preliminary and final
audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works
closely with businesses to insure proper and timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES:
• Operate an efficient, organized and cooperative tax office.
• Maintain prompt processing time frames on all returns and refunds.
• Review withholding frequencies on all accounts and make necessary adjustments.
• Closely monitor progress of collection efforts through formally established delinquency procedures.
• Monitor income tax legislation and update income tax ordinance as necessary.
• Establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• Cross-train Division of Taxation staff.
• Implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
• Evaluate and implement, if appropriate, electronic filing for individuals.
• Provide assistance in the administration of Tax Increment Financing and Economic Development
Agreements.
• Scan all tax documents to enable records to be accessed quickly and efficiently at each work- station.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Taxation 1 1
Accounting Technician II 3 3
Accounting Technician I 1 1
Clerical Specialist I (part-time) 1 ?
TOTAL 6 ~
NOTES AND ADJUSTMENTS:
An additional part-time Clerical Specialist I position is reflected in this budget.
FinTax -24- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Finance 2000 2001 Revised 2001 2002
Division of Taxation Actual Budget Budoet Estimate Budget
101-02-11-710
PERSONAL SERVICES
2110 Salaries & Wages $203,182 $242,300 $242,300 $235,500 $268,900
2111 Overtime Wages 3,413 9,000 5,000 5,000 6,000
2112 Other Wages 0 0 5,700 5,700 8,900
2120 Employee Benefits 52,718 82,500 79,900 75,000 86,700
259,313 333,800 332,900 321,200 370,500
OTHER EXPENSES
2201 Conferences/Mileage 1,663 4,500 4,500 1,500 4,700
2320 Communications 5,944 4,700 4,790 4,500 7,400
2330 Rents/Leases 0 5,700 5,800 5,800 5,700
2349 Other Professional Services 1,000 15,000 22,000 10,000 20,000
2351 Maintenance of Equipment 2,291 700 1,000 1,000 1,100
2390 Misc. Contractual Services 1,016 4,000 5,000 5,000 5,100
2391 Memberships & Subscriptions 1,421 2,700 2,700 2,000 2,500
2410 Office Supplies 3,754 4,000 4,533 4,000 4,500
2414 Supplies-Dublin Forms 17,359 25,000 41,397 23,000 25,000
2420 Operating Supplies 0 1,500 2,000 2,000 1,500
2910 Income Tax Refunds 1,335,493 1,592,000 1,592,000 1,400,000 2,426,400
1,369,941 1,659,800 1,685,720 1,458,800 2,503,900
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 1,390 3,700 5,469 3,000 4,000
TOTALS $1,630,644 $1,997,300 $2,024,089 $1,783,000 $2,878,400
12/10/01
Filename:nlfa\janl2budgetlfintax
-25-
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Taxation
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2112 provides funding for apart-time temporary employee to scan documents as needed.
• Account 2330 provides funding to lease a copier.
• Account 2349 provides funding for consulting services related to Internet filing for individuals.
• Account 2390 includes funding to utilize a credit bureau for collection of delinquent accounts.
• Account 2520 provides funding for a laptop computer and desk chair.
• Account 2910 provides funding for income tax refunds. The estimate is based on refunds processed the
last three years. Refunds have been approximately 3.25 % of the total collections.
FinTax -26- 12/10/01
City of Dublin
2002
Operating Budget
General Fund
Department of Development
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Development
Office of the Assistant City Manager/
Director of Development
STATEMENT OF FUNCTION:
The Director of Development is responsible and accountable for the general management, coordination, and
direction of the organizational functions and resources of the Divisions of Planning, Engineering, Building
Standards, and Economic Development. The Director of Development exercises maximum independent
professional, managerial, and technical judgement, discretion, and authority and functions within the
framework of the Dublin Charter, all applicable codes, ordinances, rules, regulations, and policy guidelines
of the City Manager. The Director of Development is the direct, immediate administrative superior over the
Director of Planning, the Director of Engineering, the Director of Building Standards, and the Director of
Economic Development. A primary responsibility of the Director of Development is the overall direction,
coordination, and management of the capital improvements planning, programming, and budgeting process
as well as monitoring and ensuring timely completion of capital improvement projects identified in the
budgeting process. The Director of Development directs the City's efforts and activities necessary to achieve
the comprehensive policy objectives in the areas of economic and community development, planning, and
capital improvements programming.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to the staff in the Divisions of Planning, Engineering, Building
Standards and Economic Development.
• To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective
level of organizational performance within the Divisions of Planning, Engineering, Building Standards,
and Economic Development.
• To prepare the annual operating budget for the Department of Development.
• To determine and project personnel needs for the Department of Development.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To direct, coordinate, and manage the capital improvements planning, programming, and budgeting
process as well as monitoring and ensuring the timely completion of capital improvement projects
identified in the budgeting process.
• Assistant City Manager functions.
PERSONNEL DATA 2001 2002
POSITIOl`' TITLE CURRENT NUMBER AUTIiORIZED
Assistant City Manager/Director ofDevelopment 1 1
Executive Secretary 1 1
Clerical Specialist II 1 1
Clerical Specialist I 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Develop -27- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Development 2000 2001 Revised 2001 2002
Office of Director of Development Actual Budget Budget Estimate Budget
101-03-10-720
PERSONAL SERVICES
2110 Salaries & Wages $174,095 $206,000 $216,300 $216,300 $217,900
2111 Overtime Wages 122 4,000 1,000 500 3,000
2112 Other Wages 6,656 5,000 5,000 2,000 0
2120 Employee Benefits 43,628 61,200 66,900 66,500 67,900
224,501 276,200 289,200 285,300 288,800
OTHER EXPENSES
2201 Conferences/Mileage 5,256 6,500 6,500 1,500 6,500
2210 Reimbursable Business Expense 106 1,000 1,000 600 1,000
2211 Meeting Expenses 578 1,500 2,020 700 1,500
2320 Communications 56,775 62,000 65,090 48,000 62,000
2330 Rents i~ Leases 18,015 24,000 31,436 21,000 24,000
2349 Other Professional Services 10,824 15,000 7,700 0 15,000
2351 Maintenance of Equipment 8,423 11,000 18,624 11,000 11,000
2380 Printing and Reproduction 420 3,000 3,000 0 3,000
2390 Contractual Services 0 0 0 0 5,000
2391 Memberships 8~ Subscriptions 1,285 2,000 2,035 1,500 2,000
2410 Office Supplies 2,840 5,000 5,473 2,500 5,000
2420 Operating Supplies 1,699 5,000 5,028 4,000 5,000
106,221 136,000 147,906 90,800 141,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 4,569 25,000 25,569 2,000 25,000
TOTALS $335,291 $437,200 $462,675 $378,100 $454,800
12/10/01
Filename:n\fa\ajn\02budget\develop
-28-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Office of the Assistant City Manager/
Director of Development
BL~GET SUMMARY:
• Account 2110 includes $400 per month car allowance for Assistant City Manager/Director of
Development.
• Account 2201 includes $2,000 for Review Services staff to visit a permit review center in continued
efforts to establish astate-of--the-art center.
• Account 2210 includes funds for business meeting expenses with developers, business leaders,
prospective industries, applicants, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies.
• Account 2320 includes funds for postage for the 5800 Building, courier and express mail services, local
and long-distance telephone charges, and Nextel phone charges.
• Account 2330 includes funds for rental of postage meter, all copier equipment, and other miscellaneous
rental equipment.
• Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded
capital improvement projects.
• Account 2351 includes funds for service agreements on all office equipment for the Department of
Development, including per-copy maintenance charges for all copiers.
• Account 2380 includes funds for printing and reproduction of various forms, copying of special products,
aerial prints, etc.
• Account 2390 provides funding for staff hired through a temporary service for clerical coverage. Use
of temporary services previously were budgeted under account 2112.
• Account 2420 includes funds for supplies for departmental copiers, fax machines and misc.
• Account 2520 includes funds for furniture/fixtures/equipment that may be necessary, associated with
the 5800 Building renovation and miscellaneous departmental office equipment or furniture.
Develop -29- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Planning
STATEMENT OF FUNCTIONS:
This division is administered by the Director of Planning which is under the direction of the Director of
Development. The division is responsible for the City's land use, planning, and zoning functions, including the
enforcement of the Zoning Code. The division serves as staff to several commissions.
Specifically, Planning Division activities relate to the following functional areas: review of development
proposals; capital improvement programming; preparing/updating the Community Plan and development control
regulations; project analysis; area studies; code enforcement; complete modeling and impact analysis.
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens in regards to planning and facilitating a citizen participation process.
• To plan the orderly, high quality growth of the City by publishing and updating as needed to the Community Plan.
• To assist in the coordination and the implementation of the capital improvement program, and updating and
administering development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board and various special subcommittees and other groups.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Planning 1 1
Assistant Planning Director 1 1
Planner II 4 4
Planner I 5 5
Code Enforcement Supervisor 1 1
Code Enforcement Officer 1 1
Landscape Inspector 2 2
Development Review Specialist 2 3
Administrative Secretary 1 1
Clerical Specialist I 2 2
Clerical Specialist II 1 1
Planning Intern 6 6
TOTAL 27 28
NOTES AND ADJUSTMENTS:
One additional position, a Development Review Specialist, is proposed based on the current workload. The
Development Review Specialist should help reduce plan review turn-around time and may reduce the amount
currently spent on overtime wages for plan review services. The need for this position will continue to be
evaluated. As a result of recent changes in the economy, we are seeing a slowdown in the workload; however, at
this time we are unable to predict if this will continue. We would like to include the position in the budget, but
we will not staff the position until the workload picks back up to the levels experienced during the majority of
2001.
Planning -30- 12/10/01
2002 BUDGET -CITY OF DUBBIN. OHIO
FUND: GENERAL 200
Department of Development 2000 2001 Revised 2001 2002
Division of Planning Actual Budget Budget Estimate Budget
101-03-11-720
PERSONAL SERVICES
2110 Salaries & Wages $736,813 $849,200 $849,200 $790,000 $990,200
2111 Overtime Wages 28,296 29,000 29,000 29,000 29,000
2112 Other Wages 107,299 105,000 109,582 65,000 111,000
2120 Employee Benefits 195,157 255,300 255,300 247,000 326,400
2140 Uniforms & Clothing 866 3,300 5,300 5,300 3,800
1,068,431 1,241,800 1,248,382 1,136,300 1,460,400
OTHER EXPENSES
2201 Conferences/Mileage 22,264 23,200 27,115 23,000 23,500
2211 Meeting Expenses 2,998 3,500 5,003 4,000 3,500
2344 Planning Services 90,044 123,000 332,038 265,000 101,000
2349 Other Professional Services 180,588 115,000 156,673 70,000 95,000
2390 Contractual Services 0 0 0 0 7,700
2391 Memberships & Subscriptions 7,255 9,500 12,904 9,000 4,000
2410 Office Supplies 11,696 11,500 13,149 12,000 13,200
2420 Operating Supplies 14,466 21,000 32,963 20,000 16,500
2830 Code Enforcement Activities 10,627 26,500 29,125 25,000 25,000
2910 Refunds 4,065 9,000 9,000 500 9,000
344,003 342,200 617,970 428,500 298,400
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 9,172 6,000 34,089 30,000 11,800
TOTALS $1,421,606 $1,590,000 $1,900,441 $1,594,800 $1,770,600
12/10/01
Filename:n\fa\jan\02budget\planning
-31-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Planning
BUDGET SUMMARY:
• Account 2110, 2112, and 2120 provide full-year funding for the positions reflected under Personnel Data.
• Account 2111 provides funding for overtime due mostly to after-hours meetings.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2344 provides funding for consulting services to update the Community Plan, completion of a "Road
To Wow" plan, creation and publication of a tree preservation plan, and Historic Dublin plans.
• Account 2349 includes consulting and other services such as publication of tree preservation guidelines,
continuation of the Zoning Code rewrite, consulting, legal and other services for architectural diversity, and
zoning map revisions.
• Account 2390 provides funding for temporary clerical services.
• Account 2420 includes funding for photography and presentation materials.
• Account 2520 funds furniture for the additional employee and for renovation of conference space.
• Account 2830 is used to resolve field enforcement problems, and this experiment has proved to be highly
effective.
Planning -32- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
STATEMENT OF FUNCTIONS:
This division is under the direction of the City Engineer, who reports directly to the Director of Development
and provides such engineering services as design review, pavement management, streetscape design and
construction, operation and maintenance of traffic signals, street lights, warning system, pump stations,
drafting, surveying, civil project inspection, design, operation and maintenance of water distribution, storm
and sanitary sewers, streams, retention and detention basins, oversight of City's public improvements and
consultation on proposed projects to the various City departments. The City Engineer is charged with
enforcing standards for all work in the public right-of--way. This division reviews the engineering aspects
of all development projects and provides significant support to the Divisions of Streets and Utilities, Grounds
and Facilities and Recreation Services regarding the maintenance of City infrastructure. The City Engineer
is called on to provide advice and information to City Council and the Planning and Zoning Commission.
OBJECTIVES AND ACTIVITIES:
• To maintain City infrastructure by establishing a maintenance program for sewers, manholes, streets,
highways, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects, including streetscape.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and developments.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To continue the implementation of the comprehensive stormwater program.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT 1~TUMBER AUTHORIZED
Director, Engineering 1 1
Assistant Director, Engineering 3 3
Civil Engineer 3 4
Engineering Assistant 2 3
Traffic Signal Technician 1 1
Electrical Worker 4 4
Engineering Project Inspector 6 7
ROW/Easement Survey Specialist 1 1
Administrative Secretary 1 1
Clerical Specialist I 1 1
Accounting Technician I 1 1
streetscape Specialist 1 1
Engineering Aide (part-time) 1 1
Intern 1 1
TOTAL 27 30
NOTES AND ADJUSTMENTS:
A Civil Engineer, an Engineering Assistant, and an Engineering Project Inspector have been added to improve the
tum-around time in the permitting process and in the inspection of public improvements. The need for the
Engineering Assistant position will be evaluated as discussed in the Division of Planning budget.
