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90-95 Ordinance ill _..~ RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 I Ordinance NO.-------u---n-90~95-- P assedn ----n-_______m_n___nm_________n __n19_ AN ORDINANCE AMENDING THE ANNUAL APPROPIDATIONS ORDINANCE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1995 AND DECLAIDNG AN EMERGENCY - WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended. -.'''' NOW ~REFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, elected members concurring: Section 1. That there be appropriated from the unappropriated balance in the General Fund the amount of $135,500 to the following line-items: Office of City Mana~er 01-01-10-2110 SalarieslWages $15,000 01-01-10-2120 Benefits 4,000 Miscellaneous Accounts 01-01-19-2351 Maintenance of Equipment 3,300 01-01-19-2391 Membership/Subscriptions 1,500 01-02-19-2340 Accounting/Auditing Services 2,700 Division of En~neerin~ 01-03-12-2346 Engineering Inspection Service 12,000 - 01-03-12-2348 Plan Review 40,000 ....',"'"' Lands and Buildings 01-06-11-2110 SalarieslW ages 22,000 01-06-11-2111 Overtime Wages 10,000 01-06-11-2112 Other Wages 10,000 01-06-11-2420 Operating Supplies 15,000 Section 2. That there be appropriated from the unappropriated balance in the General Fund the amount of $1,245,000 to account 01-02-15-2714 for the purpose of transferring funds to the General Bond Retirement fund to retire a portion of the Community Recreation Center and Muirfield Drive note issues that mature on September 20, 1995. Section 3. That there be appropriated from the unappropriated balance in the Street Maintenance and Repair Fund the amount of $20,000 to account 10-06-10-2111 for Overtime Wages. Section 4. That there be appropriated from the unappropriated balance in the State Highway Fund the amount of $2,000 to account 11-03-12-2310 for traffic signal utility bills. Section 5. That there be appropriated from the unappropriated balance in the Parks & ~ Recreation Fund the amount of $3,200 as a result of expanding the Wyandot Camp program. $2,400 is to be appropriated to account 13-07-10-2330 for the rental of vans and $800 is to be appropriated to account 13-07-10-2420 for additional operating supplies. -- Section 6. That there be appropriated from the unappropriated balance in the Hotel/Motel Tax Fund the amount of $500 to account 17-01-13-2910 for refunds paid as a result of canceling the second day of the Irish Festival. Section 7. That there be appropriated from the unappropriated balance in the General Bond Retirement Fund the amount of $9,475,000. $7,500,000 is to be appropriated to account 30- 02-10-2613 for the purpose of retiring the Community Recreation Center notes that mature on September 20, 1995 and $1,975,000 is to be appropriated to account 30-02-10-2612 for the purpose of retiring the Muirfield Drive and Transportation (Metatec) notes that mature on September 20, 1995. RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 90-95 (Continued) Passedm____ u___ m__________m ________m______19n_____ Ordinance No. ______n_m________ Section 8. That there be appropriated from the Capital Improvements Tax Fund the net amount of $64,500. Appropriations in account 40-03-14-2571 are to be reduced by $100,000 -"~ as a result of not purchasing pavement management software in 1995, appropriations to account 40-03-14-2710 are to be increased by $150,000 for the purpose of transferring funds for design fees for the S.R. 161 - Dale to Sawmill project, appropriations to account 40-03- """- 14-2550 are to be increased by $10,000 for sharing the cost of installing street lights at the new elementary school on Brandonway Drive with the Dublin City School District and appropriations to account 40-03-14-2571 are to be increased by $4,500 for five additional radios to be used as back-ups when radios are being serviced or repaired. Section 9. That there be appropriated from the unappropriated balance in the Water Tower Construction Fund the amount of $83,007.96. Of the total, $34,274.05 is to be appropriated to account 44-03-14-2561 to finalize payment to the contractor and $48,733.91 is to be appropriated to account 44-03-14-2710 for the purpose of transferring the unused fund balance to the Debt Service Fund. Section 10. That there be appropriated from the unappropriated balance in the Transportation Improvement Fund the amount of $150,000 to account 49-03-14-2551 for continued design work. Section 11. That there be advanced from the Capital Improvement Tax Fund the amount of $100,000 to the McKitrick TIF Fund for the purpose of compensating the Dublin School District for costs and improvements to various activity fields necessitated by the exchange of parcels for the construction of the CoffmanlDublin Road connector. This advance will be reimbursed from the proceeds of a future