23-93 Ordinance AMENDED
RECORD OF ORDINANCES
Dayton Legal Blank Co, Form No, 30043
Ordinance No. _~~23-~9~3___ (Amended) Passed ______19 _
AN ORDINANCE REPEALING ORDINANCE NO. 17-90 ("COMPENSATION
PLAN") AND ALL AMENDMENTS THERETO (ORDINANCE NO.' S 47-90,
37-90, 51-90, 72-90, 107-90, 21-91, 12-92, 89-92, AND 97-
92) AND ADOPTING IN LIEU THEREOF A NEW COMPENSATION PLAN
f""'"" FOR THE CITY OF DUBLIN.
l.... WHEREAS, Council has determined, upon the recommendation of the City
Manager and the Director of Personnel & Purchasing, that it is
desirable to adopt a new "Compensation Plan" for employees of the City
of Dublin, with the exception of those within the bargaining units
covered by the Contract between the City and the Fraternal Order of
Police, Capital City Lodge No. 9. ; and;
WHEREAS, Council believes it is beneficial to repeal Ordinance No. 17-
90, and any amendments thereto, as referenced above, for the purpose of
consolidating all effective provisions regarding compensation into a
single piece of legislation referred to as the new "City compensation
Plan";
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring that:
SECTION 1. The sections that follow shall hereby constitute the "City
Compensation Plan" and that this Plan shall supersede all previously
enacted legislation relating to compensation and other related areas
contained within the Plan. This Plan shall be administered and
maintained by the City Manager and the Director of Personnel &
purchasing, pursuant to the provisions of the Charter and the Code of
Personnel Practices and Procedures ("Personnel Code").
SECTION 2. WAGE & SALARY STRUCTURE/ADMINISTRATION
A. The following schedule includes a complete listing of all City
job classif icatio'ns and corresponding pay grades, grouped
.,- categorically by function, covered by this Compensation Plan:
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..... Financial. Accountinq. & Taxation
Classification Pay Grade
Accounting Assistant 7
Tax Administrator 17
Assistant Finance Director 18
Director of Finance 24
Buildinq Requlation
Classification Pay Grade
Permit Technician 4
Building Inspector (Certified) 12
Electrical Inspector (Certified) 13
Director of Building Standards
(Certified Building Official) 22
General Clerical
Classification Pay Grade
Records Clerk 2
Clerk/Typist 2
Clerical Specialist 4
Secretary 4
Administrative Secretary 7
Executive Secretary 9
Computer & Information Systems
Classification Pay Grade
Information Systems Coordinator 14
........ Criminal Justice
~,
Classification Pay Grade
~ Clerk of Court 8
Community Service Coordinator 10
court Administrator/Probation Officer 17
Desiqn. Draftinq. & Graphics
Classification Pay Grade
GIS/CAD Technician 7
Enqineerinq
Classification Pay Grade
Engineering Project Inspector 11
Traffic Signal Technician 15
Chief Engineering Technician 15
Chief Engineering Project Inspector 16
Assistant Director of Engineering
(Assistant City Engineer) 20
Director of Engineering (City Engineer) 22
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Fonn No. 30043
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. 23-93 Passedm. _ mnmUmm_m __m.m___.19.._. I
Ordmance No. mmn..m__._.
Page 2
Law Enforcement I
Classification Pay Grade
Police Clerk 3
r Communications Technician 7
Chief Communications Technician 9
L Police Lieutenant 21
Chief of Police 23
Lecrislatiye
Classification Pay Grade
Clerk of Council 12
Service & Maintenance
Classification Pay Grade
custodial Worker 1
Automotive Service/Custodial Worker 1
Maintenance Worker 6
Sign Worker 7
Maintenance Crew Leader 11
Automotive Mechanic ( Cert if ied) 11
Maintenance Supervisor 14
Superintendent of Maintenance 21
Assistant Director of Service 23
Parks & Recreation
Classification Pay Grade
Parks Maintenance Worker 5
Parks Horticulturalist 10
Urban Forester 10
Parks Maintenance Crew Leader 10
Recreation Coordinator/Supervisor 14
Parks Administrator 16
Director of Parks & Recreation 21
,....