Engineer -33- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Development 2000 2001 Revised 2001 2002
Division of Engineering Actual Budget Budget Estimate Budget
101-03-12-720
PERSONAL SERVICES
2110 Salaries 8~ Wages $1,031,300 $1,173,900 $1,173,900 $1,163,000 $1,325,400
2111 Overtime Wages 54,004 55,000 55,000 50,000 55,000
2112 Other Wages 12,599 28,000 28,000 13,500 15,800
2120 Employee Benefits 270,143 364,300 366,300 366,300 423,100
2140 Uniforms & Clothing 4,816 7,500 8,528 4,000 8,500
1,372,862 1,628,700 1,631,728 1,596,800 1,827,800
OTHER EXPENSES
2201 Conferences/Mileage 10,152 25,900 25,960 15,000 22,500
2211 Meeting Expenses 550 700 800 70G 700
2346 Engineering Inspection Service 86,792 150,000 153,618 100,000 150,000
2348 Plan Review 46,512 50,000 58,764 55,000 50,000
2349 Professional Services 71,598 85,000 116,573 110,000 85,000
2380 Printing ~ Reproduction 16,843 20,000 22,977 8,000 20,000
2390 Misc. Contractual Services 0 175,000 320,000 320,000 195,000
2391 Memberships ~ Subscriptions 2,210 3,000 3,000 2,500 3,000
2410 Office Supplies 8,789 11,000 11,250 10,000 11,000
2420 Operating Supplies 16,186 12,000 10,035 10,000 12,000
2910 Refunds 1,034 500 500 500 500
260,666 533,100 723,477 631,700 549,700
CAPITAL OUTLAY
2520 Equipment & Office Furniture 12,941 20,000 23,900 23,900 10,000
TOTALS $1,646,469 $2,181,800 $2,379,105 $2,252,400 $2,387,500
12/10/01
Filename:n\fa\jan102budgetlengineer
-34-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2110 has been increased to include three new positions and includes funding for the City
Engineer's monthly car allowance of $350 per month.
• Account 2111 has been increased as a result of the continued construction activities for both public and
private infrastructure improvement projects.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
engineering testing services and contract inspection services.
• Account 2348 is an allocation for specialized plan review.
• Account 2349 provides funding for consulting services, such as traffic analysis and evaluation of
intersections for traffic signals.
• Account 2380 provides funding for printing contract documents and plans related to the City's capita]
improvement projects.
• Account 2390 provides funding for contractual services for maintenance of the City's stormwater system
as identified by Camp, Dresser & McKee in the Stormwater Master Plan.
• Account 2520 includes funding for furniture and equipment additional positions.
Engineer -35- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Building Standards
STATEMENT OF FUNCTIONS:
The Division of Building Standards is under the administrative direction of the Director of Building Standards
(Certified Building Official) that reports directly to the Director of Development. The primary responsibility of the
division is to ensure that all new construction, both commercial and residential, complies with all applicable state,
local, and national building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy.
• Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to City
departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Building Standards 1 1
Commercial Plans Examiner 1 1
Building Inspector 4 4
Electrical Inspector 1 1
Electrical Inspector (part-time) 1 1
Residential Permit Tracking Coordinator 1 1
Residential Plans Examiner 1 1
Administrative Secretary 1 1
Clerical Specialist II 3 3
Senior Building Inspector 1 1
TOTAL 15 15
NOTES AND ADJUSTMENTS:
Bldg -36- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Development 2000 2001 Revised 2001 2002
Division of Building Standards Actual Budget Budget Estimate Budget
101-03-13-720
PERSONAL SERVICES
2110 Salaries & Wages $553,959 $658,200 $661,000 $661,000 $708,500
2111 Overtime Wages 17,115 20,000 20,000 7,000 20,000
2112 Other Wages 0 25,000 22,200 0 15,000
2120 Employee Benefits 140,872 189,000 197,900 197,500 207,000
2140 Uniforms & Clothing 2,650 5,000 5,825 2,500 5,000
714,596 897,200 906,925 868,000 955,500
OTHER EXPENSES
2201 Conferences/Mileage 9,938 15,000 18,560 15,000 15,000
2211 Meeting Expenses 1,497 2,000 2,229 1,500 2,000
2347 Building Inspection Service 52,085 85,000 99,750 60,000 110,000
_2348 Plan Review 14,751 75,000 81,864 20,000 75,000
2349 Other Professional Services 0 10,000 10,000 0 5,000
2380 Printing & Reproductions 2,929 7,000 8,078 3,000 7,000
2391 Memberships ~ Subscriptions 1,944 2,500 2,680 2,000 2,500
2410 Office Supplies 4,044 6,000 6,613 6,000 6,000
2420 Operating Supplies 7,356 13,000 14,461 7,000 13,000
2910 Refunds 7,921 7,500 7,500 7,000 7,500
102,465 223,000 251,735 121,500 ~ 243,000
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 250 7,500 11,200 7,500 23,000
TOTALS $817,311 $1,127,700 $1,169,860 $997,000 $1,221,500
12/10/01
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-37-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Building Standards
BUDGET SUMMARY:
• Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health.
This fee is directly offset by fees collected.
• Account 2348 for contract service needed to complement the review completed in-house.
• Account 2349 is an allocation for unforeseen service needs that may occur.
• Account 2520 includes funding for furnishing new space in the 5800 building after completion of the service
complex.
Bldg -38- 12/10/01
DEPARTMENT/DIVI5IO1\'BUREAU/OFFICE: Department of Development
Division of Economic Development
STATEMENT OF FUNCTION:
This division is administered by a Director of Economic Development who reports directly to the Assistant
City Manager/Director of Development. The division is responsible for the implementation of the City's
economic development program and strategy. The Director is responsible for the development and
implementation of local business amaction, retention, and expansion programs; coordination of activities
with various private and public organizations involved in local and regional economic development; the
integration of local economic development objectives with broader community planning policies and goals;
development and maintenance of an economic development data base; provide project management to
expedite permit coordination and plan review for targeted commercial development projects; serve as the
City's housing officer, implement business development activities; maintain involvement with community
organizations; administer City's incentive programs; and serve as a local business ombudsman to assist with
development issues and help ensure quality development within the City.
OBJECTIVES AND ACTIVITIES:
• To provide an ongoing Retention and Expansion Program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To continue to implement the goals and objectives identified in the Community Plan and the Economic
Development Strategy.
• To assist the City Manager and the Director of Development with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Economic Development 1 1
Development Project Coordinator 1 1
Administrative Secretary 1 1
Economic Development Specialist 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
EcoDev -39- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Development 2000 2001 Revised 2001 2002
Division of Economic Development Actual Budget Budget Estimate Budget
101-03-14-720
PERSONAL SERVICES
2110 Salaries & Wages $143,400 $185,000 $185,000 $169,000 $211,500
2112 Other Wages 6,445 3,200 0 0 0
2120 Employee Benefits 34,559 53,500 53,500 46,600 61,000
184,404 241,700 238,500 215,600 272,500
OTHER EXPENSES
2201 Conferences/Mileage 3,676 10,000 6,025 3,500 6,500
2210 Reimbursable Business Expense 1,217 1,200 1,246 1,000 1,100
2211 Meeting Expenses 920 1,500 1,700 1,000 2,500
2380 Printing and Reproduction 713 700 700 700 500
2391 Memberships & Subscriptions 938 1,100 1,162 1,000 1,400
2410 Office Supplies 639 1,000 1,320 1,300 1,000
2822 Economic Development Program 12,703 20,500 25,553 13,500 24,000
20,806 36,000 37,706 22,000 37,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 460 1,000 10,500 10,500 500
TOTALS $205,670 $278,700 $286,706 $248,100 $310,000
12/ 10/01
Filename:n\fa\jan\02budget\econdev
-40-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Economic Development
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Economic Development.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies/costs.
• Account 2822 includes funds to support economic development programs including regional advertising,
business amaction marketing campaign, and regional and joint partnerships.
Ecodev -41- 12/ 10/O 1
City of Dublin
2002
Operating Budget
General Fund
Department of Law
DEPARTMENT/DIVISIONBUREAU: Department of Law
STATEMENT OF FUNCTIONS:
This Department is administered by the Director of Law and provides legal representation to City Council,
the City Manager, the administrative departments, and various Boards and Commissions. The Law Director
is appointed by the City Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director
also advises City Officials of pending legislation affecting municipal operations. In addition, either the
Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin
Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with the contract.
PERSONIV'EL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director of Law 1 1
Assistant Director of Law 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the
Director of Law to provide legal counsel for the City.
Law -42- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
2001
FUND: GENERAL 2000 2001 Revised 2001 2002
Department of Law Actual c3udget Budget Estimate Budget
101-04-10-710
OTHER EXPENSES
2345 General Legal Services-Law Director $572,183 $600,000 $750,000 $750,000 $877,500
2346 Other Legal Services-Law Director 411,017 250,000 300,000 300,000 330,000
2349 Other Professional Services 619,846 375,000 471,000 471,000 250,000
TOTALS $1,603,046 $1,225,000 $1,521,000 $1,521,000 $1,457,500
12/10/01
Filename:n\fa\jan\02budget\law
-43-
DEPARTMENT/DIVISIONBUREAU: Department of Law
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e. economic
development projects and right-of--way/easement acquisition for capital improvement projects).
• Account 2349 includes funds for services provided by bond counsel with regard to the issuance of debt
and services related to labor relations, telecommunications, and other legal services related to claims
on capital improvement projects.
Law -44- 12/10/01
Cit of Dublin
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2002
Operating Budget
General Fund
De artment of Services
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DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Assistant City Manager/Director of Service
STATEMENT OF FUNCTIONS:
The Department of Service is a high performing organization whose purpose is to provide essential, general
and recreational services to our public. These services provide a safe and comfortable City in which to live,
work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement.
We execute the guidance of the City Manager in awell-planned and highly accountable fashion. We pride
ourselves in providing services which are of the highest quality with a focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To uphold the values identified by Department of Service employees.
• To institutionalize the Department's operating principles.
• To continue to balance the ratio of full-time staff to other than full-time staff from 30%:70% to
70%:30%.
• To improve the recruitment and retention of high quality personnel.
• To oversee the day-to-day operations of the Department insuring the delivery of high quality service at
lowest possible cost and with full accountability.
• To continue to pursue accreditation by the American Public Works Association.
• To continue to pursue accreditation by the National Parks & Recreation Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. .Required safety training
2. Certifications and licenses
3. Professional development
PERSOl\'NEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Assistant City Manager/ Director of Service 1 1
Executive Secretary 1 1
Intern 1 1
Accreditation/Training Coordinator 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Service - 45- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Service 2000 2001 Revised 2001 2002
Office of the Director of Service Actual Budget Budget Estimate Budget
101-06-10-710
PERSONAL SERVICES
2110 Salaries ~ Wages $115,777 $164,000 $164,000 $155,000 $168,700
2111 Overtime Wages 11,824 14,000 14,000 14,000 14,200
2112 Other Wages 10,556 15,000 15,000 2,000 11,000
2120 Employee Benefits 26,174 46,500 46,500 40,500 43,600
164,331 239,500 239,500 211,500 237,500
OTHER EXPENSES
2201 Conferences/Mileage 5,277 11,200 20,441 10,000 9,800
2210 Reimbursable Business Expense 299 900 922 900 900
2320 Communications 2,868 5,000 5,065 3,600 4,900
2330 Rents/Leases 0 0 0 0 4,800
2349 Other Professional Services 17,279 50,000 61,086 40,000 78,000
2351 Maintenance of Equipment 0 4,500 4,500 0 3,000
2380 Printing and Reproduction 666 3,200 3,200 3,000 9,000
2391 Memberships 8~ Subscriptions 2,705 2,600 3,660 3,660 3,000
2410 Office Supplies 1,972 1,800 2,500 2,500 1,800
31,066 79,200 101,374 63,660 115,200
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 234 2,000 2,600 0 2,000
TOTALS $195,631 $320,700 $343,474 $275,160 $354,700
12/10/01
Filename:n\fa\jan\02budgetlsenrice
• -46-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Service.
• Account 2201 includes funding for leadership and accreditation training.
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other
jurisdictions, consultants and contractors.
• Account 2320 includes funding for local and long-distance telephone charges and Nextel phones.
• Account 2330 provides funding for lease of a copier at the new service complex.
• Account 2349 provides funding for services related to accreditation by the American Public Works Association,
consultant for wireless communications and consultants for miscellaneous right-of--way issues. Also included
is funding for a study to determine the feasibility of providing fiber connectivity to some institutional and
residential users via Dublink. Funding for special legal counsel related to telecommunications has been included
in the Director of Law's budget.
• Account 2380 provides funding for promotional materials for accreditation and for advertising and print materials
associated with gas and electric aggregation.
Service - 47- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive.
To this end the City will provide a comprehensive solid waste management program. This program will
provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification.
This program will ensure the City's compliance with all solid waste management rules and regulations. All
related services will be provided with the highest quality forces on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT 1~'UMBER AUTHORIZED
Maintenance Crew Leader
(as needed from Streets & Utilities)
Maintenance Workers
(as needed from Streets & Utilities)
Maintenance Workers (seasonal)
(as needed from Streets & Utilities)
NOTES AND ADJUSTMENTS:
This budget reflects an allocated amount of staff time utilized for chipper and leaf service performed by
Maintenance Crew Leaders and Maintenance Workers. Thirty percent (30%) of a Maintenance Supervisor
position is allocated to Solid Waste Management and is reflected in this budget.
SwMgmt -48- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Service 2000 2001 Revises 2001 2002
Solid Waste Management ~ Actual Budget Budget Estimate Budget
101-06-11-730
PERSONAL SERVICES
2110 Salaries & Wages $94,448 $117,300 $117,300 $112,300 $117,300
2111 Overtime Wages 2,781 8,500 8,500 4,000 8,500
2112 Other Wages 22,799 30,500 30,500 20,000 30,500
2120 Employee Benefits 26,992 32,000 32,061 21,000 27,200
147,020 188,300 188,361 157,300 183,500
OTHER EXPENSES
2201 Conferences/Mileage 0 600 600 100 1,400
2320 Communications 0 3,300 3,300 1,000 3,800
2330 Rents and Leases 6,290 20,000 20,000 20,000 27,OC,
2349 Other Professional Services 6,605 15,000 16,250 5,600 18,G:;
2351 Maintenance of Equipment 96 13,000 13,000 5,000 5,000
2370 Advertising 3,756 13,500 14,600 8,000 15,500
2380 Printing and Reproduction 964 3,100 3,100 1,500 4,100
2391 Memberships 8~ Subscriptions 400 1,300 1,700 1,000 1,700
2410 Office Supplies 0 300 300 300 300
2440 Small Tools 8~ Minor Equipment 589 4,000 5,130 4,000 4,800
2811 Contract Refuse/Recycling 940,763 1,100,000 1,307,604 1,200,000 1,170,000
2813 Greenwise Program 0 0 0 0 15,000
959,463 1,174,100 1,385,584 1,246,500 1,266,600
CAPITAL OUTLAY
2520 Equipment 0 4,000 4,000 1,000 1,200
TOTALS $1,106,483 $1,366,400 $1,577,945 $1,404,800 $1,451,300
12/10/01
Filename:n\fa\jan\02budget\swmgmt
-49-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 reflect the Maintenance Workers proportionate amount of salaries
and benefits to perform Solid Waste Management functions. These accounts also reflect 30% of a
Maintenance Supervisor costs.
• Account 2201 reflects the SWANA Conference (The National Solid Waste Organization).
• Account 2320 provides funding to communicate the City's Solid Waste Management programs.
• Account 2330 provides funding to rent a grinder and a turner.
