56-04 OrdinanceRECORD OF ORDINANCES
Da yton Le Blank, Inc. Form No. 30043
11 i
Ordinance No. 56 -04 Passed 20
AN ORDINANCE AMENDING THE ORGANIZATIONAL
STRUCTURE OF THE CITY OF DUBLIN AND ADOPTING A
NEW CITY OF DUBLIN ORGANIZATIONAL CHART
WHEREAS, the City Manager has recommended that the organizational structure of
the City of Dublin be amended, as reflected in attached "Exhibits A and B," and
WHEREAS, the proposed amendments are designed to achieve Council's strategic
vision regarding the future economic development of the City of Dublin; and
WHEREAS, Council has determined that the proposed amendments to the City of
Dublin organizational structure will help ensure the future economic growth and
stability of the City of Dublin; and
WHEREAS, Council has determined that a new Organization Chart for the City of
Dublin should be adopted;
NOW, THERFFQRE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, 't of the elected members concurring:
Section 1. That the organizational structure of the City of Dublin is hereby
amended, as reflected in attached "Exhibit A ".
Section 2. That a new "City of Dublin Organizational Chart", as depicted in
"Exhibit B" is hereby adopted.
Section 3. That this Ordinance shall take affect and be in force at the earliest
point permitted by law.
Passed this 7 fk day of . 2 2004.
Mayor — Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance /Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Djty Clerk of Council, Dublin, Ohio
CITY OF DUBLIN.
Office of the City Manager
5200 Emerald Parkway - Dublin, OH 43017
Phone: 614- 410 -4400 - Fax: 614- 761 -2965
Memo
To: Members of Dublin City Council
From: Jane S. Brautigam, City ManagkJ (� ~
Date: August 11, 2004
Initiated By: David L. Harding, Director of Human Resources -W
SUMMARY
Re: Ordinance No. 56 -04 Amending the City of Dublin Organizational Chart
Over the past several weeks, Marsha Grigsby, Deputy City Manager/Director of Finance, Dave Harding,
Director of Human Resources, and I have been working together to develop a future vision for the City's
Economic Development function and the position of Economic Development Director. Council's recent
discussion regarding the Economic Development Strategy update has identified that our future success as
a community will be driven by a heightened strategic focus on economic development.
In conjunction with my recommendation to elevate the economic development function to a more
strategic level within the organization and re- define the role for Dana McDaniel, Deputy City Manager, to
encompass Economic Development, Staff is proposing certain amendments to the City's organizational
structure. In that regard, attached for your consideration is Ordinance No. 56 -04, amending the City of
Dublin Organizational Chart. Attached are two organizational Charts labeled "Exhibit A" and "Exhibit
B ". "Exhibit A" depicts the proposed changes (shown in red) in structure and "Exhibit B" shows the
"City of Dublin Organizational Chart" as it would be published following passage of Ordinance No. 56-
04.
Under the proposed change in organizational structure, the present Division of Economic Development
would be relocated from the Department of Finance and be elevated to a "Department" status under the
direction of a Deputy City Manager/Department Director. In addition, several strategic initiatives would
be aligned with the re- defined Deputy City Manager/Director of Economic Development role. These
strategic initiatives would include electric and gas aggregation, DUBLINK, and telecommunications
technology, which all have a critical impact on future business growth in the community. These strategic
initiatives are a natural "fit" within the Economic Development Department.
Passage of the attached legislation will elevate the strategic importance of the Economic Development
function within the organization and will help ensure accomplishment of Council's vision regarding the
future economic growth and stability of the City of Dublin.
RECOMMENDATION
Staff recommends adoption of Ordinance No. 56 -04.
CITY OF DUBLIN
ORGANIZATIONAL CHART
Electorate
Division of Division of Division of
Human Community Information
Resources Relations Technology
Director of Director of irector o
Human Resources Communitv Relations IM—C— T-H,
Exhibit A
Assistant City
Manager
Division of
Court
Services
Director of
Court Services
Volunteer Special
For details on individual Departmental functions please consult the Services Projects
attached individual Departmental /Divisional Charts.
Boards
Commissions
City Council
of City Council
Office of Mayor's Court
Clerk of Council
Office
of the
City Manager
City Manager
Department
Department
Department
Department
Department Department
Of
of
of
of
of of
Service
Finance
Development
Economic Development
Law Safety
Deputy City Manager/
Deputy Gity Manage
Deputy City Manager/
Deputy City Manager/
Director of Economic
Director of Law
Director of Service
Director of Finance
Director of Development
Division of Division of Division of
Human Community Information
Resources Relations Technology
Director of Director of irector o
Human Resources Communitv Relations IM—C— T-H,
Exhibit A
Assistant City
Manager
Division of
Court
Services
Director of
Court Services
Volunteer Special
For details on individual Departmental functions please consult the Services Projects
attached individual Departmental /Divisional Charts.
