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89-91 Ordinance . .. RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 I I Ordinance No. m_~u?~_9_~ Passedu _ mn19n I ------------ I~~ AN ORDINANCE ACCEPTING THE LOWEST I AND BEST BID FOR A SEWER VIDEO CAMERA r- AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT GOVERNING THE PROCUREMENT OF SAID EQUIPMENT AND DECLARING AN EMERGENCY j ......... I I I I WHEREAS, after advertising and receiving bids for a sewer video camera; and, WHEREAS, Council has determined that the bid submitted by Brown Equipment Company, Inc. in the amount of $30,800.00 for said equipment is the lowest & best bid; NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, state of Ohio, 7 of the elected members concurring: section 1. That the bid submitted by Brown Equipment Company, I, Inc. in the amount of $30,800.00 for a new sewer video camera be, and hereby is, accepted. section 2. That the City Manager be, and hereby is, II authorized to execute a contract with Brown Equipment Company, I Inc. for the procurement of said equipment as specified within the successful bidder's bid proposal and the city bid documents, both on file within Division of Personnel & ",.... purchasing. section 3. That this Ordinance is declared to be an emergency ...... necessary to preserve the public health, safety and welfare and therefore, shall take effect and be in force immediately I upon its passage. II Passed this Ju~h day of ~ , I, 1991. II il II I II II II I! I ATTEST: I 'I ............ I' ~e-. ~ I! Clerk of Council -'" II \ Sponsors: city Manager Director of Personnel & Purchasing Maintenance Superintendent I hereby certify that fOpiM of this Onlinance!ltulutilR w~re ~sted in the Oty of Dublin in accordance with Section 731.25 of the QIlIO Rmsed Code. (J/1/1/VJ~ Cl. ~..I ~ - I Clerk of Council, Dublin, Ohio I I -,._.~...._._- .....~.""'~ .,"-~,_;,';__"I_~",_.~~"""~'''+'''''_~'_~''''_~:..,,"mr1';l J V ~-" '."'"-'~-'-' -'11 u' - "I . .- MEMORANDUM TO: Members of Dublin city Council FROM: Timothy C. Hansley, City Manager SUBJECT: "Radial Head Sewer Video Camera" Bid Process - DATE: November 26, 1991 --- BY: David L. Harding, Director of Personnel & Purchasing After advertising and receiving bids for a "Radial Head Sewer Video Camera", the bid opening was held at 10: 00 a.m. on Friday, November 22, 1991- Attached for your consideration please find the bid tabulation and Ordinance No. 89-91 accepting the lowest & best bid for said equipment. Although the City advertised publicly for bids and supplemented the advertising process by mailing bid documents to several vendors on our bid list, the city received only one bid. Said bid was received from Brown Equipment Company, Inc. in the amount of $30,800.00. Brown Equipment is the company that provided the sewer video system presently in service within the Division of Maintenance. Said equipment has functioned well and staff would therefore recommend that the bid submitted by Brown Equipment be accepted. It is staff's recommendation that the bid from Brown Equipment Company, Inc. in the amount of $30,800 be accepted. ,",." -,. - . - ~ ~ . . ntl:l tit tit tit o ti .... H H S 0 Ai " " "O~ Ai 1lI:;j CD 0 11:1 :;j 11 11:1 :d '<t<:l t'II 0 .. 10 - c., ~ H t'II H ~. - 0 :;j"O Q ti o S .. . III ~ :;j rt ti fa t'II CD -- C CD ti 11 H - nOen::tl 0.. . ~ O~Ill. HlOIIt t'II .... I-' ti en AdS Ai o H < . t'IICDS:: ., CD - ti t<:l ~. ...HI 0 t<OI-3 lit t" nt<:lllllll .... _ 0 0 0 III rn 0 .;a- g lit S::tl ::r . III III :;j CD CD 11 ti CD tiQ, ~. ::s CD H 11 III ~. 0 rt"l1 0 lit III III -- - I-' I-' i .. :I: III 'l!I III CD 11 Q, 11 .... Ai lit -{J). I1:Itltti - w 11 ....0 0 0 .... 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(35 Acres) $1,225,000 $1,225,000 $0 V.G.O. , 3 Scioto Bridge Acq. $300,000 $300,000 V.G.O. ..... 4 Dublin Village Center Ughting $400,000 $400,000 V.G.O. ASSESS. $170,000 .. 5 Sewage Detention Basin $1,545,000 $1,545,000 N.V.G.O./REV. .. 8 Upper Scioto W. Branch Intercept $16,000,000 $16,000,000 N.V.G.O./REV. .. "7 Tuller Road Reconstruction $1,700,000 $1,700,000 V.G.O. ASSESS $1,000,000 - PERMISS. TAX $277.000 '8 New Water T owerlBoost.Sta.lns.I-2701 $4,290,000 $4,290,000 N.V.G.O./REV. - Wat. Svst. Impr. related to new tower ***9 S.R.161 Widening, Franklin to Sawmill $7,000,000 $3,400,000 V.G.O. STATE HIGHWAY $3,600,000 - Continaencv $3.000 000 $3 000 000 10 - TOTAL $37810000 $1 225.000 $32 985 000 'Pursue jolnlfundlng with Columbus - "Pursue additional funding through Issue 2 '''ProJect contingent upon obtaining Fed/Stale Assistance - - - MAX. CUMM. VAL OF L.TERM DEBT SUPPORTED BY 2/3 of 25% OF INC.TAX $33,708,787 - EXISTING INCOME TAX SUPPORTED DEBT $14,817,800 - VALUE OF PROJECTS TO BE FIN. WITH AVAILlBLE L TERM DEBT CAPACITY I $18,890,987 ~ , REQUIRED DEBT SERVICE FOR PROPOSED PROJECTS (ABOVE) $32,985,000 AMOUNT REVENUE FINANCED (SEWER AND WATER) $6,000,000 " REMAINING TO BE FINANCED $26,985,000 PERMISSIVE TAX $560,000 '" - REMAINING TO BE FINANCED $26.425,000 PAID FOR BY ASSESSMENT $2,170,000 - REMAINING TO BE FINANCED $24,255,000 UTILIZE GEN. Fd. CARRYOVER (CASH) $5,000,000 - DEBT TO BE RETIRED BY INCOME TAX 1$19,255,000 I .. " ASSUMES $8,000,000 WORTH OF SEWER AND WATER IMPROVEMENTS CAN BE FINANCED BY UTILITY RATE INCREASES "'ONLY INCLUDES PERMISSIVE TAX AVAllIBLE FOR 1991 .. .. - .. .. .. .. - .. - .""~~'r'~"__"'__"""'~____-<-'''-'''-'''''''''~~--=_~'~~__',=_-"",,,"'''' ~ i;L"'-L'l p.'~i<~ "'J - T 11' - - - - .... g _ 0 ~ - CD ~ $" CD ~ E c _ ~ o~ 0~ [ s:: 8. 'O::l. ell o C..o 12 a.. 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"" en a.. en en en O~ < - - - - - - <.~_.,.~_._~~- ~ .. ~"i' "'.. h# $'"' .....,;j ~$L"" ~i" FINANCIAL ASSUMPTIONS " ~ - 11JIlIIlIIi .. - ~ ffW.:}< ~ ~ "loi .. ~ P'''' - . ,."..,<,.~=..._~,..,~~~. 1 ' n-' ~ .' lft~Ji. i . r.T~ .11 - ~ .... MEMORANDUM ~ ~ TO: Dublin City Council ~ ... FROM: Tim Hansley, City Manager - Terry Foegler, Dir. of Development Nan Metz, Dir. of Finance ft'A'!t...."" DATE: February 25, 1991 offlt;;; SUBJECT: Five- Y ear Capital Improvement Program - - ... As Council is aware, the Administration has submitted its proposed five-year Capital Improvement Program which includes those projects which we recommend be funded utilizing ~ long-term debt over the next five years and those projects which should be funded with cash in - 1991. This memorandum is intended to summarize some of the key considerations and K~ assumptions which were made in formulating the recommended Capital Improvement Program. .... METHOD OF PRO.1ECT IDENTIFICATION: >!<M As Council is aware, staff developed a Project Request Form which was distributed to all - Department and Division heads in September of 1990. The objective of this form was to identify "'1'16"". all of the possible capital needs for the City of Dublin over the next five years. Project Request Forms included project descriptions, discussions of alternatives, project justifications, impacts - on operating costs, year of implementation, and estimates of total project costs. - This process, we believe, did a thorough job of identifying most of the capital needs of the City over the next five years. It is important to recognize, however, that as with all organizations, there will be unanticipated capital needs which will require funding in the next few years. The -f_ 1990 lift station improvement and 1991 sewage detention basin are good examples of projects which would not have been identified just a year or two prior to their implementation. .