038-88 Ordinance
, RECORD OF ORDINANCES
,
National Graphics Corp., Cols.. O. ..... Form No, 2806-A
Ordinance NO'mo__~~o-o808omooooo P assedmommnmoomooomomnoommmomo19 nO_
AN ORDINANCE AMENDING CERTAIN SECTIONS
OF ORDINANCE NO. 52-81, ORDINANCE NO.
06-87, AND ORDINANCE NO. 20-86 OF THE
"COMPENSATION PLAN" RELATIVE TO EMPLOYEE
tll'C , BENEFITS AND AREAS OF COMPENSATION OTHER
THAN SALARIES, AND DECLARING AN EMERGENCY.
",,,.i. WHEREAS, Council has determined, upon the recommendation of the City Manager,
that it is desirable to amend certain sections of the Compensation Plan rela-
tive to employee benefits and areas of compensation other than salaries; and,
WHEREAS, Council believes that these amendments will allow the City to offer
compensation and benefit levels that are competitive with other area munici-
palities, thus assisting in future employee recruitment efforts as well as in
the retention of qualified, professional, and effective employees;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, - of the elected members concurring:
SECTION 1. That Section 3. (Holidays) of Ordinance 52-81 be deleted and
replaced with the following:
Section 3. Holidays
A. All employees shall receive paid time off for the following holidays
observed by the City:
New Year's Day (January 1st)
President's Day (3rd Monday in February)
Memorial Day (4th Monday in May)
Independence Day (July 4th)
Labor Day (1st Monday in September)
Columbus Day (2nd Monday in October)
Veteran's Day (November 11th)
Thanksgiving Day (4th Thursday in November)
Christmas Day (December 25)
B. In the event that the Federal and/or State government(s) shall
designate a specific day of the week or a specific date for any of
the aforesaid holidays, then City holidays will be observed in
accordance with said designation.
C. In addition to the holidays enumerated above, effective January 1,
1988, all employees serving in Full-Time Permanent positions shall
receive two (2) days of personal leave. Effective January 1, 1989,
the number of days of personal leave shall be increased to a total
of three (3) per calendar year. This personal leave shall be used
at the employee's discretion, provided that it is approved in
advance by the employee's department head and the City Manager via
the same procedure as sick leave or vacation leave. This personal
leave must be used within the calendar year in which it is allocated
and may not be carried over into the next calendar year.
D. In the event that any of the aforesaid holidays should fall on a
Saturday, the Friday immediately preceding shall be observed as the
holiday. In the event that any of the aforesaid holidays should
-. fall on a Sunday, the Monday immediately succeeding shall be
observed as the holiday.
E. In the event a non-exempt employee is required to work on any of the
aforementioned holidays, that employee shall be entitled to:
1. Straight time pay for all hours worked if eight (8) hours or
less are worked, and the appropriate overtime rate for any hours
worked in excess of eight (8) hours;
2. At the employee's option, eight (8) hours payor eight (8) hours
compensatory time at the straight time rate; and
. RECORD OF ORDINANCES
National Graphics Corp., Cols., O. ~ Form No, 2806-A
Ordinance NO'nnn~6.::lULooom Passed_m nnnmmmO__mmOm mmnmmo19noooo
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3. One hour of compensatory time at the straight time rate for each
two (2) hours worked, to a maximum of four (4) hours compensa-
p> tory time.
SECTION 2. That Section 4 (Sick Leave) of Ordinance 52-81 shall be deleted
and replaced with the following:
Section 4. Sick Leave
A. All employees serving in Full-Time Permanent positions shall be
entitled to sick leave with pay for those reasons listed in the
Personnel Code, Section 8.04 and as per the governing procedures set
forth in the aforesaid section.
B. Any person employed by the City, other than an elective officer, who
has an accrued but unused sick leave balance from the State of Ohio
or any political subdivision of the State of Ohio, and who is
eligible to earn sick leave with the City of Dublin, sha 11 be
entitled to have this accrued but unused sick leave balance from
these employers transferred for use with the City of Dublin.
C. Sick leave shall accrue at the rate of one and one-half (1.5) work
days (Le. 12 hours) per month of service with the City.
D. An employee shall not earn sick leave for any month unless he/she is
in full pay status for that month, i.e. on duty or on approved leave
for at least twenty (20) work days during said monthly period.
E. If any employee fails to submit adequate proof of illness, injury,
or death in the immediate family when requested by the City under
the provisions of the Personnel Code; or in the event that such
proof is submitted but does not provide satisfactory evidence, such
leave shall be considered unauthorized leave and shall be without
pay.
F. In the event of a death in the immediate family, an employee shall
be entitled to up to three (3) consecutive days of sick leave for a
funeral service and/or burial and an additional two (2) days for
such services out of state, if need for these purposes. Addit ional
days off may be allowed at the discretion of the City Manager.