! Personnel. Purchasincr. & General Administration
.... Classification Pay Grade
Personnel & Purchasing Assistant 7
Management Assistant 16
Director of Personnel & Purchasing 21
Development. Plannincr & Zonincr
Classification Pay Grade
Zoning Inspector 11
Development Review Specialist 16
Planner 16
Landscape Architectural/Design Planner 16
Senior Planner 17
Director of Planning 22
Director of Development 25
Public Information/Special Events
Classification Pay Grade
Communication Specialist 11
Public Information/Special Events Coordinator 16
In accordance with the provisions contained in Section 163.04 (g)
(3 ) of the Dublin Administrative Code, the City Manager may, at
his discretion, establish the classification title of Assistant
City Manager to be used in conjunction with any existing Depart-
ment/Division Head classification title and designate the incum-
bent employed within such classification to serve in this joint
capacity at the pleasure of the City Manager. Under such condi-
tions, the incumbent designated to serve in such capacity shall
....... assume the title of Assistant City Manager in conjunction with
! his/her existing permanent job title. If under the aforemen-
i..., tioned conditions, the City Manager desires to reassign the pay
grade and range of the effected classification, such reassignment
shall be subject to the approval of Council by Ordinance amending
Section 2 A. and B. of the "Compensation Plan".
B. The following schedule includes a listing of pay grades with
their corresponding pay ranges for all City job classifications
specified in Section 2 A.
Pay Grade Pay Rancre
1 $16,560 - $24,026
2 $17,181 - $24,794
3 $18,113 - $25,782
4 $18,837 - $27,647
5 $19,355 - $28,628
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No. 2_3__9_~mu_ Passed n_ ____ mmnnn_m_nnnn m_19n
Page 3
Pay Grade Pay Ranqe
6 $20,183 - $29,073
C.. 7 $20,700 - $29,622
, . 8 $21,218 - $30,280
9 $22,770 - $31,816
10 $23,805 - $32,913
11 $24,840 - $34,559
12 $25,358 - $35,107
13 $26,393 - $36,204
14 $26,910 - $36,753
15 $27,428 - $37,301
16 $27,945 - $39,715
17 $33,638 - $46,627
18 $35,190 - $48,272
19 $36,225 - $51,564
20 $37,260 - $52,661
II 21 $37,778 - $53,209
22 $40,883 - $58,695
23 $42,435 - $60,341
24 $43,470 - $61,438
25 $47,610 - $68,020
C. The starting annual rate of pay, upon appointment to any position
within one of the aforementioned job classifications specified in
r-. Section 2A., shall be determined by the Director of Personnel &
! . Purchasing in consultation with the particular Department/Divi-
~ sion Head in question and shall be based on the relative quali-
fications of the candidate and the existing market conditions.
Said starting annual rate of pay shall be recommended to the City
Manager for final approval. No starting rate shall be less than
the minimum nor exceed the maximum of the established pay range
for that particular job classification.
D. The City Manager shall have the authority to approve "merit" pay
increases within the aforementioned pay ranges specified in Sec-
tion 2B. Said "merit" pay increases shall be determined based on
a written evaluation of the individual employee's job performance
by the employee's supervisor and Department/Division Head. Said
evaluation shall be accompanied by a pay increase recommendation
from the employee's Department/Division Head which, in no
instance, shall exceed 5.5%. Said evaluation and recommendation
shall be processed on the appropriate forms as prescribed by the
Director of Personnel & Purchasing or the City Manager.
E. The City Manager shall also have the authority to approve
"equity" pay increase adjustments when, in the judgement of the
I City Manager, there exists an inequity in a particular employee's
I pay level relative to the pay level of other equally qualified
II and productive employees within the same job classification.
I Said "equity" pay increase adjustments shall be based on a
I written evaluation of the employee's performance by the
I employee's supervisor and Department/Division Head and a written
I. pay increase adjustment recommendation from said Department/Divi-
C. II sion Head. Said evaluation and recommendation shall be processed
I on the appropriate forms as prescribed by the Director of
i Personnel & Purchasing or the City Manager.
III F. The City Manager shall have the authority to approve either
"merit" pay increases or "equity" pay increase adjustments at any
II point after the completion of a new employee's probationary
period or, in the case of existing employees, at any point during
the year as recommended by the employee's Department/Division
Head and the Director of Personnel & Purchasing.
