107-94 Ordinance
RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance N 0 .___~O_7_~9_.___ Passed_m___ _ nm_m___mnm__n____nnn19nn__
AN ORDINANCE ACCEPTING THE LOWEST
AHD BEST BID FOR ROAD SALT AHD
""'.... AUTHORIZING THE CITY KARAGER TO
ENTER INTO A CONTRACT GOVERlfING THE
PROCUREMENT OF SAID SALT.
~,~-"-....
WHEREAS, after advertising and receiving bids for road
salt; and
WHEREAS, Council has determined that the bid submitted by
Morton International, Inc. in the amount of $36. 78/ton is
the lowest and best bid;
NOW, THEREFORE BE IT ORDAINED by the Council of the City
of DUblin, state of, Ohio, 7 of the elected
members concurring:
section 1. That the bid submitted by Morton
International, Inc. in the amount of $36.78/ton for road
salt is hereby accepted.
section 2. That the City Manager is hereby authorized to
enter into a contract with Morton International, Inc. ,
governing the procurement of said salt as specified
within said bidder's bid proposal and the City's bid
documents on file in the Division of Personnel &
Purchasing.
section 3. That this Ordinance be, and hereby is,
~ declared to be an emergency measure necessary for the
preservation of the public health, safety, and welfare
and, therefore, shall take effect and be in force
immediately upon its passage.
Passed this S -rh. day of ~ 1994.
,
MaY~~~fficer
ATTEST:
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.
MEMORANDUM
TO: Members of Dublin City Council ~
FROM: Timothy C, Hansley, City Manager I
SUBJECT: Salt Bids
DATE: November 17, 1994 Director of Personnel & purChaSing~~
,~ INITIATED BY: David L. Harding,
........ Attached for your consideration please find Ordinance No. 107-94 accepting the
lowest and best bid for road salt. Also attached for your review is the bid
tabulation form.
Bids were requested based upon an estimated quantity of 5,000 tons, which
represents an increase of 1,000 tons over the 1993 estimate. As reflected in the
attached bid tabulation, the City received a response from the following vendors:
. Morton International, Inc.
· Cargill, Inc.
· North American Salt Company
· AKZO Salt, Inc.
As noted in the bid tabulation, the alternate bid submitted by Morton
International, Inc. in the amount of $36.78/ton is the lowest bid. This
alternate bid includes a 1-5 day guaranteed delivery time as opposed to the 48
hour delivery time specified within the bid documents. Staff has re-evaluated
the need for the 48 hour delivery requirement and, in light of the Service
Department's efforts to stock greater quantities of salt than in previous years,
Staff believes the $5,000 savings associated with the lower bid price more than
offsets the concern over a 48 hour delivery time.
One other concern exists, however, with Morton' s bid. As noted in the bid
tabulation, Morton's bid proposal did not contain a bid bond, which is required
within the City's general bid conditions. As such, Morton's bid contains an
irregularity. Staff has sought the advice of the Law Director's office on this
issue and has been advised that the City has the right to waive such an
~,"''''' irregularity in Morton's bid, and that such action would be defensible. (The
City's bid documents contain language which reserves the City's right to waive
""'- such irregularities in bid proposals and to accept the bid which, in the City's
opinion, is in the best interest of the City.) Since acceptance of Morton's bid
would be in the best interest of the City, Staff hereby recommends that the
irregularity in Morton's bid be waived. (For reference purposes, it should be
noted that Morton International has provided salt to the City since 1990 and has
met the City's needs over that period of time.)
In the final analysis, Staff believes that accepting Morton's alternate bid in
the amount of $36.78/ton would be in the best interest of the City and,
therefore, Staff recommends that said bid be accepted. Please note that
Ordinance No. 107-94 has not been drafted as emergency legislation; however,
Staff would ask that Council consider this Ordinance as emergency legislation at
the second reading on December 5, 1994. Staff feels that emergency passage would
be appropriate at that time given the uncertainty of the weather in December.
Although supply levels are now high, a severe storm during early to mid-December
could deplete these levels, thus leading to an inability to properly maintain
roads within the City. Given these circumstances, Staff believes that adoption
of Ordinance No. 107-94 as an emergency at the December 5, 1994 meeting would be
justified.
/tb
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