• Account 2349 provides funding for professional services to continue the small to medium size business
recycling pool, the Greenwise program and a disposal fee for leaves collected from the City's curbside
program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2370 funds advertising for programs including Earthweek, textile recycling, and to
communicate recycling program changes.
• Account 2380 reflects printing and reproduction costs related to account 2370.
• Account 2391 provides funding for increase in number of waste hauler permits.
• Account 2440 includes funding for hand tools and safety vests.
• Account 2520 provides funding for a leaf blower and other miscellaneous equipment.
• Account 2811 provides funding for the City's refuse/recycling contract with Rumpke.
• Account 2813 provides funding for education programs for "Lucky" the ladybug program and for NRAC
"no polluting" curb markers.
SwMgmt -50- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Grounds
STATEMENT OF FUNCTIONS:
The City of Dublin prides itself in providing its residents and visitors the highest quality public grounds to
pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both environmentally
and economically sound in its management of public areas including parks, gateways and rights-of--way. By
staff establishing and adhering to the highest standards, each user will be assured the proper environment
for their enjoyment.
OBJECTIVES AND ACTIVITIES:
• To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing
and functionally sound.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Grounds & Facilities 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 6 7
Maintenance Worker 17 19
Horticulturist Assistant 3 4
Forester Assistant 3 4
Seasonal Maintenance Worker 25 24
Clerical Specialist II 1 2
Administrative Secretary 1 1
61 66
TOTAL
NOTES AND ADJUSTMENTS:
Personnel increases are to maintain additional parkland and manicured rights-of--way. Additions include a
crew leader, two maintenance workers, a horticulture assistant, and a forestry assistant. For office support,
an additional clerical specialist II has been added.
Grounds -51- 12/ 10/0l
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2001
Division of Grounds and Facilities 2000 2001 Revised 2001 2002
Grounds Actual Budget Budget Estimate Budget
101-06-20-740
PERSONAL SERVICES
2110 Salaries and Wages $931,543 $1,230,000 $1,278,000 $1,177,000 $1,505,300
2111 Overtime Wages 66,679 45,000 90,000 90,000 75,000
2112 Other Wages 347,348 478,400 433,400 410,000 458,400
2120 Employee Benefits 319,218 580,700 580,850 472,000 594,000
2140 Uniforms & Clothing 44,144 57,500 61,282 40,000 95,000
1,708,932 2,391,600 2,443,532 2,189,000 2,727,700
OTHER EXPENSES
2201 Conferences/Mileage 7,816 27,300 36,715 25,000 30,300
2310 Utilities 68,929 70,000 93,109 73,000 80,000
2320 Communications 17,436 46,700 47,544 23,000 42,800
2330 Rents and Leases 2,661 10,500 10,790 10,000 15,300
2351 Maintenance of Equipment 600 1,500 1,500 1,000 800
2390 Misc. Contractual Services 186,866 429,200 459,471 200,000 683,000
2391 Memberships and Subscriptions 2,019 4,600 4,760 2,500 7,000
2410 Office Supplies 3,627 6,000 6,640 5,000 9,700
2420 Operating Supplies 52,089 84,300 105,742 80,000 85,500
2421 Reforestation 0 0 80,750 7,000 0
2428 Special Event Supplies 8,124 9,500 12,747 12,000 9,500
2432 Parks Maintenance 116,736 139,000 156,872 125,000 155,700
2433 Equipment Maintenance 36,472 45,800 58,792 45,000 56,500
2440 Small Tools & Minor Equipment 6,216 9,800 13,185 11,000 21,500
2812 Special Programs 1,958 3,800 4,033 4,000 4,000
511,549 888,000 1,092,650 623,500 1,201,600
CAPITAL OUTLAY
2510 Land Improvements 105,696 130,000 184,410 160,000 155,300
2520 Equipment 92,963 146,000 153,044 75,000 121,100
198,659 276,000 337,454 235,000 276,400
TOTALS $2,419,140 $3,555,600 $3,873,636 $3,047,500 $4,205,700
12/10/01
Filename:n\faljan\02budget\grounds
-52-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Grounds
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for the additional staff highlighted in the Notes and
Adjustments. A car allowance of $300 per month for the Director of Grounds and Facilities is included.
• Account 2112 provides funding for seasonal Maintenance Workers.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2320 provides funding for payphones in the parks, Nextel phones, and local and long-distance
telephone charges.
• Account 2330 provides funding for copier leases and miscellaneous equipment rental.
• Account 2390 provides funding for contractual services for arborist work, including rights-of--way,
mulching, and right-of--way maintenance and plant and mulch replacement for all phases of Emerald
Parkway, Woerner-Temple Road, Hard Road, Frantz Road, S.R. 161/U.S. 33 from Riverside Drive to
I-270, Avery-Muirfield Drive, Coffman Road, Rings Road, Blazer Parkway, the Avery-Muirfield/LJS
33 interchange, Perimeter Drive, and SR 161/Dale Drive to Sawmill Road.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all plants, soil amendments, sod and grass seed, mulch, fertilizer and
chemicals.
• Account 2510 includes funding for tree replacement for various subdivisions, Trabue Nature Preserve
Arboretum Restoration, Boy Scout Park water hook up, resurface Donegal Cliffs Tennis Courts, bikepath
mitigation, and miscellaneous park plantings.
• Account 2520 includes funding for irrigation units, picnic tables, grills, trashcans, sand volleybalUinfield
groomer, walk behind slice seeder replacement and landscape trailers.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration.
Grounds -53- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by
adherence to proper preventive maintenance programs and striving to anticipate problems. By taking a
proactive stance in managing the City facilities, we can assure the residents that their investments are being
protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Supervisor 1 1
Crew Leader 2 2
Maintenance Worker 5 6
Seasonal Maintenance Worker 0 1
Custodians 4 6
TOTAL 12 16
NOTES AND ADJUSTMENTS:
This budget reflects one additional Maintenance Worker, one seasonal maintenance worker, and two
additional Custodians.
Facilities -54- 12/10/01
2002 BUDGET -CITY OF DUBLIN
FUND: GENERAL
Department of Service 2001
Division of Grounds and Facilities 2000 2001 Revised 2001 2002
Facilities Actual Budget Budget Estimate Budget
101-06-21-710
PERSONAL SERVICES
2110 Salaries & Wages $307,874 $383,000 $407,000 $379,000 $482,000
2111 Overtime Wages 14,721 8,000 18,500 18,500 15,000
2112 Other Wages 6,513 15,000 17,500 17,500 18,000
2120 Employee Benefits 104,870 167,000 167,000 153,000 191,200
2140 Uniforms ~ Clothing 9,216 12,600 13,900 11,000 19,500
443,194 585,600 623,900 579,000 725,700
OTHER EXPENSES
2201 Conferences/Mileage 100 4,800 8,300 4,800 5,500
2310 Utilities 181,871 250,000 315,409 250,000 250,000
2320 Communications 104,405 103,200 106,638 50,000 104,000
2330 Rents 8~ Leases 34,802 29,700 36,114 36,000 33,300
2350 Maint. of Equipment & Facilities 48,508 87,500 97,260 85,000 88,500
2390 Misc. Contractual Services 171,377 146,200 159,265 145,000 171,200
2391 Memberships 8~ Subscriptions 367 450 450 450 450
2398 Real Estate Taxes 82,445 0 0 0 0
2410 Office Supplies 2,077 2,000 2,000 2,000 3,500
2420 Operating Supplies 86,415 78,500 118,724 78,000 127,300
2440 Small Tools ~ Minor Equipment 0 0 0 0 8,600
712,367 702,350 844,160 651,250 792,350
CAPITAL OUTLAY
2520 Equipment 16,539 22,300 30,568 22,000 30,200
2530 Building/Renovation 119,220 28,500 68,494 68,000 49,900
135,759 50,800 99,062 90,000 80,100
TOTALS $1,291,320 $1,338,750 $1,567,122 $1,320,250 $1,598,150
12/10/01
Filename:n\fa\jan\02budget\facility
-55-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Facilities
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for the additional Maintenance Worker and Custodians
requested.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities
with the exception of the Community Recreation Center.
• Account 2320 provides funding for pagers and Nextel phones utilized by Facilities personnel.
• Account 2350 includes funds for ongoing general maintenance of City owned facilities.
• Account 2390 includes funds for preventive maintenance contracts for systems and services throughout
City owned facilities, and cleaning services for carpet, resilient flooring and upholstery. The increase
in this account results from anticipated additional services needed for new facilities.
• Account 2420 includes funds for custodial and maintenance supplies. The increase in this account reflects
anticipated additional supply needs for new facilities planned to come on line, including the new Service
Complex and Dublin Arts Council facility.
• Account 2440 includes a digital camera, hand tools, ladders, and vacuum sweeper.
• Account 2520 provides funding for generators and miscellaneous equipment.
• Account 2530 includes funding for pump replacement at the Justice Center, paint and renovation projects
at the Coffman Historical House and Barns, and shelter house painting.
Facilities -56- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Vehicle & E ui ment Maintenance
STATEMENT OF FUNCTIONS:
To provide the City Staff with safe, well maintained transportation enabling them to perforni their job tasks
with highly maintained vehicles that reflect a positive image on the individual and the City as a whole. To
ensure all City equipment is serviced in a timely manner, to ensure unsafe equipment is not in service at any
time. To expediently turn around down equipment economically. To preserve the City's fleet with proven
preventive maintenance procedure.
OBJECTIVES AND ACTIVITIES:
Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Supervisor 1 1
Automotive Mechanic I 5 5
Small Engine Mechanic 0 1
6 ~
TOTAL
NOTES AND ADJUSTMENTS:
This budget includes 50% of costs associated with one of the Clerical Specialist II positions reflected in the
Personnel Data for the Division of Streets & Utilities in the Street Maintenance and Repair Fund.
Vehicle -57- 12i 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Service 2001
Division of Streets and Utilities 2000 2001 Revised 2001 2002
Vehicle & Equipment Maintenance Actual Budget Budget Estimate Budget
101-06-30-710
PERSONAL SERVICES
2110 Salaries & Wages $196,311 $248,500 $248,500 $197,400 $282,600
2111 Overtime Wages 8,932 15,000 15,000 8,000 12,000
2120 Employee Benefits 62,007 88,000 88,000 78,000 106,500
2140 Uniforms 8~ Clothing 1,313 6,400 9,900 8,000 7,300
268,563 357,900 361,400 291,400 408,400
OTHER EXPENSES
2201 Conferences/Mileage 684 5,800 5,800 5,000 9,300
2320 Communications 401 750 793 500 100
2330 Rents & Leases 272 1,200 1,683 500 4,200
2349 Professional Services 338 14,000 19,030 8,500 14,000
2351 Maintenance of Equipment 10,008 47,800 54,800 25,000 47,800
2390 Misc. Contractual Services 10,379 42,500 44,699 4,000 52,500
2410 Office Supplies 1,011 1,000 1,000 500 1,000
2420 Operating Supplies 336 11,000 11,000 10,000 11,000
2421 Fuel and Petroleum Products 508,680 690,000 702,589 575,000 690,000
2431 Vehicle & Equipment Maintenance 228,096 353,000 402,001 200,000 363,000
2440 Small Tools & Minor Equipment 1,310 10,000 10,000 2,000 11,000
761,515 1,177,050 1,253,395 831,000 1,203,900
CAPITAL OUTLAY
2520 Equipment and Office Furniture 21,568 2,000 4,817 3,500 2,000
TOTALS $1,051,646 $1,536,950 $1,619,612 $1,125,900 $1,614,300
12/10/01
Filename:n\fa\jan\02budgetlvehicle
-58-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for the additional Small Engine Mechanic.
• Account 2201 includes funds for new position and software training for new program.
• Account 2320 provides funding for pagers.
• Account 2330 provides funding for office equipment, leases for moving to new building.
• Account 2349 includes funds for the removal of hazardous materials in accordance with federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2390 provides funding for fuel system repairs that may be needed. Fifty percent of these costs
are reimbursed by the Dublin City School District.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel
is consumed by the Dublin City School District and Washington Township and is reimbursed based on
actual usage.
• Account 2431 provides funding for the repair and maintenance of all City owned vehicles and equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes.
Vehicle -59- 12/10/01
Cit of Dub I i
Y n
~ ~
2Q02
1.
Operatin Bud et
9 9
General Fund
llltiscellaneous Accounts
~lnd
Transfers
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs
of a specific department. The functional "supervision" of these accounts is provided by the department/division
indicated.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current
fiscal year. The expenditures are required to be approved by the City Manager.
The Records Management Program was created to eliminate the unnecessary storage of obsolete records and
to establish efficient methods for storage and retrieval of documents. As part of the Records Management
Program, a central storage facility was created to reduce the amount of "prime" office space being utilized by
inactive records. Operated by the Division of Court Services, the central storage facility allows for inactive
records to be monitored for destruction in accordance with the procedures established in the Ohio Revised Code.
The Records Management Program also supervises the microfilming of permanent records as well as optical
imaging City documents for multiple user access.
OBJECTIVES AND ACTIVITIES:
Records Management
• To continue to develop the Records Management Program to provide consistency in maintaining the City's
records.
• To continue to microfilm permanent City documents for historical purposes.
• To effectively administer a central storage facility for inactive City records.
• To assist all departments and divisions in implementing and maintaining their records in accordance with
the Record Management Program.
• To continue the implementation of an integrated citywide optical imaging program.
NOTES AND ADJUSTMENTS:
The Division of Court Services administers the Records Management Program for the City. The following
reflects the estimated percentage of services allocated for both the Division of Court Services and Records
Management for each position: the Records Management Technician allocates 100% of their time to Records
Management, the Director of Court Services allocates 50% of their time to Records Management, and the
Administrative Secretary allocates 25% of their time to Records Management.
