056-87 Ordinance
RECORD OF ORDINANCES
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Ordinance No. nn~Q-:8Lm_ Passedmn mnnnmnmnm mm19n
AN ORDINANCE TO ACCEPT A QUOTATION
FROM THE GEORG GROUP TO PROVIDE
LANDSCAPE ARCHITECTURAL SERVICES
AT SCOTTISH CORNERS AND AT
EARLINGTON PARK
WHEREAS, the Village of Dublin has entered into an agreement with the
Dublin Board of Education to cooperate on joint school/park sites at
Scottish Corners and at Earlington Park; and
WHEREAS, proposals have been received from the Georg Group to provide
landscape architectural services for the above sites.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Dublin,
State of Ohio, 6 of the elected members concurring:
Section 1. That the quotation of $15,500.00 from the Georg Group to
design site grading, drainage and plantings for Earlington Park be,
and it hereby is, accepted;
Section 2. That the quotation of $9,000.00 maximum from the Georg Group
to prepare design specifications and construction documents, grading,
drainage and park improvements at Scottish Corners be, and it hereby is,
accepted; and
Section 3. That the Acting Village Manager and Finance Director be,
and hereby is, authorized to enter into a contract with the Georg Group
for landscape architectural services; and
Section 4. That this Ordinance be, and the same hereby is, declared to
be an emergency measure necessary to preserve the public health, safety
and welfare and therefore shall take effect and be in force immediately
upon its passage.
Passed this 1st day of June , 1987.
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May~ - Presiding Officer
Attest:
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Clerk of Council
I hereby certify that copies of this Ordinancl' IO~"':l!l'tinn
Sponsor: Parks and Recreation DirectorWere po!ted in the Village of Dublin in aCCU:;;jiIC~ with
Section 731.25 of the Ohio Revi:;ed Code.
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Clerk of Council '. -
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PROPOSAL
Dublinshire Park
FIRESTONE JAROS MULLIN INC.
ARCHITECTS AND PLANNING CONSULTANTS
SMITH ASSOCIATES
CONSULTING ARCHITECTS
Proposal for Landscape Architectural Services
The services listed below outline our approach to developing the
Landscape Architectural Design and Construction Documents
required for competitive bidding and construction of the grading
for Dublinshire park. Services include design, drawings and tech-
nical specifications required for site grading, drainage, and
plantings. These documents will be based on the approved Schematic
Design we developed In conjunction with Smith Associates.
Scope of Services to be performed:
1.0 Design Development responsive to new data (e.g.watershed
and detention basin information)
1.1 Revised Layout Plan
1.2 Revised Grading and Drainage Plan
1.3 Revised Planting Plan
2.0 Construction documents
2.1 Layout Plan (Sports Fields only)
2.2 Grading and Drainage Plan
2.3 Planting Plan (Erosion Control and Major Tree
Masses only)
2.4 Details
2.5 Detention Basin Plan
2.6 Drainage and Pipe Profiles as required
2 . 7 Technical Specifications
Final documents (reproducible masters) will be provided
for inclusion in the bidding documents compiled by the
Architect. Media for documents and document format will
be FJM's established standard.
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3.0 Bidding Process and Construction Observation
3.1 Bidding: response to necessary site related
questions and preparation of addenda.
3.2 Review of site related substitutions offered by
bidders.
Cost of Services:
The cost of services are:
Site preliminary and final Construction Documents, bidding,
assistance and landscape architectural construction observa-
tion to be performed on an hourly rate basis plus expenses
not to exceed $15,500.00 for work described in items 1.0
through 3.2.
The hourly rate schedule applicable:
Registered Landscape Architects $ 40.00 per hour
Staff Landscape Architects 25.00 per hour
Technical Assistants (L.A. ) 18.00 per hour
Clerical 15.00 per hour
Expenses:
Expenses incurred in providing services and reproduction
costs are reimbursable at direct cost. The following charges
apply:
Travel $ .22 per mile
Photography Direct Cost
(Construction documentation)
Reproduction Direct Cost
Additional Services:
Services in addition to, but outside the scope of the above
proposed work would be charged at the same hourly rate basis,
when requested by the Architect, with expenses reimbursable. The
above cost schedules would apply.
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.
The above proposal is based on the following:
1. The Architect will provide necessary site surveys,
soils, utility and site data as may be necessary to
perform the work.
2. The Architect will assign a single representive to act
in connection with the project (address consultant com-
munications, schedule meetings, authorize revisions and
additional work, etc.)
3. Coordination of the governmental reviews and document
approvals is the responsibility of the Architect.
4. Jones and Stuckey, Ltd. willbe engaged by the Georg
Group to aid in the design of the storm water system and
the detention basin.
5. The work will be prepared in conjunction with the Dublin
Elementary VI School work.
~~~pectf~lly submitted, Accepted:
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Vice President Date l(;-4::"~ \
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PROPOSAL
Scottish Corners Park
Dublin Parks and Recreation Department
6665 Coffman Road, Dublin, Ohio 43017
Proposal for Landscape Architectural Services
The services listed below describe our approach to developing the
Landscape Architectural Design Development and Construction
Documents required for competitive bidding and construction of
the Scottish Corners Park site. Services include preparation of
design detailing, plan refinement, contract documents and speci-
fications required for site grading, drainage, bikeway pavements,
exterior equipment installation, prefabricated shelter instal-
lation, ballfield development and landscape plantings and lawns.
These documents are based on the approved Site Design developed
in conjunction with the School project, July/August 1986, with
FJM, Inc. and Smith Assoc. Modifications and adjustments to the
design may be necessary to accommodate field changes and/or
revisions made as part of the construction process.
