90-98 OrdinanceRECORD OF ORDINANCES
1~ayton Legal 131ank Lo. Form No. 30043
Ordinance No. - - --------- -- Passed ---- ---- -- - - l g-- -
AN ORDINANCE DECLARING THE PROCUREMENT OF A COLORADO
TIMING SYSTEM AS A "SINGLE SOURCE" PROCUREMENT AND
*~ WAIVING COMPETITIVE BIDDING REQUIREMENTS
,rte
WHEREAS, Section 8.04(c) ("WAIVER OF COMPETITIVE BIDDING") of the Revised
Dublin Charter authorizes Council, by a vote of no less than five (5) Members, to waive
competitive bidding requirements if it determines that an item is available and can be
acquired only from a "single source"; and
WHEREAS, essential components of the timing system for the indoor competitive pool are
installed as part of the original construction of the Community Recreation Center, thereby
limiting the type of timing system to a "single source"; and
WHEREAS, Council has determined that there is a legitimate need to declare the Colorado
Timing System as a "single source" procurement.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, ~ of the elected members concurring that:
Section l . That the procurement of the Colorado Timing System is hereby declared to be a
"single source" procurement.
Section 2. That competitive bidding requirements are hereby waived for the procurement
"~ of the Colorado Timing System.
' Section .That this Ordinance shall take effect and be in force on the .earliest date permitted
by law.
Passed thi of ~~L, 1998
May - esiding Officer
TTEST:
c ~° _
Clerk of Council
1 FterelyY cern'fiy that copies of this OrdinEmce~'Resolutien were posted in
Gty of Du6Gn in accordance witb Section 7`~}.fig of ~, Ohio Revised Coi
f}ss~`: Cle of Council, Dublin, Ohl(e -'
6351 Shier-Rings Road • Dublin, Ohio 43016-1243
Phone: 614-761-6570 Fax: 614-761-6512
To: All Members Dublin City Council
From: Timothy C. Hansley, City Manager
Initiated by: Dana L. McDaniel, Director of Service
Date: July 29, 1998
Re: CRC Swimming Scoreboard
Staff recommends Council pass Ordinance 90-98, attached. This Ordinance declares the
needed Colorado Timing System as "single source" and waives competitive bidding. The
Colorado Timing System is a scoreboard/timing system for the indoor competitive pool.
During construction of the CRC, the competitive pool's deck design accommodated recessed
spaces for a timing system. Only enough dollars were appropriated at the time of
construction to allow the spaces to be filled. Filling these spaces were a Health Department
requirement prior to opening the facility. As a result, staff went ahead and purchased the
necessary deck plates from Colorado Timing Systems. Colorado Timing was chosen
because of the wide use and popularity of their system throughout the country. Colorado
Timing sells all parts to the timing and scoreboard system as well as performing installation
versus other companies, who only sell the individual pieces to make up the system.
Sufficient dollars ($35,000) were appropriated in 1998 to allow the purchase of the
remainder of this system. In researching for the development of the specifications to bid this
system, staff learned that the deck plates are only compatible with the Colorado Timing
System and not any other. Attached is a fax from Colorado Timing Systems confirming
this. Therefore, staff recommends a "single source" procurement of this system/scoreboard
at a cost of $32,235.
Please address any questions to Dana McDaniel at home: 717-0861 or work: 761-6570.
Department of Service