~ ..... It is also important to note that many of the projects identified through this process are fully expected to be implemented and paid for, in large part, by the private sector as development r!M'1III continues to occur. We must identify these projects as potential needs, however, since the - public's need for the project could precede the timing of any associated private development. - Many of the projects varied significantly in the level of the detail and accuracy of project cost - estimates. Because of the significant impact which a highly inaccurate projected cost can have on future capital programming, several of the most tenuous estimates were reviewed by an - independent engineering consultant to increase our comfort level with the estimates. It is still - critical to recognize, however, that the vast majority of the estimates are still very preliminary in nature and are subject to more detailed engineering analyses and better site appraisals to ,.. determine likely land acquisition costs. - -.... .. - ".- ".">"~"-,-,"<"",,,,,,,~~,,---,,=~,,~~=~.""""--;<'="'-;"~"~.~""_'''- "'.....-w " ~' "1''1 February 25, 1991 - Page 2 - - Finally, it needs to be noted that a number of the projects identified in the process are clearly - not critical public needs but are identified as projects which the City may wish to entertain at - some point in the future. - PROJECT PRIORITIZATION: - In regard to prioritization, the staff submitted to Council a list of 30 possible objectives, anyone - or more of which a public improvement project would be designed to accomplish. Council -, prioritized these objectives, and a summary of that process has been submitted to Council as part of the Capital Improvement Programming package. It does seem, however, that some clarification is needed in order to explain how staff utilized this information. Several of the - objectives clearly surfaced as the highest priorities of Council. These objectives included the - following: - 1) The project solves or addresses a problem which poses a critical threat to public health or - safety. .- 2) The project is mandated by law, court order, or administrative order. ~ 3) The project addresses a service which is a critical basic need for the daily operation of the J~ City. - It is clear, however, that the statistical significance of the differing priority values placed on - many of the "mid-range" objectives is not great. Therefore, in a number of cases, the system - should be used as an overall guide to help establish general categories of high-priority and low- priority projects. .."""", ~ In regard to those value judgments which the Administration's CIP Committee utilized in making ..... our recommendation, the following summarizes our concerns: 1) We view the sewer and water projects recommended within the five-year program as absolutely critical. These basic sewer and water needs are not only needed to accommodate future developments, but also to meet the basic needs of the existing citizens ,- of Dublin. - 2) Tuller Road, SR 161 widening from Franklin to Dale, and the Muirfield connector are - critical improvements or linkages designed to address a significant safety problem (Tuller - Road) or relieve road systems which are experiencing significant congestion and are clearly over their design capacity. It is felt that these roadway improvements address - problems which are not only a significant inconvenience to a great many of the residents .. and businesses within Dublin, but also may pose significant safety threats to the traveling - public. - 3) The northeast quadrant park acquisition has already been completed and is identified to - reinforce the implementation of projects funded by voted bond authority. - 4) We felt that the Dublin Village Center lighting project was fully committed by the City, - and all of the necessary assessment legislation and the agreements of the adjacent property owners have been completed. - . _. ....._r-..____ -. ..._--~...'=_.~._"...-. ~'-'~ 1 1- - H February 25, 1991 .~ Page 3 .~ - 5) We felt that the Scioto Bridge construction could not be justified at this time given the - budget constraints. The proposed improvements to SR 161 from Franklin to Dale and the opening of the O'Shaughnessy Bridge should provide some significant short-term relief - to these congested roadways. Obviously, the precise level of that relief will not be known - until these improvements are completed. In any case, however, in order to keep the bridge project moving forward, we do recommend that the property acquisition be - completed and that the bridge design be engineered as part of the five-year program. - 6) The Coffman Road extension project appeared on the program after lengthy discussion among the committee members. There is significant concern with not only the cost of this phase of the Coffman Road project, but also with the costs of associated public improvements that are contemplated as future elements related to this project. The Coffman, Brand to Perimeter extension requires construction and site acquisition costs of - approximately $5.5 million dollars. Additionally, it is viewed that the City would acquire - more acreage to the north for the Coffman Road municipal park complex which would require an additional $2 million dollar public expenditure. The bridge to the south, from - the Coffman Road extension over US 33, is also anticipated to require over $5 million .... dollars. Then, to provide significant relief to traffic congestion, the Coffman project -iMliMl depends upon substantial private investments from developers to the south in order to carry the arterial system through to Tuttle Crossing. And with this program being ,.., implemented, it is still recommended that a bridge widening across US 33 at Avery Road ...... will be required which will, with its associated improvements, probably cost in excess of $3 million dollars. If we add the cost of an $11.7 million dollar Civic Center to the .~ improvements of the proposed Coffman Park complex and consider an expansion to the ~ City Building at some point in the future, it is highly doubtful that all of these projects would be affordable by the City at any time within the foreseeable planning future. The .