056-88 Ordinance
.. RECORD OF ORDINANCES
'. I
National Graphics Corp., Cols., O. ~ Form No. 2806.A
Ordinance NO'mn5_6.-:-.~.8n.nm.. p assed.mmm.m .mn.nmmnnnmmmn19m_,..
AN ORDINANCE ACCEPTING THE
.- LOWEST/BEST BID FOR SANITARY
MANHOLE REHABILITATION, AND
DECLARING AN EMERGENCY
WHEREAS, pursuant to required advertising, a bid has been received
for the sanitary manhole rehabilitation project; and
WHEREAS, it has been determined that the bid from S. J. & R. Quality
Contracting, Inc. in the amount of $91,696.00 be accepted.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, 6 of the elected members concurring:
Section 1. That the bid of $91,696.00 from S. J. & R. Quality Contract-
ing, Inc. be, and hereby is, accepted.
Section 2. That the City Manager and the Finance Director are hereby
authorized to enter into a contract with said company for said rehabili-
tation of sanitary manholes.
Section 3. That this $91,696.00 will be paid from the CAPITAL IMPROVE-
MENT FUND (D10-077A-2500).
Section 4. That this Ordinance be, and the same hereby is, declared to
be an emergency measure necessary for the public health, safety, and
welfare and for the further reason that this project should be initiated
as soon as possible, and therefore this Ordinance shall take effect and
be in force immediately upon its passage.
Passed this 6th day of June , 1988.
4/1~
Mayor - Presiding Officer
Attest:
/)
J~lnJ( t{~
, Clerk of Council
Sponsor: City Engineer
t hereby certify that copies of this Ord!nanr"/Rc5dution were posted ir
Sty of Dublin in a:torclnnte w:th Section 731.25 of the Ohio Revised Cc.
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00 ~~o/9~
5131 Post Road · Suite 105
Dublin, Ohio 43017
-,.,. MEMORANDUM
TO: Timothy Hansley, City Manager
FROM:?~Paul R. Willis, City Engineer
DATE: May 25, 1988
SUBJECT: Sanitary manhole Rehabilitation
On Monday, May 23, 1988, bids were opened for the captioned project. One
bid only was received from S. J. and R. Quality Contracting, Inc., Route 2,
Box 4325, Maloneton, KY 41158.
Their bid was $91,696.00 and their bid is responsive. The engineer's
estimate is $100,000.00. This bidder is the same one who constructed the
Avery Road waterline and the Brand Road waterline during last construction
season. The quality of their work on those projects was good.
Therefore, it is recommended that the Sanitary Manhole Rehabilitation Project
be awarded to S. J. and R. Quality Contracting, Inc.
PRW:dre
Enclosure
I
~
SPECIFICATIONS
.
CITY OF DUBLIN
SANITARY MANHOLE REHABILITATION AND MAINTENANCE
GENERAL SPECIFICATIONS
1. All labor, materials, tools, equipment and transportation
necessary for the proper execution of the WORK in accordance with
the CONTRACT DOCUMENTS.
2. The contractor shall protect all workers and public in the
work area from explosive methane and toxic hydrogen sulfide.
"
3. The City of Dublin Standard Construction Regulations, dated
January, 1985, and any supplements thereto, and State of Ohio
Department of Transportation, "Construction and Material
Specifications," dated January 1, 1987 shall govern all
construction items that are a part of this contract.
4. The contractor shall investigate and locate all utilities
prior to construction.
5. The contractor and subcontractor shall comply with the
Occupational Safety and Health Act of 1970 during the conduct and
performance on and in connection with this proiect.
6. All traffic control devices shall be furnished, erected,
maintained and removed in accordance with the "Ohio Manual of
Uniform Traffic Control Devices for Construction and Maintenance
Operations" with the substitution of a special duty police
officer having jurisdiction within the City of Dublin where
reference is made to a "Flagman".