MiscAccts -60- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Office ~f the City Manager 2000 2001 Revised 2001 2002
M~~e .neous Actual Budoet Budget Estimate Budget
101-01-15-710(Records Management)
PERSONAL SERVICES
2110 Salaries/Wages $61,967 $73,500 $73,500 $73,500 $77,900
2111 Overtime Wages 0 500 500 0 500
2120 Employee Benefits 15,612 20,000 21,400 21,400 21,600
77,579 94,000 95,400 94,900 100,000
OTHER EXPENSES
2201 Conferences/Mileage 97 6,900 6,900 1,000 7,100
2349 Professional Services 28,520 35,000 41,735 26,000 35,000
2351 Maintenance of Equipment 3,871 6,300 6,300 1,000 6,300
2390 Contractual Services 6,023 9,000 9,000 5,000 8,300
2391 Memberships & Subscriptions 270 600 600 500 600
2410 Office Supplies 1,933 2,000 2,891 2,000 1,500
40,714 59,800 67,426 35,500 58,800
CAPITAL OUTLAY
2520 Equipment 2,367 5,000 5,000 1,000 42,000
TOTALS 120,660 158,800 167,826 131,400 200,800
101-01-20-710(Other)
OTHER EXPENSES
2349 Professional Services 18,500 0 18,455 18,400 5,000
2362 Workers' Compensation 60,000 270,000 265,000 30,000 95,000
2391 Memberships & Subscriptions 17,703 25,000 25,000 20,000 20,000
2392 Emergency Management Services 13,641 15,000 15,000 15,000 20,000
2399 Animal Control 0 40,000 45,000 45,000 45,000
2821 Grants-Counseling Center 35,000 35,000 35,000 35,000 35,000
2822 Economic Development Assistance 898,054 188,600 188,600 188,600 1,554,500
2823 Leadership Dublin 0 10,000 10,000 10,000 10,000
1,042,898 583,600 602,055 362,000 1,784,500
CAPITAL OUTLAY
2510 Land and Land Improvements 0 0 0 0 0
TOTALS 1,042,898 583,600 602,055 362,000 1,784,500
101-01-99-710(Contingencies)
OTHER EXPENSES
2990 Contingencies 98,519 175,000 221,795 150,000 175,000
TOTALS $1,262,077 $917,400 $991,676 $643,400 $2,160,300
12/10/01
Filename:n\faljan\02budgetlmiscacct _61 _
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-01-15-710
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by
the Division of Court Services staff.
• Account 2349 includes funds for the purpose of microfilming hard copy documents.
• Account 2351 includes funds for maintenance contracts for copier(s), microfilming equipment, and imaging
equipment.
• Account 2390 includes funds for the purpose of off-site storage and retrieval of all computer back up tapes,
microfilmed originals and historical paper documents, and on-site records destruction.
• Account 2520 includes funds for the purpose of implementing a city-wide document imaging program. This
account is for the software and installation of the software program. The costs for hardware are included
in the computer budget in the Capital Improvements Tax Fund.
101-01-20-710
• Account 2362 provides funding for the City's Workers' Compensation premium. In the past few years, the
City has received refunds and/or premium reductions.
• Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning
Commission, and any other Citywide memberships/subscriptions.
• Account 2399 continues to provide funding for animal control services with an outside agency.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2822 was established during 1995 for the purpose of incentivizing businesses to expand their
operations in the City or relocate to the City. The 2002 budget reflects $50,000, the third annual installment,
to Checkfree, and payments to Nationwide and Cardinal Health in accordance with the executed Economic
Development Agreements.
• Account 2823 provides funding for Leadership Dublin.
MiscAccts -62- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Finance 2000 2001 Revised 2001 2002
Miscellaneous Actual Budget Budget Estimate Budget
101-02-20-760(Other Services)
OTHER EXPENSES
2309 Health Services $100,056 $110,000 $134,550 $134,550 $145,000
101-02-21-710(Miscel Igneous)
OTHER EXPENSES
2301 Auditors' & Treasurers' Fees 69,701 7,500 7,500 7,500 7,000
2340 Accounting/Auditing Services 31,588 41,000 41,384 41,300 42,500
2398 Real Estate Taxes 0 85,000 84,900 84,900 65,000
101,289 133,500 133,784 133,700 114,500
TOTALS $201,345 $243,500 $268,334 $268,250 $259,500
Department of Development
Division of Engineering
Miscellaneous
101-03-20-750(Street Lights and Warning Sirens)
OTHER EXPENSES
2310 Utilities-Street Lighting 151,579 180,000 181,685 175,000 180,000
2330 Rents and Leases 0 0 0 0 0
2430 Repair and Maintenance 96,590 110,000 117,664 50,000 122,900
$248,169 $290,000 $299,349 $225,000 $302,900
CAPITAL OUTLAY
2520 Equipment 10,909 10,000 10,500 1,000 18,100
TOTALS $259,078 $300,000 $309,849 $226,000 $321,000
12/10/01
Filename:n\faljan\02budget\miscacct
-63-
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-02-20-760
• Account 2309 provides funding for our contract with the Franklin County Board of Health. Request is based
on an estimate received from the Board of Health.
101-02-21-'710
• Account 2301 provides funding for election expenses and expenses related to advertising and collecting
delinquencies. These fees are deducted from the City's property tax settlements. This reduction is the result
of property tax revenues being redirected to the Parkland Acquisition Fund.
• Account 2340 provides funding for the City's annual audit and is based on the City's contract with KPMG.
101-03-20-750
• Account 2310 provides funding for electrical service to the City's street lights.
• Account 2430 provides funding to purchase parts and supplies for the City's street lights.
• Account 2520 funds a pole trailer and other equipment for street lighting.
MisAccts -64- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Transfers
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund of the City and money can be transferred from the General
Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from
one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those
funds. Funds are transferred when their fund balance drops below the average monthly expenditures
anticipated.
Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond
issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves
become available in the General Fund, additional capital projects are programmed in the CIP.
NOTES AND ADJUSTMENTS:
Transfer -65- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2001
Department of Finance 2000 2001 Revised 2001 2002
Transfers Actual Budaet Budget Estimate Budget
101-02-30-810
2710 Street Maintenance Fund $1,600,000 $1,900,000 $1,900,000 $1,000,000 $2,380,000
2711 Recreation Fund 1,000,000 2,750,000 2,750,000 1,600,000 3,400,000
2712 Safety Fund 4,400,000 5,800,000 5,800,000 5,450,000 6,815,000
2714 General Bond Retirement Fund 750,679 1,460,000 1,460,000 254,000 232,800
2715 Capital Improvements Tax Fund 12,000,000 9,500,000 9,500,000 9,500,000 8,400,000
2716 Liability Self-Insurance Fund 375,000 0 0 0 0
2717 Sanitary Sewer 0 0 0 0 0
2718 Swimming Pool Fund 150,000 150,000 150,000 150,000 150,000
2720 Cemetery Fund 0 100,000 100,000 0 100,000
2721 Transportation Imp. Fund 98,895 0 0 0 0
2722 Frantz Road Improvement Fund 175,788 0 0 0 0
2724 CRC Construction Fund 0 0 0 0 0
2726 Public Works Commission Fund 0 0 0 0 0
2728 Avery-Muirfield Interchange Imp. 0 0 0 0 0
2729 Radio System Imp. Fund 0 0 0 0 0
2732 Advances to Rings Road 85,000 295,800 0 173,300 183,900
TIF(1)
2736 Advances to Hotel/Motel Tax 0 0 0 0 0
Fund
2737 Advances to Perimeter West 575,880 348,000 0 307,200 60,200
TIF(1)
TOTALS $21,211,242 $22,303,800 $21,660,000 $18,434,500 $21,721,900
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
12/10/01
Filename:n\faljan\02budget\transfer
-66-
City of Dublin
2002
Operating Budget
Street Maintenance and Repair
Fund
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Street and Utilities
STATEMENT OF FUNCTIONS:
The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who
reports to the Director of Service. The particular work program of Maintenance involves the maintenance,
repair and improvement of all City streets, including the state highways. This involves erecting and repairing
all street signs and traffic control signs within the public right-of--way. It also covers all street line painting,
such as crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance
and repair of the storm sewer system are charged to this budget category. Programs include mosquito control
and guardrail repair/replacement and support to special events.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all city streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes, guardrails,
vegetation control, trash, signage, pavement conditions and traffic markings.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director II, Streets and Utilities 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 4
Maintenance Worker 23 24
Seasonal Maintenance Worker 8 8
Sign Worker 1 1
Administrative Secretary 1 1
Clerical Specialist II 2 2
Clerical Specialist I (part-time) 0 1
TOTAL 41 43
NOTES AND ADJUSTMENTS:
One additional Maintenance Worker is included in this budget. One new part-time Clerical Specialist I
position has also been added. One Maintenance Supervisor position is reflected in this budget; however, two
Maintenance Supervisors are charged to the Street Fund. One position is allocated 20% to this budget, 30%
to the Water Fund and 50% to the Sewer fund and the second position is allocated 70% to the Street Fund
and 30% to the Solid Waste Management budget. One Clerical Specialist II is allocated 50% to the Street
Fund and 50% to the Vehicle Maintenance budget.
StreetMt -67- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 2001
Department of Service 2000 2001 Revised 2001 2002
Division of Streets and Utilities Actual Budget Budget Estimate Budget
210-06-31-770
PERSONAL SERVICES
2110 Salaries & Wages $886,574 $1,115,700 $1,083,700 $951,000 $1,271,400
2111 Overtime Wages 76,849 121,000 121,000 80,000 121,000
2112 Other Wages 105,605 100,000 132,000 132,000 100,000
2120 Employee Benefits 305,261 425,300 425,300 409,700 495,400
2140 Uniforms & Clothing 36,450 42,500 53,868 45,000 41,100
1,410,739 1,804,500 1,815,868 1,617,700 2,028,900
OTHER EXPENSES
2201 Conferences/Mileage 22,593 38,800 50,340 30,000 38,800
2302 Repair Contracts 31,765 81,500 83,750 45,000 81,500
2320 Communications 13,542 15,900 17,232 17,200 15,900
2330 Rents & Leases 9,089 25,000 25,628 10,000 25,000
2349 Other Professional Services 108,461 141,000 173,245 115,000 138,000
2351 Maintenance of Equipment 9,952 30,800 34,377 20,000 22,000
2391 Memberships & Subscriptions 309 3,100 3,140 1,500 2,900
2410 Office Supplies 4,312 8,000 8,789 6,000 8,000
2420 Operating Supplies 112,703 194,700 233,644 150,000 209,200
2422 Street Salt 192,764 300,000 687,236 225,000 300,000
2428 Special Events 7,093 20,000 20,900 20,500 30,000
2440 Small Tools & Minor Equipment 22,960 28,600 33,080 30,000 32,000
2441 Signs 76,607 84,000 93,879 76,000 84,000
612,150 971,400 1,465,240 746,200 987,300
CAPITAL OUTLAY
2520 Street Maintenance Equipment 25,903 58,600 58,600 25,000 59,000
TOTALS $2,048,792 $2,834,500 $3,339,708 $2,388,900 $3,075,200
12/10/01
Filename:n\fa\jan\02budget\streetmt
-68-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
BUDGET SUMMARY:
• Accounts 2110, 2112, and 2120 provide funding for the positions reflected in the Personnel Data,
including allocations highlighted under Notes and Adjustments.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for training as required by OSHA for the new employee.
• Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles and
other emergency street repairs.
• Account 2320 provides funding for pagers, local and long-distance telephone charges and Nextel phones.
• Account 2330 includes funding for maintenance of the various types of equipment to maintain the
roadways and rights-of--way.
• Account 2349 includes funding for herbicide control, street sweeping, the Muirfield Village mowing
agreement, lab tests as needed, street painting, and the replacement of wooden guardrails.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, traffic paint, gravel,
liquid calcium, curb and catch basin repair supplies, and mosquito mist.
• Account 2440 includes funding for miscellaneous materials, cones, barricades, and 2 Global Positioning
System mobile units for mosquito program tracking.
• Account 2441 provides funding for supplies necessary in fabricating street signs.
• Account 2520 includes funding for storage cabinets for reorganization, amessage board for high speed
areas, and 3 Global Positioning System units for infrastructure inventory.
StreetMt -69- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 2001
Department of Development 2000 2001 Revised 2001 2002
Division of Engineering Actual Budget Budget Estimate Budget
210-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $6,521 $12,000 $40,000 $40,000 $30,000
2430 Repair and Maintenance 8,323 102,100 100,610 50,000 110,500
14,844 114,100 140,610 90,000 140,500
CAPITAL OUTLAY
2520 Equipment 4,286 21,000 21,000 0 11,500
TOTALS $19,130 $135,100 $161,610 $90,000 $152,000
12/10/01
Filename:n\fa\jan\02budget\trafsign
-70-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals.
• Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's traffic
signals.
• Account 2520 includes funding for test equipment for fiber optics and various hand equipment.
Trafsign -71- 12/ 10/01
Cit of Dublin
Y
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2002
O eratin Budget
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DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies
utilized for this section are from the State Highway Maintenance Improvements Fund which is generated
by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel specifically assigned to Highway Maintenance; however, costs of Personal Services
are allocated to this fund based on actual hours worked on State Highways located within the City.
Highway -72- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Service 2001
Division of Streets and Utilities 2000 2001 Revised 2001 2002
Highway Maintenance Actual Budget Budget Estimate Budget
211-06-31-770
PERSONAL SERVICES
2110 Salaries & Wages $22,705 $25,000 $61,000 $61,000 $26,000
2111 Overtime Wages 60 0 700 700 500
2112 Other Wages 2,794 14,000 9,200 7,700 14,000
2120 Employee Benefits 8,232 6,800 22,700 22,600 6,400
33,791 45,800 93,600 92,000 46,900
OTHER EXPENSES
2420 Operating Supplies 24 5,000 3,500 3,500 0
2422 Street Salt 0 10,000 30,000 30,000 0
2430 Repair & Maintenance 3,292 7,500 10,000 10,000 0
3,316 22,500 43,500 43,500 0
CAPITAL OUTLAY
2550 Highway Improvements 0 0 0 0 0
TOTALS $37,107 $68,300 $137,100 $135,500 $46,900
12/10/01
Filename:n\fa\jan\02budget\highway
-73-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways
for snow and ice control purposes and for mowing along state highways.
• Accounts 2420, 2422, and 2430 have been reduced to reflect current estimates of revenue into
this fund.
Highway -74- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Development 2001
Division of Engineering 2000 2001 Revised 2001 2002
Highway Maintenance Actual Budget Budget Estimate Budget
211-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $7,053 $15,000 $65,000 $50,000 $30,000
2430 Repair and Maintenance 0 23,000 21,360 20,000 22,000
7,053 38,000 86,360 70,000 52,000
CAPITAL OUTLAY
2520 Equipment 0 0 0 0 0
TOTALS $7,053 $38,000 $86,360 $70,000 $52,000
12/10/01
Filename:n\fa\jan\02budget\highwyts
-75-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Highway Maintenance
BL~GET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are
located on State highways.
• Account 2430 provides funding for parts and supplies to maintain traffic signals.
