025-87 Ordinance
\ RECORD OF ORDINANCES
National Graphics Corp., Cols., O. ~" Form No. 2806-A
Ordinance No. _____25-:8Z___ Passed ___ _ ________________ 19_
AN ORDINANCE TO ACCEPT A QUOTATION
FOR CONSULTING SERVICES TO CONDUCT
A SEARCH FOR A VILLAGE MANAGER AND
DECLARING AN EMERGENCY.
WHEREAS, Council has requested that a search for Village Manager be
conducted; and
WHEREAS, a proposal has been received to provide consulting services
for said search.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the quotation of Organizational Resources Group in the
amount of $ 7,000.00 be, and hereby is, accepted,
Section 2. That the Acting Village Manager and Finance Director be, and
hereby is, authorized to enter into a contract for the said services,
Section 3. That there be appropriated from the unappropriated balance
in the General Fund to account A01-07-7A-234B for Professional Services
the sum of $ 7,000.00 .
Section 4. That this Ordinance be declared an emergency necessary to
preserve the public health, safety and welfare and therefore shall take
effect and be in force immediately upon its passage.
Passed this 2nd day of March , 1987.
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Mayor - Presiding Officer
Attest:
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Clerk of Counci 1
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I hereby certify that copies of this Ordinance/Resolution
were posted in the Village of Duh!in in accordance with
Sponsor: Acting Village Manager Section 731.25 of the G:lio Revised Code.
___2/j/a~U4 ~. Z~
Clerk of Council
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ORGANIZATIONAL RESOURCES GROUP
PROPOSAL TO
COUNCIL OF THE VILLAGE OF DUBLIN
ASSISTANCE TO THE SEARCH PROCESS FOR VILLAGE MANAGER
INTRODUCTION Organizational Resources Group submits the
following Proposal for professional services in
support of Village Council's process for selecting a Village
Manager. This Proposal and the process it outlines is
predicated upon Council's expressed desire to conduct a
sufficiently wide search to assure that you'll have a field
from which to select which includes the finest professional
municipal administrators possible.
PROCESS
Based on extensive experience in the field of executive
selection for public organizations, Organizational Resources
Group proposes the process depicted in Figure 1. This process
is intended to take advantage of the opportunity Dublin now has
to sample opinion inside and outside the Village organization
about the qualities desired in your next Village Manager.
Any change in executive leadership is an important
transition. However, in Dublin's case a number of
circumstances make this transition particularly significant.
The fact that you have been fortunate to have a person of Mr.
Sheldon's caliber in Dublin's service for so many years coupled
with the rapid change which has characterized recent years,
marks this transition as uniquely important to Dublin's future.
The process outlined in Figure 1 is intended to create a
context for the search which recognizes that significance. It
recognizes, too, the contribution which can be made to the
quality of that decision through wide participation in the
process leading to it.
ASSUMPTIONS
This Proposal assumes that Organizational Resources Group
will receive all applications and screen them against criteria
developed in Phase 2, Requirements Definition, of the Process.
ORG will check candidate references and write narratives
briefly summarizing each finalist's "fit" with the profile
developed in Phase 2. ORG will not recommend a single
candidate but will present a short list of suitable candidates
from which Council will select for interviews.
The Proposal assumes that ORG will have one point of
contact with Dublin Village Council and that the designated
member of Council will chair the Search Committee and be
reasonably available to ORG personnel as the needs of the
process dictate.
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Figure 1.
VILLAGE OF DUBLIN
SEARCH PROCESS PHASES
PHASE 1. PRE-SEARCH
Orienting Search Committee To Process
Defining Timetables and Benchmarks
Advising on Ad Placement and Search Organization
PHASE 2. REQUIREMENTS DEFINITION
Surfacing Issues Confronting the Council and the Village
Identifying Desirable Qualities in a Village Manager
Obtaining Consensus On Desired Qualities
Developing a Profile of the Village Manager
PHASE 3. SCREENING
Field Analyzed Against Minimum Requirements
Field Analyzed Against Desired Qualities (Profile)
"Short List" Developed
References and Other Sources Checked
Narrative Description of Each Candidate Prepared
Search Committee Review of Short List
Selection of Candidates for Interview
PHASE 4. STRUCTURED INTERVIEW DEVELOPMENT
Questions Developed Based on Profile
Search Committee Agrees on Appropriate Responses
PHASE 5. INTERVIEWS
Preparatory Material Sent to Each Candidate
Structured Interviews Conducted
Summarized Responses Priovided to Council
Synthesized Reactions of Other Contacts Supplied
to Council
PHASE 6. SELECTING THE VILLAGE MANAGER
Results of Interviewing Phase Reviewed
Village Council Decision
Prepare Briefing for The Media
Open Negotiations with Candidate
@ Organizational Resources Group - 1987
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PROPOSAL BUDGET
Organizational Resources Group personnel will provide the
professional services necessary to assist Village Council in
carrying out the steps outlined in Figure 1. Council will
provided logistical support for the Search Committee by
arranging for clerical services to schedule meetings and such
candidate-related tasks as arranging travel and assembling and
mailing informational packets describing Dublin and its Village
government to finalists.
Services under this proposal will be provided for an
amount not to exceed Seven Thousand Dollars ($7,000) calculated
on an actual time committed basis. Periodic statements will be
provided and will be payable within twenty days of receipt.
Additional services beyond those proposed herein may be made
available with the prior agreement of all parties at a cost
agreed to by those parties.
:,ubmitted by:
Martin D. Jenkins
Senior Associate
Organiztional Resources Group
506 Lambourne Drive
Worthington, Ohio 43085
(614) 846-2938
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2/8/87