7. Any mud tracked or dispositions of manhole materials or debris
upon public right-of-way shall be cleaned off IMMEDIATELY. Every
precaution shall be taken to minimize this risk.
8. At anytime during the rehabilitation work at a manhole in the
yard area (i.e. , frame is removed or excavated hole is exposed)
and the area is left unattended for any length of time a snow
fence or approved equal shall be installed.
9. When excavation is required in yard areas, contractor shall
take precaution in cutting, peeling back and preserving the sod
with all root structures in place. A maximum of 24 hours will be
allowed for sod to be disturbed. When replacement is complete the
sod and subgrade shall be thoroughly moist for 30 days before
acceptance is approved. Sod that needs to be replaced for
whatever the reason will be at the contractor's expense.
- S 1 -
CITY OF DUBLIN
SANITARY MANHOLE REHABILITATION AND MAINTENANCE
TECHNICAL SPECIFICATIONS
Item 1 ~ Replace Manhole Frame Only (attached)
See Construction Drawing No. CD-1 & CD-2
This item shall include all necessary excavation down to the
concrete structure or first brick course of the manhole. Removing
and disposing of existing frame; removing old mortar; resetting
new frame with 1/2" x 1 1/2" "ConSeal" or approved equal to
proper alignment and grade; backfilling; traffic control; and
cleaning up. Dublin's Field Representative will determine if the
standard height or the modified height will be used on a case by
case basis.
Payment will be made at the unit price BID for each frame
installed. Pavement replacement will be included under that item.
Item ~ ~ Change Existing Lid to Self Sealing Replacement Lid
See Construction Drawing No. CD-2 (attached)
This item shall include removing and disposing of existing lid.
Cleaning resting shelf; and replace with self sealing lid with
gasket ("0" ring) properly in place.
Payment will be made at the unit price BID for each lid
installed.
Item 1 ~ Replace Existing Lid and Frame with Watertight Bolt Down
Lid with Frame See Construction Drawing No. CD-6 (attached)
This item shall include all necessary excavation down to the
concrete structure or first brick course of the manhole; removing
existing frame with possibility of reusing frame with cover at a
different location; removing old mortar; resetting new frame with
1/2" x 1 1/2" "ConSeal" or approved equal to proper alignment and
grade; backfilling; traffic control; and cleaning up. Dublin's
Field Representative will determine if this style frame and lid
or if raising existing frame and lid will destroy the aesthetics
of the surrounding area.
Payment will be made at the unit price BID for each frame and
bolted lid installed. Pavement replacement will be included under
that item.
Item i ~ Add Self-Sealing Gasket ("0" Ring) To Existin<;t Lid
See Construction Drawing No. CD-2 (attached)
This item shall include the cleaning of the dovetail groove in
the existing sanitary lid and adding a continuous gasket ("0"
Ring) using a glue that is recommended by the manufacture. The
gasket material shall have good sealing qualities, abrasion
resistance and low compression set.
- S 2 -
Payment will be made at the unit price BID for each gasket
installed.
Item 5 - Reset Existing Manhole Frame
See Construction Drawing No. CD-1 (attached)
This item shall include all necessary excavation down to the
concrete structure or first brick course of the manhole. Removing
old mortar from manhole structure and frame; resetting existing
frame with 1/2" x 1 1/2" "ConSeal" or approved equal to proper
alignment and grade; backfilling; traffic control; and cleaning
up.
Payment will be made at the unit price BId for each frame
reinstalled. Pavement replacement will be included under that
item.
Item ~ 2 Replace Brick Courses with Grade Rings
See Construction Drawing No. CD-1 (attached)
This item shall include all necessary excavation down to the
concrete structure; removing and disposing of all existing bricks
and mortar; rebuild manhole entrance, using reinforced grade
rings; resetting frame and each grade ring with 1/2" x 1 1/2"
"ConSeal" or approved equal to proper alignment and grade;
backfilling; plaster outside face with Lime Cement Mortar 1/2"
thick (1:2 Mix); traffic control; and cleaning up.
