115-96 Ordinance
RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
I
Ordinance NO'__}_!_~_~~~_mn __ P assed__m___n_ __mm _n_m___m___ _ mn __ __19 _m__
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID FOR
THE MUNICIPAL BUILDING & CARPORT RENOVATION
[ PROJECT, DIRECTING THE CITY MANAGER TO EXECUTE A
CONTRACT GOVERNING THE COMPLETION OF SAID PROJECT,
AND AMENDING THE 1997 ANNUAL APPROPRIATIONS.
WHEREAS, after advertising and receiving bids for the Municipal Building Carport &
Renovation Project~ and,
WHEREAS, Council has also determined that the lowest and best bid for said project is from
Gutknecht Construction in the amount of$210,300.00; and
WHEREAS, it is necessary to amend the 1997 annual appropriations to provide sufficient
funding for the project.
NOW THEREFORE BE IT ORDAINED, by the Council of the City of Dublin, State of
Ohio, 7 of the elected members concurring:
Section 1. That the bid from Gutknecht Construction in the amount of$21O,300.00 for the
renovation of the Dublin Municipal Building & Carport is hereby accepted,
. ,.... Section 2, That the City Manager is hereby directed to execute a contract with Gutknecht
I Construction governing the completion of said renovations pursuant to the bid documents,
.~ plans, and specifications on file in the Division of Human Resources & Procurement.
Section 3. That there be appropriated from the unappropriated balance in the Capital
Improvements Tax Fund the sum of $270,000.00 to account 40-03-14-2571 to cover the cost
of the aforementioned project.
Section 4. That this Ordinance is declared to be an emergency measure for the preselVation
of the public place, health, safety, or welfare in that the project must be started immediately due
to the onset of inclement weather and that the time frame for which the bid is considered valid
will expire. Therefore, this Ordinance shall take effect and be in force immediately upon
passage.
f""'- . f this Ordinonce/RetoHieft were posted in th
I hereby certify that copIes 0 . . 731 2S of the Ohio Revised Cod€'.
''''.~ City of Dublin in accordance With Section .
ATTEST: ~s' Clerk
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Clerk of Council
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I N T E R
MEMO
0 F F I C E
To: Members of Dublin City Council
....
From: Timothy C. Hansley, City Manager
.... Subject: Municipal Building & Carport Renovation Project
Date: December 12, 1996
Initiated By: Peter Lenz, Director of Building Standards
David L. Harding, Director of Human Resources & Procurement
Attached for your consideration, please find Ordinance No, 115-96, accepting the lowest and best
bid for the Municipal Building & Carport Renovation Project. As you will recall from the concept
plan discussed earlier in 1996, the nature of this project primarily involves converting the carport to
professional office space and remodeling certain areas of the Municipal Building to accommodate
increased staffing levels and expansion of certain financial and administrative functions. Subsequent
to these earlier discussions, the Division of Court Services approached me with a need to modify their
office space and such modifications were also incorporated into the project. In addition, the Service
Department also asked that painting and carpeting be added to the project for areas of the Municipal
Building outside the scope of the original concept plan. Painting and carpeting were subsequently
added to the project for these areas. Mr. Lenz then began preparing the plans and specifications in
order that the project could be advertised and competitive bids received. Mr. Lenz subsequently
opened bids on December 3, 1996 and has come forward with his recommendation that the bid from
Gutknecht Construction be accepted in its entirety,
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As reflected in the attached bid tabulation, the City received bids from the following contractors:
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. Gutknecht Construction
· Paul Vlack Company
· Dorsey Construction Company
· Ameriblock
When referring to the attached bid tabulation, please note that the "Base Bid" column refers to the
complete renovation of the carport and certain areas of the Municipal Building originally identified
in the initial concept plan, with the exception of the Council Planning Center~ the "Carpeting" and
"Painting" columns pertain to the per unit cost associated with the installation of carpeting not
covered in the base bid~ the "Court Office" column relates to the cost of a relatively minor
modification to the Court Office at the Justice Center; the "Council Planning Center" column relates
to the proposed remodeling of a given area of the Municipal Building specifically for Council' s use~
and the "Aluminum Storefront" column relates to the use of an alternate material for the windows
in the carport.
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Municipal Building & Carport Renovation Project
Page 2
Please note that no bids were received for the Council Planning Center component of the project.
It is my understanding that this is due to the fact that detailed specifications were not available for
,...... the renovation of this space and the bid documents were released without such specifications. As
soon as these detailed specifications become available, a price will be obtained and the work will be
...... performed through a change order to the Contract.
In the final analysis, Mr. Lenz is recommending that the City accept Gutknecht Construction's bid
in the amount of$210,300.00, which includes the base bid of$209,700.00, the price for the Court
Office modifications in the amount of $4,100.00, and the $3,500.00 deduction for the aluminum
storefront on the carport, plus the per unit prices of 4. IS/sq. yd. for carpeting and .55/sq. ft. for
painting. (A lump sum cannot be calculated at this time for the latter two items as quantities are
currently unknown,) It should be emphasized that Gutknecht Construction has been awarded large
construction contracts with the City previously (Municipal Pool and Justice Center) and has
performed effectively under these contracts.
Please note that Ordinance No. 195-96 contains a provision to amend the 1997 annual appropriations
to provide sufficient funding for this project. The 1996 appropriations contained $150,000.00 for this
project, but due to the fact that the Ordinance accepting the bid will not be adopted until the January
6, 1997 Council Meeting, these funds cannot rightfully be encumbered in 1996. Therefore, it will be
necessary to appropriate the funds again in 1997. Given the $210,300.00 bid price plus the cost of
the change order for the Council Planning Center and the cost of carpet installation and painting
beyond the base bid component of the project, Staffis recommending that a total of $270,000.00 be
appropriated for this project.
- Mr. Lenz will be in attendance at Monday night's Council Meeting to answer any questions on the
-- specific details involved with the project, If in the interim you have any questions, please contact him.
TCH/DLH/kst
Attaclunents
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