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62-95 Ordinance '=--.C~_0_' .~ _, .__~.~m""'_"',_W=""~ __' _._'''_m_'__~---'~______~'"",,,,--"_.0_'' _". '. "~_~""___~""-""'~"~_~'''_ __"__~~,_"__'_~_~'-_~',",,,__,'''__''',_."',''~'__,.-"__.~ RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance NO.m_____m..62..,,95__ Passed_______mu,m~_~ _____mmnnn__mm __19__mm AN ORDINANCE TO ADOPT THE FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR THE YEARS 1996-2000 WHEREAS, Section 5.04 (b)(5) of the Dublin City Charter requires the City Manager ....,...". to prepare and submit a capital program to City Council; and WHEREAS, City Council has received and reviewed the Five-Year Capital Improvements Program (CIP) for the years 1996-2000; and WHEREAS, the CIP represents a long-term financial plan which establishes priorities, identifies project costs and phasing, identifies funding sources and serves as a planning document for capital improvements; and WHEREAS, the Administration has incorporated in the attached CIP all modifications as requires by City Council. NOW, THE~RE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, elected members concurring: Section 1. That the 1996-2000 Five-Year Capital Improvements Program attached as Exhibit A be, and hereby is, approved. Section 2. That this Ordinance shall take effect and be in force on the earliest date permitted by law. """"'" .."" Passed this ~/J-r dayof ar- ' 1995 f/~ ATIEST: Mayor - Presiding Officer ~ C!-~ Clerk of Council t d il\ the ~'ore 9QS e h' Of1'(\Qo',ce/L.w' ~~~ Revised (ode. . _\ rOI);es at \ ,S . 73' 2.S of the \0 \~ \.....~,' __ t'.,~ . ".h' " , , ~ SettlOI\ . , ," ....:\o;'~e 'H,t " . \, ,\ f~-,I , ' ~ ~~ b' . 0 \0 Csl of (oUl\ci\, Dub\"', fIII"" '" ....- CAPIT AL Aclopted: August 21, 1995 CITY OF DUBLIN 1996 - 2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM I Table of Contents , '''l ~ Section 1 Capital Budget Process t;\ic>- . Section 2 Financial Guidelines . Section 3 Voted Debt Authority . Section 4 Major Projects . . Section 5 Revenue Projections - Section 6 Municipal Debt - Section 7 Non-Major Project Funding - Section 8 General Operations - - - - .... '1! ~' - - - - .. - - - - - .. - .'" ..... .. . . . - .. - .. ~ L~ - - -~ '" .. .- - .. - .. - .. - ,. ,. .. .-wr- , ,~ ...... ... CAPIT AL BUDGET PROCESS .. ... .. .. - .. - - .. - - - iI~. " - - - .. - .. - - - .. .. .. 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM CAPIT AL BUDGET PROCESS The City of Dublin has implemented an annual schedule for the preparation and adoption of the I Five-Year Capital Improvements Program (CIP) and the Operating Budget, which includes the '" annual capital budget. The following time frames are key elements in the annual budget calendar: .... .. January City Council goal setting session(s) . End of March Adoption of goals by City Council . . End of June Completion of the Administration's recommended Five-Year CIP - - July/August City Council review of recommended CIP - End of October Completion of the Administration's recommended - Operating Budget - November City Council review of recommended Operating - Budget - By December 31 Adoption of Operating Budget and Appropriations Ordinances by City Council - - The Five-Year C1P and the Operating Budget are two critical documents prepared annually. The relationship between these two documents is summarized by the following points: .... ,'t, '1+' five-Year CIP - . Represents a long-term financial plan, including funding sources. - Establishes priorities and serves as a planning document. or blueprint for the City's . .. investment in capital infrastructure. - . Provides a breakdown of major project costs and phasing. .. . Does not appropriate money. - - - - - 1-1 .. - ,~ .... . . . l1li - - '. - .... - - - II-H!!! ,. - - .. - .. .. - ... - 'W....._ .. - " . ~ _:!!' I "" ," ....... ... - . ... - FINANCIAL GUIDELINES ... - ... - - - .- ~ - .. - - - - - - - - - .. , 996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FINANCIAL GUIDELINES The Five-Year CIP establishes the City's blueprint for investments in its capital infrastructure. This document is used as a tool to help ensure that the City's long and short-term capital investments are made in the context of careful consideration of the City's needs as well as the resources available to fund all projects. The financial guidelines used In the preparation of the CIP will provide assurance that the City I can meet. in a full and timely manner. both our debt service obligations and all the other . obligations competing for the available resources. It is our objective to complete as many "" needed capital improvement projects as financially possible while maintaining flexibility and the ability to adapt to changes as they occur. .... IIIl There are several key guidelines which the administration utilized in determining the City's - fiscal capacity to compiete capital projects over the next five years. These are summarized as follows: .. .- . 25 percent of the City's 2 percent income tax revenue shall be made available to fund capital improvements. This allocation is in accordance with Ordinance - No. 17-87 and the ballot language approved by the voters in November 1987. .- - . Of the 25 percent of the total income tax revenues which are utilized for capital .- improvements, 60 percent of that amount will be allocated to fund long-term debt, and 40 percent to fund projects and capital expenses on a cash basis. - The reasons for this guideline are: . a) It is important to stress that funding projects with long-term debt - obligates the use of public funds for the next 20 years in most cases. The more long-term debt which is incurred now significantly reduces the .