021-96 Ordinance
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RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
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Ordinance NO'm21~96mnm Passedo mUOmmmmo omuOnm ommuoom19mmu
AN ORDINANCE AUTHORIZING THE CITY MANAGER
TO ACCEPT PROPOSALS TO PURCHASE
PAD-MOUNTED GEAR AND ELECTRICAL
-
MANHOLES FOR USE IN CONNECTION
....... WITH BURIAL OF OVERHEAD POWER LINES
ON COFFMAN ROAD BETWEEN POST ROAD
AND NORTH OF EMERALD PARKWAY,
AMENDING THE ANNUAL APPROPRIATION,
WAIVING FORMAL BIDDING AND
ADVERTISING REQUIREMENTS
AND DECLARING AN EMERGENCY.
WHEREAS, the Coffman Road reconstruction project will soon be adve11ised for bid;
and
WHEREAS, reconstruction of Coffman Road provides an optimum opportunity to bury
overhead power lines in order to enhance the appearance of this significant entry way to
the City, and will result in more reliable electric service to the area; and
WHEREAS, burial of the overhead power lines will eliminate the need to relocate these
lines closer to Willow Grove residences, and negating the need for additional utility
"""... easements from the Willow Grove Association, resulting in the preservation of significant
amounts of landscaping; and
'.........
WHEREAS, construction coordination and cost savings will be realized by completing
the burial of overhead power lines as part of the Coffman Road construction work; and
WHEREAS, it is necessary to immediately purchase specialized equipment in order to
bury the overhead power lines, as part of the Coffman Road construction project; and
WHEREAS, the design of the power line burial is currently underway and there is not
sufficient time to bid and award the equipment in the normal manner, given the City's
commitment in various economic development agreements; and
WHEREAS, Section 8.02(b) of the Dublin Charter and Section 735.051 of the Ohio
Revised Code enables City Council, as the legislative authority, by a two-thirds vote of its
members elected thereto, to enter into a contract without formal bidding and advertising.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That pursuant to Section 8.02(b) and Section 735.051 of the Ohio Revised
- Code, the formal bidding and advertising requirements for the purchase of electrical
. equipment be waived.
~
Section 2. That there be appropriated from the unappropriated balance in the Capital
Improvement Tax Fund the amount of $40,000 to account 40-03-14-2550 for purchase of
electrical equipment needed to bury the overhead power lines along the specified portion
of Coffman Road.
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. RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance NO.no on m 000000 00 Passed 0000000000000000 ounoUOOOUOOU ouoonu19noonoo
Section 3. That the City Manager be and hereby is authorized to purchase two (2)
..... Pad-Mounted Gear from S and C Electric Company of Chicago, Illinois, and four (4)
electrical manholes, two (2)double top slabs and four (4) box pad risers from Norwalk
~ Concrete Industries of Norwalk, Ohio, at a not-to-exceed cost of $40,000.
Section 4. That the Director of Finance is hereby authorized to make payments to S
and C Electric Company of Chicago and Norwalk Concrete Industries of Norwalk, Ohio,
for the cost of purchasing equipment described above, upon approval by the City
Engineer.
Section 5. That this Ordinance be and hereby is declared to be an emergency in order
to provide for orderly coordination and construction of underground facilities for burial of
overhead power lines and to be able to meet time schedules for Emerald Parkway
construction and Coffman Road reconstruction, and therefore, shall take effect and be in
force immediately upon it's passage.
Passed thisdfbday Of~96.
~
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Attest:
......
~ r!--~
Clerk of Council
ted in the
I~!')re pos
Sponsor: City Engineer b ffy that copies of this or~:nn;f:l 'ivs '~f ~h~ O!'lo Revised Code.
I here Y cer \ :t"- $\ld:Oil ~ .
City of Dublin in Qccordance w .
C1-~
bl' Ohio
(\e.rk of council, Du 10, .
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MEMORANDUM
TO: Terry Foegler, Director of Development
FROM: Balbir Kindra, City Engineer
DATE: February 5, 1996
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SUBJECT: Burial of Overhead Power Lines at Willow Grove on Coffman Road
~
As you are aware, the Engineering Staff has been working with The American Electric Power
(AEP) Company in regard to subject matter. An estimated cost, should this work be performed
by the AEP, is $500,000. An estimated saving of about $100,000 could be realized by a
cooperative City-AEP joint venture. However, the cooperative nature of this work requires that
the City purchase some specialized electrical equipment in advance of construction contract
bidding to expedite manufacturing and delivery of this equipment to coincide with the sewer
construction work for the new roadway pavement.
