109-94 Ordinance
~
. \ RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
,
Ordinance NO._mm10.9_~.9_4_( e= ) Passed__m_n_ __._n _mmnnm -________m____19_______
AN ORDIBANCB ACCBPTIBG THB LOWBST
AND BBST BID POR SIGB POSTS AND
,... RBLATBD ACCBSSORIBS AND AUTRORIZIBG
THB CITY KUAGBR TO BII'J.'BR III'J.'O A
CON'J.'RACT POR THB PROCURBKBB'l' OP
~~ SAID MATBRIALS.
WHBREAS, after advertising and receiving bids for sign posts
and related accessories; and,
WHBREAS, Council has determined that the bid submitted by M.H.
Corbin, Inc. for said materials, as listed in the attached bid
tabulation, is the lowest and best bid;
BOW, THBRBPORB, BB IT ORDAIBBD by the Council of City of
Dublin, state of Ohio / of the elected members
concurring:
Section 1. That the bid submitted by M.H. Corbin, Inc. for
said materials, as listed in the attached bid tabulation, is
hereby accepted.
Section 2. That the ci ty Manager is hereby authorized to
~~,~ enter into a contract with M.H. Corbin, Inc. for the
procurement of said materials as specified within said
bidder's bid proposal on file in the Division of Personnel and
.......... Purchasing.
Section 3. That this Ordinance be, and hereby is, declared
to be an emergency measure necessary for the preservation of
the public health, safety, and welfare and, for further reason
that the bid prices offered in M.H. Corbin's bid are valid
only until January 11, 1995. Therefore, this Ordinance shall
take effect and be in force immediately upon passage.
Passed this / q-r~ day of 1J -e e. e.W\..1o e r- , 1994.
p!/~ .
May - Pr S1 1ng Off1cer
ATTEST:
~C!- ~
r- Clerk of Council
...... Sponsors: City Manager
Director of Personnel & Purchasing
I h b artify that copies of this Ordinance/Resolution wert posted in thl
ere y c 0tJi Ie. eel Codt.
Cay of Dublin in Qccordance wi_ Section 731.2S of the 0 VIS
Clerk of Council, Dublin, Ohio , .,
~ _.._______m__
. ,
MEMORANDUM
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager /
SUBJECT: Sign Posts and Related Accessories Bid Process
DATE: November 17, 1994
~. INITIATED BY: David L. Harding, Director of Personnel & purChaSing~~
- Attached for your consideration please find Ordinance No. 109-94 accepting the
lowest and best bid for sign posts and related accessories. Also attached for
your review is a copy of the bid tabulation form.
Bids were sought on a per unit basis for the materials listed on the attached bid
tabulation. As reflected in the attached bid tabulation, the City received a
response from the following vendors:
* M.H. Corbin, Inc.
* Hall Signs, Inc.
* Kleem, Inc.
* Xcessories Squared
As noted in the bid tabulation, Hall, Inc. and Kleem, Inc. both declined, in
writing, to submit bids, and the bid from Xcessories Squared was received after
the published deadline for submission and was not opened. The remaining vendor
listed (M.H. Corbin, Inc. ) submitted a bid which complies in all respects with
the City's bid specifications.
It should be emphasized that in an effort to reach the greatest number of
prospective bidders possible, Staff went beyond the requirement to advertise the
opportunity to bid in a newspaper of general circulation. Staff also mailed bid
documents directly to vendors on our established mailing list, as well as
publicized the opportunity through Bid Net, a service that publicizes government
bid notices to thousands of vendors on a nationwide basis.
Although the City only received one valid bid proposal, Staff believes the bid
prices reflected in that proposal are competitive. The bid prices within the
M.H. Corbin bid, in fact, are identical to the prices in their 1993 proposal
which was accepted by the City. Although M.H. Corbin, Inc. was the only company
-- to submit a bid in the 1993 bid process, Staff compared the M.H. Corbin prices
at that time with the pricing offered to the Ohio Department of Transportation
for the same materials and concluded that M.H. Corbin's prices offered to the
City were indeed competitive.
For reference purposes, it should be noted that M.H. Corbin, Inc. provided
quality materials in a reliable, dependable manner during the 1993-94 contract
period and Staff has no concern about the ability of M.H. Corbin, Inc. to once
again meet its obligations to the City during the 1994-1995 contract period.