~ Coffman Road project was included in the recommended program because it was felt that, ~ if the City was committed to the implementation of this road, Coffman municipal park, the Coffman/US 33 overpass, etc., then some action to insure implementation of this plan - needs to be initiated. Given the total costs, we think it may be appropriate to reevaluate the Coffman Road project and its other associated public improvements, and that the City develop a plan more in accordance with our long-term fiscal capacity. We should recognize, however, that some type of road improvement in the Post-Coffman area will - clearly be needed. - 7) The SR 161 Dale to Sawmill improvement was shown as a project which only gets funded - if there is significant federal/state assistance. The federal/state assistance is shown for this - project because it has been identified as the City's most eligible candidate for this type of funding. The roadway carries large volumes of thru-traffic, it is a major state highway, .". and it clearly serves as a major regional arterial. - - There were several other major factors which the Committee considered in determining which - projects to include within the five-year program. The Committee gave strong preference to - projects which addressed problems for facilities which; 1) were already significantly over their design capacity; 2) involved the delivery of a critically needed public service which if not done, - could have a significantly negative effect on the community; and 3) affect a substantial portion - - ~ ....'.-..:... .- -~,'-~-"'. .~ 11 ,-- Jt---_~ , February 25, 1991 t~ Page 4 ~- - of the residents within the City of Dublin. This kind of policy tends to become heavily biased - towards needed infra-structure improvements such as sewer, water and roads. The policy also lowered the prioritization of projects which did not significantly improve the delivery of a critical - service of the City; therefore, projects like Municipal Building expansion and Police Station - construction, which primarily benefit the daily operations of the administration, were given lesser - priority. Also, proposed recreation projects, which met less of a critical basic need, received a lower priority rating. ,. KEY FINANCIAL ASSUMPTIONS: Regardless of which projects Council ultimately decides to fund within the five-year program, we believe it is critical that there be consensus regarding the total value of the projects which the City will fund during this period. In that regard, there are several key assumptions which staff . utilized in determining the City's fiscal capacity to perform Capital Improvements over the next - five years. These are summarized as follows: - 1) From 1991 through 1995, we are projecting a 10 percent annual growth rate in total *"" income tax revenue. We recognize that this may be somewhat conservative based on - historical trends; however, we believe it is a valid assumption for the five-year program based upon the following: ,~ ~ a) It is vital that we be conservative in the projection of future revenues because these projections are being utilized, in part, to determine how much debt service we can "'~ support. Debt service obligations are typically 20 years long. To assume an ~ aggressive growth rate in income tax and incur long-term debt accordingly, could result in a serious financial strain on the City if those growth projections were not ~ffAA;'" achieved. ~ b) It is not realistic to expect the income tax base to grow at the rate it has in previous - years when Dublin was the fastest growing community in the state of Ohio. Recognize that as the tax base gets bigger and bigger, a 10 percent growth rate constitutes a more significant absolute growth in the amount of new dollars collected each year. - - c) The economic conditions and problems obtaining development financing could have a significant impact on the annual growth rate of local jobs. - ,- 2) Twenty-five percent of the income tax revenue shall be made available to fund capital improvements. This is the current level which is required by the voted taxing authority - established when the rate was increased to 2 percent. We examined the possibility of - using a higher percentage of total income tax revenues to fund capital improvements. We determined, however, that by obligating a higher percentage of these revenues to pay for - capital improvements would result in a reduction in the basic operating service level now - provided by the City. - "'" - - ,- wH_"_'" "', <,".~.,-~',"~.~",~,_..~._"~"~.,'"'_._----_._- , .' .~~~~.~""..,,",,,,--~~",",,,,- " n'rU" ;ii:ial R~ rCiII iF'l':'rT . February 25, 1991 !iffifl\ Page 5 ;-'hiil - 3) Of the 25 percent of the total income tax revenues which are utilized for capital ~ improvements, no more than two-thirds of that amount should be utilized to fund long- term debt, with at least one-third left available to fund projects and operating-type capital ~ expenses on a cash basis. There are several reasons for this assumption: -- a) It is important to stress that funding projects with long-term debt obligates the use of - public funds for the next 20 years. The more long-term debt which is incurred now - significantly reduces the options available to future Councils to fund needed projects. .'- b) When Moody's evaluated the City to determine whether our bond rating should be improved, they indicated to us that they felt we should look at doing more projects on "~.Y a cash basis. - flWtiI 4) To the degree that revenues grow beyond 10 percent in any given year, the unspent cash ~ reserves should be utilized to fund projects on a cash basis the following year. Again, this would not be fiscally prudent to incur long-term debt based upon these sporadic peaks and ~ valleys which will occur among income tax growth in future years. We fully expect to r"";'" have years where income tax will exceed the 10 percent growth rate, and we would fully "*,,,,.- expect to do additional capital projects with those unspent reserves in the following years. tW,. 5) Since many of the needed capital improvements now, and into the future, are utility ~ related, we need to look at utility user fees as a way of paying for a greater portion of the utility-related improvements. Within the five-year program, there is no question that a - substantial portion of the improvements will be subsidized in part by income tax revenues. ..... A combination of sewer and water tap fees and user fees are needed not only to maintain those systems and operate them, but to provide for the needed long-term capital - improvements within those systems. - 6) As a matter of general policy, and included within the recommended CIP, the ... Administration is recommending that the City do the following in order to be able to fund more projects to serve the citizens of Dublin: a) Pursue federal and state assistance for those projects which have a reasonably high - likelihood of obtaining such assistance; specifically certain of the bikeway projects and - road improvements seem to be good candidates for this type of assistance. - b) Utilize assessment procedures for projects which have a reasonably well defmed group - of beneficiaries and which legally lend themselves to this type of financing. ..... c) Look increasingly at ways to obtain revenue through user fees as a way to fund capital - projects or as a way to free-up other income tax dollars so that they could be used to fund capital projects. Examples of these user fees might include charging for garbage ~ collection, charging for a membership to a recreation center with a portion of the (;~ membership fee also paying for long-term capital debt, and perhaps looking at the ~ feasibility of establishing a storm water utility user fee. - - - ,.. .._"......"