- options available to future City Councils to fund needed projects. - The City has determined that paying cash for projects where financially b) -\'II, -- possible (pay-as-you-go financing) will increase our flexibility in the future. In utilizing pay-as-you-go financing, revenue projections and ~ estimated fund balance will be reviewed and evaluated to assure that - sufficient reserves are maintained. - c) It is not economical to issue debt for some projects. - d) The estimated life of some projects does not meet the criteria to issue - long-term debt. .- . Income tax revenue projections will be conservative. We are projecting a rate - of growth in income tax revenue as follows: - 1995 - 12% .. 1996 - 8% 1997 - 6% .- 1998 - 4% .. 1999 - 4% 2000 - 2% ,.. .. 2-1 . c) Look increasingly at ways to obtain revenue through user fees as a way to fund capital projects or as a way to free-up other income tax dollars so that they can be used to fund capital projects. d) Utilize, where appropriate, economic development incentives such as tax , increment financing. . . As projects are proposed for funding, the statutory debt limitations will be reviewed . to ensure compliance. The affects, if any, on the "in-side millage" will be evaluated " so we do not adversely affect the financial health of the City or any overlapping taxing ." jurisdictions. ~ It should be noted that the recommended five-year program is an aggressive program. These ... projects need to be distributed over the five-year period so that as we update our capital . program each year, we can evaluate the capital needs, revenue growth, and unforeseen problems to be able to respond to new priorities as they may occur. . . - .. - - - - - - - ill.. ~ '!'JIliiIf - - - - - - - .. - '... - 2-3 ,- ~'1> .... .. . .. - . .. ,. .. .... -,' . .- - ,~,~ ~ ... '. .- . '. - .. . ... i;l~ ., .... v- I I . . II . ~ '". .. - .. - .. VOTED DEBT - .. AUTHORITY . .. - - .. - " . - - - - - .. - - - .. - .. - ~~ 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM VOTED DEBT AUTHORITY As outlined in previous CIP documents, the CitY received voter approval in the spring and fall of 1 990 to issue voted debt for 1ransportation improvements, parkland acquisition, municipal facilities constructi on/expansi on and construction of a communitY recreati on center. In effect, . these bond issues all dealt with giving the CitY the capacity 10 incur additional dehl, for certain tYpes of public improvements, which would exceed statutorily established non-voted f' ~ debt limits. 'k.,';r' In May 1990, voted deb1 authoritY was approved for $34 million in transportation improvements, $7 million in municipal facilities construction/expansion projects, including a - Justice Center, and $4.5 million in parkland acquisition. In November 1990, voted debt authority was approved for $11.5 million for the construction of a communitY recreation - center. - The previous CIPs outlined several factors which were emphasized during 1he bond issue .. campaigns tha1 were criticai to the bond issues. It is important 10 include those factors in this .. year's ClP to provide continued clarity in regard to those bond issues. . As was stated repeatedly at the public meetings and within the literature, the .. bond issues simply enabled the City to incur increased debt to perform specified - types of public improvements. It clearly did not require that the City perform - every capital improvement which had been mentioned as part of the transportation, parks, municipal facilities or community recreation center issues. - When asked at the publiC meetings how the City could insure it would be able - to afford all of the projects identified, we indicated to the public that the City was preparing a five-year capital improvements program, and that it would only ... perform those projects that it had the financial ca pa bility to perform. The voted bond issues simply removed one of the statutory limitations; that being the ten- - mill limit. Obviously, the other main variable which affects our ability to ~ perform these projects, is the revenue which is available to pay for them. . It is clearly City Council's obligation to evaluate IDl of the City's capital needs . and choose those projects which need to be funded within the next five years ~ based upon identified priorities and adopted goals and objectives. .. . The bond packages which were approved did not represent a referendum of - which projects should and should not be performed by the City over the next - five years. The City did not iist every conceivable publiC improvement which - could be performed, describe the merits of each project, and ask the voters to prioritize them accordingly. The projects were largely illustrative based upon - typical needs identified at the time. - - ... - .- - 3-1 _'0'"'~ . Municipal facilities _ $7 million in debt authority was approved by the voters, and we have issued $5,290,000 in debt against that authority. We will have approximately $1,710,000 in voted authority remaining. The voted debt issued was for land acquisition for the Dublin Justice Center site and the construction of the facility. We also used a portion of our available cash reserves for this project, thereby reducing the amount of long-term debt that was issued. . Community Recreation Center - $11.5 million in authority was approved and we I have issued $7.5 million against this authority. The CIP funded project list includes $14.29 million for Phase I of the Community Recreation Center. Phase ~< I will be funded using approximately $7.79 million in available cash reserves 00.... and $6.5 million in long-term debt. While the facility is under construction over .... the next year, additional fund raising or financing mechanisms will be pursued, Iif0; such as operational partnerships with area-wide health care providers and ., wellness programs with local businesses. .. The voted authority received when the voters approved these issues will expire January 1, .. 