G. All pay increases shall be subject to the ability of the annual
budget and appropriations to fund these increases.
H. The type of payroll system and the payroll schedule shall be
determined by the City Manager in consultation with the Director
of Finance and the Director of Personnel & Purchasing. I
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Fonn No. 30043
23-93 Passed__n nmnnm__ _n_n___n_ ___n______19__n__ I
Ordinance NO._nm___mmnn
Page 4
I. The wage/salary structure listed in Sections 2A. and 2B. of this
Ordinance shall be reviewed annually by the Director of Personnel
& Purchasing and the City Manager to evaluate the competitiveness
[ of said structure with market conditions. Any adjustments deemed
necessary shall be proposed to Council in the form of an
Ordinance and if approved by Council, said adjustments shall be
effective January 1 of each year.
J. Sections 2A. and 2B. of this Ordinance shall be amended as often
as appropriate to inc 1 ude new job classifications, pay grades,
and pay ranges.
K. The City Manager shall determine equitable compensation rates for
Seasonal, Temporary, Emergency, and Part-Time positions with the
minimum being the prevailing Federal "Minimum Wage".
SECTION 3. HOLIDAYS (NOT APPLICABLE TO POLICE RADIO DISPATCHERS)
A. All employees serving in full-time or part-time permanent
positions shall receive paid time off for the following observed
holidays, based on the number of hours they are scheduled to work
on the day on which the holiday is observed:
New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran's Day
Thanksgiving Day
Christmas Day
[ B. In the event that a non-exempt employee, serving in a full-time
permanent position, is required to work on any of the aforemen-
tioned observed holidays, that employee shall be entitled to:
1. straight time pay for all hours worked if eight (8) hours
or less are worked, and the appropriate overtime rate for
any hours worked in excess of eight (8 ) hours;
2. at the employee's option, eight (8 ) hours payor eight (8)
hours compensatory time at the straight time rate; and
3. one hour of compensatory time at the straight time rate for
each two (2 ) hours worked, to a maximum of four (4 ) hours
compensatory time.
C. In the event that a non-exempt employee, serving in a part-time
permanent position, is required to work on any of the
aforementioned observed holidays, that employee shall be paid at
the rate of double-time for all hours worked on that holiday.
D. In the event that the Federal and/or State government(s) shall
designate a specific day of the week or a specific date for any
of the aforesaid holidays, then City holidays will be observed in
accordance with sid designation.
E. In the event that any of the aforesaid holidays should fall on a
saturday, the Friday immediately preceding shall be observed as
the holiday. In the event that any of the aforesaid holidays
should fall on a Sunday, the Monday immediately succeeding shall
[ be observed as the holiday.
SECTION 4. HOLIDAYS (APPLICABLE ONLY TO POLICE RADIO DISPATCHERS)
A. The provisions of this Section are applicable only to employees
serving in Full-Time Permanent positions.
B. The following are designated as paid holidays:
New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran's Day
Thanksgiving Day
Christmas Day
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No. 23='3n 00 Passed mm mnnnmnmm nmn nnn19n 0 1=
Page 5 I
C. Each holiday which is observed on an employee's regularly sche- I
duled workday shall be worked by the employee unless the employee
is excused from work. However, the Division of Police may sche- I
[ dule the workforce as necessary to provide adequate coverage to I
the city. I
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r . D. Employees may request to be scheduled off on a particular holiday
by timely request to the Chief of Police. Such request may be I
granted, at the sole discretion of the Chief of Police, provided
the granting of the request would not effect the normal opera-
tions of the Division or the normal level of service to the com-
munity. Conflicts involving multiple requests shall be resolved
by the Chief on whatever basis the Chief, in his sole discretion,
deems appropriate.
E. If a holiday falls on an employee's regularly scheduled day off
and the employee is not required to work the holiday, or if the
employee is excused from work, the employee shall receive eight
(8) hours compensatory time at the straight time rate, provided
that the employee was not absent without authorized leave on
either the work day before or after the holiday. An employee on
sick leave the workday before or after the holiday may be
required to present a doctor's certificate in order to receive
credit for eight (8) hours of compensatory time.