Payment will be made at the unit price BID for replacing grade
rings. Pavement replacement will be included under that item.
Item 1 2 Waterproofing Materials
This item shall include all material, equipment and labor to
install portland cement based hydraulic cement as a water
stopping plug with sealer or as a two coat patch when hydrostatic
pressure is nonexistent.
The contractor will supply technical papers, testing laboratory
certificate of compliance and documented work record. The
contractor shall be qualified for this type of application.
Surface preparation must be free of dirt, oil and loose material.
Surface is to be clean by wire brushing; water blasting using
1,000 PSI pressure; and/or acid washing, then flushing. Before
waterproofing material is applied the area is to be structurally
sound under the direction of Dublin's Field Representative.
The areas where this item is applicable are at entrance or
"throat" area of manhole, joints between precast barrel sections
(under the direction of Dublin's Field Representative), localize
damage area at the cone or barrel sections and around sewer pipes
(under the direction of Dublin's Field Representative).
- S 3 -
Application of waterproofing materials will meet the manufactures
recorrunended mixing and safety precautions and will be a
non-shrinking, resist freeze-thaw cycles and free of corrosive
action.
Payment will be made at the unit price BID for waterproofing. The
following is a approximate breakdown of square feet by location
in a manhole and total for this contract.
1. Entrance or "throat" area
18" W X 3.1416 X 24" dia. - 144 X 60 Manholes= 566 Sq. Ft.
2. Joints between precast barrel sections
6" W X 3.1416 X 48" dia. X 4 Joint Average/MH -
144 X 10 Manholes = 250 Sq. Ft.
3. Localize damage area at cone or barrel
Assume 6" area 12" X 12" - 144 X 10 Manholes = 10 Sq. Ft.
4. Grouting around pipe
6" ring round a assume 12" O>D> pipe
3.1416 X 12" X 6" - 144 X 25 Manhole = 40 Sq. Ft.
TOTAL 866 Sq. Ft.
Acceptance of this item will be approved after all structures are
complete and a one-year maintenance bond is implemented.
Item ~ ~ Cleaning Channels
This item shall include removing, desposing, and cleaning of
channels or troughs.
Payment will be made at the unit price BID for each manhole
clean. .
Item ~ Adjusting Manhole to Grade ~ 16" or Less Range
See Construction Drawing No. CD-5 (attached)
This item shall include all necessary excavation down to the
first pre-cast section. Removing and disposing of existing
adjusting bricks.
If the contractor damages any of the pre-cast section(s) that
will remain in place or if manhole building materials, dirt or
debris falls into the manhole bottom, the contractor will make
these corrections at no additional expense to the City of Dublin.
Additional work under this item will be backfilling; traffic
control; and cleaning up.
- S 4 -
Payment will be made at the unit price BID for each manhole
adjusted to the last grade ring installed. See Item No. 1
(Replacing Manhole Frame) or Item No. 5 (Resetting Existing
Frame) for a complete adjustment of manhole to grade. Item No. 1
or No. 5 will be made at the unit price BID under either of those
items. Item No. 2 will be included if required under that item.
See Drawing No. 6 for pay item breakdown. Pavement Replacement
will be included under that item.
Item 10 ~ Adjusting Manhole to Grade ~ 16" to 34" Range
See Construction Drawing No. CD-5 (attached)
This item shall include all necessary excavation down to the
first pre-cast section. Removing and disposing of exisiting
adjusting brick; The height of the additional 4' diameter
pre-cast barrel section with "P" ring and rubber sealant will be
determined by the Dublin Field Representative.
The contractor will supply "shop drawings" of the pre-cast barrel
sections.
If the contractor damages any of the pre-cast section(s) that
will remain in place or if manole building-materials, dirt or
debris falls into the manhole bottom, the contractor will make
these corrections at no additional expense to the City of Dublin.
Additional work under this item will be backfilling; traffic
control; and cleaning up.
