036-92 Ordinance
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No. ______~.6'=~.?__u Passed...-- ..__umU.mU _u19.nw I
[ AN ORDINANCE ACCEPTING THE I
LOWEST AND BEST BID FOR SIGN I
SHOP MATERIALS AND AUTHORIZING
THE CITY MANAGER TO ENTER INTO
A CONTRACT FOR THE PROCUREMENT
OF SAID MATERIALS.
WHEREAS, after advertising and receiving bids for sign shop
materials; and,
WHEREAS, Council has determined that the bid submitted by the 3M
Company for said materials, as listed in the attached bid
tabulation, is the lowest and best bid;
NOW, THEREFORE, B~IT ORDAINED by the Council of the City of Dublin,
state of Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by the 3M Company for said
materials, as listed in the attached bid tabulation, is hereby
accepted.
section 2. That the City Manager is hereby authorized to enter into
a contract with the 3M Company for the procurement of said materials
as specified within said bidder's bid proposal on file in the
Division of Personnel & Purchasing.
Section 3. That this Ordinance shall take effect and be in force at
the earliest point permitted by law.
Passed this 7nr , 1992.
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ATTEST:
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Clerk of Council
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Sponsor: City Manager
Director of Personnel & Purchasing
Maintenance Superintendent
I hereby certify that copies of ~is Ordlnance/aecft!lItion were posted in the
City of Dublin in accordance with Section 731.25 of the Otlio Revised Co e.
{J /VVnA... ~ ~
Clerk of Council, Dublin, Ohio
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MEMORANDUM
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager /
SUBJECT: Sign Shop Materials Bid Process
. DATE: April 16, 1992
~. INITIATED BY: David L. Harding, Director of Personnel & Purchasing
After advertising for bids for sign shop materials, a public bid opening was held
at 10:00 A.M. on Tuesday, April 7, 1992. Attached for your consideration, please
find the Bid Tabulation and Ordinance No. 36-92 accepting the lowest and best
bid.
It should be noted that in addition to the normal advertising process, staff
endeavored to reach the greatest number of interested vendors possible by
directly soliciting bids from seven (7) other companies listed in the City bid
file and by also using BidNet. BidNet is a nationwide government bid service
which provides a link between vendors and thousands of government agencies by
alerting vendors to bid notices released by such agencies. BidNet serves as a
comprehensive source for bids from local and state governments, schools,
colleges, and other non-profit purchasers nationwide, at no cost to such
organizations.
As noted on the attached bid tabulation, the City received only one bid which was
submitted by the 3M Company. It should be emphasized that 3M has provided sign
shop materials to the City previously, from March 1991 to March 1992, under a bid
contract. (The City advertised for bids in March 1991 and 3M was awarded a
contract under which 3M agreed to hold its prices constant for a period of one
year from contract award.) 3M has established a positive relationship with the
City over the past year and has provided the City with top quality materials in
an effective and timely manner.
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After analyzing the bid from 3M, staff has determined that said bid complies with
the City's material specification in every re~pect and is, therefore, an
t / acceptable bid. When analyzing 3M's 1992 bid prices, as reflected in the
... attached bid tabulation, relative to its 1991 bid prices, the 1992 bid prices for
"high intensity sheeting" represent roughly a 3.5% increase over 1991 while the
1992 bid prices for "non-reflective sheeting" represent no increase as compared
to the 1991 prices. In staff's judgement, a 3.5% price increase for the "high
intensity sheeting" seems reasonable. It should be noted that adequate funding
for the purchase of sign shop materials has been allocated in the 1992 Budget and
funds have subsequently been appropriated for such expenditures; therefore no
amendment to the 1992 annual appropriations is required to purchase said
materials. (The 1992 Budget contains $50,000 for the purchase of these
materials. )
In conclusion, given the fact that 3M's bid fully complies with the City's
material specification and is therefore an acceptable bid, the fact that the bid
prices contained in said bid are reasonable, and the fact that 3M has provided
the City with top quality materials in an effective, timely manner over the past
year, staff recommends that said bid be accepted.
DLH/mc
Attachments
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