1996. Section 133.16(1)(2) of the Ohio Revised Code states in part "No securities authorized at an election under this section may be initially issued after the first day of the sixth January ". following the election." This means our authority to issue "new" debt would expire on January 1, 1996. Bonds would not have to be issued by that date, but bond anticipation .- notes would need to be issued. .. However, Secti on 1 33.1 B (1)(5) of the 0 hi 0 Revised C ode states "The limitations of divisions ., (I) (1) and (2) of this secti on do not a ppl y to any securities authorized at an electi on under this - section if at least ten percent of the principal amount of the securities. including anticipatory securities. authorized has theretofore been issued, or if the securities are to be issued for the .. purpose of participating in any federally or state-assisted program." This code section allows our unused voted debt authoritY as of January 1, 1996 to remain available as long as at least - ten percent of the amount authorized, by category, has been issued. - Our Five-Year CIP has taken Section 133.18 (1)(5) of the Ohio Revised Code into - consideration. By January 1, 1996. at least ten percent of the principal, for each cate90ry '$ of voted authority will have been issued. This will allow the unused portion of the voted authority to remain available for future years. . As previouslY stated. the voted debt authority was obtained to reduce the effect of the "ten- - mill limit." At December 31, 1994, the taxing district with the highest required tax rate in .. mills to retire current debt outsta ndi n9 was 4.1 039. We feel this milia ge doe s not a dversel Y - affect the financial health of the City or any of the overlapping jurisdictions. - ... .. ... - .- ... .. - 3-3 '" ..... I I . . . . . ... -.,--., - - - '" ~ - - - - - - - - .. - - -, I . '''i " MAJOR PROJECTS ,4j . .. - ... - - - - - .. '" .. - - - .. .. - .. - .. - .. ,. I 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM . MAJOR PROJECTS . Proiect Prioritization .. '" In developing the Five-Year CIP several elements are taken into consideration: City Council MI goals. both past and present; findings included in the Economic Development Strategy; commitments made by the City in agreements such as tax increment financing agreements; and the residents' opinions as voiced by their vote in 1990 which authorized the CitY to issue voted debt for transportation improvements, parkland acquisition, municipal facilities , construction/expansion and the construction of a community recreation center. Utilizing this III criteria resulted in projects to be funded that are biased towards needed infrastructure improvements such as roads and utility needs. Higher prioritY is also given to projects where - federal, state and local assistance is being pursued or has been approved. - The major projects included in the Five-Year CIP total $76.5 million. Of the total, 53% or - $40.2 million is for transportation related projects. This is a result of the above listed criteria. Because of our reliance on income tax revenues. it is of utmost importance to provide an - adequate transportation system to help retain our current business customers as well as - encourage new blJ.sir:'es~_:t.() locate in Dublin. ....... "',..__~.'~__.'" k__." -~ . --. -,~ .;Mif The following pages reflect the projects to be funded. project descriptions. and a recap of the - funding sources. The highest debt service obligation .will occur in 1999 with our projected level of income tax revenues allocated for debt retirement in 1997 being sufficient to retire - that debt, see pages 6-5. - ~ - .... - - - - - - - 4-' - - - +,-+, I . . (f) Q) C .. ::1 ..... N. -- .. N(f)= o ..... ~ CD -. () CD , ~ (/) . , "~.",, ,,".'. CD--- --,",--- -.~ .. .., -^~ ,~ < . ~ - . .. ~ ..... ,- .. " .'---;' ,.; . '-'-, .~-"....." ,.'* '. . .. ..; .. : . ~ --- 0 ' . . - ~ ~~. - - ~ ~ 0 - ~ ,. 1. r:Il ------ - -- .'.. .'- . .~~.~::.& - .. ,.. ::;0 ~ ~ ...t{' .. ct) \J NOS>> c.n"'''' ~ ,.~. ~ " ~m~ . o ,... Cr go ",. ~ o ~ ~ ~ -t ... ~ ..; .., Q) ~ ~ .. ~ ~ r:Il ~ tit en(/) - w-C fI+ ~ - ~O o ;+ ~ .. Q) ..... .. -. 0 .. ~ ... .. +'"~ '~.... - ,. 1. Muirfield Drive Connector - This project involved the construction of a four lane road \'\lith a grass median - connecting Muirfield Drive north of Sells Mill Drive and Mojave Street ,to the intersection of Muirfield Drive and Brand Road.' The project also included the installation of a bikeway and bikeway underpass as well as waterlines, sewerlines and storm sewers. The construction was completed in the fall of 1991. The land needed ,. for completion of this project was obtained by appropriation action in 1990. The three property owners involved initiated court action with regard to the value of the real estate obtained and the City's right to assess this project. Litigation is ongoing. '" This is an assessment project in which the City anticipated 48 percent of the - construction costs and 50 percent of other costs being paid by assessing the adjacent property owners. Legal costs incurred as a result of the litigation will be assessed at - 100 percent. - The City has paid design costs and legal expenses as incurred. - Short-term notes totalling $1 ,445,000 have been issued and are currently outstanding - for the property owners' portion of the project costs. The notes will be rolled over - until the litigation involving this project is settled. Without knowing the final decision from the litigation and to be conservative, the CIP assumes a portion of the notes - outstanding will be retired from City resources. - .. - - "t .. - .. - ,. - - - - - 4-5 - .. ~ - ,,--.