...._...~--,.._'"~~,~-=-'~~~~.~.~....,.... .....-- ~.:!fm.iC_ La- . " --:a-.. T February 25, 1991 ~1ffIa Page 6 ';" - 7) It should be noted that although many projects have not been included within the .. recommended five-year program, the program still includes an extremely aggressive level of indebtedness for the City of Dublin. Although our revenue projections may be - somewhat conservative, we are proposing to obligate the entire revenue stream which will - be available for long-term capital debt over the next five years. Future Capital Improvements Programs can only be funded by the new, incremental increases in revenue - growth which may become available to fund new projects. Therefore, this program may .. significantly limit the City's ability to respond to crises or unanticipated capital needs. -,- To partially address this concern, we will be submitting to Council the proposed five-year capital program with the various components of each project distributed over the five-year period. We would recommend that these projects be distributed over the five-year period ~. (not "front-end" loaded) so that as we update our capital program each year, the City can - take a fresh look at its capital needs and respond to new priorities or crises as they may .. occur. We believe that this approach is clearly the most fiscally responsible for the tax ~lt payers of Dublin. - UPPER SCIOTO WEST BRANCH INTERCEPTOR: .... - As we informed Council when we gave the initial presentation on our five-year capital program, we have asked Woolpert Consultants to look at the feasibility of implementing a more cost fi""1It effective solution to the Upper Scioto West Branch Interceptor. As you are aware, this project ~. is currently envisioned to be a gravity line, 60" in diameter which is bored at great depths beneath Dublin Road. The projected cost for this project is in the range of $13-14 million ~ dollars. Since the City has made a significant investment in a new state-of-the-art lift station -.... which is now being financed with a 20-year bond issue, it certainly seems reasonable to examine that facility and determine if it can in any way meet our long-term sewage collection and ~ transmission needs. The preliminary information from Woolpert suggests that, with minor ti:.... modifications, we will be able to utilize the lift station with the construction of two new force mains along Dublin Road; and, this will handle our sewage collection needs well into the future, - at a substantial cost savings. We will keep Council informed regarding the status of this investigation. We simply make you aware of it at this time because we believe that additional dollars within your long-term program could be made available for other needed projects by implementing this force main alternative. - ... - .- - ~~ ~ 'F!!H'~ ~ ~ ... - jp . . -f!'n-IJLlo.-.4'-,_(~_!l.'_::-_il:i--t'"' 'Jj ,i~, '.... ~ MEMORANDUM -- ~i'i ~ TO: Dublin City Council - FROM: Tim Hansley, City Manager - Terry Foegler, Director of Development Nan Metz, Director of Finance "'" DATE: March 8, 1991 - - SUBJECT: Voted Bond Authority - - A number of questions have been raised regarding the relationship between the voted bonding ~ authority which was passed by the voters in the spring and the fall of 1990 and the proposed ~ five-year Capital Improvements Program. We feel, perhaps, this issue warrants clarification since it appears that the public perception may, in fact, differ from what actually occurred. - - In the spring and fall of 1990, Council chose to take several issues to the voters relating to bonded indebtedness. In effect, these bond issues all dealt with giving the City the capacity to ... incur debt, which would exceed statutorily established limits, for specified categories of public ~ improvement projects. In the spring ballot, these categories included $34 million of transportation improvements, $4.5 million worth of park acquisition, and $7 million for iIfItoifi municipal facilities including a Justice Center. In the fall, the voters again approved an issue - which authorized the City to incur debt of up to $11.5 million dollars for the construction of a new civic/recreation center. It is important to stress several factors which were emphasized - during the campaign to have these issues passed, but may not be as clear, six months or a year - after the vote: 1. As was stated repeatedly at our public meetings and within our literature, the bond issues simply enabled the City to incur increased debt to perform specified types of public - improvements. It clearly did not require that the City perform every capital improvement which had been mentioned as part of the transportation, parks, police or recreation center - categories. When asked at the public meetings how we were sure we would be able to .. afford all of the projects identified, we indicated to the public that we were preparing a five-year capital improvement program, and that we would only perform those projects - that we had the financial capability to perform. The voted bond issues simply removed - one of the impediments; that being the artificial debt limits which are imposed by state statute. Obviously, the other main variable which effects our ability to perform these - projects, is the revenue which is available to pay for them. ~ 2. All of the projects which were identified as part of the campaigns for the bond issues in l!!~ the spring and the fall of 1990 cannot be included within the five-year program. The ~ City cannot afford to do all the projects within the five-year time frame. It is clearly - Council's obligation to evaluate all of the City's capital needs and chose those projects which should be funded within the next five years. - - ~""___='''''''''''''''-'~''''''''''''~'',",~_o ,"~'-"""'-' . Ill'( .I"''1','itillt'i - - ..,. - Dublin City Council March 8, 1991 ..... Page 2 - JIftIit!lD - 3. The bond packages which were approved did not represent a referendum of which ~' '" projects should and should not be performed by the City over the next five years. The City did not list every conceivable public improvement which could be performed, describe the merits of each project, and ask the voters to prioritize them accordingly. - Therefore, projects which are clearly needed by the City, but were not the subject of - voted bonding authority, will severely impact our ability to perform some of the projects - identified in the spring and fall bond levies. - 4. A significant number of the projects included within the five-year program are being - funded with voted general obligation bond authority. Much of the five-year program ~ could not be performed in the next five years without the voted bond authority which was ~ passed by the citizens. ,~ 5. Although the voted issues did not constitute a referendum on all of our capital needs, -- there was a significant variation in the expressed voter support for the various functional areas of public improvements. Of those issues subject to this public review, ,,~ transportation improvements received, by far, the highest level of voter approval when Q\iQ compared to the other categories of public improvements. This is consistent with the results of the community-wide survey which was done as part of the City's community - plan in 1987. For your information, the categories of public improvement needs received Md the following voter approval: ~ Transportation Improvement. . . . . . 