Payment will be made at the unit price BID for each manhole
adjusted to the last grade ring installed. See Item No. 1
(Replacing Manhole Frame) or Item No. 5 (Resetting Existing
Frame) for a complete adjustment of manhole to grade. Item No.1
or No. 5 will be made at the unit price BID under either of those
items. Item No. 2 will be included if required under that item.
See Drawing No. 6 for pay item breakdown. Pavement Replacement
will be included under that item.
Item 11 ~ Pavement Replacement
See Construction Drawing No. CD-5 (attached)
This item shall include all pavement necessary to replace the
existing disturbed or damaged pavements (public streets,
residential driveways, bicycle paths or parking lots).
The contractor shall vertically cut and trim the existing
pavement edge in a circular configuration; remove and dispose of
all sub-base and wearing course in the work area; recompact the
disturbed sub-grade to 100 percent of maximum dry density; place
high-early-strength concrete O.D.O.T. Item 511.05 in the entrie
excavated hole (9" minimum thickness) and level out at 2 1/2"
from the existing wearing course; apply Tack Coat, O.D.O.T. Item
407 over the entire surface; roll-in 2 1/2" thick of O.D.O.T.
Item 404 Asphalt Concrete with a 1 1/2 ton vibratory roller; and
- S 5 -
. ,
apply a Hot Joint Sealer, G.D.G.T. Item 705.04 at all pavement
joints.
For manholes in the public streets it will be permissible to have
concrete level-out at the existing wearing course and apply a Hot
Joint Sealer at all joints.
The contractor shall also include in his unit price BID the
following:
At any time during the excavation or placing of material and the
work is temporary interrupted for whatever the reason, the
contractor shall have a flagman on duty or a steel plate securely
held in place for the safety of the public.
Measurement shall be the actual number of square yards of area
paved, completed and accepted.
Payment will be made at the unit price BId for pavement
replacement.
- S 6 -
. .
CITY OF DUBLIN, OHIO
SANITARY MANHOLE REHABILITATION
AND MAINTENANCE
ADVERTISEMENT, PROPOSAL, CONTRACT AND SPECIFICATIONS
MAY 1988
TABLE OF CONTENTS
DESCRIPTION PAGE
~
Table of Contents 1-2
Bidding Requirements
Legal Notice BR 1
Information To Bidders BR 2-4
Wage Rates BR 5
Bidding Forms
Form Of Noncollusion Affidavit BF 1
Experience Record BF 2
Contract Bond Form A (Guarantee is 10% Cash or
Certified Check) BF 3-4
Contract Bond Form B (Guarantee is 100% Bond) BF 5-6
List of Subcontractors BF 7
Manufactures Of Material To Be Furnished BF 8
Proposal BF 9-12
Bid Schedule BF 13-14
Contract Forms and General Conditions
Delinquent Personal Property Tax Affidavit CF 1
Contract CF 2-4
Performance Bond CF 5-6
Legal and Fiscal Officers CF 7
Certification Of Funds CF 8
Affidavit Of Income Tax Withholding CF 9
Notice Of Award CF 10
Notice To Proceed CF 11
Change Order CF 12
General Conditions CF 13-30
Payroll Information CF 31-33
Specifications
General Specifications S 1
Technical Specifications S 2-6
- 1 -
TABLE OF CONTENTS
DESCRIPTION .~ PAGE
Construction Drawings
Concrete Manhole At "Throat" Area CD 1
Sanitary Self Sealing Lid With Frame CD 2
Miscellaneous Items Precast Manholes CD 3
Pavement Replacement - Item 11 CD 4
Adjusting Manhole To Grade - Pay Item 9 & 10 CD 5
Watertight Bolt Down Lid With Frame - Pay Item 3 CD 6
Manhole Inventory
Item Breakdown For Each Manhole MI 1-32
- 2 -
,
BIDDING REQUIREMENTS
LEGAL NOTICE
Sealed proposals will be received by the City of Dublin, Ohio at
Dublin City Hall, 6665 Coffman Road, Dublin Ohio 43017, until
11:00 o'clock A.M., local time on ,
for "Sanitary Manhole Rehabilitation and Maintenance".