~.---," . . '", .. 3. S.R. 161 - Dale to Sawmill - This public improvement consists of widening 4,800 foot section of S.R. 161 ,. beginning at Dale Drive and ending at Sawmill Road. The completion of this project will result in two continuous eastbound and westbound lanes from Sawmill Road to ,"" Avery Road. . Major improvements associated with this street widening include: a reconstruction of " the intersections at Dale Drive, Dublin Center Drive and Sawmill Road with '.. modifications to existing turn lanes and existing signalization; providing one or two new signalized intersections; providing a four lane boulevard street with curb and - gutter; landscaped median and shoulders; public utilities which include water mains, - sanitary sewers, and storm sewers; street lighting; sidewalks and bikeways. - In addition, this improvement includes planning, traffic studies, design, surveying, - geotechnical investigations, noise analysis, traffic control, cost estimates, erosion and sediment control, right-of-way and easement acquisition, right-of-way plat, private - utility coordination, and other activities necessary and appurtenant to the completion of this project. .. - Project costs reflected are total estimated project costs. The project has been approved by Mid-Ohio Regional Planning Commission and is included in the Regional ... Transportation Improvement Program. The Federal/State funds will be utilized to - significantly offset the total project costs. We are estimating the City's local share will be approximately $2.0 million. - City Council passed legislation in April 1992 to establish a cooperative agreement with - the State of Ohio, Department of Transportatio~ for this p~oject. - - ,-,",,-~ ~ - '~ . -"'" J .. - .. ... .. ... - - - - - 4-7 - .. I . 5. Coffman Road Widenina and Extension - Brand Road to Perimeter Drive . This public improvement consists of widening a 5,800 foot section of Coffman Road . beginning at Brand Road and ending at Post Road. This improvement does not include . the recently constructed bridge over the South Ford Indian Run Fork and widening associated with the bridge construction. - Major improvements associated with this street widening improvement include: a -"'I reconstruction of the intersection at Post Road, Tara Hill Drive, and Brand Road with . turn lanes and signalization; providing a three lane street with curb and gutter from ,4lIt north of the Tara Hill Drive to Brand Road; providing a five lane street with curb and gutter from north of the bridge over South Fork Indian Run to North Fork Indian Run; ~ a possible pedestrian underpass near Tara Hill Drive; a left turn lane provided on Post Road to Dublin Community Recreation Center; landscaped shoulders; public utilities '. which include water mains, sanitary sewers, and storm sewers; street lighting; - sidewalks and bikeways. - In addition, this improvement includes planning, traffic studies, design, surveying, - geotechnical investigations, traffic control, cost estimates, erosion and sediment control, right-of-way and easement acquisition, right-of-way plat, private utility - coordination, and other activities necessary and appurtenant to the completion of this - project. - The project also involves extending Coffman Road south from existing Post Road to Perimeter Drive extended. It includes ,the extension of Perimeter Drive east Ji_ approximately 1,000 lineal feet from Commerce Parkway to the proposed Coffman . . Road extension. -- ,. The improvements include three-lane pavement for Perimeter Drive and four-lane - pavement with landscaped median for Coffman Road. Included in the project will be curbs and gutters, street lighting, storm sewers, sidewalk and/or bikeways, a_bikeway ~ - underpass at ,the intersection of Coffman Road and Perimeter Drive, water main, sanitary sewer, traffic control devises, and landscaping within the right-of-way. .,.,. This project will be completed using cash reserves and service payments in lieu of taxes. The public infrastructure improvements identified for the project are included - in the tax increment financing (TIF) agreement entered into between the City and - Continental Real Estate Companies. It is estimated the TIF could provide up to $3,000,000 in service payments to be used toward financing this project. - - For funding purposes, we have identified that $2,250,000 will be available from service payments associated with the TIF, $3,315,300 in cash reserves and $315,000 ... in which long-term voted general obligation debt has already been issued. The project - is currently being designed and it is anticipated that right-of-way acquisition and construction will begin in 1995. Voted debt authority will be issued for the portion of - the project being funded by service payments. - - - ," 4-9 -,,',~ i . 