Highwyts -76- 12/10/01
City of Dublin
2002
Operating Budget
Cemetery Fund
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
STATEMEI'T OF FUNCTIONS:
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents
by striving to protect and enhance its active and historical cemeteries. It is the Bureau of Cemeteries'
obligation to facilitate the burial process with the greatest of respect and to assure proper care of these sacred
grounds by adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 2
3 3
TOTAL
NOTES AND ADJUSTMENTS:
Cemetery -77- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: CEMETERY
Department of Service 2001
Division of Grounds and Facilities 2000 2001 Revised 2001 2002
Cemetery Maintenance Actual Budget Budget Estimate Budget
212-06-20-760
PERSONAL SERVICES
2110 Salaries & Wages $14,485 $30,000 $30,000 $20,600 $33,000
2111 Overtime Wages 2,273 2,000 2,000 2,000 2,000
2112 Other Wages 42,164 36,200 36,200 25,000 36,200
2120 Employee Benefits 8,427 19,000 19,000 11,000 13,800
67,349 87,200 87,200 58,600 85,000
OTHER EXPENSES
2201 Conferences/Mileage 0 250 250 100 200
2310 Utilities 165 500 500 500 500
2349 Other Professional Services 996 2,100 12,900 12,900 3,100
2351 Maintenance of Equipment 720 2,000 2,250 2,200 2,000
2380 Printing and Reproduction 419 1,000 1,000 500 1,000
2390 Misc. Contractual Services 498 3,800 4,550 2,500 4,800
2410 Office Supplies 81 500 600 600 500
2430 Repair ~ Maintenance 4,048 8,100 9,400 5,000 8,600
6,927 18,250 31,450 24,300 20,700
CAPITAL OUTLAY
2510 Cemetery Improvements 11,780 17,000 17,000 2,000 10,000
2520 Equipment 1,407 3,700 3,700 2,000 700
13,187 20,700 20,700 4,000 10,700
TOTALS $87,463 $126,150 $139,350 $86,900 $116,400
12/10/01
Filename:n\fa\jan\02budget\cemetery
-78-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
BUDGET SUMMARY:
• Account 2390 provides funding for the transaction expenses related to the acceptance of
VisalMasterCard, arborist work, and vault company services.
• Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil,
and fertilizers.
• Account 2510 includes funding for landscaping and headstone repair.
• Account 2520 includes funding for weedeaters.
Cemetery -79- 12/ 10/01
Cit of Dub I i n
y
20®i~
Operating budget
Recreation Fund
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
STATEMENT OF FUNCTIONS:
The Division of Recreation Services is responsible for developing, implementing and delivering quality recreation
and leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to
a comprehensive programming standard that insures equitable opportunities to all customers, based on principles of
self-actualization and strength of community, and in a manner that is fiscally responsible and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Recreation Services Administrator 1 1
Recreation Program Supervisor 3 3
Assistant Recreation Program Supervisor 2 2
TOTAL 6 6
SEASONAL STAFF
Front Desk 2.60 FTE 2.40 FTE
Intern 1.65 FTE 1.65 FTE
Open Gym & Sports 2.81 FTE 2.60 FTE
Wyandot Discovery Camp 17.00 SFTE 22.00 SFTE
Recreation Leader 1.40 FTE 1.47 FTE
Summer Program Supervisors:
Explorers & Kidzones, Camp Project Leed 17.00 SFTE 15.45 SFTE
Teens (Teen Lounge staff) 1.15 FTE 1.00 FTE
Special Needs (Weekender Fun, 1.77 FTE 1.30 FTE
Vocation/Vacation, Camp Ability)
Jr. Kidzone 5.00 SFTE 5.00 SFTE
Special Events 1.70 FTE .53 FTE
My First Camp .35 FTE .40 FTE
Travel Aides .13 FTE .14 FTE
Head Front Desk -0- .71FTE
TOTAL 52.56 FTE 54.65 FTE
NOTES AND ADJUSTMENTS:
The Director of Recreation Services and the Administrative Secretary positions are reflected in the DCRC budget;
however, 45% of the Director's time and 50% of the Administrative Secretary's time are allocated to this budget.
An additional Wyandot Camp location is planned in 2002.
Rec -80- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2001
Division of Recreation Services 2000 2001 Revised 2001 2002
Recreation Actual Budaet Budget Estimate Budget
213-06-40-740
PERSONAL SERVICES
2110 Salaries ~ Wages $291,899 $384,100 $384,100 $350,000 $385,200
2111 Overtime Wages 3,272 7,000 7,000 2,000 4,500
2112 Other Wages 302,400 408,500 408,500 335,000 422,200
2120 Employee Benefits 104,396 185,800 185,800 147,000 183,200
2140 Uniforms and Clothing 3,394 10,200 15,500 15,500 10,400
705,361 995,600 1,000,900 849,500 1,005,500
OTHER EXPENSES
2201 Conferences/Mileage 5,689 13,400 13,400 8,000 12,300
2320 Communications 14,275 16,800 20,499 17,000 21,900
2330 Rents & Leases 12,389 48,800 72,904 30,000 67,500
2349 Other Professional Services 73,337 108,700 120,916 80,000 127,500
2351 Maintenance of Equipment 140 3,300 4,800 3,000 3,400
2380 Printing and Reproduction 25,796 31,300 40,480 37,000 43,400
2390 Misc. Contractual Services 16,949 24,000 26,125 20,000 22,000
2391 Memberships & Subscriptions 675 3,000 3,000 2,000 3,300
2410 Office Supplies 14,326 17,100 19,100 16,000 21,100
2420 Operating Supplies 43,911 55,200 62,565 55,000 55,700
2423 Concessions 557 3,500 4,697 3,000 ~ 2,500
2910 Refunds 9,886 15,000 15,000 6,000 20,000
217,930 340,100 403,486 277,000 400,600
CAPITAL OUTLAY
2520 Equipment & Office Furniture 23,874 30,000 30,000 5,000 20,000
213-06-41-740
OTHER EXPENSES
2442 Sports Equipment 5,219 16,800 17,234 7,500 17,200
2840 Special Events 4,906 8,500 9,244 6,000 9,500
2841 Senior Citizens' Activities 11,657 25,000 27,046 15,000 21,500
2842 Sports Leagues 30,641 44,200 49,468 37,000 45,900
52,423 94,500 102,9-2 65,500 94,100
TOTALS $999,588 $1,460,200 $1,537,378 $1,197,000 $1,520,200
12/10/01
Filename:n\fa\jan\02budget\rec
-81-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
BUDGET SUMMARY:
213-06-40-740
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2112 includes additional Wyandot Camp location, additional Specialty Camp(American Girl, etc.) and
expansion ofPre-school Camp and Camp Project Leed (teen camp).
• Account 2320 provides funding for pagers, Nextel phones, mailings for teen and senior programming, distribution
of programming brochures and postage.
• Account 2330 provides funding for the bus rentals for camp programs, payments to the School District for use of
their facilities, including custodian services and air conditioning, and 50% of the lease payments for a copier.
• Account 2349 provides funding for Wyandot Camp, Safety City, and various sports camps.
• Account 2380 includes funding for printing programming brochures, which are increasing from 3 to 4 times a year
• and childcare booklets.
• Account 2390 provides funding for credit card fees. The use of credit cards for the payment of fees continues to
grow.
• Account 2420 provides funding for supplies related to recreation classes and camps.
• Account 2520 provides funding for additional equipment needs as a result of the expansion of the facility.
213-06-41-740
• Account 2442 provides funding for equipment used by sport leagues.
• Account 2841 provides funding for senior programming, including the holiday party, bus rentals, health fair,
monthly speakers, and two summer splashdown pool parties.
Rec -82- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
STATEMENT OF FU>y'CTIONS:
The Dublin Community Center is a well managed, efficiently operated, state of the art facility providing the
highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School
District. Through well-planned facility management and programming we are committed to the highest level
of service our internal and external customers expect and deserve.
OBJECTIVES AND ACTIVITIES:
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all CRC staff.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Recreation Services 1 1
Recreation Service Administrator 2 2
Recreation Program Supervisor 4 4
Recreation Operations Supervisor 1 1
Community Hall Supervisor 1 1
Theatre Supervisor 1 1
Assistant Recreation Program Supervisor 3 3
Recreation Specialist 1 1
Theatre Technician 1 1
Administrative Secretary 1 1
Membership Coordinator(part-time) 0 1
16 17
TOTAL
PART-TIME STAFF
Fitness/Wellness 8.03 FTE 8.60 FTE
Aquatics 19.60 FTE 21.16 FTE
Building Attendants .50 FTE .50 FTE
Building Supervisors 2.90 FTE 1.30 FTE
Member Coordinator .80 FTE -0- FTE
Front Desk Workers 4.90 FTE 4.40 FTE
Babysitters 4.30 FTE 5.64 FTE
Intern 1.00 FTE 1.50 FTE
TOTAL 42.03 FTE 43.10 FTE
NOTES AND ADJUSTMENTS:
An Assistant Program Supervisor for aquatics will be allocated 75% to this budget and 25% to the outdoor
pool.
CRC -83- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2001
Division of Recreation Services 2000 2001 Revised 2001 2002
Community Recreation Center Actual Budqet Budqet Estimate Budqet
213-06-42-740
PERSONAL SERVICES
2110 Salaries ~ Wages $431,915 $558,700 $558,700 $538,000 $613,600
2111 Overtime Wages 29,427 35,000 35,000 20,000 29,000
2112 Other Wages 701,111 805,200 829,000 829,000 889,000
2120 Employee Benefits 201,323 308,100 308,100 275,000 324,600
2140 Uniforms and Clothing 11,794 22,200 24,803 6,000 18,100
1,375,570 1,729,200 1,755,603 1,668,000 1,874,300
OTHER EXPENSES
2201 Conferences/Mileage 20,534 33,800 41,828 30,000 26,000
2310 Utilities 406,546 550,000 605,539 450,000 550,000
2320 Communications 23,340 41,300 55,970 36,000 55,400
2330 Rents and Leases 18,457 35,400 37,171 20,000 21,900
2349 Other Professional Services 28,755 155,000 87,100 60,000 139,800
2351 Maintenance of Equipment 436 12,300 12,300 1,000 8,300
2380 Printing and Reproduction 32,948 47,400 59,496 40,000 66,600
2390 Misc. Contractual Services 19,201 29,800 31,925 22,000 25,500
2391 Memberships & Subscriptions 2,941 3,900 3,900 3,200 4,300
2410 Office Supplies 13,874 31,100 33,162 15,000 28,500
2420 Operating Supplies & Chemicals 28,893 30,000 33,426 25,000 25,600
2425 Merchandise 14,359 17,000 17,558 10,000 20,000
2426 Recreation Programs Supplies 39,013 45,600 63,009 45,000 52,400
2430 Repair and Maintenance 16,804 51,300 64,641 35,000 45,300
2440 Small Tools and Minor Equipment 1,421 5,100 6,100 3,000 4,000
2442 Sports Equipment 47,363 43,100 47,930 47,000 82,000
2812 Special Programs 9,267 13,800 15,439 3,000 13,400
2910 Refunds 21,679 25,000 70,000 70,000 50,000
745,831 1,170,900 1,286,494 915,200 1,219,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 54,675 134,400 138,647 35,000 30,100
TOTALS $2,176,076 $3,034,500 $3,180,744 $2,618,200 $3,123,400
12/10/01
Filename:n\fa\jan\2budgetlcrc
-84-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
BUDGET SUMMARY:
• Account 2110 includes a permanent part-time membership coordinator to process DCRC memberships.
• Account 2112 includes additional babysitting staff for expanded Wee folk area. In response to
increased demand in other areas, this account also contains additional fitness floor staff, fitness program
instructors, synchronized swimming staff, aquatic exercise staff, and swim instructors. Wages for the
Dublin Community Swim Team coach are also included.
• Account 2201 provides funding for training for full-time and part-time staff, specific training in the areas
of aerobics, spinning and pilates, and employee recognition.
• Account 2310 includes costs of all utilities (eg. natural gas, electricity, waster, and sewer).
• Account 2320 provides funding the distribution of programming brochures which is increasing from 3
to 4 times a year, postage, local and long-distance telephone charges, Nextel phones, and marketing.
• Account 2330 provides funding for copier leases, a postage meter, and specialty equipment rentals for
the theatre. Copier usage and the mail machine is split with recreation this year.
• Account 2349 funds the Creative Theater Camp and theater performance event fees. This account also
includes the National Recreation and Parks Association Accreditation Application fee. This account has
decreased because the US swim coach is now paid as a seasonal employee.
• Account 2442 increased due to the replacement of Trotter Galileo equipment.
• Account 2910 has increased due to an increase in total programming revenue.
• Account 2520 has decreased due to moving the ozone system to the recreation facilities budget.
CRC -85- 12/10/01
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by
adherence to proper preventive maintenance programs and striving to anticipate problems. By taking a
proactive stance in managing the City facilities, we can assure the residents that their investments are being
protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Crew Leader 2 3
Maintenance Worker 3 3
Seasonal Maintenance Worker 0 1
Custodians 11 12
TOTAL 16 19
NOTES AND ADJUSTMENTS:
One additional Crew Leader and one additional Custodian are reflected in this budget.
RecFac -86- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2001
Division of Grounds & Facilities 2000 2001 Revised 2001 2002
Facilities Actual Budaet Budget Estimate Budget
213-06-21-740
PERSONAL SERVICES
2110 Salaries & Wages $344,522 $430,700 $410,700 $400,000 $544,000
2111 Overtime Wages 32,563 14,000 33,000 33,000 40,000
2112 Other Wages 133 15,000 15,000 7,500 15,000
2120 Employee Benefits 109,734 207,300 207,300 167,500 221,800
2140 Uniforms and Clothing 8,627 16,600 20,920 18,000 23,400
495,579 683,600 686,920 626,000 844,200
OTHER EXPENSES
2201 Conferences/Mileage 1,970 5,000 6,750 4,000 6,000
2320 Communications 200 2,400 2,665 1,000 2,700
2330 Rents/Leases 0 0 0 0 2,500
2350 Maintenance of Facilities 17,395 45,000 56,612 53,000 75,000
2390 Misc. Contractual Services 37,150 67,000 98,596 85,000 84,400
2420 Operating Supplies 61,977 117,500 115,979 100,000 110,800
2440 Small Tools & Minor Equipment 0 0 0 0 8,700
118,692 236,900 280,602 243,000 290,100
CAPITAL OUTLAY
2520 Equipment & Office Furniture 279 16,100 16,100 12,000 110,500
2530 Building/Renovation 21,191 30,000 103,939 70,000 81,900
21,470 46,100 120,039 82,000 192,400
TOTALS $635,741 $966,600 $1,087 561 $951 000 $1 326 700
12/10/01
Filename:n\fa\jan\02budgetlfaccrc
-87-
DEPARTMEI\'T/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
BUDGET SUMMARY:
• Account 2110 and 2120 include funding for the additional Crew Leader and Custodian positions.
• Account 2350 provides an allocation to maintain the facility due to increased usage and facility maturity.
• Account 2390 includes funding for HVAC services, fire alarm and sprinkler alarm testing, preventative
maintenance services and to refinish the gymnasium and Phase II aerobic room floors.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous
supplies to maintain the facility.
• Account 2530 includes funding for trellis and pergola lighting, dumpster guards, humidity control HVAC
and other miscellaneous repairs.
• Account 2520 includes the ozone system.
RecFac -88- 12/10/01
Cit of Dub I i n
y
~ ~
2002
Operating Budget
Safety Fund
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
The Division of Police is under the direct administrative direction of the Chief of Police and is comprised
of two bureaus, the Bureau of Operations and the Bureau of Services.