SCOPE of Services to be performed:
1.0 Design Review, Final Design Development
1.1 Site Layout and Grading Plan
1.2 Project Program
1.3 Planting Plan
1.4 Concept Details of special elements:
Signage, Tot Play Area, Prefab-Shelter Design
Character Study, Ballfield development speci-
fications, equipment specifications.
1.5 Elevations and/or sections
1.6 Design Development Estimate of probable con-
struction costs, based on local contractor
pricing, and published cost estimating data.
Phase 1.0 includes a presentation staff reviews and presen-
tation to the Board or other reviewing agent of the Village,
for approval prior to development of final Construction
Documents.
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2.0 Construction documents
2. 1 Layout Plan
2.2 Grading and Drainage Plan
2.3 Planting Plan
2.4 Detailed area plans and construction details:
Signage at Muirfield Entry
Tot Play area
Shelter Area
Ballfields
2.5 Elevations and/or sections
2.6 Details
2 . 7 Drainage and Pipe Profiles if/as required
2.8 Specifications
Phase 2.0 includes preliminary, in progress Construction
Document reviews (2 ) and submission with pre-bid estimate
of probable construction cost.
Final documents (reproducible masters) will be provided for
the owner's record at the completion of the project. Media
for documents and document format will conform to Village of
Dublin standards.
Production of the Bidding package will follow the format and
standards as provided by the Village of Dublin, with all
necessary certificates, bond requirements, waivers and legal
contracting forms as defined by the Village.
3.0 Bidding Assistance and Construction Observation
3.1 Bidding Assistance: Distribution and administra-
tion of the Bidding Documents during the bid pro-
cess. Response to and preparation of addenda as
required.
3.2 Bid Tabulation and review of substitutions
offered by bidders.
3.3 Construction observation (to a maximum of 60 hours
related to site visits, shop drawing reviews,
project construction documentation, field reports,
bulletins, and request for payment reviews.)
Typical activities:
a . Pre-construction meeting
b. Site layout review
c . Site fine grading and tot lot reviews
d. Equipment installation review
e . Bikeway paving reviews
f. Shelter Construction reviews
g. Substantial completion and Punch list review
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COST of Services:
The cost of services for work items 1.0 through 3.3 will be billed
at the hourly rates listed below plus expenses to a maximum fee of
$9000.00. Should work be required beyond the established maximum
fee it will be billed as additional services and will require the
authorization of the owner.
Project expenses included as part of the above services are
limited to the following:
Travel to and from local meetings, and the project site as
required during the course of the project.
Prints and reproductions of the Documents for review:
Final Design Develoment (1.0) 4 sets
(one rendered plan)
Pre-Bid review documents ( 2 . 0 ) 6 sets
Bidding and Construction (2.0) 25 sets
Reproducible Masters ( 3 . 3 ) 1 set
Project postage and local delivery.
Pre-Fab shelter foundation engineering and structural reviews.
Project documentation photography and copying.
Additional Reimbursable Expenses are those expenditures made
specifically on behalf of the client in the interest of the pro-
j ec t. Such expenses must be authorized by the client and are not
included in the maximum fee listed above. Possible expenses are:
1. Reproductions and additional sets if required.
2 . Mileage and travel expenses to sites outside Franklin
County to investigate materials, equipment, bidder's
work etc.
3 . Soils engineering if deemed necessary.
4 . Special Renderings or models
5. Other Expenses related to providing additional services
under this agreement.
Additional Services:
Services in addition to, but outside the scope of the above pro-
posed work will be charged on an hourly rate basis plus expenses,
when authorized by the Owner. The following schedule would apply:
Registered Landscape Architects $ 40.00 per hour
Staff Landscape Architects 25.00 per hour
Technical Assistants (L.A. ) 18.00 per hour
Clerical 15.00 per hour
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Expenses incurred in providing additional services are reim-
bursable at direct cost. The following charges apply:
Travel $ .21 per mile
Photography Direct Cost
Reproduction Direct Cost
PAYMENT for Services and reimbursable expenses will be payable
upon submission of monthly invoice based on the hours and expen-
ses incurred. Approximate fees by phase:
Final Design Development (1.0) to 25% of contract
Bidding Documents Completed (2.0) to 80% of contract
Bid Receipt (3.1) to 90% of contract
Construction Observation
to Substantial Completion to 100% of contract
Review (3.2 - 3.3)
CONTRACT PERIOD
The period of the contract is expected to be one year. Should
the work extend beyond this time, the Landscape Architect re-
serves the right to renegotiate the terms of the work.
BASIS of the Work
The above proposal is based on the following:
1. The Owner will provide necessary site surveys, soils,
utility and site data as may be necessary to perform
the work.
2 . The Owner will assign a single representive to act in
connection with the project (address consultant com-
munications, schedule meetings, authorize revisions
and additional work, etc.)
3 . Documents will be submitted for governmental reviews
based on schedule and list of government authorities
having review authority as provided by the Village of
Dublin. Contractor will be responsible for permits,
unless otherwise dictated by the Village's contracting
procedure.
4 . The work is projected for bidding late summer/early
autumn 1987, with construction beginning in the first
construction season after school construction is com-
pleted and site is accessible.
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This proposal is submitted for your review and consideration.
It is based on our current understanding of the scope of con-
struction and development desired at this time. If it is accept-
able as submitted, please sign both copies an return one to this
office. We look forward to helping you complete the development
of the Scottish Corners Park.
Proposed: Accepted:
Georg Group Inc. Village of Dublin
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Date: May 21, 1987 Date: ~i /L\/'t'\
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