033-92 Ordinance
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
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Ordinance No.___ nm~_3_=92 Passed_ nn mnun mnn____ mmnu19n I
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... AN ORDINANCE AUTHORIZING THE CITY
f MANAGER TO ENTER INTO A CONTRACT
L .. FOR THE REPAIR OF GUARDRAIL,
~ WITHOUT FORMAL ADVERTISING &
COMPETITIVE BIDDING, AND DECLARING
AN EMERGENCY.
WHEREAS, council desires to remedy hazardous conditions involving
guardrail within the City of Dublin; and,
WHEREAS, in the interest of preserving the public health, safety, and
welfare, Council desires to remedy these hazardous conditions in an
expeditious manner; and,
WHEREAS, Section 8.02(B) of the Dublin Charter enables Council, by
ordinance or resolution adopted by a vote of at least two-thirds of its
members, to authorize, without advertising and competitive bidding,
contracts or expenditures for any purpose where the statutory or common
law of Ohio does not require competitive bidding; and,
WHEREAS, Section 735.051 of the Ohio Revised Code enables the
legislative authority of a city to authorize, by a two-thirds vote of
its members elected thereto, the City Manager, or other duly authorized
contracting authority, to enter into a purchasing contract without
formal bidding and advertising, when a real and present emergency
arises in connection with the operation of any department, division,
commission, bureau, or board of the municipality; and,
WHEREAS, Council believes that a real and present emergency exists
,-- within the City of Dublin;
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, NOW, THEREFORE, ~ IT ORDAINED by the Council of the City of Dublin,
'.. State of Ohio, ~ of the elected members concurring:
SECTION 1. That, pursuant to Section 8.02 of the Dublin Charter and
Section 735.051 of the Ohio Revised Code, the City Manager is hereby
authorized to enter into a Contract with the Paul Peterson Company for
the repair of guardrail, in the amount of $18,592.50, without formal
advertising and competitive bidding.
SECTION 2. That this Ordinance be, and hereby is, declared to be an
emergency measure necessary for the preservation of the public health,
safety, and welfare and, therefore, this Ordinance shall take effect
and be in force immediately upon its passage.
Passed this day of , 1992.
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II Attest,
,... II ~~A- (Ii. ~
~ Ii Clerk of Council
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I Sponsors: City Manager
Director of Personnel and Purchasing
Maintenance Superintendent
I ......,., ceftlfy"'at copies of this Onlinonceltl'li'V1ton w~re ~ in tM
I m, of Dub"n In accordance with Section 731.25 of the Otno ReVIsed Code.
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Cleric of Coundl, Dubhn, OhIo
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M E M 0 RAN DUM
TO: Members of Dublin city council
FROM: Timothy C. Hansley, city Manager)~
SUBJECT: Emergency Guardrail Repairs
DATE: March 27, 1992
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INITIATED BY: David L. Harding, Director of Personnel & Purchasing
....... Attached for your consideration please find Ordinance No. 33-92
authorizing the city Manager to enter into a contract for the
repair of guardrails without formal advertising and competitive
bidding and declaring an emergency. Also attached for your
reference is a memorandum from Danny Johnson, Maintenance
superintendent, detailing the critical issues and concerns
regarding this matter.
It is the objective of staff to remedy hazardous conditions in an
expeditious manner; however, in order to meet this objective, it is
critical that a contract for the above mentioned repairs be
executed immediately. In this regard, Staff recommends that
pursuant to Section 8.02 of the Dublin Charter and section 735.051
of the Ohio Revised Code, formal advertising and competitive
bidding be waived and the City Manager be authorized to enter into
a contract with the Paul Peterson Company, in the amount of
$18,592.50, for the above mentioned repairs on an emergency basis.
TCH/DLH/mc
Attachments
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To: Dave Harding, Purchasing Director fjJJ
From: Danny L. Johnson, Maintenance Superintendent. \
Subject: Muirfield Guardrail
Date: March 20, 1992
For the last few years there has been a continuing concern over the deteriorating condition of
the wood guardrail in the Muirfield sub-division. Two years ago Council authorized repairing
<!1i,*"'" these guardrail as part of a CIP program. However, several issues delayed this project. During
this delay the guardrail has continued to deteriorated to the point that I now feel it is imperative
the guardrail be replaced as soon as possible.
In a couple months (June 1) the Memorial Tournament will bring millions of visitors into the
City and these visitors will be driving in the areas where the guardrail need replaced.
Additionally, these guardrail are located on some of the most highly traveled streets in the City.
I feel the condition of these guardrail represent a real and present danger to the motoring public.
The issues which delayed this project have been answered and as this is a continuing concern
$40,000 was budgeted for the repair of the wood guardrail as part of the 1992 budget. Due to
the severity of the deterioration and the lack of time before the tournament there is not sufficient
time to bid this project. Therefore, I have acquired quotes for the project. Only 2 companies
were willing to submit quotes (see attached).