7. Cosarav Park Development ,. Phase I development provides the basic infrastructure on a 63-acre tract of land. All 11 grade work, entry drives and parking lot foundations, seeding, irrigation lines, drainage . systems, stream crossings, and limited landscaping are included. Funds for Phase \I planning and construction documents are also in the 1995 budget. - '" Master planning has been completed and Phase I construction initiated in the summer '-_ of 1995. ... The Phase \I budget request for 1996 will include above ground improvements, including fencing, building structures, additional landscaping, pedestrian walkways, final asphalt coat, and athletic field development. \, Additional phases may include tennis and basketball courts, athletic field lighting, -:'4 nature trails, tot lots, and additional site furnishings, and shelter houses. - - Opening date for the park is scheduled for Spring 1997. ... ~ - - - ~ iJi. - ^""""1lll , "*- .. .- - .. ... ... - .- ... 4-11 - .. . 9. Coffman Park Redevelooment . Phase I of Coffman Park redevelopment is scheduled to coincide with the construction . of the Community Recreation Center. Master planning for the park has been . completed. Part of the master plan identifies the park components of the redevelopment with the associated costs. This will enable a phasing of the park based . on funding levels. - Phase I funding is expected to include pedestrian walkways, a bike path, landscaping , graded base for the municipal driveway connector, demolition of the Post Road house and Coffman Park pole barn, and construction of a new garage for special events .. storage. The funding for the design of Phase II is also included. - Future phases may include building structures, sport courts, road and parking lot - completion, ADA playground, community stage, multi-purpose shelter house, and site - amenities. - - - - .. - . - :.- ,- ~ - .. - .. .. .. - .. III .. 4-13 ... .. ,,~~.._~ " . Scioto Bridae Construction This project involves the construction of an additional bridge over the Scioto River. In . 1991, the city purchased land on the west side of the Scioto River in anticipation of ," this project. .tiIl The City entered into tax increment financing/economic development agreements .'''''' providing for the construction ot a new east-west road connecting Coffman Road on the west and State Route 745 on the east. The additional Scioto Bridge will be aligned with the new connector road. ~ It is anticipated that design and additional right-ot-way acquisition will occur in 1997 - with construction being initiated in 1998. - . .. - - - - - ~ - . -. .~ '~ . - - .. .. .. .. . .. .. 4-15 .- '" , , 13. N.E. Quad Park . . In 1991, the city purchased approximately 35 acres of land on the south side of Summitivew Road between Riverside Drive and Sawmill Road for a future park. The . park will be developed as an active community park, and will include athletic fields. Master planning of the park is scheduled to be completed in 1996. At this time, . development of the park has not been included in the five year capital program. .. '" - - - - - ... . - - - - - "A''lIt 9.,i4t ... .. - ". .... ,. '. - .. 4-17 ,,. ~ . 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM . MAJOR PROJECTS .. .. Total Debt Debt ... Project Already to be Project Funding Project Cost Incurred Incurred Source Amount - Muirfield Drive Connector $3,632,126 Cash $2,692,126 Permissive tax funds 215,000 (. 4Jf 725,000 Assessments (1) 725,000 Voted G.O. bonds 0 . Upper Scioto West Branch Interceptor 16.987,604 13,987,604 Ohio EPA loan (2) 13,987,604 ,.. City of Columbus 3,000.000 S.R. 161-Dale to Sawmill 8.379.560 Cash 2,078,840 - Federal\State funds 6.300.720 Community Recreation Center 14,292.619 Cash 7,792,619 - 6,500.000 Voted G.O. bonds 6,500,000 - Coffman Road-Brand Road 5.880.300 Cash 3,315,300 to US 33 T1F service pymts. 2.250,000 ,~ 315,000 Voted G.O. bonds 315.000 Coffman Road est.-Perimeter Drive 3,850,000 Cash 1,450,000 -,iIIiiIilI extended to Shier Rings Road 2,400,000 Voted G.O. bonds 2,400,000 ,.. CosQrav Park development 2,347,860 Cash 2.347,860 Frantz Road\SR 161 upgrade . 2,086,000 Cash 836,000 ,,,,. 1,250.000 Voted G.O. bonds 1.250,000 . .coffman Park redevelopment 1,420,000 Cash 1,420,000 -,O'I/!MI! Britton Parkway ext.-Rings Aoad 813,6n Cash 0 ... to Tuttle Crossina TIF service pymts. 813,6n Scioto Bridge construction 7,755,000 Cash 1.255,000 - 6.500.000 Voted G.O. bonds 6,500,000 _ Coffman Road/Dublin Road Connector 6,585,993 Cash 0 . Voted G.O. bonds 0 ~-, .. TIF service pymts. 6,585,993 N.E. Quad Park 1,245,000 Cash 25,000 ,,. 1,220.000 Voted G.O. bonds 1,220,000 Perimeter Drive extension 1,250,735 Cash 225,000 "" T1F service pymts. 1,025,735 - ,. TOTAL $76,526.474 $1.535.000 $31,362,604 To page 5-4 .. (1) Debt retired using sources o1her 1han income taxes. (2) 50% of debt retired using income taxes and 50% from sewer revenues. ... '. ... 08/21/95 4.19 .- .. "" .- Filename:t:\per\mig\9600cip\reccip .......- - - - ~ - - - - . '.iii - .. . . . . . .. .. "..' . . iii 'h'.... 0 I I I I I I - . ,,f .. .. - - - .. .. REVENUE PROJECTIONS - - - .- .~ ... - - .. ~ - .