43-96 Ordinance
RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
43-96
Ordinance NO.mnmn_________n Passed _________un___n.__________nn___.______ _.1900_____
AN ORDINANCE ESTABLISHING THE LOCATION AND AMOUNT OF
CASH ON HAND FOR CHANGE FUNDS AND DECLARING AN
EMERGENCY
""""'"
WHEREAS, business transactions occur in a variety of locations which require cash on hand
..."~ to complete the transaction and minimize the inconvenience to the public, and
WHEREAS, Ordinance 50-94 previously established the authorized locations and amounts for
change funds, and
WHEREAS, it is necessary to increase the amount of the change funds maintained in the
Divisions of Police and Parks & Recreation to meet their needs for processing transactions and
collecting fees.
NO~ THEREFORE, BE IT ORDAINED by the Council of City of Dublin. State of Ohio,
__ of the elected members concurring:
Section 1. That change funds for conducting City business be maintained in the following
departments/divisions for the purposes indicated:
Division of Accounting and Auditing General fees 5 50.00
Division of Taxation Income tax collections 50.00
Division of Court Services Court fees/costs 100.00
Division of Building Standards Building fees 75.00
Division of Police General fees 100.00
After hours collection
~ for Division of Court Services 75.00
Division of Maintenance Cemetery and general fees 50.00
...... Division of Parks & Recreation Recreation programs 450.00
Outdoor pool- admissions 150.00
Outdoor pool- concessions 150.00
Avery Park concessions 50.00
Section 2. That the Division Head or his/her designee will be responsible for maintaining and
reconciling the change ftmds on a daily basis. Receipts collected shall be deposited intact daily
with the Division of Accounting and Auditing or the City depository.
Section 3. That the change funds are to be used to make change only and not for payment of
petty cash items.
Section 4 That there be established a petty cash fund in the amount of 5200.00 which will be
maintained by the Division of Accounting and Auditing for the purpose of reimbursing
employees for out-of-pocket up to 520.00 per Administrative Order.
Section 5. That there be established a petty cash fund in the amount of 520.00 which will be
maintained by the Division of Court Services for the purpose of providing meals to prisoners
appearing in Mayor's Court during their regular meal time.
Section 6. That this ordinance be, and the same hereby is, declared to be an emergency measure
-- in order to provide adequate change funds for processing business transactions in an efficient
manner, and therefore this ordinance shall take effect and be in force immediately upon its
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I N T E R
MEMO
0 F F I C E
To: Members of Dublin City Council
....'I!I'iI
From: Timothy C. Hansley, City Manager
..."" Subject: Ordinance Amending Chang Fund Amounts
Date: April 29, 1996
Inniated By: Marsha I. Grigsby, Director of Finance ~
Ordinance #43-96 is requesting authorization to increase the amount of cash maintained by the
Divisions of Police and Parks and Recreation for "chang~ funds".
The Division of Parks & Recreation currently maintains a change fund for recreational programs in
the amount of $75.00. With the opening of the Community Recreation Center, we will need to
maintain six (6) change funds in the amount of $75.00. At anyone time there could be three (3)
registers open for service and each register will need two (2) change funds in order to have change
available when "shifts" are closing and reconciling their activity to the revenue collected.
With the addition of an Impound! Abandoned Vehicle Release fee being charged by the Division of
Police, their current change fund in the amount of$50.00 has not been sufficient.
If you need any additional information, please do not hesitate to contact Marsha.
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tper\dkp\1996\076:96
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