F. When an employee work a holiday on his regularly scheduled
workday, he shall be entitled to:
1. straight time pay for all hours worked if eight (8) hours
or less are worked, and the appropriate overtime rate for
any hours worked in excess of eight (8) hours;
2. at the employee's option, eight (8) hours payor eight (8)
~ hours compensatory time at the straight time rate; and
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~ 3. one hour of compensatory time at the straight time rate for
each two (2) hours worked, to a maximum of four (4) hours
compensatory time.
G. When an employee works a holiday on his regularly scheduled day
off, he shall be entitled to:
1. double time pay for all hours worked;
2. at the employee's option, eight (8) hours payor eight (8)
hours compensatory time at the straight time rate.
SECTION 5. PERSONAL LEAVE
A. Effective January 1 of each year, all employees serving in Full-
Time Permanent positions shall receive four (4) days (32) hours
of Personal Leave. However, in the event an individual is ap-
pointed on or after November 1 of any given year, that individual
shall receive only one (1) day of Personal Leave. Personal Leave
shall be used at the employee's discretion, provided that it is
approved in advance by the employee's Department/Division Head
via the use of a Leave Request Form. Personal Leave shall be
used within the same calendar year in which it is allocated and
shall not be carried over to the next calendar year.
B. In the event that an employee is laid off from City service, said
employee shall be compensated for all unused personal leave at
~ the rate of pay in effect at the time of lay-off. In the event
! that an employee is terminated or resigns from City service, said
! , employee shall also be compensated for all unused personal leave
..... at the rate of pay in effect at the time of termination or
resignation, with the exception that said employee will not be
eligible for such compensation if said employee is terminated or
resigns within his/her first six (6) months of employment. Fur-
thermore, in the event that an employee resigns or separates
service without providing at least ten (10) calendar days written
notice prior to his/her last working day, said employee shall
forfeit his/her right to compensation for such unused personal
leave.
SECTION 6. SICK LEAVE
A. All employees serving in Full-Time Permanent positions shall be
entitled to sick leave with pay for those reasons listed in the
Personnel Code, Section 8.04 and as per the governing procedures
set forth in the aforementioned section.
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
. 23-93 I
Ordmance No. mU_U__m__ Passed n____Um _mm nmn19_ I
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Page 6
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B. Any employee of the City, other than an elective officer, who has i
an accrued but unused sick leave balance from the State of Ohio I
or any political subdivision of the State of Ohio, and who is
C eligible to earn sick leave with the City of Dublin, shall be !
entitled to have this accrued but unused sick leave balance from
these employers transferred for use with the City of Dublin,
provided that said employee is hired by the City of Dublin within
ten (10) years after his/her date of resignation/separation from
any of these past employers with the state or any political
subdivision thereof.
C. Sick leave shall accrue at the rate of one and one-half (1.5)
work davs ( Le. 12 hours) per month of service with the Citv.
D. An employee shall not earn sick leave for any month unless he/she
is in full pav status for that month, i.e. on duty or on approved
leave with pay for at least twenty (20) work days during said
monthly period.
!I E. If any employee fails to submit adequate proof of illness,
II injury, or death in the immediate family when requested by the
City under the provisions of the Personnel Code; or in the event
that such proof is submitted but does not provide satisfactory
evidence, such leave shall be considered unauthorized leave and
I shall be without pay.
F. In the event of a death in the immediate family, an employee
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I shall be entitled to up to three (3) consecutive days of sick
I leave for a funeral service and/or burial and an additional two
(2 ) days of sick leave for such services out of state, if needed
for these purposes. Additional days off may be approved at the
discretion of the City Manager.
r-: G. Sick leave shall accrue without limitation.
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~ H. After at least ten (10) complete years (Le. 120 months) of
continuous service with the City, employees who are laid off or
who qualify for retirement benefits under the Public Employee's
Retirement System, and actually retire from City service, shall
be entitled to receive payment for accrued unused sick leave.
