27-95 Ordinance AMENDED
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
1
Ordinance No. -m2'1~.9.5---.(Amended) Passed-n-m-_m_n__uunmm__m__mmu_uu19u_u__
AN ORDIBABCE ACCEPTING THE LOWEST AND BEST BID
POR A !JEW SKID-HOUNT SEED/xtJLCH SPRAYER AND
AU'l'HORIZING THE CITY XANAGER TO BNTER INTO A
CONTRACT POR THE PROCURBKENT 01' SAID EQUIPKBNT.
.........
WHEREAS, after conducting formal advertising and
-- competitive bidding procedures for a new skid-mount
seed/mulch sprayer; and,
WHEREAS, Council has determined that the bid submitted by
the Finn Corporation, in the amount of $20,994.00, for said
equipment is the lowest and best bid;
NOW, THEREPORE, BE IT ORDAINED by the Council of City of
DUblin, state of Ohio 7 of the elected members
concurring:
section 1. That the bid submitted by the Finn Corporation,
in the amount of $20,994.00, for the above mentioned
equipment is hereby accepted.
section 2. That the City Manager is hereby authorized to
enter into a contract with the Finn Corporation for the
procurement of said equipment as specified within said
bidder's bid proposal on file in the Division of Personnel
and Purchasing.
Section 3. That this Ordinance be, and hereby is, declared
~ to be an emergency measure necessary for the preservation
of the public health, safety, and welfare in that two major
seeding projects will be initiated in the immediate future
~ and this equipment is critical to completion of the
projects in a timely and effective manner. Therefore, this
Ordinance shall take effect and, be in force immediately
upon passage.
Passed this ,..;?? I-/--rh day of ~...(~. , 1995.
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Mayor J- Presiding Officer
ATTEST:
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Clerk of Council
"",.. d' the
, . his Ord!na"ro~esoluliulI ~re poste In
! heeby certify that copies of ~ Sectto 731.25 of the otlio Revised Code.
*- (:t.., ,.f fl"h!;/l in accordance vr.ttl n
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(lert of Council, Dublin, OhIO
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MEMORANDUM
ml Members of Dublin City Council
FROIII Timothy C. Hansley, City Manager /
SUBJECT I Skid-Mount Seed/Mulch Sprayer Bid Process
DATE I April 4, 1995
BYI David L. Harding, Director of Personnel & Purchasing ~
,,e,,,,*' Attached for your consideration please find Ordinance No. 27-95 accepting the
lowest and best bid for a new skid-mount seed/mulch sprayer. Also attached for
your review is a copy of the bid tabulation form.
This bid process involves the purchase of a specialized piece of equipment
designed for large-scale seeding and/or mulching projects and is intended for use
primarily in the development of parkland or other related areas. $25,000.00 was
recently approved for the purchase of this equipment in the 1995 Capital Budget.
In addition to our standard practice of formally advertising the bid notice in
a newspaper of general circulation, staff also mailed bid documents directly to
the vendors on our mailing list. Although four vendors expressed interest in the
bid process initially, the City only received a bid from the Finn Corporation.
In seeking to validate the reasons others chose not to submit a bid, staff
contacted the company regarded as Finn's primary competition and learned that
they simply did not feel they could be competitive in their pricing given their
shipping and delivery costs.
Although the City received only one bid for the specified equipment, staff
believes that the bid submitted by Finn Corporation is a good bid, since it was
submitted as part of an openly publicized competitive process. In addition,
given staff's earlier research during the specification development phase of the
process, Finn's bid price seems to be in line with the going market price for
this type of equipment. Staff also believes Finn's bid to be responsive in that
it contains no deviations from the City's equipment specifications. Furthermore,
staff believes the Finn Corporation to be an established, reliable vendor in this
region. Again, in researching the market earlier in the process, staff
identified Finn as one of several reliable manufacturers of this type of
equipment and also as one whose manufacturing facility is located in Ohio.
In the final analysis, staff believes that accepting the bid from the Finn
Corporation, in the amount of $20,994.00, would be in the best interest of the
City and, therefore, hereby recommends that said bid be accepted. Please note
that Ordinance No. 27-95 has not been drafted as emergency legislation; however,
staff would respectfully request that Council consider such as emergency
legislation at the April 24, 1995 Council Meeting. Staff believes that emergency
passage at that time would be justified for the reason that there are two major
spring seeding projects on the horizon and this equipment is deemed to be
critical in completing said projects in a timely and efficient manner. Given the
timeframe for delivery of thirty (30) days after receive of order, there is a
legitimate need to get the equipment ordered as soon as possible.
Mr. Fred Hahn, Parks Administrator, will be in attendance at the Council Meeting
On April 10, 1995 in the event you have any questions concerning the technical
details of this equipment.
DLH/mc
Attachments
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