Please note these quotes are for the repair of the guardrail only, and Maintenance employees
would paint the guardrail in-house. I am recommending the City accept the quote from the Paul
Peterson Company in the amount of $18,592.50. To have a contractor paint the guardrail would
cost an additional $5,000.00 - $6,000.00, however, for City employees to paint it will cost
approximately $1,000 for paint and $1,000 for salaries. At this point I plan to cover the cost
of the paint and salaries out of my operating budget. However, this was not a project which was
included in our 1992 operating budget, therefore, other projects may have to be cut back or
money transferred into the accounts later in the year.
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I am requesting that Council accept the quote from the Paul Peterson Company on an emergency
basis at its next regularly scheduled meeting on April 6, 1992. If the quote is accepted at this
meeting Paul Peterson has assured me the repair work will be completed prior to June 1, 1992.
City employees would then paint the guardrail after the tournament.
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the Paul Peterson Company
GUARD RAIL/FENCE SYSTEMS/HIGHWAY SIGNAGE/TRAFFIC CONTROL
950 Dublin Rd.lP.O. Box 1500/Columbus, Ohio 43216/(614) 486-4375/FAX 486-5517
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Mar'ch 5. 1992
Cit.y of Dubl in
6351 Shirer Rings Road
Dub 1 in. Ohio 43017
Attn: Mr. Danny Johnson
Maintenance Superintendent
Re: Muirfield Wood Guardrai 1 Repair
Gentlemen:
\.Ie have inspected all 39 runs of existing wood guardrail slated for
repa i r' and have llsted the deficiencies on the attached report. Our
work sha 1 1 include all mater'ialsy labor and equipment to perform the
fol lowing type of work:
1 ) Replace damaged or deteriorated wood 5" x 8" posts and wood
8" x 8" bridge posts.
.,... ) Replace damaged or deteriorated wood 4" x 12" rails.
~) I n~3ta 1 '1 necessary sloping end sections.
4 ) Al 19n wood guardral 1.
ITEM QUANTITY MATERIAL LABOR TOTAL TOTAL
UNIT PRICE UNIT PRICE UNIT PRICE PRO.JECT
6 " }( 8 " PO S T ~) 99 EACH $ 18.45 $ 48.55 $ 57.00 $ 5533.00
e" X 13" POST":) 5 EACH 24.85 94.65 119.50 597.50
4" )< 12" RAILS 124 EACH 23.80 61.70 85.50 10502.00
AL_ I C~N GUARDRA I L 400 LF. 0.00 1. 90 1. 90 760.00
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TOTAL AMOUNT OF BID $ 18592. ~:d:r
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CITY OF DUBLIN
WOOD GUARDRAIL REPAIR
PAGE TWO
CONDITIONS FOR ITEMS OF WORK LISTED ABOVE
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-ALL MATERIALS SHALL MEET THE SAME SPECIFICATIONS AS WERE FOR THE
ORIGINAL INSTALLATION OF WOOD GUARDRAIL.
-WE HAVE INCLUDED THE INSTALLATION OF THE REQUIRED 7 EA. TURNDOWNS
".... IN THE ABOVE PRICING.
-NECESSARY BOLTS REQUIRED FOR THE REPAIRS ARE INCLUDED IN THE ABOVE
\.. PRICING.
-THE ABOVE WORK IS BASED ON USING PREVAILING RATES FOR ALL PAYROLL.
CERTIFIED WAGE REPORTS WILL BE SUBMITTED WEEKLY.
-PRICES QUOTED ARE FOR PERFORMING ALL WORK WITH ONE MOVE-IN. FOR EACH
ADDITIONAL MOVE-IN. ADD $ 250.00.
-ALL PRICES ARE FIRM. PROVIDED ORDER IS RECEIVED BY THIRTY (30 ) OAY~;
AFTER THIS DATE.
-TERMS ARE NET 30 DAYS AFTER RECEIPT OF INVOICE.
Thank you for giving us this opportunity to quote you on thlS pr'oject.
If you need a .further breakdown of this project or different prlcing.
please cal I. We look forward to working with you on this proJect.
Sincerely yours,
The Paul Petercon
Paul B. Peterson
~ Pl~es i dent
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DUBLIN WOOD GUARDRAIL SURVEY
POSTS RAILS PLA TES BOLTS ENDS SPECIAL
RUN NUI1BER RUN LENGTH REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED CONDIIONS
1 MUIRFIELD DR. OVER INDIAN RUN
NB-R 107 4 3 0 0 0 1 EA. S" X S" WOOD BRIDGE POST
NB-L 10S 3 2 0 0 0 1 EA. S" X S" MOOD BRIDGE POST
SB-R 106 1 3 0 0 0
SB-L 108 0 2 0 0 0 3 EA. 8" X 8" MOOD BRIDGE POST
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2 I1UIRFIELD DR. N. OF MUIRFIELD DR.
