110-89 Ordinance
. . RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No.u___Jl(?-=-.S.9n. Passed m_m~n~ mmm____.' nm umun19u
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR A NEW PAVEMENT STRIPING
UNIT, AUTHORIZING AND DIRECTING THE
CITY MANAGER TO EXECUTE A CONTRACT
FOR THE PROCUREMENT OF SAID EQUIPMENT,
AND DECLARING AN EMERGENCY.
WHEREAS, after advertising and receiving bids for a new pavement striping
unit; and,
WHEREAS, Council has determined that the lowest and best bid for said unit
is from the Kelly-Creswell Company, Inc. in the amount of $47,986;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, 7 of the elected members concurring:
-
Section 1. That the bid from Kelly-Creswell, Inc. in the amount of
$47,986.00 for a new pavement striping unit (Model WV-120 on a General
Motors - Chevrolet Division P-30 Chassis) be, and hereby is, accepted.
Section 2. That the City Manager be, and hereby is, authorized and
directed to execute a contract with Kelly-Creswell, Inc. governing the
procurement of said equipment pursuant to the bid specifications and
documents on file in the Office of Personnel & Purchasing.
Section 3. That this Ordinance be, and the same hereby is, declared to be
an emergency measure necessary for the preservation of the public health,
safety, and welfare, and for further reasons that said bid is valid for a
limited period of time and, that in order to have said equipment be in
service by early Spring of 1990, it must be ordered immediately. There-
fore, this Ordinance shall take effect and be in force immediately upon
its passage.
Passed this lSth day of December 1989.
,
~~"
!... r - Presidi, Officer
Attest:
/7
JIf/~ ~ ~
Cr'erk of Co 'cil
Sponsors: City Manager
Director of Personnel and Purchasing
I hereby corrf! ~bt w~:ss cf f~:s (>-!'r.:m:0/r8S')hFo'1 \'mi' ~~-' ~ , ,-
City of DubEn ~n a::8:'J~:~:o r/::: S::LC~1 731.25 or f~:D O~~~O ~:,.~' ~, '.
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Clerk of (OU !iI, Dublin, Ohio
ADMINISTRATIVE REPORT
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager
SUBJECT: Pavement Striping Unit Bids
DATE: December 14, 1989
Report Initiated By: David L. Harding,
Director of Personnel & Purchasing
Summary & Action Recommended
After advertising and receiving bids for a new pavement striping unit,
said bids were opened at 10:00 A.M., on Wednesday, December 13, 1989.
Attached for your consideration please find the bid tabulation and
Ordinance No. 110-89 accepting the lowest and best bid. After evalu-
ating the bids, Staff recommends acceptance of the bid submitted by
the Kelly-Creswell Company, Inc. in the amount of $47,986.00. Staff
further recommends that Ordinance No. 110-89 be adopted as emergency
legislation, primarily for the reasons that the bid is valid for a
limited period of time (30 days from bid opening date) and that in
order to have the unit be in service by early Spring of 1990. it must
be ordered immediately.
Issue
-
The City has historically contracted with the Franklin County Engin-
eer's Office for the provision of highway striping services. However,
the City is at the mercy of Franklin County in terms of scheduling
and, the City striping projects are not always the highest priority
for Franklin County. In addition, Franklin County charges the City a
40% mark-up for the provision of these services. During 1989, the
City has paid approximately $9,000 to Franklin County for the provis-
ion of these services. Therefore, in an effort to provide a more
expedient and efficient level of service in this area, Staff recom-
mended, as part of the 1989 budget process, the purchase of a pavement
striping unit.
Analysis/Evaluation of Bids
As reflected in the attached bid tabulation, the City received bids
from two companies:
* Kelly-Creswell Company, Inc.
* M-B Company, Inc. of Wisconsin
.
As referenced in the attached bid tabulation, Kelly-Creswell submitted
a bid for a Kelly-Creswell Model WV-120 mounted on a Kalamazoo K-60
chassis at a bid price of $47,986. Kelly-Creswell also proposed, as
an alternate, the General Motors-Chevrolet Division P-30 Chassis. As
noted in the bid tabulation, the Kalamazoo chassis would probably take
120 days to get and, with the additional 75 days to build the body on
the chassis, it would be approximately six and one half months before
the machine would be delivered to the City. The GM-Chevrolet chassis
would be available to Kelly-Creswell in approximately 90 days which
would ultimately reduce the delivery time to the City by one month.
The GM-Chevrolet chassis is manufactured to perform the services of
this equipment class and, in addition, it carries the standard General
Motors Company warranty and therefore can be serviced at any author-
ized Chevrolet distributor or Dealer in Franklin County. In addition,
there would be no difference in price for the GM-Chevrolet chassis as
compared to the Kalamazoo chassis.
M-B Company, Inc. of Wisconsin submitted a bid for an M-B Model 260
striper which includes a Cushman Truckster Chassis and an OMC Lincoln
body at a bid price of $58,590. In addition, M-B Company also sub-
mitted an alternate bid for a Model 260 striper at a bid price of
$56,500. As noted on the bid tabulation form, whatever deviations
which may be inherent in this $56,500 bid have not been properly
explained or noted and, therefore, it is difficult to discern any
deviations which may exist or the nature of said deviations.
Conclusion
Since the bid submitted by Kelly-Creswell satisfies the City's re-
quirements at a lower bid price, it is Staff's judgement that said bid
from Kelly-Creswell in the amount of $47,986, including the alternate
GM-Chevrolet P-30 chassis, is the lowest and best bid. Therefore,
Staff recommends that said bid be accepted.
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