We have already received the quote for specialized equipment. I recommend that the City
Council approve purchase of this equipment without the required formal bidding process. The
approximate cost of this equipment is $40,000.
Please note that the remaining construction work for Emerald Parkway will be bidded in a normal
manner. This cooperative City-AEP process may serve as a proto-type for burial of power lines
on other projects in a timely fashion and at substantial cost savings to the City. The approval
by the City Council will assist us to evaluate use of this process for other City projects.
pt'_W_'IIIt
Attached, please find copies of quotes for your use from S and C Electric Company of Chicago,
.",,.,t Hydro Conduit Corporation of Delaware, Ohio, Lindsey Concrete Product Company of Canal
Fulton, Ohio, and Norwalk Concrete Industries of Norwalk, Ohio.
Sincerely,
J
Attach.
T:\PER\CM308\WORK\FOEGLER.MEM
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MEMORANDUM
TO: Dublin City Council
FROM: Thomas McCash
..... SUBJECT: Burial of Overhead Power Lines at Willow Grove on Coffman Road
j
- Date: February 13, 1996
On February 5, 1996, City Council referred burial of the overhead power lines at Willow Grove
to the Community Development Committee for review and recommendation. The Development
Committee met on February 6, 1996 with the Department of Development staff. Staff provided
written material for review and discussion. The Committee has determined that given the
extremely tight space that exists between Willow Grove and the new roadway pavement, if the
lines are ever to be buried, now is the right time to do so. The Committee feels that aesthetic
consideration at this major gateway to the northwest quadrant of Dublin and along Emerald
Parkway is extremely important. Burying of the overhead power lines allows American Electric
Power to avoid additional easements from the intensive landscaped areas of Willow Grove.
However, if the overhead power lines are not buried, additional easements from Willow Grove
will be necessary and significant landscape removal is likely. This additional easement may
require substantial modification or reduction in landscape buffering along Coffman Road.
The burial of utility lines will also reduce the likelihood of service outages in this area resulting
from either severe weather conditions or auto accidents.
-
The Committee unanimously supports the burial of electric service along Coffman Road from
-.,did Post Road to the Coffman High School and concur's with staff's recommendation to waive
competitive bidding and to purchase $40,000 worth of necessary electric equipment, and agreed
to recommend to Council an emergency ordinance to facilitate coordination and construction in a
timely manner.
Attached is a copy of the proposed ordinance and the City Engineer's memorandum for your use
and information.
TM:BSK:jc
Attachment
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I 614 761 6506 P02
L...-.:ilI' ... n - -- - --- - - 5164 TO:
JAN 18 '96 12: 17 MONITOR__~APBQ.ARp _D}_SE.LA'L.S~l~~~ ~,~3~ 8555 WILSON MILLS ROAD
.... GENERAL OFFICES . CHICAGO I MAYFIELD VlLLA13E. 0.-.10 44143.3404
Specialists in High- Voltage Switching and Protection TELEPHONE: (118) ~g..18eo
I FAX I TRANSMITTAL I
(2161441.8141
TO: Paul Blac5er DATE: January 18, J 996
FAX NO.: 513-434-5164 QUR REF: 116-JRS96-54
FROM: Joseph R. Simui YOUR REF:
- CUSTOMER: Blaeser Ene'lnccriDg s.o. OR Q-
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I SUBJECT: City of Dublin, Ohio PAG~S: 1 of 4
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COPIES TO:
Dear Paul:
We are pleased to offer the followiDg quotation per your verbal request on
January 17, 1995.
Item 1 I
Qty. 2 S&C Catalog No. 651S2RI Manual PME Pad-Mounted Gear,
Rated 14.4 KV Nominal, 17.0 KV Maximum, 95 BIL, 200E
Ar.operes Maxilnum, 600 Continuous, 600 Load Dropping, Short-
Circuit 14 KA Amperes RMS Symmetrical, 350 MVA 3-Phase
Symmetrical at Rated Voltage, Including 6 Catalog No. 3093
Fuse Unit End Fittings.
--- Price Each ..................................................................... .$8,S32.oo
- Shipment: Shipment can be made in approximately 12 weeks after receipt of
order plus drawing approval time, if required.
To ship in April, we Deed the order by January 22, 1996 and
immediate release to manufacturing.
Note: Fuses are not included nor stipulated from you at this time.
Please advise at time of order placement, if possible.
,'c I'D"" 13N4 111..:11
'" ..- -, -- nNV1~"~1~ -,1.:)111 ~~$ R~:\)I (flH.l.I% Rl- '~~r
1 00 .~ q ~ t R h ~ ~ q 1 Z : 111.