The work covered by the CONTRACT DOCUMENTS includes the following
approximate quantities:
Manhole Rehabilitation 975 Each
Manhole Cleaning 120 Each
A 10% Bid Bond (cash or certified check along with Bond Form A)
or 100% Performance Bond (using Bond Form B) payable to the City
of Dublin, Ohio executed by The Bidder and a Surety Company shall
be submitted with each Bid.
Failure to Execute a contract and to furnish a performance or
payment bond as hereinafter set out will be cause for forfeiture
to the Owner of the amount of money represented by the certified
check or bidder's bond, as and for liquidated damages.
-
Copies of the contract documents (Bidding Requirements, Proposal,
Specifications and Plans) are available at the City Hall, 6665
Coffman Road, Dublin, Ohio 43017, upon the payment of $30.00 per
set. No refund will be made for their return.
Proposals must be submitted on the Proposal Form contained in the
Contract Documents and submitted in their Entirety in sealed
envelopes marked.
The City of Dublin reserves the right to reject any and all bids,
to increase, decrease, or to omit any item or items, to waive
minor irregularities in the bids, and to award to the lowest
and/or best bidder.
By order of the City Council of the City of Dublin, Ohio.
CITY OF DUBLIN
Timothy C. Hansley,
City Manager
Advertised:
Prospective BIDDERS may address inquiries to Paul R. Willis, City
Engineer at 5131 Post Road, Suite 105, Dublin, Ohio -
(614)761-6550.
- BR 1 -
<
INFORMATION TO BIDDERS
All proposals must be made on the forms contained herein and the
bid prices must be written therein, in figures only. In all
items, bids must be made separately on labor and material and the
total price for each unit shall be the "Total (Sum of Labor and
Material)". In the event of conflict, the "Total (Sum of Labor
and Materials)" of the unit price or lump sum bid shall govern.
Each bidder must bid on all Items, Alternates, Deductions, and
Additions contained in the Bidding Forms. All proposals not in
conformity with this notice may be considered informal and may be
rejected.
Each bidder is required to state in his proposal his name and
place of residence and the names of all persons interested with
him; in case of a corporation the names of other than the
president and secretary need not be given. Reference shall be
furnished to establish the skill and business standing of the
bidder.
The successful bidder will be required to execute and submit a
noncollusion affidavit in the form attached hereto, after the
opening of bids and before the award of the contract.
If any person contemplating submitting a bid for the proposed
contract is in doubt as to the true meaning of any part of the
plans, specifications, or other proposed contract documents, he
may submit to the Engineer a written request for an
interpretation thereof. The person sUbmitting the request will be
responsible for its prompt delivery. Any interpretation of the
proposed documents will be made only by Addendum duly issued and
a copy of such documents. The awarding authority will not be
responsible for any other explanations or interpretations of the
proposed documents. If there is a conflict between the detailed
plans and specifications, the detailed plans shall prevail. When
a "Special Specification" is included in the "Bidding Form" it
shall supplement and/or modify the Detailed Specifications
included herein and shall govern whenever there is a conflict in
meaning.
The bidder is required to examine carefully the site of the work,
the proposal, plans, and specifications, and to read and acquaint
himself with the contract form for the work contemplated. The
bidder, in submitting a proposal, warrants that he has
investigated and is acquainted with the conditions to be
encountered for performing the work including the character,
quality and quantities of work to be performed and materials to
be furnished, and the requirements of the contract documents
hereinafter defined. It is mutually agreed that submission of a
proposal shall be considered prima facie evidence that the bidder
has made such examination and is satisfied as to all the
conditions which will affect the work.
- BR 2 -
.