- .. - - - .. - .. - - :/iIiIIiII ,-~ 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM REVENUE PROJECTIONS The primary funding source for the Five-Year Capital Improvement Program (CIP) is the City's income tax revenue. Section 2 outlines the financial guidelines used in determining our fiscal . capacity to complete capital projects. . In addition to the income tax revenues, the projects that are associated with the water and. ,. sewer systems will be funded in whole or in part by revenues from those systems (Le. user charges and tap permit fees). . The following pages provide projections for income tax revenues and projections for the water and sewer system operations. The assumptions used for the projected water and sewer ". system operations are included. . . One assumption used in the preparation of the projected Sewer Fund financial statement is the annual debt service obligation for the Upper Scioto West Branch Interceptor (USWBI) will '. be retired entirely from Sewer Fund revenues. The schedule for debt service payments from income tax revenues, page 6-5, assumes a 50 percent income tax subsidy for the annual debt . service obligations relating to the USWBI. These different assumptions were used to reflect '. the most conservative estimates for both revenue sources. If no income tax subsidy or a subsidy less than the estimated 50% subsidy is needed, then the reserves available from .- income tax revenue for other projects will be increased. If our projected level in the Sewer - Fund is not realized, then any additional subsidy would come from the income tax revenues and we feel those dollars need to be shown as committed for that purpose. - - - -- ~ "- - - - - - .- - - - - - - 5-' -",;,,,. rn. .. ~ rn. ~ ~ 0 ~ ~ ~ .~ 0 il!M' ~ Q ',~ U <+-l 1999 Q) 0 rn. .~ 0 1998 0 0 - .~ H ~ - ~ ~ .~ - ~ 1997 - ~ 0 0 .~ - ~ Q) 1996 .~ g - ~ - ~ Q) - rn. ~ "1995 0 .. .~ - ~ tH ~ - 0 1994 Q) ~ E--t - H Q) ~ ~ .~ S 1993 U 0 () ~ Q) 0 I---( 1992 .. S ~ .. ~ .. ~ 1991 Q) .. > ~ .. .. Q) 1990 ~ .. - LO It) LO 0 0 0 ~ N N ~ ~ fh- .. fh- fh- fh- fh- fit .. '. 5-3 .... ~<..,--"-" p'... - - .. 1996-2000 - FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM SEWER FUND ASSUMPTIONS - - Proiected User CharQes and Tap Fees - Assumptions: - . Average number of Equivalent Residential Units (ERUs) and ERU growth for 1995 M> through 1996 taken from the Coopers & Lybrand rate study. . Revenues based on estimated ERUs and fees as authorized by Ordinance 14-92. -. . Average number of ERUsfor 1997 reflects a growth of 256, the same growth rate as ... used in the Coopers & Lybrand rate study. .- . Average number of ERUs for 1998 and forward are the total of the previous year's ... average number of ERUs and the previous year's ERU growth. .- . ERU growth in 1997 and 1998 assumes a 4 percent rate of growth. ... . ERU growth in 1999 and 2000 is the same as 1998. - - . ERU growth for 2001 through 2003 assumes ERU growth of 325. - . ERU growth for 2004 through 2011 assumes ERU growth of 300. , - . 'ERU growth' for 2012 through 2017 assumes ERU growth of 100. - - Statement of Proiected Revenue, Expenses and CharQes in Sewer Fund Cash Balance " Assumptions: . Revenues for user charges and tap fees are based on the schedule of Projected User ~'"> Charges and Tap Fees. - Interest income is based on previous year's ending fund balance and an interest rate . .. of 4 percent for 1997 and forward. '.. . Inflow and infiltration removal program will be on-going. - . Completion of the (USWBI) is scheduled for March 1998. The expense line items ... reflect the scheduled completion. .- . Subsidy for debt service is the debt service obligation that matures each year for the .. lift station improvements. This schedule assumes no income tax contribution; ,- however, we have allocated an income tax subsidy of 50% in identifying income tax revenues needed for retirement of debt obligations. ... .. 5-5 - - ........ - FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM STATEMENT OF PROJECTED REVENUE, EXPENSES AND CHANGES IN WATER FUND CASH BALANCE '. ;/1 .. 1995 1996 1997 1998 1999 2000 Revenues: User charges $410,427 $471,420 $486,780 $506,374 $526,751 $547,151 Tap fees 650,000 471,000 489,840 509,434 510,000 510,000 .- Interest 88,195 105,730 120,534 137,140 155,945 176,256 Fire hydrant permits 1,000 1,000 1,000 1,000 1,000 1,000 l1li Subsidy for debt service 598,713 568,083 543,917 522,397 476,992 470,783 ... 1,748,335 1,617,233 1,642,071 1,676,345 1,670,688 1,705,190 .. Expenses: Salaries/wages 37,250 39,120 42,000 44,500 46,725 49,061 - Benefits/uniforms 14,025 14,750 15,500 16,500 17,325 18,191 Utilities 65,525 68,000 70,000 74,200 78,652 83,371 ... Equipment maintenance 17,000 18,000 20,000 21,200 22,472 23,820 Hydrant maintenance 13,000 20,000 20,000 21,200 22,472 23,820 - Other 10,000 10,000 10,000 10,000 10,000 10,000 105,525 116,000 120,000 126,600 133,596 141,012 - - Capital expenditures 158,500 150,000 150,000 150,000 150,000 150,000 ... Debt service: Existing 640,013 607,608 581,667 558,372 512,375 503,208 .... New 405,920 373,545 375,233 371,255 366,945 362.303 1,045,933 981,153 956,900 929,627 879,320 865,511 - Net cash (required) p!ovided 438,377 370,080 415,171 470,118 507,772 548,667 ..... ~ '" Beginning balance 2,204,884 2,643.261 3,013,342 3,428,512 3,898,630 4,406,402 " Ending balance $2,643,261 $3,013,342 $3,428,512 $3,898,630 $4,406,402 $4,955,070 - .. .. .- . .- ... .- . 1M 5-7 .. '. F i1ename:t:\per\mig\utility\wat er - Water Fund Assumptions (Continued) . . The Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance was 'c"-!IiI prepared through the year 2014. Using the above assumptions, sufficient revenue will be available, as well as maintaining a considerable reserve, throughout the life of existing and .. proposed debt obligations. The rate of growth and the user fees and capacity charges will ,... continue to be evaluated to ensure that a deficit fund balance does not occur. '. We also prepared Statements of Projected Revenue, Expenses, and Changes in Water Fund - Cash Balance using two other sets of assumptions: 1) a significant reduction in the rate of ERU growth, and 2) the same level of growth and the addition of another water storage tank , in 1998. Under these two assumptions, the level of reserve is considerably less. -<If - - - .. - .