debt issue which will subsequently be retired from -- service payments received in lieu of taxes. Section 12. That there be appropriated from the unappropriated balance in the McKitrick TIP ~'~'~HiII! Fund the amount of $100,000 to account 52-03-14-2510 to make payment to the Dublin City School District as compensation for costs and improvements to various activity field necessitated for the alignment of the new Coffman/Dublin Road connector. Section 13. That there be advanced from the General Fund the amount of $17,000 to the Duke Realty Investment TIP Fund for the purpose of finalizing the construction of the Britton Parkway extension. This advance will be reimbursed from future service payments received in lieu of taxes. Section 14. That there be appropriated from the unappropriated balance in the Duke Realty Investment TIP Fund the amount of $22,167.56 to account 55-03-14-2551. Section 15. That there be appropriated from the unappropriated balance in the Perimeter Center TIP Fund the amount of $221,687.00 to account 56-03-14-2349. This is the amount of the unencumbered balance in the fund. Section 16. That there be appropriated from the unappropriated balance in the Workers' Compensation Self-Insurance Fund the amount of $71,000. $56,000 is to be appropriated to account 72-01-11-2363 for claims and $15,000 to account 72-01-11-2364 for premiums. I!IIIII"'-. Section 17. That this ordinance be, and the same hereby is, declared to be an emergency measure for the preservation of public peace, health or welfare of the residents of this City, and therefore this ordinance shall take effect and be in force immediately upon its passage. ."..'.;'.A. I/+-h day o~ o1{ho,~995. Passed this / ,." d \1\ t~e . , .: Vlere ~os e. , . ' \i Of~inllnte~ Ohio \l.e-Jiged t04e. . '.' '\8S ot \ IS. , 25 ot t e ' . h' " ft\tv tno\ tO~. "w. Section 7 3 . ATTEST: boO y t8 ~ . VIi \ efe., ,\." ..' "(.tor onte e.; 'otOubU\,n . ~ lty &.' ,- hr'. fl\\\~ . \""ti\ ()IJ l\'l , Clerk of Council t\-erl<o 0\1 ' ". "-._....,._>--_."_...,,,".;,.."",,....""',-~..,~,,'",~\';""'____h.,.~:;_.'....;"e.........._"'.".."__~"".~"'''''''_._,,.'''.,,~,.~'!<~~~.,~_"."., I N T E R MEMO 0 F F I C E To: Members of Dublin City Council ....... From: Timothy C. Hansley, City Manager Subject: Amendments To The Annual Appropriations Ordinance -- Date: September 7, 1995 Initiated By: Marsha I. Grigsby, Director of Finance The following information provides additional explanations for the requests to amend the annual appropriations ordinance. Section 1 requests amendments to various General Fund accounts. . The increases for the Office of City Manager are the result of the Management Assistant position being moved from the Division of Personnel and Purchasing budget to the Office of City Manager budget to enhance the effectiveness in responding to the requests and needs of Dublin City Council. A Risk Management Specialist position was then authorized within the Division of Personnel and Purchasing by Ordinance 51-95. . The additional appropriations in the Miscellaneous Accounts are needed to provide funding to obtain a preventative maintenance contract on the City's radios, for a citywide membership to Innovations Group, and for additional audit costs associated with having a "single-audit" completed for the federal funds received in 1994. Information on the additional audit costs ",... was included in the Finance Monthly Report dated April 5, 1995 with the final contract addendum submitted to the City in June. ..... A scope of services for a preventative maintenance contract for the City's radios has been developed. The appropriation of$3,300 will provide funding for the months of October - December 1995. The 1996 Operating Budget will request funding for this service as well. . The additional appropriations for the engineering accounts is needed as a result of the commercial and residential building activity that has occurred in the City. The commercial plan review includes a significant amount of work with regard to the rezoning application for the Dublin Place Mall. . The additional appropriation requests for salary related line-items under Lands and Buildings is needed because the time spent providing maintenance services to the various City facilities exceeded the estimates used in preparing the operating budget. The additional $15,000 for operating supplies is to replace supplies damaged by rain water. We are in the process of preparing an insurance claim for the damages. - .... Members of Dublin City Council Page 2 September 7, 1995 Section 2 provides funding to retire a portion of the outstanding principal on notes previously issued for the Muirfield Drive and the Community Recreation Center that will be reissued on September 20, 1995. The legislation authorizing the reissuance of the notes was adopted on August 