051-87 Ordinance
RECORD OF ORDINANCES 401
National Graphics Corp., Cols., O. ..... Form No. 2806-A
Ordinance No.____?J~_8}___________ P assed_______~_______________________________________19 ----- --
AN ORDINANCE TO ACCEPT A QUOTATION
FOR CONSULTING SERVICES TO PERFORM
THE RECREATION ELEMENT OF THE
COMMUNITY PLAN, AND TO DECLARE AN
EMERGENCY.
WHEREAS, Council has requested that a Master Planning process be under-
taken; and
WHEREAS, the work to be performed will consist of gathering technical
information about the existing recreation system as well as the fore-
casting of future recreation demands and developing a scheme of
recreation areas with respect to location and size;
WHEREAS, the proposed Consultant has already provided services directly
related to the recreation studies;
WHEREAS, this contract also includes a detailed bikeway study that was
previously approved by Council as part of the capital budget for 1987;
NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Dublin,
State of Ohio, 6 of the elected members concurring that:
Section 1. That the quotation of TROTT AND BEAN, INC. in the amount
not to exceed $27,850.00 for said services be, and hereby is, accepted.
Section 2. That the Acting Manager be, and hereby is, authorized and
directed to enter into a contract with TROTT AND BEAN, INC.
Section 3. That there be appropriated from the unappropriated balance
in the General Fund the sum of $10,850.00 to account A01-04-4A-2350 for
the Master Plan portion and the sum of $17,000.00 to account A01-03-3B-2510
for the Bikeway Study portion of the above contract.
Section 4. In order to preserve the health, safety and/or welfare of
the citizens of Dublin, that this Ordinance be declared an emergency and
shall take effect and be in force immediately upon its passage.
day of May , 1987.
Attest:
!Ii' ~~.I-<'~ '14-~
Clerk of Counc 1
Sponsor: Planning Director
, hereby certify that co i .
were posted in the Vil/a:e ~f o~ t~'~ O!dinancelReso/ution
Section 731.25 of th" Ohio R .' u Iln In accordance with
/J t: eVlscd Code.
-it-/247/kJ '!2J tf-~
CI rk of Council .
TROTT&BEAN ARCHITECTS INC.
April 28, 1987
Ms. Janet Jordan, Director
Dublin Parks & Recreation Department
6665 Coffman Road
Dublin, Ohio 43017
HE: Village-Wide Recreation and Bikeway Facility Planning
T&B Project 87026
Document #: 87026PDOOl
Dear Janet:
Based upon our meetings with you and Pat, we have revised our proposed
scope of services to better reflect your immediate needs. We have at-
tempted to describe in detail the information which will be provided by
you that is necessary to our work. As in our previous proposal, we have
combined recreation facilities planning and bikeway planning in an effort
to realize some savings in total fees.
Should this proposal meet with your approval, please notify this office as
soon as possible and contract execution will begin. We are very much
looking forward to working with you on this project and anticipate a
rewarding working relationship.
Sincerely,
TROTT & BEAN ARCHITECTS, INC.
\
,
\
Brian P. Kinzelman, ASLA
Landscape Architect
BPK/pb
cc: R. Trott
F. Elmer
M. Kline
R. Grinch
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.
Ms. Janet Jordan
Recreation and Bikeway Facility Planning
Page 2
RECREATION AND BIKEWAY FACILITIES PLANNING
I. PROPOSED SCOPE OF SERVICES
A. DATA GATHERING
-----------
The Village of Dublin is to provide all base data necessary for
the planning exercise. This data is to include the ~y~!uatioQ_
Qf th~-R~~reation_~_r~~~ Ne~4~_Qf_!h~_Yi!!~g~_Qf_Q~Q!iQ~_OhiQ,
SCORP & NRPA Standards, Village demographic information and
current land use/zoning information. The accuracy of this data
remains the responsibility of the Village as it will affect the
accuracy of all planning decisions and documents.