The rate of pay for such accrued unused sick leave shall be at
the employee's standard hourly rate of pay at separation
'I multiplied by one-third (1/3) of the total number of accrued
'I unused sick leave hours. Total payment under this provision
I shall not exceed 480 hours (60 paid days) . In the event an
i employee dies while in the employ of the City, except as provided
II for in the section immediately following, and the employee
!I qualifies for his/her respective retirement, his/her spouse, or I
secondarily, his/her estate, shall be paid the aforementioned !
rate of redemption for accrued unused sick leave. i
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I. If an employee is killed while performing hiS/her authorized, I
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assigned job duties, his/her surviving spouse, or secondarily, I
hiS/her estate, shall be paid for one hundred percent (100%) of i
the value of the employee's accrued but unused sick leave, at the I
standard hourly rate in effect at the time of death. The amount
so paid shall constitute payment in full for all accrued and I
unused sick leave credited to the employee. I
SECTION 7. VACATION LEAVE I
A. All employees serving in Full-Time Permanent positions shall be !
entitled to vacation leave with based the following I
r pay upon I
schedule:
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Complete Years of Accrued Vacation i
Public Service Hours Per Year I
o Year - 1 Year 40 Hours I
2 Years - 4 Year 108 Hours i
5 Years - 10 Years 140 Hours I
11 Years - 15 Years 160 Hours I
16 Years - 20 Years 178 Hours I
21 Years or more 208 Hours i
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B. An employee of the City, who has prior public service with any I
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state government or any political subdivision thereof, may i
receive credit for hiS/her prior service with these employees for I
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the purpose of computing the amount of his/her vacation leave I
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with the City, if the nature of said service is relevant to the I
nature of hiS/her service with the City of Dublin.
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance NOom_23=93_mm Passed ___ ____00__ ___mnm___ ________19 I
page .,
C. A new employee of the city, with less than one (1) year of prior
public service as identified under Section 78. above, shall not,
within the first six (6) months of his/her employment with the
city, accrue or use vacation leave and, during the remaining six
[...... (6) months of his/her first year of employment, said employee
. shall accrue and be entitled to use up to a maximum of 40 hours
: of vacation leave.
D. A new employee of the City, with more than one (1) year of prior
public service as identified under Section 78. above, shall be
entitled to accrue vacation leave immediately upon appointment,
pursuant to the schedule identified in Section 7A., provided that
proper verification of said prior public service is received by
the City, and said employee shall be entitled to use vacation
leave after the mid-point (3 months) of the his/her six (6) month
probationary period.
E. Procedures governing the use and approval of vacation leave are
also contained with Section 8.03 of the Code of Personnel
Practices & procedures.
F. An employee may automatically carryover, from one calendar year
to another, a maximum of 160 hours of vacation leave previously
earned but not used.
G. Employees are encouraged to utilize this benefit for the purpose
for which it is intended - e.g. rest, relaxation, travel, etc.
Therefore, payment for accrued vacation leave in lieu of actual
use shall not be approved, except when an employee resigns from
employment, is terminated by the City, dies, or is laid off. In
such cases where payment for accrued vacation leave is authorized
in lieu of its actual use, the maximum amount of vacation for
which the employee may receive payment shall not exceed 160
hours.
[.'. H. If a non-exempt employee is ordered to work while on approved
vacation leave, he/she shall be paid the rate of double-time,
with a minimum guarantee of four (4) hours pay for each such call
in.
I. Vacation leave may be taken in minimum multiples of one-quarter
hour.
J. The City shall determine the method of crediting vacation leave.
SECTION 8. LONGEVITY PAY
A. All employees serving in Full-Time Permanent positions shall be
entitled to longevity pay based upon the following schedule, if
all complete years of service with the City have been accumulated
in Full-Time Permanent positions:
complete Years of Service In
Full-Time Permanent Positions
With The Citv of Dublin Amount
Four (4) through Six (6) $525.00
Seven (7) through Ten (10) $625.00
Eleven (11) through Fourteen (14) $725.00
Fifteen (15) through Nineteen (19) $825.00
Twenty (20) or more $925.00
C.. 8. Longevity pay shall be issued during the pay period in which the
.. employee's anniversary date of appointment falls. In the event
the employee wishes to receive his/her longevity pay on December
. 15th of the year, he/she must deliver a memorandum directly to
the payroll clerk, at least thirty (30) days prior to his/her
anniversary date, requesting such payment. The employee shall be
paid in one (1) lump sum in a separate check. If an employee's
anniversary date has already passed at the time this Ordinance
should legally take effect and the employee wishes to receive
his/her longevity pay on December 15th, the employee shall
deliver a memorandum directly to the payroll clerk within thirty
(30) days of such effective date. Any memorandum requesting a
change in payment date to December 15th shall remain in effect
until otherwise amended by the employee.
