97-96 Ordinance AMENDED
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RECORD OF ORDINANCES
Dayton Legal Blank Co, Fonn No, 30043
97 -96 (Amended)
Ordinance NO,_u_u______n_m____ Passed----------- _ _ _ -- m___ n __u_____19_______
An Ordinance Amending The Annual Appropriations Ordinance For The
Fiscal Year Ending December 31,1996
,...., WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made to an appropriation measure provided sufficient resources
.......... are available, and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations ordinance be made in order that appropriations are not over
expended, and
WHEREAS, it is necessary to amend the annual appropriations to provide adequate
funding in various budget accounts and to proceed with certain capital improvement
projects.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, 7 of the elected members concurring that:
Section 1. That there be appropriated from the unappropriated in the General Fund
the amount of $30,000. Of the total, $3,000 is to be appropriated to account 01-02-
10-2111 for Overtime Wages and $27,000 to account 01-02-10-2349 for computer
consulting services
Section 2. That there be appropriated from the unappropriated balance in the Street
Fund the amount of $100,000. $25,000 is to be appropriated to account 10-06-10-
....... 2111 for Overtime Wages and $75,000 is to be appropriated to account 10-06-10-
2112 for Seasonal/Temporary Wages.
......,
Section 3. That there be appropriated from the unappropriated balance in the Capital
Improvements Tax Fund the amount of$51,550. $14,150 is to be appropriated to
account 40-03-14-2562 for the Storm Water Master Plan study and $37,400 to
account 40-03-2550 for the 1996 Street Maintenance Program and the City's share
of the cost for street lights at Muirfield Drive intersections.
Section 4. That there be appropriated from the unappropriated balance in the
Parkland Acquisition Fund the amount of $1,500 to account 41-03-14-2910 for
refunds.
Section 5, That there be appropriated from the unappropriated balance in the Metatec
TIF Fund the amount of $52,088.61 to account 51-03-14-2710 for the purpose of
transferring the amount received for service payments in lieu of taxes to the General
Bond Retirement Fund to retire debt service obligations associated with the extension
of Perimeter Drive.
Section 6. That there be appropriated from the unappropriated balance in the Duke
Realty Investment TIP Fund the amount of $99,348.44 to account 55-03-14-2710 for
..... the purpose of transferring the amount received for service payments in lieu of taxes
to the General Bond Retirement Fund to retire debt service obligations associated
... with the extension of Britton Parkway.
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RECORD OF ORDINANCES
Dayton Legal Blank Co, Form No, 30043
Ordinance No._ __n_ --91 96-(Amended) (Contij1f~n~d - m n___ "\ - -- n -- - -- ,n ___19___
Section 7. That there be appropriated from the unappropriated balance in the
Merchandising Fund the amount of$5,425. Ofthe total, $275 is to be appropriated
to account 62-01-01-2390 for sales tax due to the State of Ohio, $5,000 to account
"....., 62-01-01-2420 for the purpose of acquiring merchandise to resell and $150 to
account 62-01-01-2910.
......
Section 8, That there be appropriated from the unappropriated balance in the
Workers' Compensation Self-Insurance Fund the amount of $30,000 to account 72-
01-11-2364 for premiums.
Section 9. That this Ordinance shall take effect and be in force on November 4, 1996
in accordance with Section 4.04(a) of the Dublin City Charter.
Passed this '-I~ day of J1l1J iJ~..J;f ~ , 1996.
{P/~~
Mayor - Presiding Officer
ATTEST:
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t Clerk of Council
......
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t: \per\dkp \96\ 151
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MEMORANDUM
TO: Tim Hansley
FROM: City Engineer
- DATE: October 1, 1996
I
..... SUBJECT: Storm Water Master Plan
As expected, an additional $150,000 has been budgeted in the City's Capital
Improvement Plan for of the subject study. However, this amount
now must be increas by $14, 1 50 du o additional work performed by the City's
consultant in the northe e City.
Details of the additional services are provided in a letter dated September 25, 1996
from Camp, Dresser & McKee. Should you have any questions, please give me a
cal/.
Sincerely,
~v- 5,lrt~~
Balbir S. Kindra, P. .
- City Engineer
.... BSK:jc
cc: Marsha Grigsby
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I N T E R
MEMO
0 F F I C E
- To: Members of Dublin City Council
r From: Timothy C. Hansley, City Manager
tiIIh.....Wj Subject: Amendments To The Annual Appropriations Ordinance
Date: October 15, 1996
Initiated by: Marsha I. Grigsby, Director of Finance ~~
The following provides additional information for the requests to amend the annual appropriations
measure in Ordinance 97-96.