- ,~ ,;tiHiII ,~ .,;!IIt ~ , .... .. .. ,. .. - .. .- .. - - - .. 5-9 . I I I -- , , I . ",__'M. ... - - - - -- - ~ .. .. .. .. .. .. - - ....1 +# - - ... .... .. . . . . . . , '" I I ... ':' . - - ~-<-- " NON-MAJOR PROJECT FUNDING ~,",--~-,---"._~ ,. - - - , 996-2000 - FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM NON-MAJOR PROJECT FUNDING ~ - Guidelines have been established for several key functional categories which the Administration - has utilized in projecting the non-major capital needs. These are summarized as follows: - Park Development . The neighborhood park development priority is based upon the timing of subdivision build-out. .... . Evaluate the adequacy of active/athletic facilities in the community and the - neighborhood parks. - . Identify opportunities to develop joint neighborhood and community parks with other .. governmentClI jurisdictions (i.e. Dublin City Schools and Washington Township). - Bikewav Svstem Improvements - - . Identify connections and/or additions to the bikeway system which provide an alternate transportation system linking neighborhoods, community facilities and commercial - destinations. - . Bikeways are included as part of the City's major public roadway projects. ~ . Coordinate local system design with other governmental jurisdictions such as the Mid- - Ohio Regional Planning Commission (MORPC), the Ohio Department of Transportation -n!WJ (ODOT) and other appropriate regional efforts. . Identify the connections and/or additions that can be constructed by developers as part of private development. - Fleet and Equipment Management - ReDIa cement Strategy .- . Fleet replacement is based upon its economic life. - - . Strive to maximize the City's return on its investment. - . Focus maintenance efforts on heavy equipment with a long life - expectancy. - . Minimize investment in parts inventory. - . Minimize fleet down time. - - 7-1 - .' .' III .. Additions of Fleet and Eauioment . . Maintain existing service levels in areas of new growth (public and private). -. . . Add to or expand existing service levels. .. . Shift a contracted service to an in-house service (i.e. sign shop). . " Annual Street Maintenance Program ... . Investment for street resurfacing should be based on anticipated life of the asset. ,. . The establishment of a comprehensive pavement management system II will help to ensure acceptable levels of service in the most cost-effective II manner. II . The City will need to evaluate the need to increase pavement I. maintenance in future years. tl Comouter Hardware and Software .. . Upgrade outdated hardware and software systems to remain functional. II Coordinate functional and informational requirements across departments II . and divisions. " As identified, specific budget requests will be included in the annual capital II budget and a final review and evaluation made by City Council as part of the . Operating Budget review process. """-' ..., .1 , . I I I I 7- 2 .; -.-- ~" '1!j .... ;ylJii" I , , . " . . . . II . .. . . . . . ~____,_".,'.__"'""'_~^~.~.........o~." . . .. .. .. .. .. .. - .. .. . .. GENERAL OPERATIONS . .. . .. .. ... .. ... . .. . . . . . . . . . . . li\'. .. 1996 - 2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM GENERAL OPERATIONS !!tl~ <IIi. In recent years, the City has experienced a high rate of growth on both the operating revenue .. and operating expenditure side. This growth is the result of the residential and commercial growth that has occurred in recent years and the high level of services provided by the City. - - In looking at the growth in the operating expenditures, it should be noted that City Council ~ recognized the need to increase staffing and service levels in the mid-1980's. The significant increases in operating costs are the result of striving to achieve the desired service levels. 'if The up-sizing of staff and service levels was possible because the comparable rate of growth on the revenue size. The graph on page 8-4 shows the gap between the revenues and - expenditures has continued to provide adequate reserves. - The worksheets also shows that the actual rate of growth in expenditures has slowed in 2 of - the last 3 years. Both City Council and staff recognize that controlling the rate of growth on the expenditure size will provide additional funding for capital improvements. - .. Each of the past five years a large portion of the revenues in excess of the expenditures was used for capital improvements projects and/or equipment. During 1994, the General Fund - Balance increased by $4,682,000. The CIP assumes that excess revenues will continue to - be generated. A portion of each year's reserve will continue to be used to increase the number of capital improvements that can be completed by paying cash for the project or - paying for a portion of the project and thereby lowering the amount of debt to be issued. .. Staff has also looked at increasing the designated percentage of income tax revenues to fund - capital improvements. Currently, 25 percent of the income tax revenue is mandated by - ordinance to be used for capital improvement. We have determined, that we will not increase that allocation because we have continued to use the excess revenue for capital improvement ..