During this planning phase, the Village is convening the newly
formed Parkland and Recreation Facilities Standards Committee
(PRFSC) under the supervision of the Parks & Recreation
Director. These meetings will continue into the planning
process. A Trott & Bean representative will be party to cer-
tain of these committee meetings to add technical assistance to
the discussions.
Trott & Bean will study and catalog this base information to
familiarize ourselves with the current conditions and
standards.
B. GOALS AND OBJECTIVES
--------------------
It is our feeling that any comprehensive planning effort must
be well defined and based upon rational goals. These goals are
necessary to define the role of the Parks & Recreation
Department, the level of service/facilities to be provided, and
the bounds of the service area. Additionally, goals must be
formulated to direct future growth and improvements. Related
objectives will aid in attaining each goal through specific
courses of action. The Trott & Bean planners are to assist the
Director in this effort of goal and objective definition. This
statement will serve as direction for the decisions to be made
throughout the planning process.
C. ~T~~~
It is the mission of the PRFSC to establish facility
standards. As an observing party at these committee meetings,
Trott & Bean will provide technical input based on our experi-
ence with facility design/construction. Further, Trott & Bean
will review in detail and comment on the findings of this
cODDDittee, addressing such issues as safety, operations, main-
tenance and initial construction techniques. Bikeway standards
currently exist as part of the Q~Q!iQ_~i~~~~_g~i4~!iQ~~, dated
11/12/86, prepared by Trott & Bean.
Ms. Janet Jordan
Recreation and Bikeway Facility Planning
Page 3
D. INVE!!TORY
It will be necessary to determine in detail what facilities
currently exist and their condition. This inventory will in-
clude facilities layout of existing parks, school and other
public facilities, privately owned/non-profit facilities, and
existing bikeways. Conditions of facilities will need to be
documented, including critical dimensions, problem areas, areas
in need of immediate attention, etc. This inventory is to be
conducted by the PRFSC and Village of Dublin staff. Trott &
Bean will review these findings and direct the PRFSC should ad-
ditional information be needed.
E. AN~1Y~1~_~_~1~lNg
In this phase, all previously compiled information is to be ap-
plied to the planning exercise. Trott & Bean planners will de-
termine the strengths/weaknesses of existing facilities and
identify renovation, repair, new construction needs. In
addition, based upon growth projections and demographic
information, future park areas and specific uses based on pre-
viously formulated Dublin standards will be determined.
Village-wide bikeway system layout will also be determined.
This planning will classify pathways (hierarchy) , identify re-
gional connectors, bridge and specialty construction and
improvements/upgrading to the existing bikeways inventoried.
All future park facilities and bikeways will be sized, based
upon future growth areas and anticipated traffic generators.
Specific programs for each individual future facility will also
be determined.
In summary of this planning, Trott & Bean will provide an ac-
tion plan. This plan will list by priority (as determined by
the Director with assistance from Trott & Bean) all major imp-
lementation and improvement projects. This listing will be ac-
companied by a construction cost estimate for these projects.
In this way, projects are scheduled for inclusion into the cap-
ital improvements budget, based on present and anticipated fu-
ture capital expenditure levels.
F. PROgQCTION
It is our understanding that standardized base mapping will be
provided by the Village of Dublin. All Trott & Bean mapping
will be produced as overlays to this base. All typing and
charts/graphs will be provided to the Village of Dublin in
camera-ready form. All photographic reproduction is to be by
Dublin.
Ms. Janet Jordan
Recreation and Bikeway Facility Planning
Page 4
II. COMPENSATION SUMMARY
.>.
Trott & Bean Architects, Inc. will perform all work identified in
"Scope of Services" for a fixed fee amount of $27,850.00.
Reimbursable expenses, such as travel, printing, mailing, etc. will
be billed as they are incurred on your behalf at a multiple of 1.1.
I II. SCHEDULE
Trott & Bean is prepared to begin this work immediately upon accep-
tance of this proposal by the Director and contract execution. It is
our understanding that the Village of Dublin Growth Statement (of
which this planping effort and its findings are to be part) is to be
completed by September 1, 1987. We will work towards this date as
our date of completion unless advised otherwise prior to contract
execution.