72 % Park Acquisition. . . . . . . . . . . . . 66% Municipal Facilities/Justice Center. .60% Recreation Center. . . . . . . . . . . . 58% - .. In any case, regardless of what the public perception may be of what was or was not approved by the voted bond issues in 1990, we now have a clear picture of what we are able to afford. - The projects need to be fully considered, and tough choices need to be made regarding those - projects which will, in both the short-term and long-term, address the City's most critical needs. - - tsb - - .. - - - 'l'<~" ,.'~"~"_~""""'~=~'L'o_____ '.' _ . ""_"",_'_'.',C'__~ ~"'~."""',,"" "'.~= - - MEMORANDUM - - ... TO: Dublin City Council - FROM: Tim Hansley, City Manager - Terry Foegler, Dir. of Development - Nan Metz, Dir. of Finance ~ DATE: February 25, 1991 - SUBJECT: Recommended Course of Action for Review and Adoption of Capital Improvement - Program - :MfiIIIl: -- Recognizing that Council may be struggling somewhat with how to proceed regarding the review - and adoption of the Capital Improvement Program, we recommend that you consider proceeding as follows: ~ .~ We believe that one of the initial, primary decisions that needs to be made is the acceptance of the underlying financial assumptions used in the Capital Improvement Program. In this regard, t... we would recommend that Council's Finance Committee focus primarily upon accepting or ~ modifying the analysis used in determining the value of projects which can be funded within our ~ five-year Capital Improvement Program. Regardless of what projects are funded, some basic determinations need to be made regarding the revenues which are available, the amount of debt ~ which the City should reasonably plan to incur, and the various sources of funding which are ,- available to pay for the projects. Once there is concurrence on the funding capacity to carry out the five-year program, we would recommend that Council affirm or modify those projects which - should be included in the five-year Capital Improvement Program based upon input from the public hearing, Planning Commission's recommendations, and such additional staff input as you may require. - Also, please review the attached memo from the CIP Committee prior to the Wednesday evening meeting of the Finance Committee. We will later provide you with a clean version, which has l1!IIIIll been three-hole punched, for insertion into the front of your CIP binder. .... ~ - - - .... - - .. .. - 4 . -' --". --'--~- --~...-------_._--~- ft>"'- "':.;", ,r< "010'''''' ~---;; .... - COSTS AND REVENUES OF "" GENERAL OPERATIONS ....,.oj ,. (To help determine dollars available .. to fund capital improvements) tii--;. " " """ .!It''-'' .... ..:4-~ ~ - ~ ~ #'f:""" '~>;$ ~ -_,_""~"~.~_,_~,""""--,.,=~,~~~~,~."*~",<-~-,,",~~"",,-,,",,-,,,;"'-~""'.'-'...._~~~~,~_.~ " - -'-'--'~-'-~"- - .~","""". - _ Feb.26, 1991 COMPARISON OF ANNUAL REVENUES FOR GENERAL OPERATIONS - REVENUE _ (actual) (actual) (actual) (actual) (est.) (buda.) SOURCE OF REVENUE 1986 1987 1988 1989 1990 1991 ..... TotallncTaxRev. 2,317,824 4,351,935 8,908,72411,847,44113,103,25714,000,000 _ % increase over prevo yr. 87.76% 104.71% 32.99% 10.60% 6.84% Inc.Tax rate 1.00% 1.00% 2.00% 2.00% 2.00% 2.00% _ GENERAL FUND REV. _lfjc;0Tw<Av.iLif..!';i.p~:Qft(:mil: ..: .'1jpQI3;$a$~,8~a~tpa ..!),7~P;9.7f:ZrlQQ,8.~Zm:a;!)1ZaJ7n~apP,QQP ... Income Tax (75% of Total) 2,317,824 4,351,935 6,757,750 8,885,580 9,827,457 10,500,000 General Property Tax 215,919 247,374 403,705 476,500 525,762 552,000 :iti!il<i'*''' .. Misc. Gen. Fund Rev. _ Local Gov. Tax 95,590 110,366 115,911 179,977 256,422 190,000 Cigarette Tax 669 696 490 617 620 600 _ Liquor Licenses 7,682 10,392 8,674 8,411 13,147 13,000 InheritancsTaxes 21,017 48,811 3,899 30,912 173,108 25,000 ..... Bldg./Zoning/ Eng. fees 530,479 642,260 679,815 651,929 367,262 242,000 ..,.. Int. Inc. 32,523 38,966 85,745 75,583 Mayor's Crt. Fines 86,066 147,966 167,915 217,814 284,748 300,000 "'.. Interest/Invest. Inc. 145,138 201,822 251,387 644,297 546,357 300,000 Misc. Reimburse. 2,167 22,046 21,536 19,666 38,515 5,000 .... Rental Income 6,405 820 3,951 25,441 26,150 28,000 _ Cable lV 10,026 14,177 15,981 21,341 25,651 27,000 Inc TAx Admin. 0 0 0 0 7,547 12,000 - Total Gen Fund Rev. (75% Opt.) 3,471,505 5,837,631 8,516,759 11,238,068 12,092,746 12,194,600 - _ NON-TRANS. GEN. OPER. REV. (Other than from General Fund) - Street Maintenance Auto/Lie/Gas tax 218,465 231,463 288,337 364,823 429,326 395,000 - State Highway 20,117 21,361 26,920 32,228 37,876 33,800 Cemetery Plot sales 24,331 17,055 19,323 18,445 19,385 12,000 Interest Inv 3,152 2,594 2,811 3,304 3,854 2,000 Parks and Rec - Dev. Payments 4,738 26,754 9,543 1,651 5,060 5,000 _ Fees 58,152 78,163 229,780 286,642 339,000 288,000 Inv. Interest 3,375 5,849 12,085 23,691 32,000 27,000 - Police/Safety Prop. Tax 287,001 332,523 427,867 497,665 550,000 552,000 - Inv. Interest 8,624 18,900 21,594 23,232 32,000 30,000 _ Misc. 8,636 6,441 16,716 25,404 20,000 18,500 _ TOT. REV AVAIL. FOR GEN. OP. 4,108,096 6,578,734 9,571,735 12,515,153 13,561,247 13,557,900 % inc. over prevo yr. 60.14% 45.50% 30.75% 8.36% -0.02% - 65% option 3,296,858 5,055,557 8,604,656 11,330,410 12,250,907 12,157,900 - Cost of Gen operat. 3,329,394 4,910,675 6,849,121 9,514,287 13,148,762 - Unspent reserve (75% Option) 3,249,340 4,661,060 5,666,032 4,046,960 409,138 - Unspent reserves(65% option) 1,726,163 3,693,981 4,481,289 2,736,620 (990,862\ - - "i1~ ,-_...,........~~~,~........'-_."''"'"''~'''-'''''-~'''''---'''.~~~,--.- , ",.v_~~~.,_,._..,._ ~'~'.~~~ ." ~~ " .~ - .- Feb.26, 1991 COMPARISON OF ANNUAL EXPENDITURES - FOR GENERAL OPERATIONS 1988-1991 - ~ 1987 1988 1989 1990 1990 1991 ~ (Actual) (Actual) (Actual) (Buda.) (Est.) (Buda.) GENERAL OPERATIONS "eM .- Council/Brds./Comm. 39744 72027 87719 154000 92121 191500 .,- Total 39744 72027 87719 154000 92121 191500 Admin. Services City Manager 224047 267904 328662 535500 288781 386725 .... Personnel 0 0 14446 72000 45189 400550 - Purchasing/lnsur. 109804 102881 160221 203000 203200 323177 - Misc. Accts. 33964 107063 103187 131000 97224 133500 Refuse/Recyc. 184318 291367 302687 684000 365435 521320 - Self.lns. Contino. 0 0 0 350000 250000 480000 - Total 552133 769215 909203 1975500 1249829 2245272 Finance MJM Admin. 92277 115425 174065 272500 298466 389700 -"'*' Taxation 45778 67645 490395 689250 804005 889800 Mayor's Crt. 41817 75118 130917 206500 151697 225700 ;''l5!