60-96 Ordinance
RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
60-96 Passed..mu. nmmmmn'Un' __u m19n
Ordinance NO.m..uum.uuu__
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR OFFICE SUPPLIES AND
AUTHORIZING THE CITY MANAGER TO ENTER
,. INTO A CONTRACI' FOR PROCUREMENT OF SAID
SUPPLIES.
.....,
WHEREAS, after conducting formal advertising and competitive bidding procedures for
office supplies; and,
WHEREAS, Council has determined that bid submitted by Costigan's for said supplies,
based upon the per unit prices and percentage catalog discounts specified in the bidder's
proposal on file within the Division of Personnel and Purchasing, is the lowest and best bid.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by Costigan's for office supplies, as on file with the
Division of Personnel and Purchasing, is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a term contract with
Costigan's for the procurement of said supplies as specified within Costigan's bid proposal
on file within the Division of Personnel and Purchasing.
....
Passed this JS~ day of ~ ' 1996.
.....
ATTEST:
~A- ~
Clerk of Council
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MEMORANDUM
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager! ~.,-.r)
SUBJECT: Office Supplies Bid Process
.....,
DATE: June 12, 1996
.,it", INITIATED BY: David L. Harding, Director of Personnel and Purchasing ~
Attached for your consideration please find Ordinance No. 60-96 accepting the lowest and best bid
for office supplies. Also attached for your review is a copy of the bid tabulation.
This bid project involves the purchase of a wide variety of office supplies for use in all Departments
of the City, the estimated annual expenditure for which is expected to be approximately $35,000.
($35,000 in funding for such bulk purchasing of office supplies was identified and subsequently
approved via the 1996 Operating Budget.)
Bids were sought based on a list of the 365 most commonly used items within the City. In addition
to providing per unit prices for these 365 items, bidders were required to also quote a percentage
discount applicable to the United Stationery and S.P. Richards catalogs. (These are the two largest
and most recognized catalogs in the industry and offer a plethora of office supplies beyond the 365
most commonly used items.)
In addition to the required bid advertisement, Staff solicited bids directly from numerous vendors on
our mailing list. The City received responses from the following vendors:
.,..~
· Costigan's Office Supplies
· Howard's Office Supplies, Inc.
- · Boise Cascade Office Products, Inc.
As reflected in the attached bid tabulation, Costigan's submitted a bid of $1,624.30 for the 365
selected items with a 41 % and a 35% discount on the catalog business; Howard's submitted a bid of
$1759.14 for the 365 items with a 28% and a 28% discount on catalog business; and Boise Cascade
submitted a bid of $2, 142.70 for the 365 items with a 40% and a 40% discount on catalog business.
Staff has analyzed the three bids and believes the bid submitted by Costigan's is the most
advantageous to the City and the lowest and best bid. Staff, therefore, recommends that the bid from
Costigan's be accepted and a contract be awarded to Costigan's. The term of the Contract, pursuant
to the bid documents, would be one year initially with an option to renew for two (2) additional one
year periods upon mutual agreement of both parties.
Attachments
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