G. Sick leave shall accrue without limitation.
H. After at least ten (0) complete years (Le. 120 months) of continu-
ous service with the City, employees who are laid off or who qualify
for retirement benefits under the Public Employee's Retirement Sys-
tem, shall be entitled to receive payment for accrued unused sick
leave. The rate of pay for such accrued unused sick leave shall be
at the employee's standard hourly rate of pay at separation multi-
plied by one-third 0/3) of the total number of accrued unused sick
leave hours. Total payment under this provision shall not exceed
480 hours (60 paid days). In the event an employee dies while in
the employ of the City, except as provided for in the paragraph
immediately following, and the employee qualifies for his/her
respective retirement, his/her spouse, or secondarily, his/her
estate, shall be paid the aforementioned rate of redemption for
accrued unused sick leave.
If an employee dies in the line of duty, his/her surviving spouse,
or secondarily, his/her estate, shall be paid for one hundred
percent o 00/'0) of the value of the employee's accrued but unused
sick leave, at the standard hourly rate in effect at the time of
death. The amount so paid shall constitute payment in fu 11 for all
accrued and unused sick leave credited to the employee.
- RECORD OF ORDINANCES
National Graphics Corp.. Cols.. O. ~ Form No. 2806-A
Ordinance N 0 'm__~_I:l,,:,'JHL__mn P assedm__nu___nn_mmm__m_m_.nnm_.m19_mu__
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SECTION 3. That Section 5 (Annual Leave) of Ordinance 52-81 be deleted and
replaced with the following:
f'
Section 5. Vacation Leave
-
A. All employees serving in Full-Time Permanent positions sha 11 be
entitled to vacation leave with pay based upon the following
schedule:
COMPLETE YEARS OF VACATION DAYS (HOURS)
PUBLIC SERVICE PER YEAR
After 1 year 10 days ( 80 hours)
After 2 years 13 days (104 hours)
After 8 years 15 days (120 hours)
After 11 years 17 days (136 hours)
After 16 years 20 days (160 hours)
B. Any person employed by the City, other than an elective officer, who
has prior service with the State of Ohio or any political subdivi-
sion of the State of Ohio, and who is eligible to earn vacation
leave with the City of Dublin, shall be entitled to receive credit
for his/her prior service with these employers for the purpose of
computing the amount of his/her vacation leave with the City of
Dub line
C. Use of vacation leave prior to completion of the six (6) month pro-
bationary period and the procedures governing the use and approval
of such leave are covered under Section 8.03 of the Personnel Code.
D. An employee may carryover, from one calendar year to another, a
maximum of ten (10) days (80 hours) of vacation leave previously
accrued but not used, without obtaining approval from the City
Manager. With the approval of the City Manager, an employee may
carryover a maximum of twenty (20) days (160 hours) of vacation
leave previously earned but not used.
E. At no point in time sha 11 an employee's accrued vacation balance
exceed twenty (20) days (160 hours).
F. Employees are encouraged to utilize this benefit for the purpose for
which it is intended - e.g. rest, relaxation, travel, etc. There-
fore, payment for accrued vacation leave in lieu of actual use shall
not be approved, except when an employee terminates employment,
dies, or is laid off.
G. If an employee is ordered to work while on approved vacation leave,
he/she shall be paid the double-time rate, with a minimum guarantee
of four (4) hours pay for each such call in.
H. Employees who are laid-off , who resign with proper notice per the
provisions of the Personnel Code, who are terminated, or who retire
from City service, shall be paid for all accrued unused vacation
leave at the standard rate of pay in effect at the time of separ-
ation. In the event of an employee's death, such compensation shall
be paid to the employee's spouse cr, secondarily, his/her estate.
I. The City shall determine the method of crediting vacation leave.
. . RECORD OF ORDINANCES
National Graphics Corp., Cols., O. ~ Form No, 2806-A
Ordinance N 0 'm__J~::-_~_~__m_m P assed__n nn nn__nnn__n__nn__nn n m n n19 nnnn+
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SECTION 4. That Section 3. (Longevity Pay) of Ordinance No. 06-87 be deleted
and replaced with the following:
'#'
Section 3. Longevity Pay
""', .'"
A. All employees serving in Full-Time Permanent positions shall be
entitled to longevity pay based upon the following schedule:
COMPLETE YEARS OF SERVICE
WITH THE CITY OF DUBLIN AMOUNT
Four ( 4) through Six ( 6) $425.00
Seven ( 7) through Ten (10) $525.00
Eleven (11) through Fourteen (14) $625.00
Fifteen (15) or more $ 72 5 . 00
B. Longevity pay shall be made in one lump sum payment in a separate
check issued on the fifteenth (15th) of December.
SECTION 5. That Section 6. (Medical/Hospitalization Benefits) of Ordinance
52-81 be deleted and replaced with the following:
Section 6. Health, Dental, and Life Insurance
A. All employees serving in Full-Time Permanent positions shall be
entitled to group hospitalization/major medical, prescription drug,
and dental insurance coverage. The City shall pay the total monthly
premiums for such coverage for family as well as single coverage.
B. All employees serving in Full-Time Permanent positions shall be
entitled to group life insurance coverage. The City shall provide
life and accidental death and dismemberment insurance coverage for
each employee in the amount of Twenty Thousand Dollars ($20,000.00).