- projects via transfers. " . - - - .. - - - .. .. - ... - 8-1 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM COMPARISON OF OPERATING REVENUES 1991 1992 1993 1994 1995 Source of Revenue Actual Actu al Actual Actual Budget General Fund Revenues Local taxes Income taxes-75% 10.925.159 12.262.208 13.466.068 14.797.403 16.572.841 Property taxes 591.575 705.145 730.953 825.457 858.658 ", Intergovernmental revenue Local gOll'Omment 341.927 379,146 371,325 662.355 657,000 Cigarette taxes 552 204 578 610 500 -. Uquor &. beer permits 15.392 17.246 19.282 22.106 18,000 Estate taxes 103,753 483.195 294,046 229.369 205,000 Pn:>perty tax allocation 68.459 81.008 84,357 95.297 94,400 Gran15'StaJe 0 0 0 18.573 0 Charges 10r services General fees &. charges 5.130 6.185 6.529 10.511 5,000 I Income tax adm. 20.997 29.976 35.695 2.848 0 Fines. licenses &. permits I Ucenses and permits 550.394 699,544 733.909 997.504 895.785 Fines and 10rfeitures 228.098 221,410 222.527 236.075 225.000 ,. Inlerest income 517,506 405,334 487.229 404,862 350.000 Building/Engineering 0 0 Miscellaneous 80.717 45.298 44.180 65.621 26.108 n Total General Fund 13,450.759 15.336,899 16.496,688 18,369.802 19.908.292 II Special Revenue Funds Street Mainlenance Fund II Auto licen:se &. ga:s tax 535.967 601,223 648.584 613.404 550,800 Other revenue 28.920 30.839 36.232 41,669 11.000 II Slate Highway Fund Auto license &. gas tax 43.457 48.748 52.588 49.735 44.659 II Other revenue 2. 558 4.260 3.266 4.047 1,500 Cemetery Fund II Charges tor senrices 31.853 28.227 27.797 36.213 14,150 Other revenue 2.132 2.345 2.599 3.035 1.000 .. Parks and Recreation Fund Park development fees 7.590 24.321 0 0 0 ""...... Fees 394.735 443.158 511.557 540,416 522,200 j Other revenue 36.654 59.933 33.033 28.944 9,250 OIff Safety Fund .... Property taxes 563.670 595.916 616.450 681,588 705,449 ., Intergovernmental 61.044 64.115 66.680 72.850 60.570 Charges tor services 17,821 129.731 95,872 99.675 80,000 Grants 14,279 30.922 0 .' Other revenue 93,793 59.345 20,596 13.075 11.500 .. Special Events HOlel/Mote/taxes 484.186 584.309 595.769 616.403 Other Revenue 2.470 28.495 34.101 57.713 .. Mayor's Court Computer Fund 0 0 2,500 18.685 Total Special Revenue 2.308,850 2.704.965 2,761.903 2,908.375 .. Total Operating Revenues S15.759.609 S18.041.864 S19.258,591 S21.278.1n % of increase 12. % 14.48% 6.4% lOA .. General Operating Cos15 12.148.319 12,412.849 15.014,519 16.488.230 18.515.570 .. General Fund supported . debt service 829.256 464.235 410.372 1.668.630 636.290 .. Excess Operating Revenue over Operating Expenditures .. and debl service S2.782.034 S5.164.780 S3.833,700 S3.121.317 S3.445.660 .. 08/21/95 8.2 .. F ilename:t:\pe r\mig\96oocip\a n nrev .. II! 1iI~ .'-.... -" ~'.-~-----"""~"-~"~-' 1996-2000 FIVE-YEAR CAPITAL IMPROVEMENTS BUDGET COMPARISON OF OPERATING EXPENDITURES 1991 1992 1993 1994 1995 Expenditure Function Actual Actual Actual Actual Budget City Council, Boards and Commissions 591,860 S103,876 S101.2OO 5154,848 5219,750 Total 91,860 103.876 101.200 154,848 219,750 Office of the City Manager 368,321 415,982 371.950 363,019 192.375 Miscellaneous accounts 285,876 400,842 741.968 600.889 504.225 Total 654.197 816,824 1,113,918 963.908 696.600 Administrative Services . ,Aj Personnel 237.083 311,320 311,517 362.068 458.325 Purchasing 389.436 241,082 457.647 2n,095 311,100 Public Information 0 0 0 0 255,380 . Mayor's Court 190,166 214.754 227.811 213.647 260.950 Computer Fund 0 0 4,032 14.286 24,500 . Self.insurance conL 250,000 0 0 0 100,000 Total 1.066.685 767,156 1.001.007 867.096 1.410.255 . Department of Finance Finance Administration 337,010 336,600 363,331 425,912 536.190 . Taxation 692.540 749.652 847.627 981,748 1,021.650 Miscellaneous accounts 139,204 170,395 198.629 224.321 109.750 . Total 1,168.754 1.256,647 1.409.587 1.631,981 1.667,590 . Department of Law legal services 345,575 396,004 824.699 662.376 560.000 Total 345,575 396,004 824,699 662.376 560,000 . Department of Development . Development Director 451,488 496,069 592.096 471,911 426.000 Planning 421,595 418,696 625.428 816,899 844,000 .. Engineering 580.738 584,709 671,025 899.290 1,000.500 Traffic Signals 0 0 0 0 62,950 Miscellaneous 0 0 0 0 170,100 - Building 385,580 459.306 454,690 527.310 615.550 Total 1.839,401 1.958,780 2.343.239 2,715.410 3.119,100 - Department of Service Maintenance ... Ass't Service Director 0 0 72.276 n,348 121.400 Solid waste management 471.048 504.756 568,976 706,357 885.545 .... Lands & Buildings 330.254 245,276 457,887 631.949 681.750 Vehicles & Equipment 354,626 356.951 352.922 485.713 539.615 Street Maintenance 1.232,928 1.254.760 1.502.501 1.686.788 1,482.700 . Cemetery 13,961 31.567 35,698 41.309 67.720 - Total 2,402.817 2.393,310 2.990.260 3.629.464 3.778.730 Parks and Recreation .. Recreation 545.149 610,941 590.537 660.941 784,750 Community Recreation Ctr 0 0 0 0 207.650 .- Parks 596.630 652.106 762,732 909.606 1.109.045 Swimming Pool 195,513 208.315 236.878 192.777 236.650 Total 1.337.492 1.471.362 1.590,147 1.763,324 2.338.095 - Department of Safety - Police 2.562.068 2.707.609 3,070.648 3.469.742 3.974.250 .. Special Events Special Events 82,551 123,985 252,558 416.802 441.200 .. City Sponsored Projects 31.888 43,028 10,080 752 10,000 Grants/Comm. Organization 565,031 374.268 307.176 212.527 300,000 Total 679,470 541,281 569.814 630.081 751.200 .. Total Operating Expenditures $12,148,319 $12,412,849 $15.014,519 S16,488.230 $ 18,515,570 .. Annual rate of increase 18.41% 2.18% 20.96% 9.82% 12.30% - 08121/95 8-3 - - Filename :t:\pe-t\mig\9600cip\e,nnexp c.;e __e. I CITY OF DUBLIN II REVENUE AND EXPENDITURE GROWTH 24 22 20 ..--... CJ) c .2 18 :2 "--' 16 14 111" 12 ... 1992 1993 1994 1995 Year /--- REVENUES -t- EXPENDITURES I I I I 8-4 ... ~~--- iTim - Ii I ;' I' ! i I If I ..' . . . . . +, <1'; .t' "