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Ordinance 024-14RECORD OF ORDINANCES Dayton Leg Blank, Inc. Ordinance No. 24 -14 Forth No. 30043 Passed 20 AN ORDINANCE AMENDING SECTION 2 (WAGE & SALARY STRUCTURE /ADMINISTRATION), PARAGRAPH (A) OF ORDINANCE NO. 73 -06 ("COMPENSATION PLAN FOR NOW UNION PERSONNEL') FOR THE PURPOSE OF INCORPORATING CERTAIN JOB CLASSIFICATIONS AND CORRESPONDING PAY GRADES AS ADDRESSED IN THE 2014 OPERATING BUDGET. WHEREAS, Council has determined, upon the recommendation of the City Manager, that certain sections of the Compensation Plan for non -union personnel should be amended; and WHEREAS, Council has determined that these amendments are necessary for the administrative and operational effectiveness of the City of Dublin. NOW, THE ,,REFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, _1 of the elected members concurring, that: Section 1. Section 2 (Wage & Salary Structure /Administration), paragraph (A) of Ordinance No. 73 -06 be amended by incorporating the following new job classification titles and corresponding pay grades and by deleting the following job classification titles and corresponding pay grades under the following functional category: Events Administration Classification Pay Grade Events Assistant 5.3 Events Coordinator 545.2 Events Administrator 4.2 Events Manager 3.3 Service /Maintenance /Utilities/ Facilities Classification Pay Grade Crew Supervisor 5.1 Facilities Systems Specialist 4.3 Operations Administrator 4.2 Fleet Administrator 4.2 Director of Streets & Utilities 3.2 Facilities Manager 3.3 Fleet Manager 3.3 Section 2. Section 2 (Wage & Salary Structure /Administration), paragraph (A) of Ordinance No. 73 -06 be amended to add and delete job classifications as indicated in both the Exempt and Non - Exempt Job Classifications in accordance with the Fair Labor Standards Act. (FLSA). EXEMPT AND NON - EXEMPT JOB CLASSIFICA In accordance with the governing provisions of the Fair Labor Standards Act (F.L.S.A.), the following job classifications have been designated as Exe under one of the following exemption categories, and the employees serving in these classifications do not receive overtime compensation or formal compensatory time: RECORD OF ORDINANCES Dayton Leg Blank, Inc. Form No. 30043 24 -14 Page 2 of 3 Ordinance No. Passed 20 Executive I Administrative City Manager Assistant City Manager Chief of Police Director of Development Director of Econ. Dev. Director of Finance Deputy Director of Finance Director of Public Service Director of Administrative Services Director of Building Standards Director of Community Relations Director of Engineering Director of Human Resources Director of Information Technology Director of Land Use/ & Long Range Planning Director of Parks and Open Space Director of Recreation Services Director of Streets & Utilities Director of Taxation Recreational Seasonal Recreation Staff Accreditation Manager Accountant Benefits Administrator Budget Manager Chief Accountant City Forester City Horticulturist Civilian Bureau Commander Code Enforcement Supervisor Community Justice Officer Court Administrator Economic Development Administrator Economic Development Manager Emergency Mgt. Coord. /Law Enf. Planner Engineering Manager Events Administrator Events Coordinator Events Manager Facilities Manager Financial Analyst Fleet Administrator Fleet Manager GIS Administrator Human Resource Manager Human Resource Specialist Human Resource Coordinator Landscape Architect Management Assistant Membership Services Supervisor Nature Education Coordinator Network Operations Manager Network Administrator Operations Administrator Parks Administrator Parks Operations Specialist Payroll Specialist Planner I Planner II Planning Manager Police Lieutenant Public Information Officer Public Affairs Officer Recreation Operations Supervisor Recreation Program Coordinator Recreation Program Supervisor Recreation Services Administrator Safety Administrator /Risk Manager Senior Planner Senior Project Manager Senior Public Information Officer Support Services Administrator Talent Development Manager Theater Supervisor Volunteer Administrator Website Editor Website Specialist Professional & Computer - Related Civil Engineer I Civil Engineer II Commercial Plans Examiner Information Technology Project Leader Network Administrator Network Operations Manager Senior Civil Engineer Software Application Specialist Support Services Administrator RECORD OF ORDINANCES Dayton Legal Blank, Inc. Ordinance No. 24 -14 Forth No. 3 0043 Page 3 of 3 Passed . 