The Bureau of Operations consists of the following major components: patrol and investigation. The primary
responsibility of the Operations Bureau is the maintenance of public order. This involves the protection of
constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to
other needs of the Community. The Bureau of Services consists of the following major components: clerical
support, training, accreditation, communications and community education. The primary responsibility of
the Services Bureau is to provide the required support services for the entire Division.
The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to future police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement activities in an effort to reduce the community's accident rate.
• To develop improved partnerships with various community entities necessary to reduce criminal activity.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Chief of Police 1 1
Police Lieutenant 2 2
Police Sergeant 9 9
Police Officer 54 54
Administrative Secretary 1 1
Account Technician I 1 1
Clerical Specialist I 2 2
Clerical Specialist II 2 2
Communications Technician 14 14
Communications Supervisor 2 ?
TOTAL 88 88
NOTES AND ADJUSTMENTS:
Police -89- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: SAFETY 2001
Department of Safety 2000 2001 Revised 2001 2002
Division of Police Actual Bud et Bud et Estimate Bud et
214-08-10-750
PERSONAL SERVICES
2110 Salaries & Wages $3,927,002 $4,282,300 $4,276,754 $4,115,000 $4,688,000
2111 Overtime Wages 217,594 249,000 296,000 296,000 300,000
2112 Other Wages 0 5,000 5,000 1,500 5,000
2120 Employee Benefits 1,252,598 1,428,100 1,428,100 1,418,000 1,678,600
2140 Uniforms & Clothing 81,604 102,100 117,758 95,000 96,600
5,478,798 6,066,500 6,123,612 5,925,500 6,768,200
OTHER EXPENSES
2201 Conference/Mileage 69,013 119,500 135,367 108,000 130,000
2211 Meeting Expenses 1,590 2,500 2,694 1,500 2,500
2213 Seminar Expenses 837 11,500 11,570 5,500 32,200
2301 County Auditor Deductions 2,557 5,000 5,000 5,000 5,000
2320 Communications 34,170 43,000 45,484 40,000 46,500
2330 Rents and Leases 11,781 17,900 60,642 20,000 20,000
2349 Other Professional Services 2,572 30,000 40,574 15,000 30,000
2351 Maintenance of Equipment 40,541 121,000 127,032 120,000 165,000
2390 Misc. Contractual Services 3,383 11,700 18,324 15,000 14,000
2391 Membership & Subscriptions 14,981 13,100 13,256 10,000 12,500
2410 Office Supplies 25,205 29,700 32,234 20,000 29,700
2420 Operating Supplies 58,626 69,800 73,830 55,000 69,800
2851 D.A.R.E. Program 40,223 46,000 48,216 36,000 47,000
2852 Drug Enforcement 0 25,000 25,000 0 25,000
2910 Refunds 0 500 500 500 500
305,479 546,200 639,723 451,500 629,700
CAPITAL OUTLAY
2520 Equipment & Office Furniture 84,968 130,000 128,423 80,000 77,700
TOTALS $5,869,245 $6,742,700 $6,891,758 $6,457,000 $7,475,600
12/10/01
Filename:nlfa\jan\02budgetlpolice
-90-
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for staff .
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated
FOP contract.
• Account 2211 includes funds for ayear-end staff retreat. This retreat is a one-day, locally held retreat
with the objective of closing out 2001 and preparing for 2002. Additionally, it provides funding for group
meetings sponsored by the City (i.e. CALEA). Funding is included for food, beverages, and associated
supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Division of Police.
The expenditures, is some instances, are offset by fees charged to participants. Funds for the Division
Bike Rodeo are also included in this account.
• Account 2330 provides funding to lease copiers and an undercover vehicle for the officer assigned to the
Drug Enforcement Agency.
• Account 2349 provides funding for polygraphs, laboratory testing, and law enforcement support from
other local, state and federal agencies. Additionally, this account allows for annual lead testing on our
Firing Range.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including
but not limited to the Divisions radio system radios and consoles in the Communication Center.
• Account 2420 includes funding for equipment, batteries, film, ammunition, Operation Kidprint supplies,
recruitment supplies, jail supplies, range supplies, canine food and supplies, supplies for police officer
memorial service, funds for a Division Open House, an increase in the Furtherance of Justice account
used for informants and drug buys, and data master supplies.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for a battery conditioner for walkie batteries, a replacement Datamaster
machine, new and replacement weapons, Beamhit firearms training system, training mats, OC(pepper)
Spray devices, Asp batons and holders, audio visual equipment for defensive tactics, surveillance
equipment for utilization in covert investigations, and equipment for the bike patrol program, including
the addition of two bikes and two replacement bikes.
• Account 2852 appropriates funds for undercover activities in the area of drug trafficking.
Police -91- 12/10/01
Cit of Dublin
y
2002
Operating budget
Swimmin Pool Fund
9
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Pool
STATEMENT OF FUNCTIONS:
The Dublin Municipal Pool is a seasonal operation which provides the community diverse aquatic related
recreation opportunities. DMP facilities include a main pool, tot pool, waterslide, concession stand, and a
new water play/spray area.
OBJECTIVES AND ACTIVITIES:
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including but not limited to swim lessons for all ages, a
traveling swim team program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
SEASONAL STAFF:
Pool Manager 2.05 SFTE 2.58 SFTE
Concession Manager .75 SFTE .76 SFTE
Assistant Concession Manager 1.50 SFTE 1.55 SFTE
Pool Lifeguard 19.05 SFTE 19.05 SFTE
Desk Staff/Concession Staff 9.85 SFTE 9.85 SFTE
Pool Attendants
Swim Team Coaches 3.75 SFTE 4.31 SFTE
Swim Instructors .10 SFTE .00 SFTE
TOTALS 37.05 SFTE 38.10 SFTE
NOTES AND ADJUSTMENTS:
The Aquatics Programs Supervisor and two Assistant Aquatics Supervisors reflected in the Community
Recreation Center budget have time allocated to the outdoor pool. 15% of the Aquatics Program Supervisor,
5% of one Assistant Aquatics Supervisor, and 25% of a second Assistant Aquatics Supervisor's time is
allocated to this budget. In addition, 10% of the Recreation Center Administrator's and 5% of the Director's
time is also allocated to the outdoor pool budget.
Pool -92- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2001
Division of Recreation Services 2000 2001 Revised 2001 2002
-Pool Actual Budget Budget Estimate Budget
215-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages $15,085 $25,200 $25,200 $17,500 $18,800
2111 Overtime Wages 4,268 0 700 700 1,000
2112 Other Wages 147,988 190,500 172,300 140,000 197,300
2120 Employee Benefits 19,545 31,900 31,900 24,600 33,900
2140 Uniforms 8~ Clothing 1,179 9,400 9,400 9,400 10,600
188,065 257,000 239,500 192,200 261,600
OTHER EXPENSES
2201 Conferences/Mileage 1,067 2,000 2,000 0 1,200
2310 Utilities 49,621 46,800 55,409 55,400 55,000
2320 Communications 230 1,200 1,370 500 1,300
2349 Other Professional Services 1,192 1,000 2,850 2,850 4,000
2390 Misc. Contractual Services 0 700 700 500 300
2410 Office Supplies 0 3,500 3,500 500 3,500
2420 Operating Supplies 16,210 13,600 22,000 22,000 3,900
2423 Concessions 25,554 29,500 29,500 28,000 35,000
2424 Pool Supplies/Chemicals 366 1,500 1,500 0 27,300
2430 Repair and Maintenance 8,407 27,200 32,000 32,000 84,600
2910 Refunds 100 1,500 1,500 0 1,000
102,747 128,500 152,329 141,750 217,100
CAPITAL OUTLAY
2520 Equipment & Office Furniture 114,601 129,700 129,700 121,000 54,400
TOTALS $405,413 $515,200 $521,529 $454,950 $533,100
12/10/01
Filename:n\fa\jan\\02budgetlpool
-93-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Pool
BUDGET SUMMARY:
• Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments.
• Account 2112 provides funding for the seasonal staff salaries.
• Account 2310 provides funding for electric, natural gas, and water and sewer services.
• Account 2320 provides funding for the monthly charges associated with the pay phone located at the
pool, a Nextel phone, and local and long-distance telephone charges.
• Account 2390 provides funding for routine water lab testing fees.
• Account 2420 includes funding for replacement of exterior signage, first aid supplies for a new first aid
room, and other program supplies including swim team trophies.
• Account 2424 includes funding for chlorine and other pool chemicals.
• Account 2430 includes funding for sandblasting and resurfacing pool, and concession building
enhancements.
• Account 2520 provides funding to replace the pool heater and add a refrigerated concession cart.
Pool -94- 12/ 10/0l
Cit of Dublin
y
2002
Operating budget
Permissive Tax Fund
DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be
for roadway construction or improvements. Funds are also received from legislation approved by Franklin
and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50%
of the "first $5.00 increment". The revenue received can only be spent on roads and bridges.
NOTES AND ADJUSTMENTS:
PermTax -95- i 2/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
2001
FUND: PERMISSIVE TAX 2000 2001 Revised 2001 2002
Capitallmprovements Actual Budget Budget Estimate Budget
216-03-12-780
CAPITAL OUTLAY
2550 Street Construction $0 $0 $500,000 $500 000 $0
12/10/01
Filename:n\faljan\02budget\permtax
-96-
DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund
BUDGET SUMMARY:
• Account 2550 provided funding to pay for a portion of the Avery-Muirfield interchange project in
2001. No funding is currently budgeted in the account for 2002.
PermTax -97- 12/ 10/0l
Cit of Dublin
y
f&'
2002
Operating budget
Hotel/Motel Tax Fund
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
75% of the hotel/motel tax revenues are credited to HoteUMotel Tax Fund in accordance with City Ordinance
No. 133-87. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau. From the
Hotel/Motel Tax Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC), up to
a maximum as specified in a lease agreement executed for the DAC's use of a City owned facility. Funds
may be distributed to other organizations through City Council review of submitted hotel/motel tax
applications. City sponsored projects/events may be approved through the normal budget process. For 2002,
these include special projects related to St. Patrick's Day, Fourth of July, Irish Festival and Community Tree
Lighting.
City-sponsored events are coordinated by the Division of Community Relations. The Division plans and
coordinates special events designed to promote the City of Dublin, enhance the City's appeal to the general
public, and stimulate visitors interest and resident participation.
OBJECTIVES AND ACTIVITIES:
• To administer City-sponsored events held within the City.
• To establish, develop, and cultivate effective relations among the City, various community organizations,
and sponsors involved in the special events planning and coordination process.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
• To secure sponsorships for City-sponsored events.
• To coordinate the planning, staffing and resources of various divisions to support both City and city-wide
events
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Community Relations Specialist 2 3
Community Relations Specialist (Part-time) 1 0
TOTAL 3 3
NOTES AND ADJUSTMENTS:
As noted in the General Fund, the Director of Community Relations, the Administrative Secretary and the
Clerical Specialist II positions are allocated 50% to this budget.
Numerous temporary employees are used throughout the year to staff City sponsored special events.
SpEvents -98- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: HOTEUMOTEL TAX 2001
Department of Administrative Services 2000 2001 Revised 2001 2002
Division of Community Relations Actual Budget Budget Estimate 3udget
217-01-13-740
PERSONAL SERVICES
2110 Salaries & Wages $124,631 $150,000 $185,000 $185,000 $205,800
2111 Overtime Wages 1,833 7,000 7,000 1,700 4,300
2112 Other Wages 23,142 41,800 21,800 21,500 25,400
2120 Employee Benefits 27,777 40,300 51,600 51,600 63,300
2140 Uniforms & Clothing 0 0 0 0 1 000
177,383 239,100 265,400 259,800 299,800
OTHER EXPENSES
2201 Conferences/Mileage 5,716 8,200 8,670 6,500 8,600
2211 Meeting Expenses 1,156 2,000 2,000 1,200 1,800
2320 Communications 10,044 18,000 18,175 14,500 11,700
2349 Other Professional Services 751,554 772,500 877,741 850,000 939,800
2370 Advertising 66,092 71,800 84,267 70,000 64,000
2380 Printing 29,398 50,500 58,934 40,000 47,900
2391 Memberships ~ Subscriptions 1,434 2,500 2,500 1,500 2,400
2410 Office Supplies 6,700 7,800 7,800 7,000 13,000
2420 Operating Supplies 125,264 145,100 180,910 175,000 197,700
2440 Small Tools & Minor Equipment 9,744 8,200 8,700 8,000 7,400
2813 Promotional Programs 2,108 6,800 8,032 2,000 5,500
2815 Volunteer Program 8,716 13,600 14,170 10,000 26,700
2910 Refunds 500 0 1,000 1000 0
1,018,426 1,107,000 1,272,899 1,186,700 1,326,500
CAPITAL OUTLAY
2520 Equipment & Office Furniture 75 2,000 3,000 1,500 0
SU B-TOTALS 1,195,884 1,348,100 1,541,299 1,448,000 1,626,300
Department of Finance
Division of Taxation
217-02-11-740
OTHER EXPENSES
2814 Grants/City Sponsored Projects 0 0 0 0 0
2821 Grants/Community Organizations 507,623 180,000 214,516 150,000 150,000
2822 Grants/DAC 0 445,300 445,300 445,300 454,200
2823 Grants/DCVB 13,333 80,000 80,000 80,000 80,000
2824 Grants/DCVB Reimbursement 0 0 28,000 28,000 0
520,956 705,300 767,816 703,300 684,200
CAPITAL OUTLAY
2510 Land 8 Land Improvements 10,027 0 729 700 0
2790 Transfers 0 182,700 262,700 243,500 176,000
10,027 182,700 263,429 244,200 176,000
TOTALS $1,726,867 $2,236,100 $2,572,544 $2,395,500 $2,486,500
12/10/01
Filename:nlfa\jan\02budget\spevents _gg_
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
217-01-13-740
• Account 2211 provides funding for internal working luncheons, special events committee
luncheons/dinners and external business luncheon meetings.
• Account 2320 includes funding for Irish Festival bulk mailings, courier services and a 1-800 events
telephone line.
• Account 2349 includes funds for photographer, entertainment, tents, tables, chairs and other equipment
for City sponsored events: St. Patrick's Day, 4th of July, Dublin Irish Festival and Holly Days. A
significant amount of these expenditures is off-set by revenue. Increases in sound and entertainment
expenses, for the various events, has caused part of the increase in this account.
• Account 2370 includes funds for advertising special events in local, regional and national publications
to amact visitors and overnight guests.
• Account 2380 includes funds for fliers, brochures, invitations, postcards, tickets, coupons, and maps for
City sponsored events.
• Account 2420 includes funding for float decorations, sweatshirts/t-shirts, awards, decorations, prizes,
refreshments, displays for special events, table coverings, retail merchandise, alcohol and soda for the
Dublin Irish Festival. Allocations for beverages have increased; however, they will be off-set by increases
in revenue.