#U' Mics. Accts. 0 155714 147000 132143 138000 Total 179872 258188 951091 1315250 1386311 1643200 ~ Law ~ 97219 105308 139000 160000 187374 200000 Total 97219 105308 139000 160000 187374 200000 di.iiioi Development ~ Admin./Dev Dir. 0 85881 159500 279310 526000 Planning 238951 289086 349664 493500 429507 565000 - Engineering 433770 829951 715961 1300500 851705 721000 Buildina 0 88628 0 102000 479500 - Total 672721 1119037 1240134 1953500 1662522 2291500 Service Maintenance Land & Buildings 112662 125326 198833 275000 331807 299000 - Vehic. and Equipt. 0 0 116470 291000 237640 435000 St. Maint/State Hwy. 410317 597186 634408 1126000 1066695 1605000 - Cemetery 15553 11683 28747 35000 20483 37000 Total 538532 734195 978458 1727000 1656625 2376000 - Parks and Rec. - Recreation 183672 266552 351049 482500 475355 562800 Parks 132814 226245 356249 467200 477587 605850 - Earlino. Pool 0 76617 115935 143000 152451 195600 Total 316486 569414 823233 1092700 11 05393 1364250 - Police - 932687 1283291 1720283 2319500 2174092 2837040 Total 932687 1283291 1720283 2319500 2174092 2837040 - TOTAL 3329394 4910675 6849121 10697450 9514267 13148762 - Annual rate of increase 47.49 39.47 56.19 38.91 38.20% - - - - _M_>O,_ li:iL ,~ fI"i" ~ tf!I' ~ CIP REVENUE ",,'.:\. FROM u,;".J INCOME TAX ,,~.'" " ,~. , ~..d " " ~~ 'It'!tii.!l' !Hlf\l''f. ..."..~ jIp'" ~'.,-.",. b'... l!l!"''''' """'" .>...., P"> ~ -".- ""'._'......""""'~~."''''''' """ - ..... 0 0 0 0) 0 <0 ~ re 10 <') g - 0 N CO V <') <') <') o .... N <') 0) CO II) o .... II) N N CO <') NON ..... II) N 0) _ ~ CO N II) ;g v t: o _ <') c:i ..; ..; <0 oj ai E v <0 V .... <') <') ..... ... 0) N II) co ..... 0 <0 N ... 0) 0 N II) <0 <') <0 0 . 0) .... 0 ..... N II) CO .... ... -, .... 0 II) v 0 <') V V >- g..... N II) ~ V .... ~ ~ - 0) oj ai .... <0 p) III J: <') 0 <0 V 0) <0 :::l .... 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Feb. 11, 1991 _ CURRENT INDEBTEDNESS CITY OF DUBLIN 1991 ~ - 0/5 PRIN. _ ORlGONAL 0/5 TOTAL PAID BY AGAINST UNVOTED G.O. BONDS AMOUNT Principal PAYMENT IN~. T~ INO.TAX _ THRU 1985 ($ '5\ ($ 'S) ($ 'S) 1$ 'SI ($ 'S) _}t:t:~~ii:im:W!!~:i!::;~~8{"'" 50940s....202aoo:r:::r::):~ ~ ~ _.~::::::::::W!~,~~~~!~~!::::::::::m:?:.:'::'::::::::~I::::':::::::::~:::::::::::::::::::I:'188 ~ ~ Post RD. Waterline 1983 575000 385000 63206 63206 385000 FrantzJP0st/33 1983 545000 355000 60619 60619 355000 ....'" Glick Rd. Improvements 1985 200000 160000 24200 24200 160000 .. Frantz Rd. Blvd. 1985 590000 480000 72600 72600 480000 _t:::}:A~tY:8Q;W~t~rl.!~1~:::tm::::::m:m:m:r:::::ff?~ :::f:f~1QlXlP.'.:::i:::)~t~. 0 0 Municipal Bldg. Expan. 1985 800000 640000 96800 96800 640000 _ TOTAL 5148654 3435049 545672 444179 2782800 - 1990 ISSUES Water tower Const. 2200000 2200000 2200000 "'''' SWimming Pool Const. 1200000 1200000 1200000 Water System Improvements 1550000 1550000 1550000 - Frantz Rd. Improvements 455000 455000 455000 Service Complex 24OOOCX) 24OOOCX) 2400000 -- San.Sewer Qift station) 1800000 1800000 1800000 664145 664145 .... TOTAL 9605000 9605000 664145 664145 9605000 - SPECIAL ASSESSMENT : I_Jlli~'ill;11 !! - VOTED G.O. BONDS _ ~llijg!~~I.Il!f~~~1R :!!gBl!!!lB 315001 Justice Center Acquis. 1990 890000 890000 890000 - N.E. Quad Parkland Acquisit. 1225000 1225000 1225000 167698 167698 - TOTAL 2755000 2627000 191097 167698 2430000 - VOlED SPECIAL ASSESSMENT _::::}:{#t~#1.~::::{:::t:mmtf}f:{::{{{mttmm:::{:::::::::tt4~. .}:::t.:~.::i::i:i::)i:~: 0 0 _ TOTAL ,.., .~. .... ....un IniAl _ Indicates not Paid for by Income Tax - - .. - - fP", .t~, - .. . PROJECT PRIORITIZATION . .." '"':"" 1"" ... \i.""~-' ~"t 1io:1<i:,,"~ ,-,\.,~ ~ W''r $lI\O ~ ~ .... ~ ~" ~ ~\'l< ~. - ~ - MEMORANDUM ... - TO: City Council - - FROM: Tim Hansley, City Manager - DATE: January 3, 1991 ~~ SUBJECT: Priorities for Capital Improvement Program I ..... INITIATED BY: Terry Foegler, Director of Development - - - - Attached is a list of priority statements which, in one manner or another, identifies the basis upon which a public improvement is justified. As you will note, most public improvements ~ would actually be meeting the objective of more than one of these priority statements. -- Obviously, as you look through these statements the relative value which you assign to the ~ statement may well depend on the specific public service or facility to which the statement would ~ be applied. Please, for the sake of this analysis, however, try to view these statements as rather generic policy objectives, rather than being necessarily linked to a particular service program or project. ""'"' To better help us prepare our recommended prioritization criteria, we would like each individual - member of Council to fill out the attached form. Please place a value indicating the relative - importance of each priority in the space provided to the left of the statement. The value should - be from 1 to 5 with 1 indicating an objective which is of minor importance and 5 indicating an objective which you view as critically important to the City of Dublin. There are 30 objectives on the attached list. In order to avoid all the objectives obtaining a 5, the highest importance, please do not use any rating value more than 10 times. Hopefully, this will help force some distinction among priorities without making the form too cumbersome to complete. .. - Please submit the completed prioritized forms to Terry Foegler at the Council meeting on Monday, January 21. - - tsb - ~ - ~ ",. ~ - - - - - _'"~_.,".~~'-'=~~ . ....-'-" . .t...t~'iW ~ . - . . ~ J li!iIld- - - ... PROPOSED CIP OBJECTIVES .. _ Name: DA-Dave Amorose. IC-Ioel Campbell. DK-Denise King. BM-Barb Maurer. JR-Jan Rozanski. DS-Dan Sutphen. AS-A.C. Strip - :~""'''. 35 Solves or addresses a problem which poses a critical threat to public ~,".. health or safety. - DA-5 JC-5 DK-5 BM-5 JR-5 DS-5 AS-5 , , , , , , - - 34 Mandated by law, court order, or administrative order. DA-5 JC-5 DK-5 BM-5 JR-4 DS-5 AS-5 - ' , , , , , - 32 Addresses a service which is a critical basic need for the daily ~ operation of the City. .~ DA-5 JC-5 DK-5 BM-5 JR-5 DS-4 AS-3 , , , , , , ~ 30 Implements commitments made by the City as a result of previous ~ Council actions. ~ DA-5, JC-2, DK-5, BM-5, JR-4, DS-4, AS-5 - 28 Significantly adds to or improves the quality of life for the citizens of - Dublin. .. DA-5, JC-3, DK-4, BM-3, JR-5, DS-5, AS-3 28 Preserves open space. DA-5, JC-2, DK-5, BM-4, JR-4, DS-5, AS-3 - - 28 Completes or continues a project which has been previously initiated - by the City. - DA-4, JC-5, DK-4, BM-5, JR-5, DS-3, AS-2 - 28 Preserves or protects a previous public investment in facilities or - infrastructure. .. DA-4, JC-5, DK-5, BM-3, JR-5, DS-5, AS-l .. 28 Addresses a potential or existing threat to the natural environment. .. DA-3, JC-3, DK-5, BM-4, JR-5, DS-4, AS-4 .. .. .. "~"~"-'''---'''''''''''"''~~~~._''''~'''--'-- -"" .....~------_.,~.., ".~C',,"' .~. ;.C' ftlli!:l\ 27 Solves or relieves problems associated with a public facility which is ... currently at or above its design capacity. - DA-5, JC-4, DK-4, BM-4, JR-2, DS-5, AS-3 - 26 Implements specific public improvements, or addresses issues which ~ are identified in Dublin's Community Plan. - DA-4, JC-2, DK-5, BM-5, JR-3, DS-5, AS-2 ~. ... 