21, 1995 and a memo was prepared at that time identifying the amounts to be "paid-down" on the notes. This ....... ordinance appropriates the necessary funds in the General Fund to retire a portion of the debt from income tax revenues. ....... Section 3 provides additional funding to the Overtime Wages account. The original budget request for 1995 assumed a significant reduction in overtime as compared to the previous two years' actual year-to-date totals. The additional $20,000 will provide a funding level (total of $56,750) similar to the 1994 actual expenditures of $53,680. A significant amount of overtime has been incurred as a result of the heavy rains during the spring and summer which required additional mowing of the City's rights-of-way and snow and ice storms that occurred early in the year.. Section 4 appropriates additional funds needed for utility bills associated with the traffic signal on State highways. When the 1995 Operating Budget was prepared Columbus Southern Power had not determined the monthly charge for the new signal at Tuller Road and S.R. 257. This signal was placed in operation in October 1994 and a retroactive bill was submitted in April 1995 with monthly charges for the intersection being approximately $100 per month. The original appropriaton did not include funding for the Tuller Road light. Section 5 is necessary as a result of expanding the Wyandot Camp program. A memo was prepared by Janet Jordan, Director of Parks & Recreation, to Tim Hansley requesting approval of the expanded program. This memo was included in the May 15 City Council packet. The increased direct costs were entirely off-set by the additional fees collected for participation in the program. ".... Section 6 appropriates funds for refunds made as a result of returning fees paid by vendors and ...... organizations for events that were scheduled to take place the second day of the Irish Festival. Section 7 appropriates the funds necessary to retire the existing notes outstanding that mature on September 20, 1995. Legislation to reissue the notes was adopted on August 21, 1995. As stated, Section 8 reduces the original 1995 appropriations by $100,000 because it has been decided not to purchase a pavement management system in 1995 and those funds had been included in the amount appropriated for Contingencies. Appropriations are to be increased by $160,000 for additional design fees associated with the S.R. 161 improvement project ($150,000), to provide funding for City Council's previous approval to share the cost of installing street lights at the new Bailey Elementary School on Brandonway, and to purchase five additional radios to be used city wide as back-up for radios that are being serviced or repaired. Section 9 appropriates the unencumbered balance in the Water Tower Construction Fund. As identified, a portion of the appropriation will be used to finalize payment to the contractor with the remaining unused balance transferred to the Debt Service Fund and used to retire interest that will be due on December 1 for the bonds that were issued for the project in 1994. - - -~-,-_._~-_._-- ~._---------_._- . Members of Dublin City Council Page 3 September 7, 1995 Section 10 appropriates the funds that will be transferred from the Capital Improvements Tax Fund identified in Section 8. Section 11 and 13 authorizes advances to the applicable TIF funds for project costs related to the .... public infrastructure improvements required as City commitments in the TIF agreements. ..... Section 12 provides funding for commitments made by the City in a Real Estate Exchange Agreement entered into with Dublin City School District. To induce the School District to exchange property needed for the new road alignment, the City made a commitment to pay $100,000 to the School District for improvements to activity fields which will be necessitated as a result of exchanging various parcels of property. Section 14 appropriates the funds that will be advanced from the General Fund identified in Section 13 as well as interest earnings over the life of the project. This will provide the necessary funding to finalize the project. Section 15 appropriates the unencumbered in the Perimeter Center TIF Fund. The project is currently in the design phase. Section 16 appropriates additional funds needed for claims paid and an additional amount that will be needed for the City's second half payment due in mid-September. The majority of the payments made for claims are the result of one claim. The Administration is hopeful that a significant amount of the payments made will be credited back to the City as a result of the claim being reviewed. The amount originally appropriated for premiums was based on an estimate of total 1994 payroll and actual totals exceeded the estimates. ,..,. I .... 135:95 ,....