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Ordinance 025-14RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 25 -14 Ordinance No. AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended;and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding authorization in certain budget accounts; and WHEREAS, it is necessary to appropriate estimated resources identified in various capital project funds for project- related expenditures; and WHEREAS, at the beginning of each year it is necessary to appropriate unencumbered balances in various funds to authorize those funds for project- related expenditures; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1. There be appropriated from the unappropriated balance in the Street Maintenance & Repair fund the amount of $269,300. $60,000 is to be appropriated to 210 - 1320 - 770 -2111 for overtime, $9,300 is to be appropriated to 210 - 1320 - 770 -2120 for benefits related to additional overtime expenditures, and $200,000 to 210 -1320- 770 -2422 for street salt. Section 2. There be appropriated from the unappropriated balance in the General Debt Service Fund the amount of $8,225,471. $50,471 is to be appropriated to account 310 - 0210 - 790 -2601 for cost of issuance and underwriters discount related to a new money issue as well as a refunding of bonds issued for the COIC roadway system. $8,175,000 is to be appropriated to account 310 - 0210 - 790 -2612 such that the payoff of the Build America Bonds issued for the COIC roadway system is properly accounted for along with the 2014 principal payment on the refunding bonds. Bond proceeds deposited into the General Debt Service Fund will be used to account for these expenditures. Section 3. There be unappropriated from the Capital Improvement Construction Fund the amount of $582,325 from account 422 - 0314 - 780 -2550. Funds were encumbered for LED street lights in late 2013 and did not need to be appropriated in 2014. Section 4. There be appropriated from the unappropriated balance in the Upper Metro Place TIF Fund the amount of $2,404,000 to account 432 - 0314 - 780 -2349 for detailed design work related to the I- 270/US33 Interchange. Section 5. There be appropriated from the unappropriated balance in the Emerald Parkway Phase 8 TIF Fund the amount of $320,500 to account 441- 0314 - 780 -2551 for costs related to the Emerald Parkway Phase 8 construction. Section 6. There be appropriated from the unappropriated balance in the Lifetime Fitness TIF Fund the amount of $214,500. $34,500 is to be appropriated to account 447- 0314 - 780 -2349 for appraisals and other professional services, and $180,000 is to be appropriated to account 447- 0314 - 780 -2510 for additional right -of -way acquisition, both related to improvements at the Sawmill Road /Hard Road intersection. Passed 20. Section 7. There be appropriated from the unappropriated balance in the Bridge Street Fund the amount of $6,988,961. $1,500,000 is to be appropriated to account RECORD OF ORDINANCES Dayton Legal B lank, Inc. Ordinance No. Form No.30043 25 -14 Passed Page 2 of 2 . 20 457 - 0210 - 710 -2393 to pay the contractually obligated expenditure to the Dublin School District as part of the Bridge Street District Cooperative Agreement. $720,265 is to be appropriated to account 457 - 0314 - 780 -2349 for professional services related to the Bridge Street District, including districtwide design, streetscape design, and costs associated with John Shields Parkway. $4,768,696 is to be appropriated to account 457 - 0314 - 780 -2510 for land acquisition costs related to Bridge Street, including the purchase of property located at the northwest intersection of Village Parkway and Cooperstone Drive needed for the construction of John Shields Parkway. Section 8. There be appropriated from the unappropriated balance in the Water Fund the amount of $1,722,600. $17,600 is to be appropriated to account 610 -0210- 790 -2601 for cost of issuance and underwriters discount related to the bonds issued in 2014 to refund existing debt on the Darree Fields Water Tower. $1,705,000 is to be appropriated to account 610 - 1210 - 790 -2610 such that the payoff of the Build America Bonds issued for the Darree Fields Water Tower is properly accounted for along with the 2014 principal payment on the refunding bonds. Bond proceeds deposited into the Water Fund will be used to account for these expenditures. Section 9. There be appropriated from the unappropriated balance in the Sewer Fund the amount of $1,993,974. $18,974 is to be appropriated to account 620 -0210- 790 -2601 for cost of issuance and underwriters discount related to the bonds issued in 2014 to refund existing debt for sewer improvements. $1,875,000 is to be appropriated to account 620 - 1210 - 790 -2614 such that the payoff of the Build America Bonds issued for the sewer improvements is properly accounted for along with the 2014 principal payment on the refunding bonds. Bond proceeds deposited into the Sewer Fund will be used to account for these expenditures. Additionally, $100,000 is to be appropriated to account 620 - 1320 - 730 -2390 for payment to Delaware County for the Wedgewood Hills master meter. Section 10. The public hearing be waived to provide immediate funding authorization for these projects and programs. Section 11. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Revised Charter. Passed this day of , 2014 yor - Presiding bfficer ATTEST: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, 01-143017-1090 City of Dublin Phone: 614.410.4400 • Fax: 614.410.4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager NAN- Date: April 24, 2014 Initiated By: Angel L. Mumma, Director of Finance Memo Re: Ordinance 25 -14 - Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 2014. Background Ordinance No. 25 -14 amends the annual appropriations for the fiscal year ending December 31, 2014 in various funds to provide sufficient funding in certain budget accounts. Section 1 requests additional funding in the Street Fund for overtime, employee benefits related to overtime, and salt as a result of the extreme winter weather. Additional funding could be needed in late 2014 depending on weather conditions. Sections 2, 8, and 9 request additional funding in the General Debt Service, Water, and Sewer Funds, respectively. The funding requests are related to cost of issuance and underwriters discount related to the new money and refunding of existing debt that occurred in January 2014. Additionally, using bond proceeds recorded as revenue, the refunding of the previously issued Build America Bonds will be recorded as an expenditure. In addition, funds are being requested to pay Delaware County for the charges associated with the Wedgewood Hills master meter. These funds were inadvertently excluded from the 2014 annual appropriations. Section 3 requests that funds be unappropriated from the Capital Improvement Construction Fund. Funds were appropriated in 2014 for the purchase of LED street lights. However, in the final days of 2013, these funds were encumbered and carried over into the new year, which negated the need for the original appropriation. Section 4 requests additional funding in the Upper Metro Place TIF for detailed design work on the I- 270 /US 33 Interchange. Bonds have been issued for these expenditures and the revenue is available within the TIF Fund. Section 5 requests additional funding in the Emerald Parkway Phase 8 TIF fund for additional costs related to construction of the final phase of this roadway. A portion of these expenditures will be reimbursed to the City by American Electric Power. Section 6 requests additional funding from the Lifetime Fitness TIF for professional services and right -of -way acquisition necessary for the Sawmill Road /Hard Road intersection improvement. The City has been working cooperatively with the City of Columbus on these intersection improvements and as a result of updated appraisals and negotiations with property owners, additional funding is necessary. Memo re. Ordinance 25 -14 - Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 2014. April 24, 2014 Page 2 of 2 Section 7 requests additional funding for the Bridge Street District, including property acquisition recently approved by City Council through Ordinance No. 11 -14 (approved March 10, 2014 - Byers Property), necessary for the construction of John Shields Parkway, as well as professional services related to overall site development, design of John Shields Parkway, and streetscape design. Additionally, funding has been requested such that the City can make payment to the Dublin School District pursuant to the Bridge Street District Cooperative Agreement (Ordinance No. 20 -14 approved April 14, 2014). Recommendation Staff recommends that Council dispense with the second reading /public hearing and adopt Ordinance No. 25 -14 at the April 28, 2014 City Council meeting.