217-02-11-740
• Account 2821 is an allocation for grants to community organizations in accordance with the HoteUMotel
Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease
agreement executed for 7125 Riverside Drive.
• Account 2823 provides funding for the grant awarded to the Dublin Convention and Visitors Bureau as
authorized by Ordinance No. 109-00.
• Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125
Riverside Drive.
SpEvents -100- 12/ 10/01
City of Dublin
2002
Operating Budget
Education & Enforcement Fund
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this
fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This
fund is to be used by the Division of Police to pay those costs it incurs in enforcing Section 4511.19 of the
Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under
the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and
other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages.
NOTES AND ADJUSTMENTS:
Ed/Enf -101- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: EDUCATION AND ENFORCEMENT 2001
Department of Safety 2000 2001 Revised 2001 2002
Division of Police _ Actual Budget Budget Estimate Budget
218-08-10-750
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0
2391 Membership 8~ Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 0 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 3,000 3,000 3,000 3,000
TOTALS $0 $3,000 $3,000 $3,000 $3,000
12/10/01
Filename:n\fa\jan\02budget\edenf
-102-
Cit of Dublin
Y
2002
Operating Budget
Law Enforcement Trust Fund
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund
are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code.
This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
NOTES AND ADJUSTMENTS:
LawEnf -103- 12/ 10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: LAW ENFORCEMENT TRUST 2001
Department of Safety 2000 2001 Revised 2001 2002
Division of Police _ Actual Budget Budget Estimate Budget
219-08-10-750
OTHER EXPENSES
2320 Communications $0 $0 $0 $0 $0
2330 Rents/Leases 0 0 0 0 10,000
2391 Membership ~ Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 0 0 10,000
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 5,000 5,000 5,000 5,000
TOTALS $0 $5,000 $5,000 $5,000 $15,000
12/10/01
Filename:nlfa\jan\02budget\lawenf
-104-
Cit of Dublin
y
r
e~
:a n~
Z~~Z
Operating budget
Ma or's Court Computer Fund
Y
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund
are derived from fees received in accordance with Substitute Senate Bi11246. This fund is to be used by the
Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent
updates for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however,
Substitute Senate Bi11246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -105- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: MAYOR'S COURT COMPUTE' 2001
Department of Administrative Services 2000 2001 Revised 2001 2002
Division of Court Services Actual Budget Budget Estimate Budget
221-01-14-710
OTHER EXPENSES
2201 Conferences/Mileage $0 $500 $500 $0 $500
2351 Maintenance of Equipment 2,580 8,000 8,213 2,800 8,000
2410 Office Supplies 0 500 500 500 500
2420 Operating Supplies 0 250 250 250 250
2,580 9,250 9,463 3,550 9,250
CAPITAL OUTLAY
2520 Equipment and Office Furniture 29,461 8,700 16,699 9,200 5,500
TOTALS $32,041 $17,950 $26,162 $12,750 $14,750
12/10/01
Filename:n\fa\jan\02budget\computer
-106-
DEPARTMENT/DIVISIONBUREAU: Department Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for computer related training for the Division of Court Services.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for a laptop for the Prosecutors to use during court.
Computer -107- 12/ 10/01
Cit of Dub I i n
y
r _ .
m~
.
zooZ
Operating Budget
Debt Service Funds
DEPARTMENT/DIVISIONBUREAU: General Obligation Debt Service
STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax
Fund and various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are no longer
reflected in the General Obligation Debt Service Fund. They are budgeted as debt service payments directly
in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund
and reflecting the debt payments in that Fund. The 2002 Operating Budget includes principal and interest
payments for the bonds that will be issued in November. Actual payments may vary based on interest rates
received when the bonds are issued.
Debt -108- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUNDS: GENERAL OBLIGATION AND SPECIAL 2001
ASSESSMENT DEBT SERVICE 2000 2001 Revised 2001 2002
-Department of Finance Actual Budget Budget Estimate Budget
GENERAL OBLIGATION DEBT SERVICE
310-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $324 $400 $400 $400 $400
2610 Principal-Water 349,039 313,900 313,900 313,900 301,900
2611 Principal-Parks Programs 146,963 229,600 230,750 230,750 245,100
2612 Principal-Transportation 31,327,213 1,835,000 1,871,700 1,871,700 2,194,300
2613 Principal-Lands and Buildings 3,915,702 4,919,000 4,881,150 1,317,200 1,465,900
2614 Principal-Sewer 121,332 124,600 124,600 124,600 118,600
2620 Interest-Water 134,175 117,000 117,000 116,900 101,700
2621 Interest-Parks Programs 66,615 247,800 247,800 222,650 213,600
2622 Interest-Transportation 1,786,025 2,110,000 2,110,000 1,936,650 2,051,200
2623 Interest-Lands and Buildings 765,903 930,000 930,000 750,100 988,000
2624 Interest-Sewer 57,939 53,500 53,500 53,350 48,300
TOTALS $38,671,230 $10,880,800 $10,880,800 $6,938,200 $7,729,000
SPECIAL ASSESSMENT DEBT SERVICE
320-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $230 $500 $500 $500 $500
2610 Principal-Water and Sewer 33,751 25,000 25,000 25,000 5,000
2620 Interest-Water and Sewer 7,924 4,800 5,900 4,757 2,300
TOTALS $41,905 $30,300 $31,400 $30,257 $7,800
SPECIAL ASSESSMENT DEBT SERVICE
321-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $0 $0 $511 $511 $500
2612 Principal-Transportation 55,000 55,000 55,000 55,000 60,000
2622 Interest-Transportation 68,778 65,300 65,300 65,300 62,000
TOTALS $123,778 $120,300 $120,300 $120,811 $122,500
SPECIAL ASSESSMENT DEBT SERVICE
322-02-10-790
DEBT SERVICE
2612 Principal-Transportation $0 $0 $0 $0 $47,000
2622 Interest-Transportation 0 0 0
TOTALS $0 $0 $0 $0 $133,700
12/10/01
Filename:n\fa\jan\02budgetldebt
-109-
Cit of Dublin
y
E t'~ , { t~` Yds. e'a~ ~s ° ~ :~C'~"~~
2002
Operating budget
Ca ital Improvements Tax Fund
p
DEPARTMENT/DIVISIONBUREAU: General Capital Improvements
STATEMENT OF FU!~`CTIONS:
This fund was created by City Counci] and has as its express purposes: the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City income
tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87.
Additional revenue is provided by transfers from the General Fund and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes bonds are issued for
specific projects and the associated expenditures will also be assigned to that fund.
Funding is based on the 2002-2006 Capital Improvements Program.
CIP -110- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
2001
FUND: CAPITAL IMPROVEMENT TAX 2000 2001 Revised 2001 2002
Actual Budget Budqet Estimate Budqet
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements $970,269 $535,000 $813,730 $593,700 $885,000
2511 Park and Bikeway Improvements 1,289,041 3,107,000 4,359,366 2,500,000 2,377,000
2522 Police Capital Equipment 85,044 302,000 350,383 250,000 62,000
2523 City Maintenance Equipment 2,128,043 4,066,500 4,482,583 2,000,000 2,076,000
2550 Transportation Projects 6,521,112 12,167,000 14,745,730 6,450,000 10,311,000
2562 Storm Sewer Improvements 139,364 662,000 894,340 400,000 935,000
2571 Computer hardware/software 983,805 1,345,000 1,759,548 975,000 1,300,000
2572 Building repairs and renovations 3,000 158,000 274,629 274,600 794,000
2573 Utility burial 87,669 0 88,731 88,700 0
2579 Other Projects 50,000 230,000 230,000 100,000 250,000
2599 Contingencies 17,340 175,000 175,000 35,000 175,000
12,274,687 22,747,500 28,174,040 13,667,000 19,165,000
OTHER EXPENSES
2790 Transfers 5,982,248 3,637,000 14,232,500 14,225,000 5,020,500
2791 Advances (1) 3,073,638 0 0 600,000 310,000
TOTALS $21,330,573 $26,384,500 $42,406,540 $28,492,000 $24,495,500
(1) Advances are not required to be budgeted. The advance is reflected in the budget for cash flow purposes.
12/10/01
Filename:nlfa\jan\02budget\cip
-111-
2002 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements
Land Acquisition $500,000
Metro Park-City's commitment 385,000
$885,000
2511 Park and Bikeway Improvements
Park renovations/improvements 208,000
Balgriffin Park 400,000
Sandy Corners Park 150,000
Heather Glen North 175,000
Coffman Park Redevelopment 270,000
Dublin CRC-rehab 303,000
Shawan Falls/Indian Run Walk 536,000
Woods of Indian Run 45,000
Community Pool 290,000
2,377,000
2522 Police Capital Equipment
Leem/CB upgrade/replacement 7,000
Justice Center renovations 15,000
Automated Fingerprint Station/Capture Ports 40,000
62,000
2523 City Maintenance Capital Projects
Fleet management program-replacements 515,000
Fleet management program-additions 730,000
Fleet management program-equipment 368,000
Service Complex enhancements 463,000
2,076,000
2550 Transportation Projects
Annual street maintenance program 1,364,000
Annual ditch enclosure program 75,000
Annual bikeway maintenance 30,000
Bikeway connections/additions 150,000
Dublin Road bike path 675,000
Signalization-Brand Road/Dublin Road 150,000
Southwest area traffic improvements 1,072,000
Ashland Chemical connector road 185,000
Brand Road Landscape improvements 150,000
12/10/01
Filename:n\fa\jan\02budget\capimp02 -112-
2002 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
2550 Transportation Projects(continued)
Signalization-Rings Road 75,000
Emerald Pkwy-Sawmill Rd to Hard Rd 2,000,000
Tuttle Crossing Widening 3,000,000
Glick Rd/Muirfield Dr. intersection improvements 1.385,000
10,311,000
2562 Stormwater Improvements
Stormwater management program 385,000
Stormwater management program(carryoverfvom 2001) 550,000
935,000
2570 Other Projects & Equipment
2571 Computer hardware/software 1,300,000
2572 Building repairs and renovations 794,000
2579 Other Projects 250,000
2,344,000
2599 Contingencies 175,000
175,000
2710 Transfers/Advances
Debt Service 5,020,500
Historic Dublin Parking TIF Fund 310,000
5,330,500
Amount will be advanced and reimbursed from future service payments.
TOTAL $24.495.500
12/10/01
Filename:nlfa\jan\02budgetlcapimp02
-113-
City of Dublin
2002
Operating Budget
Parkland Acquisition Fund
DEPARTMENT/DIVISIONBUREAU: Parkland Acquisition Fund
STATEMENT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, open space and/or parkland. As part of the annual operating budget process,
the City also appropriates approximately two percent of the total Capital Improvements Tax Fund budget
to be transferred to this fund.
NOTES AND ADJUSTMENTS:
Funding programmed for 2002 is based on the 2002-2006 Capital Improvements Program. One of City
Council's goals for 2001 was to identify a process to set aside additional funds to preserve undeveloped land.
As a means of accomplishing this goal, the City's "inside millage" from property taxes are credited to the
Parkland Acquisition Fund.
parkAcq -114- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
2001
FUND: PARKLAND ACQUISITION 2000 2001 Revised 2001 2002
FUND Actual Bud et Bud et Estimate Bud et
402-02-21-710(M iscellaneous)
OTHER EXPENSES
2301 County Auditor Deductions $0 $55,000 $55,000 $21,225 $24,100
402-02-10-780
OTHER EXPENSES
2349 Other Professional Services 0 0 22,000 20,000 0
CAPITAL OUTLAY
2510 Land and Land Improvements 789,014 2,150,000 6,608,843 6,608,843 3,017,000
2910 Refunds 0 0 0 0 0
789,014 2,150,000 6,608,843 6,608,843 3,017,000
402-03-14-810
TRANSFERS
2790 Transfers 0 0 0 246,500 257,100
TOTALS $789,014 $2,205,000 $6,685,843 $6,896,568 $3,298,200
12/10/01
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City of Dublin
2002
Operating Budget
Water Fund
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. Under this work program falls the
budgeting and fiscal control function, planning and design of all new construction and improvements of the
water distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, and builders and developers in
planning improvements to the Dublin portion of the system.
The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities.
OBJECTIVES AND ACTIVITIES:
• Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Thirty percent (30%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to this
budget. A Crew Leader is also charged to this budget based on actual time worked in this area. An Assistant
City Engineer position reflected in the Division of Engineering's budget is allocated 20% to the Water Fund.
Water -116- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 2001
Department of Service 2000 2001 Revised 2001 2002
Water Maintenance -Actual Budget Budqet Estimate Budqet
610-06-32-730
PERSONAL SERVICES
2110 Salaries/Wages $34,138 $47,700 $47,700 $43,000 $56,700
2111 Overtime Wages 2,876 3,000 3,000 2,000 3,000
2112 Other Wages 3,874 28,800 28,800 7,500 30,300
2120 Employee Benefits 11,129 20,300 20,300 20,000 28,300
2140 Uniforms & Clothing _ 1,783 3,100 3,959 2,300 3,650
53,800 102,900 103,759 74,800 121,950
OTHER EXPENSES
2201 Conferences/Mileage 70 1,500 1,500 0 1,400
2303 Hydrant Maintenance & Repair 29,429 41,500 65,234 55,000 52,500
2310 Utilities 59,993 75,000 83,133 60,000 75,000
2320 Communications 1,055 800 941 750 500
2349 Other Professional Services 26,508 0 0 0 0
2351 Maintenance of Equipment 16,676 30,000 31,925 25,000 40,000
2420 Operating Supplies 4,137 9,000 22,525 22,500 14,500
2440 Small Tools & Minor Equipment 257 6,000 6,000 5,000 6,000
2910 Refunds 14,908 25,000 13,440 5,000 5,000
153,033 188,800 224,698 173,250 194,900
CAPITAL OUTLAY
2520 Equipment 0 0 7,000 7,000 5,000
2561 Water System Improvements 10,300 0 19,366 19,350 0
10,300 0 26,366 26,350 5,000
TOTALS $217,133 $291,700 $354,823 $274,400 $321,850
Department of Finance
Division of Accounting and Auditing
610-02-10-790
DEBT SERVICE
2610 Principal 170,000 180,000 180,000 180,000 190,000
2620 Interest 224,728 213,000 213,000 213,000 201,000
610-02-10-810
TRANSFERS
2790 Transfers 0 0 639,187 639,150 0
TOTALS $394,728 $393,000 $1,032,187 $1,032,150 $391,000
12/10/01
Filename:n\faljan\02budget\water -117-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
BUDGET SUMMARY:
610-06-32-730
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets and Utilities employees identified under Notes and Adjustments.
• Account 2112 includes funding for the Seasonal Maintenance Workers.
• Account 2303 provides funding for the contract with Washington Townships to service the City's hydrants
and for emergency repairs.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2351 includes funding for hydrant replacement parts and rising cost of parts.