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JAN 18 '96 12:18 MONiTOR MAPBOARD DISPLAY SYSTEMS 513 434 5164 TO: 614 761 6506 P03
.............UoIo-J AU, l.7:?V
City of Dublin, Ohio 116.JRS96-S4
. Paae 2
Any order or orders based on this quotation (1) are subject to acceptance by
site Electric Company only at its general offIces in Chicago, Illinois; (2) are
subject to site Electric Company's conditions of sale, which are defmed in fulJ
under -GENERAL" in tbe attached S&e Price Sheet 150; and (3) should be made
out to S&C Electric Company in care of Joseph R. Simari, 6555 Wilson Mills
Road, Suite 101, Mayfield Villaae, Ohio 44143. The following are excerpts
- from the attached S&C Price Sheet 150, "Standard Conditions of Sale," dated
January 30 1995.
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TERMS OF PA VMXN'(l Net 30 days.
TERMS OF DELIVERY: ... Prices are F.O.B. Common Carrier delivery
point nearest first destination with cheapest transportation prepaid on
shipments with net invoice value of $2,000.00 or mote. On shipmenu with
less than $2,000.00 net invoice value, prices are P.O.B. commOn carrier
delivery point, freiaht prepaid and added to the invoice.
Please let me know if there are an}' questions, or if I can provide additional
assgtance.
Sincerely,
JOdtlf/" Ie Sima,,;
Joseph R. Simari
Territory Manager
-
IRS:gam
-
An: Price Sheet 150 Dated January 30, 1995
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HydrQ Conduit CorpOr.!ltlClil
620 Liberty Road
D~laware. OH 43015.938,'
Teiephone (614) 353.1376
F=aeslmiie (614) 363.13T1
Tot: Free 1.800-395.836:;
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C.entE' ,'v i 11 ~, Ohio 45459
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f,:E: Electric r.~l',hol'=-
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8950 North Dixie Hwy.
P.O. Box 161
Bluffton, Ohio 45817-0161
(419) 358-6946, 358-7476
.::pcsimlle TransmissloD j . FAX (419) 358-6258
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VIA; yve.. rrv~~:-- TERNS: Nt.. T ~ a Wo.:Ilt~.. SALES~J\J.~ Jeff Augustin~.__.~_~.~._._, ,__
'".~l...,r.'q 'T'" .....1iV oi1(Jf'1'> ""'"-... oJ Ct,e.crri"J-[Otm. (216) 854-451'
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--- MI!~~lTE FAX: (216) 854-6664.
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jf}'j LINDSAY CONCRETE
t: PRODUCTS CO., INC.
6845 ERIE AVE N.W. BOX 578
CANAL FLlLTON, OHIO 44614
(216) 854.4511
DeliVERY CONDITIONS fOR PRECAST CONCRETE PRODUCTS
_._----,---_._--'-~-~_.--' -
1 , Ai: delivery times are approximate,
2. Then:, IT:!.1st be clear and free acce:;s fo' tr,e vehicle to the jeb site and unloading pOint. Oostr:;ction5
svch as io\v i'mb~ and bri:nches, w.res, 8tC. Piwst be removed, if the roadway is too narrow for the
delivery vehice to make the necessa,y twrn5, tl,e contractor MUst either widen the roadway or find
another ",eans of ingress ard eg..ess including p~rrnis~ion of the iaepropriate property owners ir. the event
o..r vehidG is to ~ncroach upon another property. We w:!! not be responsible for damage to yards,
sidevvaib, Iii~C, V'Jhich arc in the p.3~h \\le are directed to raKe.
, Trucks m'-is: be able to ent~r, dr:ve through and exit job sites u:"'der their own power. Vehicles ma.y 'lot
j,
be pulled in or out of job sites.
.4 if.. vehde becom!"s stucki i, '5 t!:e co~tractor's or owner's res,oomibility to have the veh:c1e tcw'2d to a
-'-'r,
pvblic road so the vehicle can operate under its own power,
- \Vher Job 5i~e com.kions are such that hJCk or trailer tires becQt'l'e packed with Mud and debriS, the
contractor 0, owner rnust prOvide a rneans and assis. ~he driver in cleaning the tires prior to the veride
bei:1g pui~ed orto ~ pJoiic roach'\'dY If this in not done, our drivers are liable and have been c:ted .or
tracking mud onto roadways,
F \\lne.. cc"ditiO'i5 require; the contraClor iTLJst supply a spotter and/or a traffc centro! perso:'1 to ,,$S;~t and
direct the delivery vehicle driver.
