42-03 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank, Inc.
Form No. 30043
Ordinance No.. " _ Passed 1 20.
AN ORDINANCE AMENDING THE ORGANIZATIONAL
STRUCTURE OF THE CITY OF DUBLIN AND ADOPTING A
NEW CITY OF DUBLIN ORGANIZATIONAL CHART
WHEREAS, the City of Dublin executive management team has carefully studied a
variety of potential changes to the City's organizational structure; and
WHEREAS, the executive management team has identified amendments to the
City's organizational structure, which are designed to achieve a higher level of
organizational performance; and
WHEREAS, the City Manager has recommended that the organizational structure of
the City of Dublin be amended, as reflected in attached "Exhibits A and B," and
WHEREAS, Council has determined that the proposed amendments to the City of
Dublin organizational structure, as reflected in attached "Exhibits A and B" are
necessary to the administrative /operational effectiveness of the City of Dublin; and
WHEREAS, Council has determined that a new Organization Chart for the City of
Dublin should be adopted;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring:
Section 1. That the organizational structure of t he C ity o f D ublin i s h ereby
amended, as reflected in attached "Exhibit A."
Section 2. That a new "City of Dublin Organizational Chart," as depicted in
"Exhibit B" is hereby adopted.
Section 3. That this Ordinance shall take affect and be in force at the earliest
point permitted by law.
Passed this_ day of , 2003.
Mayor --- Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
rk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLIN Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager
Date: April 4, 2003
Memo
Initiated By: David L. Harding, Director of Human Resources
Re: Ordinance No. 42 -03 Amending the City of Dublin Organizational Chart
SUMMARY:
Over the past few months, the executive management team has been studying a variety of potential
changes to the City's organizational structure. As a result of this study process, the executive
management team has identified several structural changes which should enhance the overall
administrative and operational effectiveness of the organization. The City of Dublin is already a "high
performance" organization and the executive team believes the proposed changes will take us to an even
higher level of organizational performance.
Attached for your consideration, please find Ordinance No. 42 -03 amending the City of Dublin
Organizational Chart. Also attached, please find two organizational charts labeled "Exhibits A and B ".
"Exhibit A" depicts the changes identified by the executive team, in addition to numerous
"housekeeping" changes that should provide greater clarity on certain organizational functions.
( "Exhibit A" identifies all changes through a "color- coded" system.) "Exhibit B" shows the "City of
Dublin Organizational Chart", as it would be published following the passage of Ordinance 42 -03.
Passage of the attached legislation would accomplish the following key objectives:
► To identify a "Deputy City Manager" level, which would convey a "second -in- command"
relationship to the City Manager. (Formal titles have now been added to Departmental functions
to convey this relationship.)
► To identify an "Assistant City Manager" role, which would reduce the present "span-of- control"
placed on the City Manager. This new role will reduce the number of "direct reports" to the
City Manager, allowing for greater administrative and operational efficiency. (The Divisions of
Informational Technology and Court Services would now report directly to the Assistant City
Manager.)
► To delete all references to the Department of Administrative Services. This Department
currently consists of the Division of Human Resources/Procurement, Community Relations,
Information Technology, and Court Services. (This Department has never had a Director and
consequently these Divisions all currently report directly to the City Manager.) The Divisions
of Human Resources and Community Relations would continue to report directly to the City
Manager, however, the Divisions of Information Technology and Court Services would now
report to the Assistant City Manager, as noted immediately above.
► To relocate the Division of Economic Development from the Department of Development to the
Department of Finance. Staff believes that this change would allow the Economic Development
function to serve its corporate clients more effectively. (The Department of Development
rightfully demands the highest quality of planning, zoning, and development, which can place
the Economic Development function in a precarious position between the Department it
represents and the corporate clients it is called upon to assist.) As a side note, it should be
mentioned that the existing "development project coordination" function, under the existing
Economic Development Division, will remain in the Development Department, but will be re-
assigned to Division of Building Standards.
► To identify the Division of Fiscal Administration within the Department of Finance and to
relocate the Procurement function from the Division of Human Resources to the Division of
Fiscal Administration. The existing Division of Human Resources/Procurement is an extremely
unique combination of functions. Although combining such functions made sense when both
the HR and Procurement functions were less complex, such is no longer the case. Moving the
Procurement function to the Division of Fiscal Administration not only allows for a more
compatible grouping of functions, but also for the Division of Human Resources to focus
exclusively on its traditional organizational mission.
RECOMMENDATION:
Staff recommends that the attached legislation (Ordinance No. 42 -03) be adopted by Council at the
second reading on April 21, 2003.