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
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. 23-93 I
01'dmance No. nnnmmm_n Passed mm mn n' mmmm_._19. n --1==
Page 8 I
SECTION 9. MEDICAL, DENTAL, VISION, AND LIFE INSURANCE i
A. The city shall make available group medical, prescription drug, :
dental, and vision benefits to all employees and dependents who I
[meet the eligibility requirements of the plan. Said benefits i
, will be made available with no contribution on the part of the i
· ! employee other than the required deductibles, co-payments, co- I
. insurance, and annual out-of-pocket maximum associated with the
program. The plan design of this program shall be substantially
the same as that in effect on December 31, 1992 with the excep- I
tion of the following plan design modifications which shall [
become effective April 1, 1993: I
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1. The Annual Out-of-Pocket Maximum shall be raised from $150 !
to $500. i
2. The Prescription Drug Co-payment shall be raised from $1 to ,
$5. I
3. Mental, Nervous, Drug & Alcohol benefits shall be limited i
as follows: I
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a. Inpatient treatment shall be limited to 30 days per I
calendar year or $15,000 per calendar year, which-
ever occurs first. I
b. outpatient treatment shall be limited to $2,500 per I'
calendar year at an 80/20 coinsurance and the plan ,
shall pay no more than $80 per visit. (Under the I
80/20 coinsurance provision, the Plan will pay 80% I
up to a maximum of $80 per visit and the employee I
will pay 20% per visit.) In addition, the I
employee's 20% shall not be credited towards reach- I
ing the $500 Annual Out-of-Pocket Maximum for which
~I the employee is responsible. i
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~ 4. Outpatient Diagnostic, X-Ray, and Lab benefits shall be I
limited to an 80/20 Coinsurance until the $500 Annual Out- I
of-Pocket Maximum is reached. (Under the 80/20 Coinsurance I
provision, the Plan will pay 80% and the employee will pay I
20% until the $500 Annual Out-of-Pocket Maximum is reached I
by the employee.) I
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B. All employees serving in Full-Time Permanent positions shall be 'I'
entitled to group term life and accidental death & dismemberment
insurance coverage with no contribution on the part of the I
employees. The City shall provide said insurance coverage in the '
amount of $30,000 for each employee.
SECTION 10. TRAVEL/EXPENSE REIMBURSEMENT
A. Whenever an employee is authorized to engage in or to undertake
official business for the City, that employee shall be reimbursed
for reasonable and necessary expenses and travel. If
practicable, the employee shall be allowed the use of a City
vehicle for travel. If not practicable, reimbursement for
authorized use of a personal automobile shall be at the standard
rate per mile set by the Internal Revenue Service. The City
Manager is hereby authorized to establish and implement
reasonable regulations regarding reimbursement for expenses and
travel.
SECTION 11. TUITION REIMBURSEMENT PROGRAM
C. I A. All employees serving in Full-Time Permanent positions shall be
. · eligible to participate in the City's Tuition Reimbursement
. J Program. Under this program, each employee shall be eligible for
a maximum of Two Thousand One Hundred Dollars ($2,100) in
reimbursement per calendar year for fees and required textbooks,
and courses of instruction voluntarily undertaken. Courses of
instruction eligible for reimbursement under this program shall
include courses necessary for job-related degree programs or
courses of study not necessarily within a job-related degree
program but which are still job related. In addition, only
I, coursework provided by a recognized institution (e.g. college,
university, community college, post-secondary technical school,
, etc.) shall be eligible for reimbursement under this program. No
reimbursement shall be approved for correspondence courses.
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No. 23-93 Passed. nmm19.n.
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B. All coursework subject to potential reimbursement shall be trans- I
mitted, in advance and through the employee's Department/Division i
Head, to the Director of Personnel & Purchasing for approval. I
[ The Department/Division Head shall provide a written recommenda- !
tion concerning approval/disapproval of the request at time of i
transmittal to the Director of Personnel & Purchasing. If prac- !
ticable, an employee shall make application for approval of
coursework at least fifteen (15) days prior to commencement of
the course of study. The Director of Personnel & purchasing i
shall evaluate the employee's coursework/degree program for job- I
relatedness and shall notify the employee, in writing, regarding I
his approval/disapproval of said coursework/degree program on I
i
that basis. An employee may receive blanket approval for an I
,
entire degree program or a continuing course of study if all
courses within the program are identified. If all or part of the
program is approved, the employee need not reapply for approval
for each course within the portion(s) approved. If all or part
of the program/coursework is disapproved by the Director of
Personnel & Purchasing, the employee may appeal, in writing, said
disapproval directly to the City Manager within 72 hours of
notification from the Director of Personnel & Purchasing. The I
City Manager will issue a written decision on the employee's
appeal within five ( 5) working days of receiving said appeal.
