95-98 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No.____.------9~-~~ Passed ------___ -- -19__ _--
AN ORDINANCE ACCEPTING THE LOWEST
AND BEST BID FOR DUMP TRUCK BODIES, SNOW REMOVAL EQUIPMENT
AND OTHER ASSOCIATED EQUIPMENT
WHEREAS, Council has appropriated sufficient funds in its 1998 Capital Improvements
Budget to purchase two 2.5 ton dump trucks; and
WHEREAS, formal advertising and competitive bidding procedures for new dump truck
bodies, snow removal equipment and other associated equipment have been conducted; and
WHEREAS, Council has determined the bid submitted by Buckeye Truck equipment for
said equipment constitutes the lowest and best bid, in the total amount of $67,390;
NOW,, T~REFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. That the bid submitted by Buckeye Truck Equipment for the above referenced
equipment, in the amount of $67,390, is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract with Buckeye
Truck Equipment for the procurement of said equipment as specified above and within said
bidder's bid proposal on file in the Division of Human Resources and Procurement.
Passed this ~ day of - 1998
~~~
- Presiding Officer
ATTEST:
~~ ~~
Clerk of Council
Division of Human Resources & Procurement
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-761-6500 • Fax: 614-761-2965
CITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: August 4, 1998
Re: New Dump Truck Bodies and Related Equipment Bid Process
Initiated By: David L. Harding, Director of Human Resources and Procurement
Dana L. McDaniel, Director of Service
Attached for your consideration please find Ordinance 95-98 accepting the lowest and best bid for
two new dump truck bodies, snow removal equipment, and related equipment for the Department
of Service. Also, attached for your reference is a copy of the bid tabulation.
This bid project involves the procurement and installation of new dump truck bodies and related
equipment on new 1998 Navistar International (4900 Series) two and a half (2.5) ton dump trucks.
Prior to seeking bids, the Department of Service compared dump bodies and related equipment
from different manufacturers. As a result, detailed specifications were developed based on
functionality.
As reflected in the attached bid tabulation, the City received bid proposals from the following
companies:
• Ace Truck Body, Inc.
• Buckeye Truck Equipment
Ace Truck Body submitted a bid for two dump bodies, snow removal equipment, and related
equipment. The bids contained several minor deviations and one major deviation from the City's
specifications. Upon review by the Department of Service, it was determined that the minor
deviations would not adversely affect City operations or the functionality of the new City vehicles.
However, the Department of Service has determined the major deviation (Ace's proposed Gresen
Ice Warrior 5 Spreader System) would adversely affect City operations. The spreader system
proposed by Ace is not compatible with the City's spreader system presently in service. The City
has, to date, invested more than $32,000 in its spreader system (the Compu-spread Spreader
System). All new spreader systems purchased by the City should be compatible to the City's
Compu-spread system. This will maintain consistency in data collection and reduce the City's cost
for stocking parts and obtaining maintenance service (one maintenance service provider instead
of two). Further, the Department of Service has documented several instances where Ace has
provided the City with poor service and workmanship. Therefore, it is Staff's recommendation that
Ace's bid not be accepted.
Buckeye Truck Equipment submitted one bid for two new dump truck bodies, snow removal
equipment and other related equipment. Buckeye's bid also contained several minor deviations
from the City specifications. Upon review by the Department of Service, it was determined that
the minor deviations specified in Buckeye's bid would not adversely affect City operations or the
functionality of the new City vehicles. In addition, Buckeye Truck has an established history with
the City of providing good service and quality workmanship.
The award conditions in the bid documents require that there be a single award to the bidder
submitting a bid that, in the City's judgement, is in the best interest of the City and, which in its
opinion, is the lowest and best bid. In the final analysis, staff believes that the bid submitted by
Buckeye Truck Equipment for the above referenced equipment is the lowest and best bid and is the
bid most advantageous to the City. Therefore, staff recommends that said bid be accepted.
TCH/tb
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