/lcw
Attachment
PROPOSED AMEN OMENTS TO
THE CITY ORGANIZATIONAL CHART
Electorate
Boards
Commissions City Council
of City Council
Office of
Clerk of Council
Office
of the
City Manager
City Manager
Department
Of
Service
Deputy City Manager/
Director of Service
Title Change /New Title
Structura C h a nge
Clarification
Department
of
Finance
Deputy City Manager/
Director of Finance
Department
Of
Development
Deputy City Manager/
Director of Development
Division of
Human
Resources
Director of
Human Resources
Department
of
Law
Director of Law
Division of
Community
Relations
Director of
Community Relations
"Exhibit A"
Mayor's Court
Department
Of
Safety
Division of
Information
Technology
Director of
Information Technology
For details on individual Departmental functions please consult the
attached individual Departmental /Divisional Charts.
Assistant City � Division of
Manager Court
Services
Volunteer I I Special
Services i Projects
Department of Service
Department of Service
Deputy City Manager/
Director of Service
Accreditation/
Training
Assistant Director of
Streets & Utilities position will Division of Streets & Utilities
be created to help manage all
Divisional functions. Director of Streets & Utilities
Street
Maintenance
Inventory
Control
Utilities Maintenance
Sign
Shop
Fleet
Maintenance
Special Events
Support
Safety
Coordination
Solid
Waste
Division of
Grounds & Facilities
Director of Grounds &
Facilities
Facilities
Maintenance
Horticulture
Park Development &
Project Management
Urban
Forestry
Inventory
Control
Special Events
Support
Cemetery Sales/
Interments
Parks & Grounds
Maintenance
Safety
Coordination
------------ - - - --�
I
Division of
Recreation Services I •�
I I
Director of I I
Recreation Services — — — — — — — — — — —
Community
Recreation
Administrative
Services l
Seniors
Park J
Development 1
Fitness/
Wellness
Special Events
Support
Safety
Coordination
Aquatics
*1 Reserved for Division of Facilities. A Division of Facilities does not presently exist within the City organizational structure. Facilities management is currently under
the Division of Grounds & Facilities. When the need arises, the Division of Facilities would be formally created.
Department of Finance
Department of Finance
Deputy City Manager/
Director of Finance
Division of
Economic Development
Director of
Economic Development
nim 1 Income Tax W Hotel/Motel I I Accounts Payable I k I I Budget
Expansion, Retention,
ansion on, Pro Ingra rams I Administration � 1 Tax Administration tion &Receivables I IT 4 i Payroll Administration
Division of Taxation
Director of Taxation
Director of Accounting &
Auditing
Division of Accounting &
Auditing
Division of
Fiscal Administration
Director of
Fiscal Administration
Economic Internal Fixed Procurement
Development Auditing Assets
Financial
Analysis
Cost Accounting
& Analysis
Department of Development
Department of Development
Deputy City Manager/
Director of Development
Division of Planning
Division of Engineering
Division of Building Standards
Division of Economic
Director of Planning
Development
Director of Engineering
Director of Building Standards
Current
usiness
Retention,
Development
Civil Construction
Building
Commercial Plan
Code Enforcement
Planning
Expansion &
Project
Inspection
Permits
Construction _
Review
Attraction
Coordination
Inspection
oca egiona
Zoning Landscape Design
Incentive
Econ.
Engineering Design
Computer Aided
Electrical Residential Plan
Program
elopment
& Plan Review
Drafting (CADD)
Inspection Review
Co ination
Long Range
Engineering
Pavement
Development
Planning
ISO 9000
Housing
Drafting
Management
Permits Project
System
Coordination
Traffic Engineering
Utilities Design
Department of Law
Department of Safety
*1 - Reserved for Division of Fire. A Division of Fire does not presently exist within the City organizational structure.
Fire service is provided by the Washington Township Fire Department and until which time the City forms its own Division of Fire,
Washington Township would continue to provide fire service to the City.
Department o
ervices
Division of
Information Technology
Systems Optical
Administration Imaging
Records
Management
Division of Human Resources rem
Division of Human Resources!PFesWement
Director of Human Resources/PFeewement
Recruitment Classification
Selection Compensation
Labor /Employee
Relations Benefits
Policy Organizational
Development Development
Occupational Insurance & Risk
Safety & Health Management
Employee Training ADA Compliance
& Development Coordination
Division of Community Relations
Division of Community Relations
Director of Community Relations
Operations Public Information
& Media Relations
Spesia+ Events I I I Internal
Administration I I I Communications
Sponsorship/ Website/
Fund Development Electronic
Communications
Marketing I Community Event
Liaison
Special
Projects
Division of Information Technology
Division of Information Technology i
Director of Information Technology
Information Georgraphic
Systems Networking Projects Information
Administration I I I Systems
Division of Court Services
I Division of Court Services I
I Director of Court Services I
Adult Court
Probation OpewatsOr °s
AdultlJuvenile Records
Diversion m Management
Court Document
Administration Imaging
CITY OF QwJLIN
ORGANIZATIONAL CHART "Exhibit B"
Electorate
Boards
Commissions
of City Council
Department
Of
Deputy City Manager/
Director of Service
Department
Of
Finance
Deputy City Manager/
Director of Finance
City Council
Volunteer I I Special
Services Projects
For details on individual Departmental functions please consult the
attached individual Departmental /Divisional Charts.