26 Needed to provide for the continued operation or delivery of a public service at its current level. -'M!l< DA-4 JC-4 DK-4 BM-5 JR-4 DS-4 AS-l , , , , , , lilIIw.-. 26 Primarily benefits the residents of Dublin. .. - DA-5, JC-4, DK-5, BM-2, JR-3, DS-4, AS-3 - 25 Significantly improves the aesthetic character of the community. - DA-5, JC-2, DK-4, BM-l, JR-5, DS-4, AS-4 ~ 24 Directly facilitates the implementation of economic development ~ opportunities which would likely provide a significant net fiscal benefit ~ to the City of Dublin. - DA-5 JC-3 DK-4 BM-l JR-5 DS-4 AS-2 , , , , , , - 24 Provides the opportunity to fund a needed public improvement at a - substantial cost savings when compared to the projected future costs. - DA-3 JC-3 DK-4 BM-3 JR-3 DS-5 AS-3 , , , , , , - 24 Preserves and protects the character of established residential areas - within the City of Dublin. . DA-4, JC-3, DK-4, BM-2, JR-4, DS-3, AS-4 - 23 Significantly reduces the cost, or increases the operating efficiency of - an existing public facility or service. DA-3 JC-2 DK-5 BM-4 JR-4 DS-3 AS-2 , , , , , , - - 23 Implements a project which could substantially enhance the likelihood - that desired land development objectives will be implemented by the private sector. - DA-4 JC-2 DK-3 BM-3 JR-5 DS-5 AS-l , , , , , , - .. 22 Increases the reliability of an existing facility or service. DA-3 JC-4 DK-4 BM-3 JR-3 DS-3 AS-2 - ' , , , , , - - - _" .". _'~~~'~~'~~~,,,,,,,,-~;_,~,,,,,~_,,"""",',~_',,,,,,,",~C~'"_~'_'_'~__~' _..~,~~-~~",._p~~^-~,-" -- .... ~..~--"~~'~ ~. -- -~.--'''--''-~ ,.;.......'-<.........., - . . .~... . . .. 21 Preserves a unique natural, archeological, or historical feature for the 4tW current and future residents of the City. DA-4, JC-2, DK-4, BM-3, JR-4, DS-3, AS-l ... .. 21 Provides opportunities for increased levels of leisure and recreational - activity or adds to the cultural enhancement of the community. DA-3 JC-3 DK-3 BM-2 JR-3 DS-4 AS-3 - ' , , , , , -.. 21 Primarily benefits the residents and businesses located within Dublin. DA-4, JC-l, DK-3, BM-3, JR-4, DS-4, AS-2 - a,,i; .. 20 Provides a higher level of an existing service to the citizens of Dublin. .. DA-4, JC-4, DK-2, BM-2, JR-3, DS-3, AS-2 - - 19 Primarily provides for the future needs of the citizens of the City, or ~ addresses facilities which will lack sufficient capacity in future years. DA-5, JC-3, DK-3, BM-2, JR-2, DS-2, AS-2 - - 19 . Provides a needed public facility which can be funded significantly by ~ private sources or by funds from other governmental agencies. DA-3, JC-2, DK-l, BM-4, JR-4, DS-3, AS-2 - - 18 Conserves energy. - DA-3, JC-3, DK-2, BM-5, JR-2, DS-l, AS-2 - 18 Provides the delivery of a new service to the citizens of Dublin. - DA-3, JC-4, DK-3, BM-l, JR-3, DS-3, AS-I 16 Primarily benefits a specific neighborhood or quadrant of the City of Dublin. .. DA-l, JC-2, DK-3, BM-I, JR-3, DS-4, AS-2 - .. 13 Provides a general benefit to Dublin and the surrounding communities. - DA-2, JC-I, DK-I, BM-l. JR-3, DS-4, AS-I .. - .. .. .. - - .. ~,w p.o" ~t lII""'"' ~ "- - .... PROJECT INVENTORY f"I"'''' AND ..,~... IDENTD1CATION f"""..'". ..~ p'" .., , P'"1 b;<.,-,., ~"'.. .,.... Ji>.."'i $f'l,q 'J.;ii.;..,.. 'fJi'!l"! .... .....-t ~ ~~ If'JM "".,.' ~'.."__ ."_"w___'.~~.~.4_"" ~"'''''-'''''"_',,,,,,,__''''~,c,_.,_ =,-"'__~=,~~ - ~.~'l...'.'. 'Pl'IIl ~ INSTRUCTIONS FOR _ CAPITAL IMPROVEMENT PROJECT PROPOSAL FORM - - ' A Capital Improvement Project Proposal form must be completed for _ each project which you propose or envision needing to be funded , over the next five (5) years. A major factor to be considered in ; - the evaluation of proposed capital projects will be the _ thoroughness with which they have been analyzed. Please prepare a form for each project as completely as possible. To be considered _,~ as a Capital Improvement proj ect, the improvement must cost at least $10,000 and have a useful life of at least three years. If ~ you need assistance, please contact Pat, Terry or Nan, and one of _ us will be happy to assist you. _ PROJECT TITLE: Give each request a descriptive title which identifies as clearly as possible the proposed project. - _ PROJECT NUMBER: (To be completed by others.) _ LOCATION: Clearly identify the location of the project if it is site specific. - _ DEPARTMENT /DIVISION: Name of the Department or Division making the Capital Improvement project request. (May not necessarily be the _ Dept./Div. responsible for its implementation.) - DATE SUBMITTED: Date of submission. ~ .-.. " PROJECT DESCRIPTION: Give a narrative description of the nature of _ the project being requested. Indicate whether the project is to replace or rehabilitate existing facilities or equipment or to - expand the scope of services provided. Fully describe the facility _ or improvement in terms of facilities and program activities to be offered. Indicate the size of the facility in square feet if a building, acres if a park, linear distance if a street, waterline, etc. Indicate the capacity of the facility such as the number of users, gallons per day, etc., where possible. Also identify the _ service area and population to be served by the project. This may be expressed in terms of neighborhoods, age groups, residential _ streets, etc. - JUSTIFICATION AND BENEFITS: Explain the need for the project and what it is expected to accomplish. Justify the priority assigned - to this project and the timing of the project within the five year _ C. I . P . Descr ibe how the requested proj ect helps meet a demonstrable public service need. Describe the effects if the _ project is not done or if it is delayed. This is the most critical _ section of the form, so complete it carefully. _ PROJECT ALTERNATIVES ANALYZED: Describe what other alternatives were considered to meet the need addressed by this project, and - indicate the relative merits of these alternatives. - _ (August 1990) - ".._.........,....., .".-~~.._.."~.,~_-'=-~~ - .-~'- . ~ .....I.li':.IIIIIl..j[.......}.L.....i.[ii-.!:l..- .-.'