i. in the event at an Oi'H:te OSH~\ inspection of Lindsay Concrete Products Co. ~"qu:pm<::nt or delivery
truck~ and/e; trailers, procedures :"ust ncl:.;d~ an otening confe~er,ce \'vith Li:',ds1'lY COlicrete Pronucts
Co. corporate presiden; or vice-president prior to inspectiof'l or tour,
UNLOADING AND SETTING OF PRECAST COl'oCRfTE PRODUCTS
~~- ~~'"._-. ~.~--"--~-----~----'---_._--~_.__.~_._------...-...........---
, \Vhen we are respcn~ibie ror unloading the products we deliver, we will do so o'lly if all applicable
Sd"ety C;:)FO!tons can b", met. jf we cannot unioao t0e vehicie safely, the c:ornr2CWi must assume 3.1!
:abi!it)' a"d costs for ui'.ioaoing. Some examples of the .afety con$iderat:L~ns are \veight of product as
cornpared tc, cap,;;.:t} of unloader; proxirn to povver lines, :>oil conditioiis which ;llpport outrigge;s,
:htance vvhkh bOQM ",ust reach, and "igging for product being lifted.
2 in s:tuat!(HiS \A/here any Lindsay en:p!oyee i5 setting structures in the ground, the CO!'1tiactor mJ~-: provide
a safe construction site I~~ing the fol!ov..ing Genera: 11dIJstry Standards fran', the Code of Federal
Rsg'..dat'ons: Confined Space 29 CFR 1910,46; HazMd Comr1unications 29 CFR 192659; ExcaVations
29 CFR 1926~65'J througM 1926.652; and Lockcut1"agout 29 CFR 1910,147.
:) Our trc,cK drver~ are perso'ially I:abie for da'T1ag~ to t~ei r vehicles If they abus~ th~i - vehicles, trey pay
for the damiige out of the:- ("Nr1 ;Jockets As ~'.1ch, the driver makes ~~e final dec;sio:-: as to where the
veiiicie goes and what it wi:' unload.
tN'" REMEMBER, ALWAYS CAU. LINDSAY DISPATCH ~_Q.SCH~P~LE YQ.UR DJLlVERY: til;t~L::~il
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P" '. r'USTO','ER'
lilt PRODUCTS CO., INC. :OB:!" - _U_"~.____._
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614 761 6506 P03
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513-434-5164 Fax
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bLAf-SI-H tNGINEERINl, SERVICES.INC MONITOR M,1pbo;)reJ SYSIClllS
Utility Systems Consulting and Mapping A Division of Blaeser Engineering Services. Inc.
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TO: 614 761 6506 P01
5'3-434-4637 Phone
5'3-434-5'54 Fall
February 13th, 1996
Reference: Coffman Road Project
Dear Balbir:
Several reductions in size of manholes have been presented to,
and approved by, AEP in the course of obtaining quotations. At each
step, I requested new prices fram the pre-cast concrete supplier,
but at this point in time, the quotations are somewhat dis-jotnted.
I suggest that we choose a vendor based on the foll~n9 sUlMary and
then request that vendor to submit a final, fonaalized quotation.
The following suppliers were contacted:
Norwalk Concrete Industries, Norwalk, Ohio
Hydro-Conduit Corporation, Delaware, Ohio
Lindsay Concrete Products Co., Inc. Canal Fulton, Ohio
Hartford Concrete Products, Inc., Hartford City, Indiana
81uffton Pre-Cast Concrete Co., Bufflton, Ohio
Only Norwalk, Hydro Conduit, and Lindsay provided quotations. The
- following summary compares their bids.
I
BID SLtt4ARy
...
Dublin Coffman Road Project
February 13th, 1996
Norwalk bJlm l.iJldux
4-6'x12'x7 high manholes $11,164 $18,008 $11,480
2-Double Top Switch Pads 840 900 980
4-Box Pads 1JU 1,528 1 ,2ee
TOTALS
$13,284 $20,420 $13,580
Utility Systems Consulting ancl Mapping A Division of Blaeser Engineering Services. Inc,
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FEB 13 '96 20:08 MONITOR MRPBORRD DISPLRY SYSTEMS 513 434 5164 TO: 614 761 6506 P02
.... ~
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Page 2, Memo to Mr. Balbir Kindra, P.E. Dublin, February 13th, 1996
All prices include delivery to the job site, but Hydro
Conduit's bid is based on City's contractor unloading at the job
site. Norwalk's and lindsay's bids are based on supplier unloading
at the Job site. (and even setting in place, if City's contractor is
- ready) .
.,..,'.- Paul Blaeser
~aJ)~
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