Effective January 1, 1989, the amount of life and accidental death
and dismemberment insurance coverage shall be increased to
Twenty-Five Thousand Dollars ($25,000.00).
SECTION 6. That Section 5. of Ordinance No. 20-86 be amended to read as
follows:
Section 5. Pursuant to the Fair Labor Standards Act, all non-exempt
employees shall, upon termination, be paid for all accumulated
compensatory time at a rate not less than the coverage rate received
by the non-exempt employee over the last three years of employment
or the final regular rate, whichever is greater. In the event of an
employee's death, such compensation shall be paid to the employee's
surviving spouse or, secondarily, his/her estate.
SECTION 7. That when a non-exempt employee is required to work on a seventh
consecutive day, that employee shall be entitled to be paid at the rate
of double time.
..,.
SECTION 8. That when a non-exempt employee is called back for work by an
appropriate supervisor on hours not abutting the employee's normal work
hours, the employee shall be paid for a minimum of two (2) hours at the
appropriate overtime rate or be credited with a minimum of two (2) hours
compensatory time at the appropriate rate.
SECTION 9. That when an employee is designated to perform the duties of a
higher level job classification for a total of more than eight (8) hours
within a workweek, the employee shall be paid at the rate of pay of that
higher level job classification for all hours during which the employee
performs such duties.
~ RECORD OF ORDINANCES
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National Graphics Corp., Cols., O. ~ Form No. 2806-A
Ordinance No._ _ J8_~~_~ __00_ P asseduum_n_ nn_n_UU_ nnu_n____19 __00_ __
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SECTION 10. That an employee, whenever authorized to engage in or to under-
take official business for the Employer, shall be reimbursed for reason-
~' able and necessary expenses and travel. If practicable, the employee
shall be allowed the use of a City vehicle for travel. If not
practicable, reimbursement for authorized use of a personal automobile
t", shall be at the rate of 22.5 cents per mile. The City Manager is hereby
authorized to promulgate reasonable regulations regarding reimbursement
for expenses and travel.
SECTION 11. That a tuition reimbursement program is hereby established as
follows:
A. Each employee shall be eligible for a maximum of Five Hundred Dol-
lars ($500.00) reimbursement for calendar year 1988 for fees,
required textbooks and courses of instruction voluntarily under-
taken. The amount of maximum reimbursement per calendar year shall
be increased to Seven Hundred Fifty Dollars ($750.00), effective
January 1, 1989. Reimbursable courses of instruction will include
courses necessary for job-related degree programs. Advanced job-re-
lated training or job-related courses of study not necessarily with-
in the degree program may also be approved provided that the educa-
tional program is given by a recognized organization approved by the
City. No reimbursement shall be provided for correspondence courses.
B. All coursework subject to reimbursement shall be approved in advance
by the appropriate department head and the City Manager. If prac-
ticable, an employee shall make application for approval of course-
ilk work reimbursement at least fifteen (15) days prior to commencement
of the course of study. An employee may receive blanket approval
for an entire degree program or a continuing course of study if all
courses within the program are identified. If all or part of the
program is approved, the employee need not reapply for approval for
each course within the portion(s) approved.
C. Courses are to be taken on other than scheduled working hours, un-
less approval is obtained from the appropriate department head to
take such courses on work time.
D. Reimbursement shall be made upon successful completion of the course
with a grade of C (2.00) or better. The employee shall submit an
official transcript or certificate demonstrating successful comple-
tion of the course and a receipt from the institution confirming the
employee has paid for tuition, fees, and required textbooks. Any
financial assistance available to an employee shall be deducted from
the amount of tuition reimbursement that would otherwise be payable.
The employee shall not be reimbursed for incidental expenses such as
paper or supplies, mileage, parking, meals, or other expenses other
than tuition, fees, and required textbooks.
SECTION 12. That, where appropriate, the provisions of this Ordinance sha 11
be effective January 1, 1988.
~ SECTION 13. That this Ordinance be, and hereby is, declared to be an emer-
gency measure necessary for the preservation of the public safety and
welfare and, for further reason that, in the interest of employee wel-
fare, the provisions of this Ordinance should be implemented as soon as
possible and, therefore, this Ordinance shall take effect and be in
force immediately upon its passage.
4 RECORD OF ORDINANCES
National Graphics Corp., Cols" O. ..... Form No, 2806-A
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Ordinance N 0 ._____~~__~~m____ Passed______ _mmm __m__m_ _ _ _ ____19____ -
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Passed this 4th day of April , 1988.
it" MaY~ffiCer
Attest:
/1
Jlr-fh-Uo ~' t(~
C1'erk of COll c il
'.hereby Cer!i~ that copies of fhis OrcHmmw/Resollft1on were posted in the
CIty of Dublm In ac:odanc8 \:/1'0 SecJ:cn 731.25 of the Ohio Revised Code.
Sponsor: City Manager J~V7j.Z(~
Clerk of Council, Dublin, Ohio