Department of Service
Department of Service
Y - GtUanaWer
Director of Service
Accreditation/
Training
Division of Streets & Utilities
Director of Streets & Utilities
Division of
Grounds & Facilities
Director of Grounds &
Facilities
-------------------------
I
Division of I I
Recreation Services I *1
Director of ---- - - - - -- I
Recreation Services
Street
Fleet
Facilities
Horticulture
Community
Maintenance
Maintenance
Maintenance
Recreation
Inventory
Special Events
Park Development &
Special Events
Administrative
Control
Support
Project Management
Support
Services
Utilities Maintenance
Safety
Urban
Cemetery Sales/
Seniors
Coordination
Forestry
Interments
Sign
Solid
Inventory
Parks & Grounds
Park
Shop
Waste
Control
Maintenance
Development
Safety
Coordination
Fitness/
Wellness
Special Events
Support
Safety
Coordination
Aquatics
"1 Reserved for Division of Facilities. A Division of Facilities does not presently exist within the City organizational structure. Facilities management is currently under
the Division of Grounds & Facilities. When the need arises, the Division of Facilities would be formally created.
Department of Finance
Department of Finance
Deputy City Manager/
Director of Finance
Retention,
Expansion,
Division of
Director of
Economic
Development
Division of Taxation
Director of Taxation
Director of Accounting &
Auditing
Division of Accounting &
Auditing
Division of
Fiscal Administration
Director of
Fiscal Administration
Incentive I Income Tax Hotel /Motel I I Accounts Payable I I Budget Financial
Programs Administration Tax Administration & Receivables m Payroll Administration Analysis
Internal I I Fixed Procurement
I
Auditing m Assets
Cost Accounting
& Analysis
Department of Development
Department of Development
Deputy City Manager/
Director of Development
Division of Planning
Director of Planning
Division of Engineering
Director of Engineering
Division of Building Standards
I Director of Building Standards
Current � I Code Enforcement
Planning m
Zoning i- -�-- -� Landscape Design
Long Range
Planning
Civil Construction Building Commercial Plan
Inspection Permits Construction Review
Inspection
igineering DesignI I I Computer Aided Electrical Residential Plan
& Plan Review I I I Drafting (CADD) Inspection Review
Engineering Pavement I I Development
Drafting Management Permits Project
System Coordination
Traffic Engineering 1 -- 1 Utilities Design
Department of Economic Development
Department
Of
Economic Development
Deputy City Manager/
Director of Economic
Business Retention,
Expansion &
Attraction
Local/Regional
Strategic Initiatives
Economic
Development and
Incentive Programs
Strategic Utility and
Infrastructure Initiatives
(Electrical /Gas
Aggregation,
Telecommnications,
DUBLINK)
Department of Law
Department of Safety
Department of Safety
Criminal
Investigation
Internal
Affairs
I Division of Police I
Chief of Police
Bureau of
Operations
Patrol
Traffic
Enforcement
Reserve
Accreditation&
Training
Communications
Community
Education
School Resource
Officer Program
-----------------------------
Bureau of ;
Services
Clerical/Technical
Support
Court Liaison
Internal
Affairs
D.A. R. E.
Program
*1 - Reserved for Division of Fire. A Division of Fire does not presently exist within the City organizational structure.
Fire service is provided by the Washington Township Fire Department and until which time the City forms its own Division of Fire,
Washington Township would continue to provide fire service to the City.
Division of Human Resources
I Division of Human Resources
I Director of Human Resources
Recruitment Classification
& I I &
Selection I I Compensation
Labor/Employee Relations I I Benefits
Rtions
Policy Organizational
Development Development
Occupational Insurance & Risk
Safety & Health Management
Employee Training ADA Compliance
& Development Coordination
Division of Community Relations
Division of Community Relations
Director of Community Relations
Operations Public Information
& Media Relations
Events W Internal
Administration m Communications
Sponsorship/ Website/
Fund Development Electronic
Communications
Marketing Community Event
Liaison
Special
Projects
Division of Information Technology
Division of Information Technology
Director of Information Technology
Information Geographic
Systems Networking Projects Information
Administration I Systems
Division of Court Services
I Division of Court Services I
I Director of Court Services I
Adult I I I Court
Probation m Operations
Adult/Juvenile I I I Records
Diversion m Management
Court I I Document
Administration I I Imaging
CITY OF DUBLIN
ORGANIZATIONAL CHART
Electorate
Boards
Commissions
of City Council
City Council
Exhibit B
Office of
Clerk of Council
Office
of the
City Manager
Department Department
of of
Service Finance
Director of Service Deputy City Manager/
Director of Finance
Department
Of
Development
Deputy City Manager/
iirector of Develoamer
Department
of
Economic Developmen
Deputy City Manager/
Director of Economic
Department
Of
Law
Director of Law
Mayor's Court
Department
of
Safety
Division of Division of Division of Division of
Human Community ssistant City
tY Information Court
Resources Relations Technology Manager Services
Director of Director of Director o Director of
Human Resources Community Relations Information Technologv Court Services
For details on individual Departmental functions please consult the
attached individual Departmental /Divisional Charts.