Section 1- as you will recall, reference was made at the October 7, 1996 City Council meeting of the
need to appropriate additional funds for computer support services. Please refer to the attached
memo to the City Manager from the Director of Finance regarding this issue. The funding needed
for overtime is the result of Information Systems Technician, a non-exempt employee, needing to
work hours outside of the normal working hours as a result of the Information Systems
Administrator position being vacant.
Section 2 requests additional funding for overtime and seasonal wages in the Street Fund. Funding
needed was previously under estimated.
Section 3 requests additional appropriations for the storm water study currently being completed by
Camp, Dressler & McKee, the 1996 Street Maintenance program and street lights on Muirfield
....- Drive. Please refer to the attached memo to the City Manager from the City Engineer regarding the
I storm water study. The additional funds for the 1996 Street Maintenance Program are needed as a
~'#fiI result of additional ditch enclosure work in the Rings Road/Wi1cox Road area and the subsequent
relocation of a bikepath. The funding for the street lights on Muirfield Drive was originally included
in the City's CIP as a 1997 project. However, the request has been made to install the lights this fall
and for safety reasons it is recommended that the light be installed. The 1997 request will be
adjusted.
Section 4 provides funding to refund a payment in lieu of parkland for a building permit that was
issued for an address on A very Road and the builder subsequently decided not to build.
Sections 5 and 6 appropriate funds received as service payments in lieu of taxes for the identified
TIPs. The service payments are required by law to be recorded as revenue in the TIP funds and then
as a transfer to the General Bond Retirement Fund. The appropriation requests reflect the exact
amount of the service payments received.
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I
Members of Dublin City Council
Page 2
October 15, 1996
Section 7 appropriates funds in the Merchandising Fund. This is an Enterprise Fund and the
expenditures made are recovered through the fees charged for the merchandise.
Section 8 appropriates additional funds needed as a result of originally appropriating the same
..,'"... amount that was being transferred into the Workers' Compensation Fund from the General Fund to
I
i maintain the appropriate level of reserves instead of the amount needed for premiums to be paid in
w.,L.'.,...,,, 1996.
If additional information is needed, please let us know.
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I N T E R
MEMO
0 F F I C E
To: Timothy C. Hansley, City Manager
From: Marsha I. Grigsby, Director of Finance ~~
Subject: Computer Services
~"'i!.
Date: October 7, 1996
As you are aware, we entered into a contractual agreement with Sarcom to provide computer services
and support after Bob resigned. Sarcom began working with the City on September 9, 1996. Since
that time we have been utilizing a Systems Engineer and a Systems Technician to provide support,
troubleshoot problems with hardware/software and complete projects, A significant amount of
progress has been made; however, there are still several issues/projects that need to be resolved
and/or completed.
Our contract with Sarcom utilized funding that had been allocated for miscellaneous professional
services that are needed from time-to-time and the funding allocated for wages and benefits that
would not be used as a result of Bob resigning. Our hope was that the contract would provide
sufficient time to complete the 1996 projects and to identify and correct areas where we have had
on-going problems.
Unfortunately, when you begin diagnosing problems you run into roadblocks and other problems.
Ken Estep, a Systems Engineer, has spent a considerable amount oftime reviewing our local area
networks. He has encountered a significant amount of trouble converting the Division of Police over
- to their new server. Before Bob left he was having similar problems. Bob was able to continue
putting "band-aids" on the problems, in addition to spending a considerable amount of his personal
...... time, to keep the system running. Sarcom brought in various pieces of testing equipment to find the
problem. In talking with Ken this morning, he thinks they have finally limited the problem to a
piece of hardware. He will do some additional follow-up and if the hardware is the problem, he will
be recommending that we replace it.
Amy prepared a status report of the work completed in September and I have attached it for your
reVIew. As you can assume, the hours purchased under our contract will soon be used and
everything we wanted to have completed will not be finished. Also, when the projects are finished,
on-going support of the systems will continue to be a critical need. One person, Amy, will not be
able to provide the level of support that is needed on a city-wide basis. If you are in agreement, I
would like to request an additional appropriation from City Council to get us through the remainder
of the year. Assuming 20 hours a week for a Systems Engineer and a Systems Technician, we will
need an additional $27,000.
As I stated previously, I feel we have made progress in completing the identified projects as well as
making improvements in the computer systems. Please let me know if you have any questions or
need any additional information.
c: Amy Dellenbach, Systems Technician t: \per\dkp\96\ 148
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