.:-.:" T'" I ~ ; QiItit i - ESTIMATED TOTAL CAPITAL COSTS: This table indicates the major _ capital costs associated with the project requested and the years i within the five year C. I . P . in which these costs must be met. ! _ Dollar amount is to be listed in the year in which the cost is ; actually encumbered. Do not consider inflation. Round-off numbers - to the nearest thousand. The definition of the various categories _ are described below: ! _ studies. Desiqn: The cost.of planning feasibility, engineering, architectural studies or 'reports which required contractual -, arrangements with an outside consultant. Do not include staff reports. ~_',_1",* _ site Acquisition: The cost of acquiring land necessary for the project. - _ site Improvement: The cost of clearing and grading the site, providing the necessary infrastructure and access roads, including _ facility parking and landscaping. - Construction: Cost of constructing the proj ect, including the _ fixed equipment such as heating and air conditioning. _ Eauipment/Furnishinqs: Large equipment purchases or rentals including furnishings to make a facility operable. All rolling - stock and major new pieces of equipment should be included in this ,.'" ca tegory . ..... SOURCE OF ESTIMATE: Indicate how refined the estimate is by describing how the estimate was derived. Examples would include ..... "final engineering estimate", "catalog price", "based upon previous _ acquisition of same or similar item", "ball park", "rough estimate", etc. - OPERATING BUDGET IMPACT: If you expect a substantial variation in the operating costs over the initial years of operation of the project, it will be important to project your costs over a period of several years on this form. If the project basically incurs its _ full operating costs shortly after operation, simply estimate a typical annual operating cost for the first year of operation and _ write "same" at top of each following column. Show the number of _ additional people needed to operate or maintain the item and their salaries. The Finance Dept. will add the cost of benefits so leave _ this space blank, and do not total the operating Costs table. Make sure you consider materials, supplies, utilities, maintenance, _ insurance, service agreements, and other new costs associated with the project. - _ Under Description of operational Impact, describe how the item will be maintained and operated with existing resources; i.e., a new _ park may require 20 additional staff hours per month to maintain. Also, describe operational impacts on other city departments, - (i.e., maintenance, police, etc.). .. .. - "' ~.... ._._~o~~~~~_...=~=._,....~~~_""",~~.."..",.;.....".~........~","",,,,,,,,,,-,,"",,,,~ <~.""~ ___~..~~_.~~ "'.~ . . iT' ""'"'.~"""""::..~"'- - - NEW REVENUES, FEES OR ESTIMATED COST SAVINGS RESULT1NG FROM THIS _ PROJECT: Describe and estimate any cost savings or'new revenues which will result from this project. For example, a new traffic - signal may save 40 staff hours per month of police traffic control. il!fIi!Ill FUNDING SOURCE: This table summarizes the recommended funding _ sources for the capital expenditure of each project. "Local" indicates any dollars paid directly by the City of Dublin, - regardless of the particular fund to which they may be ultimately _ charged. "Other" should: indicate such sources as private developer, County, state of. Ohio, Federal, etc. . RELATIONSHIP TO OTHER CITY PROJECTS, PROGRAMS OR DEPARTMENTS (existing or proposed): Describe the manner in which this project ;'''' . is a continuation of a previously funded proj ect, or is a component ofa larger planned improvement (i.e., civic'Center as part of _ total Coffman. Municipal Facili ties).. Try' to identify'o key. interrelationships between the project and' other agencies, _ _ departments, programs, or projects so that its impacts can be _ fully .evaluated. . . ..... USEFUL LIFE OF PROJECT: .' Simply indicate the anticipated life of the. project before it would need replacement or substantial - reconstruction. All projects should have a projected useful life.' ,~ PLANS OR SPECIAL STUDIES WHICH IDENTIFY NEED FOR THIS PROJECT: _ Describe any other plans or studies which have identified the need for the project. This could include the city's Comprehensive Plan, special engineering studies, MORPC reports, or any other similar _ documents which may have identified the need for the proposed project. In addition, please indicate if this improvement has been ..... identified as par:t.of an adopted Council policy or goal. ._..- ,:. ~-'~ . "0' " - . 0' ,.-...... - _ . DEPARTMENTAL PRIORITY RATING: Check the appropriate priority _~{rating. ,~An-"urg~nt" project is oneotha~ is critical to tJ;e public ." welfare of the c~ty and addresses a maJor threat to publ~c safety - or is legally mandated. A "Necessary" project is one which must be 00- . accomplished to address a major public service need or complete necessary public infrastructure improvements. A "Desirable" _ project will enhance the delivery of services, improve the operational efficiency of the city, or add to the overall quality _ of life of our citizens. "Deferrable" simply indicates that no substantial negative impacts will result if the project is deferred _ to future years. Deferral does not mean a project will not be funded with the five year capital improvement program. ... _ ADDITIONAL COMMENTS: Use this space to provide any addi tional information which you feel is needed in order for the city to _ properly evaluate this proposal. - ~ ,... '... - - . - ',~-"-<-,-~-",,,"~.~-,.~. -" """ ~"'-~ ."'* ['t_, -- --Iol 'J '~ ",11,,' - T - - ~ City of Dublin MilJI< Capital Improvement .- Project Proposal ~roject Title Project Number - (by others) . .ocation DepartmenVDivision - ~+""'" Date Submitted ~ject Description Type of Improvement .. New - Addition Replacement - Rehabilitation - - Justification and Benefits - "~ ',JIijOMi ~ ~ I 1_ , ;)roject Alternatives Analyzed I- I i- [. - Estimated Total Capital Cost (in thousands of dollars) .. Prior years Beyond thru 1990 1991 1992 1993 1994 1995 1995 Total Studies, Design . - . Site Acquisition Site Improvement .Construction . EquipmenVFurnishings ""'Other ..Total Capital Costs $ $ $ $ $ $ $ $ - I ~source of Estimate _ ' _' ,_," ,~ .' ~""C'~.'_.= ,,"" I ~1 _['r nl ...J _....' ..,.... Operating Budget Impact (in thousands of dollars) ] Beyond 1991 1992 1993 1994 1995 1995 Total Number of Personnel Salaries Benefits (by finance) Maintenance/Supplies Other ....t_ Total Operating Costs $ $ $ $ $ $ $ Description of Operational Impact ] I New Revenues, Fees or Estimated Cost Savings Description .... as a Result of this Project ... - Revenue Fee ... $ Annually = Cost Savings Funding Source: Local $ ... Other (please specify) $ $ - Project Total $ ... Relationship to other City Projects, Programs or Departments (existing or proposed) - .... - Useful Life of Project ... Plans or Special Studies Which Identify Need for this Project - ... - Departmental Priority Ratings Urgent _ Necessary ~ Desirable _ Deferrable_ Ratmg Number _ . ... - Additional Comments - - - Submitted by - Title Date i I - (August 1990) ; 1 I , ; - --~~-~,~~~,""._""'~----" ~;;,;-"", ;-,- ---'--:ii' liLlhl-t c'_n- ,_- '#i$Moi4>~,;..~~:j;~ flI\lillI< - 0 10 N N 0 0 ..... 81~ 0 0 0 0 0 0 ~ 10 g 10 N 0 CO ~ 0 N N 10 N C? I'- ~ C? ..... ~ 0 ..... 10 0 V 10 10 C\I N I'- N V 10 10 ..... ..... C\I C? 0 C\I ..... ..... 010 10 10 V C? ..... C?C\I C\I C\I C? V ~ ..... en ~ ..... en 10 10 V N 0 0 ..... 0 0 10 0 0 0 0 ~ ~ 10 ~ 10 C\I 0 CO I'- 0 N N 10 C\I I'- en Ji!I!lIlI: ..... 10 ~ 10 ..... ~ 0 ..... 0 V I'- 0 V 10 10 ~ I'- N V 10 C? 10 ..... ..... N C? g 10 ..... ..... g 10 10 10 V ..... ..... C\I C\I V V 10 10 ..... en - .ci Q) (JJ u. - C\I N 0 l- N C\I - U f!lII!M'11--,.., W ""'") C\I 0 ~ C\I 10 N C\I 0 0 N 0 V I'- ..... C? C\I - 10 10 ..... .. 0: ... Q. en c I- L5 0 C\I 0 C\I C? 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