Given that M.H. Corbin, Inc.'s bid prices are the same as those submitted in
their 1993 bid proposal, that Staff validated the competitiveness of such prices
in 1993, and that M.H. Corbin, Inc. has demonstrated reliable, dependable service
to the City during the 1993-1994 contract period, Staff recommends that the bid
submitted by M.H. Corbin, Inc. be accepted.
Please note that Ordinance No. 109-94 has not been drafted as emergency
legislation; however, given that the bid prices offered in M.H. Corbin's bid are
only valid until January 11, 1995, Staff would ask Council to consider this
legislation as an emergency at either the December 5 or December 19, 1994 Council
meeting.
/rt
"""'"
.-
~
0\
..... .
~ ~
N ~
..... ~
0\ fIl 0
o ~ s::
. I m
> s::
Gl 0
~ 0 ~
- U ~
"..... ..... ell
. ~ IfIl ~
~ ~
~.,' l ~
GI
~ 6.~ m
~ ~ ~
Gl Q >4
~ s:l ~~
'r! .r! 0 11.
as '" ~ II(
:E ~
'r!
IH ::s
o IQ
s:l ... 11.
o as 0
.r! E-l
~ 'r! ~ m
.r! U Ii1 ~
> .r! :E. ~
'r! s:l Ii1 fIl
Q i ~ ~
~ s:l E-l t:I
~ .r! fIl 01
M ...
fIl ~
= .. Q ~m
U :-. ~
~:E U I Q ~
t:I ~ s:l MO
l1< 0 Gl ~ IQIQ
~ 11. tI\ 0\
M loll IIC 0\
~ ~ ~.-
B 0 ~ fIl
M Gl __
Q E-l ~ ~ Ii1 Ii1
~ t:I ~ E-lU
.11.0 M
'- 0 fIl ~ =~
~ = Gl ~l1<
~ f E-l :3 ~Q
~ 11. Q OU ~~
o M
IQ
tl
M
11. Ii1
11. fIlli1
o II(U
raM 0 0 0 0 c:o Ifl
~ ~ (J\ (J\ U> (J\ (J\ N
CD ~p..... . . .
~ II( ~ ~ ~ Ifl U> N
~ . ~Q ~ ~ N N
o S M (/)- (/)- (/)- (/)- (/)- (/)-
: ~ IQ
Gl
U 0
U 0
.c .. fI2 ....
~:E ~ ~ N N
'" ~ ..1i1 ~ ~ ~'t1~ ~'t1~ ~ ~
Gl B E-l 0'1 - 0'1 0'1 ~ ~ 0'1 ~ 't1 't1 - 't1 -
~ M ::s o::s ::S~~ ::S~~ ><~O ><~O .
~ ell~O ell't1- ellell~ ellell~ ~O ~O ~
o;;! ~ Q O't~O O't~O 0'10 s:: 0'10 s:: ellU> ellU> 0'1
... M~" ~Ifl U U u>e.. Ne.. ell
~ ..:IIQ ~ ell~ ~ ellN ~ >t ~ >t M.r!~ ~....~ P.
- Ii1 ~e ~e ~~~ ~~~ ~ ~
'" s:l QI1..... .... ~.... ~.... ><m ><m ~
s:l 0 00 ><~- ><~- ><~~ ><'t1~ ~- ~- ><
as .r! :E m ~ m ~ ~ s:: ~ s:: = ~~ = ~~ ~
+J ~ ~~ ~~ _ o ell o ell ~ ~ N ~ s::
~ as "1i1 0 ~~ ~ ~~ 0 p.::s ~ p. ::s ..... m ~ ..... m ~
+J U ~I N ~ ~ ~ N tJ1 ~ tJ1 ~~~ ~~~ s::
fIlO Q E ~~~ ~~~ ~~ ~~ 10~ I>~ 0
ft...:I m s:: m s:: m 't1 m 't1 N.c:: s:: N ~ s::
- ><0 ><& ><O~ ><&~ U ~ ~
.. loll P. >t >t p.~ -- ~ >< s:: >t >< ~ >t ~
~ .. U..:I ~ ~ - ellS:: = ell ell~ m~::s
r .. II(Ii1 N~~ N~~ N~e~ N~e ~ ~ s::
~ GI I1.Q ~~ ~~ ~~O ~~ ~~~ N~~ ~
\. fIl EI iO ><ellS:: ><ellS:: ><ell~S:: ><ell~-- .....O'tS:: .....O'tS:: ~
....... ~ :E::Sell ::Sell ::sm..!i: ::smo ~::Sell ~::Sell s::
... = tJ1::s = tJ1::s = tJ1~ s:: tJ1~1fl I ell::S I ell::S 0
loll N m tJ1 N m tJ1 N m ~ ::s N m ~U> N 0'1 tJ1 N 0'1 tJ1 U
..