C. Courses are to be taken on other than scheduled working hours, i
unless approval is obtained from the appropriate I
Department/Division Head, Director of Personnel & Purchasing, and i
I
I the City Manager to take such courses on work time.
D. Reimbursement shall be made upon successful completion of the
course with a grade of C (2.00) or better. The employee shall
submit an official transcript or certificate demonstrating
successful completion of the course and a receipt from the I
r I
institution confirming the employee has paid for tuition, fees, I
and required textbooks. Any financial assistance available to an I
.... employee shall be deducted from the amount of tuition i
reimbursement that would otherwise be payable. The employee I
shall not be reimbursed for incidental expenses such as paper, or !
supplies, mileage, parking, meals, or other expenses other than
tuition, fees, and required textbooks.
SECTION 12. EXEMPT AND NON-EXEMPT JOB CLASSIFICATIONS I
I
A. Pursuant to the Fair Labor Standards Act, the following job I
classifications are categorized as Exempt and the employees I
serving in said classifications are exempt from the overtime and I
compensatory time provisions of said Act:
I
Executive Professional I
Assistant Director of Finance Assistant Director of I
!
Director of Building Standards Engineering (Assist- I
(Certified Building Official) ant City Engineer) I
Chief of Police Director of Engineering
City Manager (City Engineer)
Court Administrator/
Probation Officer Administrative
Director of Development Chief Engineering
I Director of Finance Project Inspector I
Director of Parks & Recreation Communication i
Director of Personnel & Purchasing Specialist I
Director of Planning Development Review I
I i
I' Parks Administrator Specialist I
C II Superintendent of Maintenance Information Systems !
Tax Administrator Coordinator I
Landscape Architec- i
! Recreational tural Design Planner .
Seasonal Recreation Staff Maintenance Supervisor
Management Assistant
Planner I
Public Information/
Special Events I
Coordinator
Recreation Coordinator/
I Supervisor I
Senior Planner
I I
I
I
I
I
I
, , -. . I
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RECORD OF ORDINANCES
--
Dayton Legal Blank Co. Form No. 30043
Ordinance No. 23-93 Passed uu u19_
t'age ~u
B. Pursuant to the Fair Labor Standards Act, the following job
classifications are categorized as Non-Exempt and employees ser-
ving in said classifications are not exempt from the overtime and
compensatory time provisions of said Act:
[ Accounting Assistant
Administrative Secretary
Automotive Mechanic ( Cert if ied)
Automotive Service Worker
Building Inspector ( Cert if ied)
Chief Communications Technician
Chief Engineering Technician
Clerical Specialist
Clerk of Court
Clerk/Typist
Communications Technician
community Service Coordinator
Custodial Worker
Electrical Inspector ( Cert if ied)
Engineering Project Inspector
Executive Secretary
Graphics/CAD Technician
Maintenance Crew Leader
Maintenance Worker
Parks Horticulturalist
Parks Maintenance Crew Leader
Parks Maintenance Worker
Permit Technician
Personnel & Purchasing Assistant
Police Clerk
Police Lieutenant
Police Officer
Police Sergeant
Records Clerk
Secretary
",... Sign Worker
Traffic Signal Technician
\.. Urban Forester
Zoning Inspector
SECTION 13. OVERTIME/COMPENSATORY TIME
A. Non-exempt employees who work or are in paid status in excess of
forty (40) hours in any work week, shall be compensated at the
rate of time-and-one-half the non-exempt employee's regular
hourly rate of pay for each overtime hour worked.
B. Pursuant to the Fair Labor Standards Act, the City shall grant a
non-exempt employee compensatory time off in lieu of overtime
pay, at the rate of time-and-one-half for each overtime hour
worked, if that employee so desires. Each non-exempt employee
may accumulate a maximum compensatory time bank of 240 hours.