Office of Mayors Court
Clerk of Council
Office
of the
City Manager
City Manager
Department
Department Department
Of
of
of
Development
Law
Safety
Deputy City Manager/
Director of Law
Director of Development
Division of
Division of
Division of
Division of
Human
Community
Information Assistant City
Court
Resources
Relations
Technology Manager
Services
Director of
Director o
Director of
Director of
Human Resources Community
Relations
Information Technology
Court Services
Volunteer I I Special
Services Projects
For details on individual Departmental functions please consult the
attached individual Departmental /Divisional Charts.
Department of Service
Department of Service
Deputy City Manager/
Director of Service
Accreditation/
Training
3ivision of Streets & Utilities
Director of Streets & Utilities
Division of
Grounds & Facilities
Director of Grounds &
Facilities
-------------------------
I
Division of
Recreation Services i *�
Director of I I
Recreation Services — — — — — — — — — — —
Street
Fleet
Facilities
Horticulture
Community
Maintenance
Maintenance
Maintenance
Recreation
Inventory
Special Events
Park Development &
Special Events
Administrative
Control
Support
Project Management
Support
Services
Utilities Maintenance
Safety
Coordination
Urban
Forestry
Cemetery Sales/
Interments
Seniors
Sign
Solid
Inventory
Parks & Grounds
Park
Shop
Waste
Control
Maintenance
Development
Safety
Coordination
Fitness/
Wellness
Special Events
Support
Safety
Coordination
Aquatics
'1 Reserved for Division of Facilities. A Division of Facilities does not presently exist within the City organizational structure. Facilities management is currently under
the Division of Grounds & Facilities. When the need arises, the Division of Facilities would be formally created.
Department of Finance
Department of Finance
Deputy City Manager/
Director of Finance
Division of
Economic Development
Director of
Economic Development
Retention, W Incentive I I Income Tax Hotel/Motel I I Accounts Payable ( I ' Payroll I I Budget
Expansion, m Programs Administration Tax Administration & Receivables m Administration
Division of Taxation
Director of Taxation
Director of Accounting &
Auditing
Division of Accounting &
Auditing
Division of
Fiscal Administration
Director of
Fiscal Administration
Economic Internal Fixed Procurement
Development Auditing Assets
Financial
Analysis
Cost Accounting
& Analysis
Department of Development
Department of Development
Deputy City Manager/
Director of Development
Division of Planning Division of Engineering IDivision of Building
Director of Planning Director of Engineering Director of Building
Current Civil Construction Building Commercial Plan
Planning Code Enforcement Inspection Permits Construction Review
Inspection
Zonin g T Landscape Design I (Engineering Design Computer Aided I I Electrical I I I Residential Plan
& Plan Review Drafting (CADD) Inspection m Review
Long Range Pavement Development
Planning Engineering Management Permits Project
Drafting System I I Coordination
Traffic Engineering I� Utilities Design
Department of Law
Department of Safety
Department of Safety
Division of Police
Chief of Police
Bureau of Bureau of
Operations I I Services
-----------------------------
Criminal W Patrol Accreditation& I I I Clerics hnical
Investigation F I I I Training m Support
Internal I� Traffic I I Communications �� Court Liaison
Affairs Enforcement
Reserve Community I I I Internal I
Education m Affairs
School Resource D.A.R.E.
Officer Program Program
*1 - Reserved for Division of Fire. A Division of Fire does not presently exist within the City organizational structure.
Fire service is provided by the Washington Township Fire Department and until which time the City forms its own Division of Fire,
Washington Township would continue to provide fire service to the City.
Division of Human Resources
I Division of Human Resources I
I Director of Human Resources I
Recruitment Classification
& &
Selection I I Compensation
Labor /Employee Benefits
Relations
Policy I I Organizational
Development I I Development
Occupational Insurance & Risk
Safety & Health Management
Employee Training ADA Compliance
& Development Coordination
Division of Community Relations
Division of Community Relations
Director of Community Relations
Operations �—� Public Information
& Media Relations
Events Internal
Administration Communications
Sponsorship/ Website/
Fund Development Electronic
Communications
Marketing I--�— I Community Event
Liaison
Special
Projects
Division of Information Technology
Division of Information Technology
Director of Information Technology
Information Georgraphic
Systems Networking Projects Information
Administration I I I I I I Systems
Division of Court Services
I Division of Court Services I
I Director of Court Services I
Adult I I I Court
Probation m Operations
Adult/Juvenile W Records
Diversion m Management
Court I I I Document
Administration Imaging