Volunteer I I Special
Services Projects
Department of Service
Department of Service
Director of Service
Accreditation/
Training
)ivision of Streets & Utilities
Director of Streets & Utilities
Division of
Grounds & Facilities
Director of Grounds &
Facilities
-------------------------
I
Division of
Recreation Services I *
Director of I
Recreation Services — — — — — — — — — —
Street
Fleet
Facilities
Horticulture
Community
Maintenance
Maintenance
Maintenance
Recreation
Inventory
Special Events
Park Development &
Special Events
Administrative
Control
Support
Project Management
Support
Services
Utilities Maintenance
Safety
Urban
Cemetery Sales/
Seniors
Coordination
Forestry
Interments
Sign
Solid
Inventory
Parks &Grounds
Park
Shop
Waste Control
Maintenance
Development
Safety
Coordination
Fitness/
Wellness
Special Events
Support
Safety
Coordinati on
Aquatics
*1 Reserved for Division of Facilities. A Division of Facilities does not presently exist within the City organizational structure. Facilities management is currently under
the Division of Grounds & Facilities. When the need arises, the Division of Facilities would be formally created.
Department of Finance
Department of Finance
Deputy City Manager/
Director of Finance
Division of Taxation
Director of Taxation
Income Tax Hotel/Motel
Administration Tax Administration
Director of Accounting &
Auditing
Division of Accounting &
Auditing
Accounts Payable Payroll
& Receivables
Internal
Auditing
Fixed
Assets
Division of
Fiscal Administration
Director of
Fiscal Administration
Budget I Financial
Administration rn Analysis
Procurement
Cost Accounting
& Analysis
Department of Development
Department of Development
Deputy City Manager/
Director of Development
Division of Planning
Director of Planning
Division of Engineering
Director of Engineering
Division of Building Standards
I Director of Building Standards
Current I I I Code Enforcement
Planning I I I
Zoning i Landscape Design
Long Range
Planning
Civil Construction Building Commercial Plan
Inspection Permits Construction Review
Inspection
gineering Design
Computer Aided
Electrical
Residential Plan
& Plan Review
Drafting (CAD D)
Inspection
Review
Engineering
Pavement
Development
Drafting
Management
Permits
Project
System
Coordination
Traffic Engineering I I Utilities Design
Department of Economic Development
Department
Of
Economic Development
Deputy City Manager/
Director of Economic
Business Retention,
Expansion &
Attraction
Local/Regional
Strategic Initiatives
Economic
Development and
Incentive Programs
Strategic Utility and
Infrastructure Initiatives
(Electrical /Gas
Aggregation,
Telecommnications,
DUBLINK)
Department of Law
Department of Safety
Department of Safety
------------------------ - - - - -
Division of Police
Chief of Police
Bureau of Bureau of
Operations Services
.................. ................. ..................
Criminal W Patrol I I Accreditation& �f Clericahnical
Investigation � I I Training m Support
Intemal Traffic Communications Court Liaison
Affairs Enforcement
Reserve Community Internal
Education Affairs
School Resource D.A.R.E.
Officer Program Program
*1 - Reserved for Division of Fire. A Division of Fire does not presently exist within the City organizational structure.
Fire service is provided by the Washington Township Fire Department and until which time the City forms its own Division of Fire,
Washington Township would continue to provide fire service to the City.
Division of Human Resources
I Division of Human Resources I
I Director of Human Resources I
Recruitment Classification
& I I d 8 ,
Selection I I Compensation
Labor /Employee Benefits
Relations
Policy I I Organizational
Development I I Development
Occupational Insurance & Risk
Safety & Health Management
Employee Training ADA Compliance
& Development Coordination
Division of Community Relations
Division of Community Relations
Director of Community Relations
Operations Public Information
& Media Relations
Events Internal
Administration m Communications
Sponsorship/ Website/
Fund Development Electronic
Communications
Marketing �--� Community Event
Liaison
Special
Projects
Division of Information Technology
Division of Information Technology
Director of Information Technology
Inf r ation I I I I I I Geographic
Systems Networkin g Projects Information
Administration Systems
Division of Court Services
I Division of Court Services I
I Director of Court Services I
Adult Court
Probation Operations
Adult/Juvenile W Records
Diversion m Management
Court I I I Document
Administration I I Imaging