After a non-exempt employee has accrued this maximum compensatory
time bank, and not used it as leave, all additional overtime for
such employee shall be paid at the rate of time-and-one-half. If
at the end of each calendar year (December 31), a non-exempt em-
ployee has 240 hours of compensatory time in hiS/her compensatory
time bank, he/she shall be permitted to convert up to SO hours of
compensatory time in said bank to cash. The calculation for con-
verting Compensatory Time to cash shall be the employee's estab-
lished hourly rate of pay multiplied by the number of hours the
employee desires to convert. In the event the employee wishes to
exercise this option, it shall be his/her responsibility to for-
ward a memorandum to the Department of Finance specifying the
[ number of hours he/she wishes to convert to cash, prior to the
end of the first pay period in the new calendar year. The cash
conversion shall then be paid in the form of a separate payroll
check and shall be forwarded to the employee on the scheduled pay
date at the conclusion of the second pay period in the new year.
C. Pursuant to the Fair Labor Standards Act, an employee with accum-
ulated compensatory time may request leave and shall be granted
such leave so long as the granting of said leave does not adver-
sely disrupt City operations as determined by the non-exempt
employee's supervisor, Department/Division Head, and the City
Manager.
D. Pursuant to the Fair Labor Standards Act, all non-exempt
employees shall, upon termination, be paid for all accumulated
compensatory time at an hourly rate not less than the average
rate received by the non-exempt employee over the last three (3)
years of employment or the final regular hourly rate, whichever
is greater. In the event of an employee's death, such compensa-
tion shall be paid to the employee's surviving spouse or, second-
arily, his/her estate.
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~~~-~,"-"---- _ _u_.,_,,_~,.,.,_'.__'.__' _"C_",_.',.,~~,~~
RECORD OF ORDINANCES
Dayton Legal Blank Co. Fonn No. 30043
,
23-93 I
Ordinance NO.m ------------- Passedm mmnnU mnnn19n n C~-i- _
Page 11
When non-exempt employee is required by appropriate I
E. a an i
supervisor to work on the seventh consecutive day within his or I
her scheduled workweek, that employee shall be compensated at the I
[ rate of doubletime for each hour worked. A work week normally I
consists of forty (40) hours based on five (5) consecutive eight
hour workdays followed by two (2) consecutive days off.
F. When a non-exempt employee is either called in or scheduled in
advance for work by an appropriate supervisor, and the employee
reports for said work more than 30 minutes after the completion
of regularly scheduled work hours, the employee shall be paid for
a minimum of three (3) hours at the appropriate overtime rate or
be credited with a minimum of three (3) hours compensatory time
at the appropriate rate.
G. Pursuant to the Fair Labor Standards Act, exempt employees are
not entitled to overtime payor formal compensatory time. How-
ever, the policy of the City shall be to allow Exempt personnel
to take a limited amount of time off from their duties during
I normal business hours, if they have been required to devote
considerable time in excess of the normally required time
commitment associated with the nature of their positions,
provided that they comply with the administrative guidelines of
II the City Manager regarding taking such time off from their
duties.
SECTION 14. TEMPORARY WORK ASSIGNMENT
I
I
I A. When an employee is designated to perform the duties of a higher
level job classification for a period of more than five (5 )
consecutive work days, said employee shall be compensated at a
rate of pay commensurate with that higher level job classifica-
tion for all hours during which said employee performs such
0 duties. Said rate of pay shall be within the higher level
classification's established pay range and shall be set either at
the minimum of said higher level classification's pay range or at
a point 10% greater than the employee's standard rate of pay,
whichever is greater. However, said increased rate of pay shall
not exceed the maximum of the higher level classification's pay
range.
SECTION 15. This Ordinance shall take effect and be in force on the
earliest date permitted by law.
Passed this jCf+h day of M- , 1993.
~~
~or - Presidi fficer
Attest:
~ C!.- ~
I C erk of council
Sponsor: City Manager
I
II Director of Personnel & Purchasing
C
II
I
1 hereby certify that copies of this Ordinance/Resoldl1on were posted In the
City of Dublin in accordance with Section 731.25 of the attio Revised Code.
~ Cf {lA.A --~
Clerk of C~un..il. Dublin, Ohio
I
I
. ~ ~,~ I