• Account 2420 includes funding for repainting, installation of glass beads, and rising material costs.
• Account 2520 includes equipment and technology updates.
610-02-10-790
• Accounts 2610 and 2620 provide funding for debt service obligations for the 1985 Avery Road Waterline
bond issue and the Rings RoadBlazer Parkway Water Tower bond issue.
Water -118- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 2001
Department of Development 2000 2001 Revised 2001 2002
Division of Engineering Actual Budget Budget Estimate Budget
610-03-12-730
PERSONAL SERVICES
2110 Salaries & Wages $11,318 $12,000 $12,000 $12,000 $12,500
2120 Employee Benefits 2,698 3,300 3,300 3,300 3,800
14,016 15,300 15,300 15,300 16,300
OTHER EXPENSES
2349 Professional Services 129,145 50,000 179,222 179,000 50,000
2351 Maint. of Equipment 0 0 0 0 500
129,145 50,000 179,222 179,000 50,500
CAPITAL OUTLAY
2520 Equipment & Furniture 575 0 0 0 0
2561 Water System Improvements 4,600 643,000 2,727,600 2,087,600 50,000
5,175 643,000 2,727,600 2,087,600 50,000
TOTALS $148,336 $708,300 $2,922,122 $2,281,900 $116,800
12/10/01
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DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Water Maintenance
Budget Summary:
• Account 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program is used to track water pressure and identify system needs.
• Account 2561 provides funding as identified in the 2002-2006 CIP.
Water -120- 12/10/01
City of Dublin
2002
Operating Budget
Sewer Fund
DEPARTMENT/DIVISIONBUREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. This work program includes the
budgeting and fiscal control function, planning and design of all new construction, improvements and
removal of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the
execution of maintenance on the entire sanitary sewer system. The Division also conducts inspection of lines
and collects data on the system for use by the Division of Engineering. The Division of Engineering
analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and
work program and new construction to be performed. The City staff works in cooperation with homeowners,
engineers, consultants, builders, and developers, OEPA, and with the City of Columbus which provides
wastewater treatment and a service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing
in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
PERSONNEL DATA 2001 2002
POSITION TITLE CURRENT NUMBER AUTHORIZED
Engineering Project Inspector 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 1 1
Maintenance Worker 7 7
TOTAL 10 10
NOTES A1~TD ADJUSTMENTS:
The Maintenance Supervisor position is allocated 50% to this budget, 30% to the Water Fund and 20% to
the Street fund. One additional Maintenance Worker is reflected in this budget and will be utilized primarily
for storm water maintenance.
An Assistant City Engineer position reflected in the Division of Engineering's budget is allocated 50% to
the Sewer Fund.
Sewer -121- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 2001
Department of Service 2000 2001 Revised 2001 2002
Streets & Utilities Actual Budget Budqet Estimate Budqet
620-06-32-730
PERSONAL SERVICES
2110 Salaries & Wages $111,619 $247,600 $247,600 $229,000 $274,000
2111 Overtime Wages 15,921 30,000 30,000 18,000 30,000
2112 Other Wages 485 5,000 5,000 5,000 5,000
2120 Employee Benefits 39,603 97,500 97,500 85,300 108,400
2140 Uniforms & Clothing 4,769 7,000 12,479 12,000 7,100
172,397 387,100 392,579 349,300 424,500
OTHER EXPENSES
2201 Conferences/Mileage 4,769 12,000 14,442 6,000 12,500
2310 Utilities 51 3,000 3,487 500 1,000
2320 Communications 2,426 5,000 9,227 4,000 4,000
2330 Rents/Leases 12,000 0 0 0 0
2349 Other Professional Services 143,110 150,000 92,500 92,500 150,000
2351 Maint. of Equipment & Facilities 0 5,500 6,500 3,500 5,500
2390 Misc. Contractual Services 22,316 30,000 30,000 30,000 30,000
2410 Office Supplies 0 4,000 4,300 500 4,000
2420 Operating Supplies 16,991 14,100 35,000 35,000 14,100
2430 Repair and Maintenance 20,869 200,000 200,297 50,000 200,000
2440 Small Tools & Minor Equipment 406 13,800 13,800 10,000 13,800
2910 Refunds 20,513 25,000 25,000 10,000 10 000
243,451 462,400 434,553 242,000 444,900
CAPITAL OUTLAY
2510 Land and Land Improvements 7,220 0 0 0 0
2520 Equipment 9,091 5,000 377,000 377,000 5,000
2563 Sanitary Sewer Improvements 10,270 360,000 161,128 100,000 0
26,581 365,000 538,128 477,000 5,000
TOTALS $442,429 $1,214,500 $1,365,260 $1,068,300 $874400
Department of Finance
Division of Accounting and Auditing
620-02-10-790
DEBT SERVICE
2614 Principal 681,975 696,566 696,566 696,550 742,300
2624 Interest 795,362 780,764 780,764 765,900 735,100
620-02-30-810
TRANSFERS
2790 Transfers 0 0 354,775 354,750 0
TOTALS $1,477,337 $1,477,330 $1,477,330 $1,817,200 $1,477,400
12/10/01
Filename:nlfaljan\02budget\sewer _122_
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Sewer Maintenance
BUDGET SUMMARY:
620-0622-740
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets & Utilities employees identified under Notes and Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with OSHA requirements.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2430 is an allocation for repair to sewer lines and maintenance of equipment.
• Account 2520 provides funding for GPS units for recording infrastructure inventory and gas detector
replacement.
620-0210-790
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West
Branch Interceptor.
Sewer -123- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 2001
Department of Development 2000 2001 Revised 2001 2002
Division of Engineering Actual Budget Budget Estimate Budget
620-03-12-730
PERSONAL SERVICES
2110 Salaries & Wages $51,887 $76,500 $76,500 $76,500 $79,800
2111 Overtime Wages 343 2,000 2,000 2,000 2,000
2120 Benefits 12,504 22,900 22,900 22,900 25,600
2140 Uniforms 0 500 500 500 500
64,734 101,900 101,900 101,900 107,900
OTHER EXPENSES
2201 Conferences/Mileage 832 2,000 2,130 1,000 2,100
2320 Communications 0 500 500 500 500
2330 Rents/Leases 0 3,000 10,000 7,000 5,000
2349 Other Professional Services 79,548 60,000 106,581 100,000 75,000
2390 Misc. Contractual Services 390 5,000 6,073 1,000 5,000
2410 Office Supplies 0 500 575 300 500
2420 Operating Supplies 45,542 40,000 51,000 45,000 45,000
126,312 111,000 176,859 154,800 133,100
CAPITAL OUTLAY
2563 Sanitary Sewer Improvements 10,397 772,000 2,191,000 1,336,000 50,000
10,397 772,000 2,191,000 1,336,000 50,000
Totals $201,443 $984,900 $2,469,759 $1,592,700 $291 000
12/10/01
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DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Sewer Maintenance
Budget Summar~~:
• Account 2110 and 2120 provide funding for the Division of Engineering employees.
• Account 2330 provides funding to lease equipment utilized to mitigate odor.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program will be used to identify system improvements needed.
• Account 2420 provides funding for chemicals used to mitigate odor.
Account 2563 provides funding as identified in 2002-2006 CIP.
Sewer -125- 12/10/01
City of Dublin
2002
Operating Budget
Merchandising Fund
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
STATME~'T OF FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Dublin merchandise is available for resale. The revenue from the sale of
the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self-
supporting.
Merch -126- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
MERCHANDISING 2001
Department of Administrative Services 2000 2001 Revised 2001 2002
Division of Community Relations Actual Budget Budget Estimate Budget
630-01-13-710
OTHER EXPENSES
2390 Misc. Contractual Services $430 $0 $254 $254 $500
2420 Operating Supplies 18,908 12,000 11,746 11,500 12,000
2910 Refunds 42 0 0 0 150
19,380 12,000 12,000 11,754 12,650
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 0 0 0 0
TOTALS $19,380 $12,000 $12,000 $11,754 $12,650
12/10/01
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DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2390 is an allocation for estimated sales tax payments to the State of Ohio.
• Account 2420 provides funding to buy merchandise for resale.
Merch -128- 12! 10/01
Cit of Dub I i n
Y
~ ~ ~ ~ a
2002
Operating Budget
Internal Service Funds
DEPARTMENT/DIVISIONBUREAU: Internal Service
Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be
paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third party
administrator. The Employee Benefits Self-Insurance Fund also contains funds for the Employee Health
Education & Wellness Program.
NOTES AND ADJII5TMENTS:
The monthly funding level (premiums) for 2002 is $725 ($8,708/year) for family coverage and $250
($3,002/year) for single coverage. The family coverage "premium" reflects a 20% increase and the single
coverage "premium" reflects a 5% decrease over 2001.
IntServ -129- 12/ 10/01
2002 BUDGET-CITY OF DUBLIN, OHIO
2001
FUNDS: INTERNAL SERVICE FUNDS 2000 2001 Revised 2001 2002
Self-Insurance _ Actual Budget Budget Estimate Budget
EMPLOYEE BENEFITS SELF-INSURANCE FUND
701-01-11-710
OTHER EXPENSES
2309 Third Party Administration $89,054 $97,500 $115,237 $115,300 $130,000
2361 Medical Claims 2,160,375 2,000,000 2,365,436 2,300,000 2,500,000
2364 Stop-loss Coverage 166,938 171,700 188,600 188,600 206,000
2390 Misc. Contractual Services 7,612 23,600 27,722 6,900 23,600
TOTALS $2,423,979 $2,292,800 $2,696,995 $2,610,800 $2,859,600
12/10/01
Filename:n\fa\jan\02budget\selfins
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DEPARTMENT/DIVISIONBUREAU: Internal Service
Workers' Compensation Fund
STATEMENT OF FUNCTIONS:
The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers'
Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND ADJUSTMENTS:
The City changed from a retrospective rating plan to a group plan in 1994. This change has resulted in
significant savings with far less risk than in a retrospective plan. Under the retrospective rating plan, the City
incurred a risk for a period often years for each claim. This budget reflects estimated claims that may be
incurred as a result of our participation in the retrospective rating program for the period 1989-1994 and the
estimated premiums for the group rating plan that will be paid in 2002.
Adjusted premiums are based on 2001 estimated payroll of $18.0 million.
There is a decrease in premiums from 2001 to 2002. In 2001, the Bureau of Workers' Compensation charged
full premiums, but rebated a significant portion of the premium. Therefore, in 2001, the City paid a premium
of $268,650, but received a rebate of $247,609. In 2002, the Bureau of Workers'Compensation instead will
credit premiums 75%, resulting in a significant reduction in our premium payment. Therefore, the budget
for 2002's premium is approximately 35% of what was paid in 2001.
IntServ -131- 12/10/01
2002 BUDGET-CITY OF DUBLIN, OHIO
2001
FUNDS: INTERNAL SERVICE FUNDS 2000 2001 Revised 2001 2002
Self-Insurance___ Actual Budget Budget Estimate Budget
WORKERS' COMPENSATION SELF-INSURANCE FUND
703-01-11-710
OTHER EXPENSES
2309 Third Party Administration $7,118 $10,800 $10,800 $10,800 $12,200
2363 Claims/Judgements 12,168 36,000 36,000 36,000 36,000
2364 Premiums 59,405 270,000 270,000 270,000 95,000
2390 Misc. Contractual Services 0 4,000 4,000 4,000 4,000
TOTALS $78,691 $320,800 $320,800 $320,800 $147,200
12/10/01
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city of ®ubl~n
2002
Operating budget
Trust and Agency Fund
DEPARTMENT/DIVISION/BUREAU: Trust & Agency Funds
STATEMENT OF FUNCTIOI\'S:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf
of the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge
mandated by State law and for the collection and distribution of income tax revenues that are required, by
Revenue Sharing Agreements, to be shared with the Dublin City School District.
NOTES AND ADJUSTMENTS:
Agency -133- 12/10/01
2002 BUDGET -CITY OF DUBLIN, OHIO
2001
2000 2001 Revised 2001 2002:
-TRUST & AGENCY FUNDS Actual Budget Budget Estimate .Buctq~t
INCOME TAX REVENUE SHARING FUND
8Q2-02-10-710
2390 Contractual Obligation-CRAs $562,916 $575,000 $664,617 $664,600 .$;~t1Q,00Q
TOTALS $562,916 $575,000 $664,617 $664 600 $~Q0 OS~0
AGENCY FUND
8Q5-02-10-710
2304 Sewertap Reimbursements $488,343 $475,000 $475,000 $475,000 $4~(?0;0t~0
2307 Project Maintenance Bonds 56,753 0 6,400 6,400 x,40
2910 Refunds 20,521 12,000 12,000 12,000 12,Or~0
2914 Refunds-Conditional Occupancy 360,850 250,000 250,000 250,000 2-v(~,D00
2916 Refunds-BD of Bldg Standards 11,132, 12,000 13,247 13,200 T3,000
2917. Refunds-CRC Deposits 12,442 12,000 12,000 12,000 1=3,00
2918 Refunds-R-O-W 5,000 20,000 20,000 20,000 2~D,000
2919 Refunds- Theatre Admissions 1,077 10,000 10,000 10,000 1-Q,OOb
2921 Refunds-Vendor Bonds 1,500 5,000 5,000 5,000 5,00
2923 Refunds-Washington Twp 0 0 500 500. _ 500
TOTALS $957,618 $796,000 $803,647 $804,100 _$7~Q;900
DUBLIN CONVENTION AND VISITORS' BUREAU FUND
804-02-11-710
2824 Payment to Dublin Convention
8~ Visitors Bureau $419,660 $515,000 $515,000 $450,000 $472,000
TOTALS $419,660 $515,000 $515,000 $450,000 $472,000
12/10/01
Filename:n\fa\jan\2budget\agency
-134-
Office of the City Manager
5200 Emerald Parkway, Dublin, Ohio 43017-1006
Phone: 614-761-6500 ,Fax: 614-889-0740
Memo
CITY OF DUBLIN
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Subject: Ordinance No. 133-01, Ordinance Adopting the Annual Operating Budget for 2002
Date: November 1, 2001
Initiated by: Marsha I. Grigsby, Director of Finance and ~
Michele Hoyle, Director of Fiscal AdministrationM^r""~~
Ordinance No. 133-01 authorizes the adoption of the 2002 Annual Operating Budget. City Council
workshops to review the proposed 2002 budget are scheduled for Wednesday, November 7,
Wednesday, November 14, and, if needed, Tuesday, November 20. The complete schedule for all
workshops will be provided at Monday's City Council meeting. The budgets for the Development
and Service Departments will be presented at the Novembers 7"' workshop.
If you have any questions, please do not hesitate to contact Michele.
S:\P.A-FA Share\Bud-2002\Bud-2002\BUD MEMO TO COUNCIL - PROPOSED.doc