GI
+l
as
Q
.. ..
+l tI\ s::
U s:l ~ ....
GI 'r! Ii1 ,.Q
'n s:l Q ~
o Gl Q 0
~ ~ M u.
l1< 0 IQ u
. s::
'" '" :Z:M
'r!'r! .
IQ IQ :E
...
+I
0 0 0
z Z 'l-lS::
~ ~ 0 QI
UI.Q
s:: s:: I-lQlCll
UI QI QI QlS:::J+I
QI m +I +I +I .... 0
.... I +I +I 'l-l.....'Cs::
I-l .... . .... . Cll 'C.... s::
0 I-l QI I-lQl CllU1Cll
UI :J UI :J UI 'CQI U
UI s:: s:: QI'C .
QI 8 CllS. CllO :. .'C'C
u 0. ....'Ces::QI
r'~ ..... 'CUI 'CUI QIQI .Clll-l
m QI QI QIQI u.s:: Cll QI
I I :. I-l :. I-l QlUI 'C'C
~; .... .... I-l.... 0 QI....
QI :J QI ~ QI ~ .....1")s::UI
+I~ U'C U'C 'C.Q..QlS::
Cll QI.... QI.... .... ::s 0 0. 0
.....QI P:U1 P:U1 U1 0...... 0 U
QI
P:1ll
llo
~
UI . E-l
+I B~
UI
0
llo
1M
s:: lZll&.
0\ 01&.
.... lZlllll
m
I&.
0
1m
~~
mOl
Q~
1040
IQIQ
-.
m
--
~(j
- S~
~Q
~~
Ii1
mli1
:i~ 0 \0 III to to
P: C7\ \0 o;!' I") I")
~p. . . . . .
l"'- N .....
~~ U)- U)- U)- U)- U)-
'C
m .. QI
..~ UI'C +I
+lQI Cll
!~ QI'C e - -
.!il:QI 0 .... 'Co 'Co
U QI 0 +1- QlO QlO
lZ;Q Cll s:: e III UlO +I III +10
104 I-l ::S'C .. QlIlI Cll .. Cll ..
t}1Q .Q:>" S::QlI") .....\0 eo;!' eN
+I .... +I .... ....
QI&. QI.... e Cll UI +I +I
iO .....+1 ::s e .. 0. .. UI .. UI ..
'CS:: ......... 'C 1ll'C QI'C QI'C
P: '0 III III +' QI U QI .....QI .....QI
~'I ~g. UI'C 'C 'C 'C
~QlQI s:: QI UI QI UI QI
.....QI .... QI +lQI +lQI
1-l'C 0\ s:: Cll s:: QI s:: .....s::
QI QI QI s:: I-l :. 0
r >+1 .....0:>.. :>.. .... :>.. .Q:>"
~t} QI Cll .... +I 'C+I P:+I +I
.....e- QI UI.... .... .... .... I-l....
IQ ........0 .....::s+'- ~~ QI+I QI+I
"- i +1+10 .Q1-lS::+I :. s:: s:: s::
S::UlO ::s +I III QI I-l III .... Cll I-llll
III QI .. o><g.QI ~g. ~g. 8g.
&011 t) .......... Cl QI 'l-l
-
.. 'C
s:: QI .. .
P: .... ::s UI U UI
Ii1 .Q s:: s:: s:: QI'C
Q I-l .... 0\ 104 .... QI
Q 0 +I .... I-l I-l
104 t) . s:: tIl . .. o Cll
IQ U 0 U e :g.
. s::o .....s:: QI
:I:H..... .....104 QI QltIl
. Cll ..... U
::E: :I: lic: ><