20 In accordance with the governing provisions of the Fair Labor Standards Act (F.L.S.A.), the following job classifications have been designated as Non - Exempt and the employees serving in these classifications are entitled to overtime compensation or formal compensatory time: Accounting Assistant Accounting Specialist Administrative Assistant Administrative Specialist Assistant Forester Assistant Horticulturist Building Inspector Code Enforcement Officer Communications Supervisor Contract Specialist Public Art Conservation /Contract Specialist Court Clerk Crew Supervisor Deputy Clerk of Council Development Review Specialist I Development Specialist II Electrical Inspector Electrical Worker Engineering Assistant Engineering Project Coordinator Engineering Project Inspector Events Assistant Events Geerd*natOF Executive Assistant Facilities Systems Specialist GIS Analyst Human Resource Assistant IT Analyst Landscape Inspector Office Assistant I Office Assistant II Property Room Technician Procurement Assistant Recreation Operations Specialist Residential Plans Examiner Review Services Analyst Risk Management Assistant Senior Building Inspector Senior IT Analyst Senior GIS Analyst Staff Assistant Theater Technician Section 3. This Ordinance shall take effect and be in force from and after the earliest period allowed by law. Passed this day of 2014. f . ayor — Presiding OfKcer ATTEST: V Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager�� Date: April 24, 2014 Initiated By: Tim Wagner, Director of Human Resources Memo Re: Ordinance 24 -14 — Amendments to the City's Compensation Plan Summary Ordinance 24 -14 provides for the following amendments to the City's compensation plan: 1. Creates a new position, Facility Systems Specialist, which will be responsible for the overall maintenance of the City's CNG station and HVAC systems. Additional background information related to the need for this new position are outlined below. 2. Moves the Events Coordinator position from pay grade 5.3 to 5.2 and from non - exempt to exempt. This position, previously part-time, was approved as a full -time position in the 2014 operating budget. Following a staff analysis of the position, it was determined that this adjustment appropriately places the position within the correct pay grade. Additionally, job duties were reviewed to ensure compliance with the Fair Labor Standards Act (FLSA). This review determined that the nature of the duties for this position places it in an exempt status under the FLSA. Facility Systems Specialist The need for a CNG and HVAC- focused specialist position has been discussed over the last year by City staff and was planned to be proposed for the 2015 operating budget. Staff became aware recently that the individual who would likely be the preferred candidate for this position, Roy Dotson, is being recruited by another entity for a similar position. This recruitment effort has prompted an accelerated request to City Council to consider the addition of this position. With the establishment of the City's CNG station and the increasing demand, both by the City and private users, a critical need to properly maintain the system has increased. Downtime of the station results not only in downtime for City of Dublin operations, but also for numerous private entities. Extensive training has been provided to three Facilities Management employees since the installation of the CNG station and a significant portion of the routine preventive maintenance and emergency response repairs have been handled in- house. In situations where contractors have been called in, our trained staff has been able to oversee their work as well. The proposed Facility Systems Specialist would be responsible for the overall maintenance of the City's CNG station as well as the City's HVAC systems. The position would have one or two direct Memo re. Ord. 24 -14 — Amendment to Compensation Plan April 24, 2014 Page Two reports (existing maintenance workers) and would also lead other maintenance workers, as needed, based on the project. A review by the Division of Human Resources places this position in the 4.3 pay band, which has a salary range of $48,800 — $71,600. It is important to note that this is not a request for an additional position. Should Council approve Ordinance 24 -14, and Roy Dotson accept the position, his existing Maintenance Worker position would be eliminated as part of the 2015 operating budget process. Recommendation Staff recommends that Ordinance 24 -14 be adopted at the second reading /public hearing on May 5, 2014. Staff further recommends that Council approve a motion waiving Section 6.06(a) of the Revised Charter, allowing for the appointment of Roy Dotson to the position of Facility Systems Specialist.