NB-R 100 6 2 0 5 0
3 I1UIRFIELD DR. AT TARTON DR.
NB-R 111 2 4 0 0 0
NB-L S9 2 1 0 0 0
S8-R 82 2 1 0 0 0
SB-L 81 1 1 0 0 0
4 MUIRFIELD DR. S. OF WHITTINGHAM DR.
HB-R 122 0 S 0 0 0
HB-L 105 4 3 2 4 1
S8-R 97 0 1 0 0 0
SB-L 97 0 3 0 0 0
5 I1UIRFIELD DR. H. OF GRAIGSTON CT.
S8-R 133 0 0 0 0 0 135 LF REQUIRES ALIGNMENT
SB-R 229 1 12 0 0 0 115 LF. RERUIRES ALIGNI1ENT
6 CONCORD RD. N. OF GLICK
NB-R(BIKE) SO 1 5 0 0 0
H8-R(ROAD) 73 0 0 0 0 0
SB-R 72 0 0 0 0 0
7 GLICK RD. W. OF MUIRFIELD DR.
NS 119 3 2 0 2 0
SS 121 2 2 0 0 0
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TOTAL PAGE 1 2140 32 55 2 11 1 5 BR. POSTS & 350' ALIGN
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POSTS RAILS PLATES BOLTS ENDS SPECIAL
RU~ NUMBER RUN LENGTH REQUIRED ~EQUIRED REQUIRED REQUIRED REQUIRED CONDIIONS
B GLICK RD. E. OF DAVINGTON DR.
NS 118 5 7 0 0 0
SS 121 3 2 0 0 0
9 CARNOUSTIE DR. N. OF SPRINGBURN DR.
NS 120 1 0 0 1 0 35 LF REQUIRES ALIGNMENT
SS 119 0 0 0 0 0 35 LF REQUIRES ALIGNMENT
.- 10 CARNOUSTIE DR. E. OF GREENSTONE POINT
NS 120 4 1 0 0 0
SS 120 2 1 0 0 0 40 LF REQUIRES ALIGNMENT
11 CARNOUSTIE DR. S. OF LOCHMORE CT.
ES 252 2 15 0 0 0
NS 252 4 12 0 0 0
12 ARYSHIRE DR. S. OF PICARDY CT.
ES 121 2 1 0 6 0
NS 167 4 0 0 2 0
13 MEMORIAL DR. N. OF KIRKALDY CT.
NS 129 2 3 0 0 1
14 MEMORIAL DR. AT DUNNIKER PARK DR.
NS 305 11 6 0 2 1 40 LF REQUIRES ALIGNMENT
SS 336 10 13 0 3 1
15 MEMORIAL DR. N. OF CARTNEY CT.
NS 99 5 4 0 0 1
SS 74 4 4 0 0 2
16 MEMORIAL DR. W. OF BERKSHIRE DR.
NS 120 5 0 0 0 0
SS 95 3 0 0 1 0
17 MEMORIAL DR. E. OF HOLYROOD CT.
NS 196 0 0 0 0 0
SS 195 0 0 0 0 0
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TOTAL PAGE 2 3059 67 69 0 15 6 150' ALIGN
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"". TOTAL PROJECT 5199 99 124 2 26 7 5 BR POSTS & 400' ALIGN
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BHers ':fence CompanH
1230 GOODALE BLVD. . P.O. BOX 12036 . COLUMBUS, OHIO 43212 . 486-5249
March 16, 1992
City of Dublin
6351 Shier Rings Road
Dublin, Ohio 43017
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Attn:Ralph
~ Reference: wooden Guard Rail Repair-Murfield Area
Gentlemen:
Thank you for offering Byers Fence Company the opportunity to
quote your repair/replacement requirements. We offer the following.
SITE 6x8 Posts 4x12 Rails 8x8
111 8 11 5
112 6 2
1t3 7 7
1t4 3 15
It 5 1 14
1t6 1 6
1t7 6
1t8 9 10
1t9 1
1110 6 2
1111 6 33
1112 8 1
1113 2 2
1t14 20 20
1t15 6 5
r 1117 9
Total 95 128 5
t Post labor @$70.00 Materials @20.00 99 x 90 $8910.00
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8x8 Post Labor @98.00 Materials @27.00 5 x 125 = $ 600.00
Rails Labor @66.00 Materials @27.00 128 x128 = $16,384.00
Various Repairs/Straightening Guard Rail $ 1500.00
Total $27,394.00
Prices are furnished and installed at prevailing wag~ excluding
tax.
Terms - net thirty days (30).
Bolts and end sets included in above.
This quote will be held firm for acceptance for 30 days.
Should you have any questions concering above, feel free to
call.
'Sincer~g:
David Byers ~
President
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