The quantities listed in the proposal form are to be considered
as approximate and are to be used only for the comparison of the
bids and as basis for computing amounts of security or penal sums
of bonds to be furnished. The unit prices to be tendered by the
Bidders are to be tendered expressly for the scheduled quantities
as they may be increased or decreased. Payments, except for lump
sum contracts, and except for lump sum items in unit price
contracts, will be made to the Contractor for the actual
quantities only of work performed or materials furnished in
accordance with the plans and specifications, and it is
understood that the scheduled quantities of work to be done and
materials to be furnished may each be increased or diminished
without in any way invalidating the unit bid prices.
The successful bidder will be required to execute the contract
within 10 days after the award of the work to him and shall
furnish bond for the faithful performance of said contract in the
sum of 100 percent of the total amount of his bid.
The proposal bond shall be in the form attached to the
specifications with an approved surety company as surety. In
cases of failure to execute the contract as stated or to furnish
performance bond, the bidder will be considered to have abandoned
the contract and the bond or check accompanying the proposal
shall be forfeited to the Owner, not as penalty but a liquidated
damages. Sureties must be approved by the proper authorities. The
contract shall be awarded to the lowest and best bidder.
Following the bid opening, the Owner shall determine the Items,
Alternates and Additions to be performed. Total bids will be
calculated by adding the amounts bid by each bidder for such
Items, Alternates, and Additions, less the Deductions, so
selected by the Owner in determining the lowest and best bid. The
Owner reserves the right to reject any and all bids, and to waive
minor irregularities.
The successful bidder will be further required to furnish the
Owner with a complete breakdown of the lump sum bid items, to the
satisfaction of the Engineer, before signing the contract
documents.
In determining the award, consideration will be given to (a)
whether bidder maintains a permanent place of business, (b)
suitability of the bidder's plant and equipment for the work, (c)
bidder's financial status and organization, (d) bidder's record
of experience in construction improvements of this type, and (e)
lowest and best bidder.
Check bid deposits of any bidders except the three lowest and
best bidders will be returned within 10 days after opening bids.
The bid deposit of the three lowest and best bidders will be
returned within 48 hours after the executed contract and required
bonds have been approved by the Owner.
- BR 3 -
,
.
The u.s. Department of Labor "Safety and Health Regulations for
Construction" identified as Chapter XVII of Title 29, Code of
Federal Regulations (CFR) Part 1926 (formerly Part 1518) and
subsequent amendments are hereby made a part of these
specifications.
Three ( 3 ) sets of plans and specifications will be furnished the
successful contractor at no cost and any additional sets
requested will be furnished at cost.
The Owner reserves the right to hold bids for a period of 60 days
after the opening and to award the contract at any time during
that period.
Whenever the words "Engineer" or Engineers" or "Consulting
Engineers" are used herein, they shall be understood to refer to
the CITY ENGINEER or his authorized representative.
Whenever the words "City" or OWner" are used herein, they shall
be understood to refer to the CITY OF DUBLIN, OHIO.
We are advised that materials to be incorporatep in this work may
be purchased by the Contractor free of Ohio State Sales Tax.
Attention is called to the prevailing rates of wages to be paid
for labor on public improvements in Franklin and Delaware
Counties, Ohio, as ascertained by the Department of Industrial
Relations, State of Ohio.
The location of utilities and structures, both surface and
subsurface, are shown on the plans from data available at time of
survey and is not necessarily complete or correct. The exact
location and protection of utilities and structures are the
responsibilities of the Contractor. During construction, the
Contractor shall use due diligence in protecting from damage all
existing utilities and structures whether shown on the plans or
not. If damage is caused, the Contractor shall be responsible for
the repair or restoration of same in accordance with the
directions of the Engineer and for any resulting contingent
damage.
The Owner shall furnish two executed copies of the plans,
contract, and specifications, and if requested, furnish three
additional copies of the plans and specifications at no cost to
the Contractor. Additional copies may be purchased from the City
for the price per set of plans and specifications set forth in
the Legal Notice.
The estimated cost of these improvements is $100,000.00 .
- BR 4 -