021-90 Ordinance
. RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No, 30043
Ordinance No.__21__9<t _uu- Passed__ nnUn_ nmJ9n - -
AN ORDINANCE AUTHORIZING THREE
NEW MAINTENANCE WORKER POSITIONS
WITHIN THE DIVISION OF MAINTENANCE
AND DECLARING AN EMERGENCY
WHEREAS, Council believes that an immediate need exists for three new
Maintenance Worker positions within the Division of Maintenance; and,
WHEREAS, Council believes that said positions are necessary to enhance
the operational effectiveness and efficiency of the Division of
Maintenance;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~of the elected members concurring:
Section 1, That three new Maintenance Worker positions within the
Division of Maintenance are hereby authorized,
Section 2, That an amendment to the appropriations shall be submitted
at the time the aforementioned positions are filled and the annual wage
and benefit costs have been determined,
Section 3, That this Ordinance be, and hereby is, declared to be an
emergency measure necessary for the preservation of the public health,
safety and welfare, and for further reason that the recruitment and
selection process for said positions needs to be initiated immediately;
therefore, this Ordinance shall take effect and be in force immediately
upon its passage.
Passed this 10th day of March , 1990,
I ~pr~~
Attest:
e ~~n~h~N
Sponsor: City Manager
Director of Personnel and Purchasing
, hereby certify that copies of this Ord;nance/Resolution were posted in the
City of Dublin in accordance wah Sedion 731.25 of the Ohio Revised Code,
JM~-u<:J 7/;. tb-I~
Clerk of Council, Dublin, OhiOt. .:;-0
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MEMORANDUM
TO: Members of Dublin City Council
FROM: Timothy C, Hansley, City Manager
SUBJECT: Creation of Three New Maintenance Worker Positions Within the Division
of Maintenance
DATE: March 9, 1990
BY: David L. Harcing, Director of Personnel and Purchasing
Attached for your consideration, please find Ordinance No, 21-90, authorizing three
new Maintenance Worker positions within the Division of Maintenance and declaring
an emergency.
In light of the City's efforts to identify and resolve the infiltration/inflow
problems in the sanitary sewer system, the creation of these positions is
absolutely critical, The initial, primary function of these positions will be
to operate the City's monitoring equipment designed to survey the City's sanitary
sewer system. Once the infiltration/inflow problem has been identified and
remedied, it is anticipated that the primary focus of these positions will be to
initiate and sustain an on-going maintenance program on the sanitary sewer system.
In order to initiate recruitment and selection efforts as soon as possible, these
positions need to be authorized immediately,
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To: Tim Hansley, City Manager
Terry Foegler, Development Director
Dave Harding, Personnel & Purchasing Director_---
From: Danny L. Johnson, Maintenance Superintendent,~ J
Re: Video Sewer Inspection Program
Date: March 9, 1990
To establish a on-going video sewer inspection program the
Maintenance Division will need to hire three employees. The
current Maintenance crew would not be sufficient to conduct
the sewer inspection program work and still maintain the
level of performance of the other services the division
offers. Three employees would need to be added because it
will take a four man crew to conduct the project work. One
man will be needed to work in the manhole with the camera.
One employee will be needed as a back up/safety man who will
remain above ground and will feed the air line and cable to
the employee in the manhole. One employee will be needed in
the truck to operate the video and computer equipment. The
fourth employee will be the supervisor. It is my intent to
assign Maintenance Foreman Gary Hicks to be the supervisor.
Mr. Hicks will assist the employee operating the equipment
in the truck by reading blue prints and looking at laterals
to determine illegal taps. Mr. Hicks will also be
maintaining the appropriate records,
The addition of three employees and the supplies which will
be needed for them to perform their job duties will present
some budgetary problems for the division. The hiring of
these employees was not anticipated during the 1990 budget
process, therefore, it should be expected that at some point
the division may need to have funds transferred to the
division's salaries, employee benefits, operating supplies,
equipment and tools, and uniforms budget accounts.
The initial set up and purchase of the equipment needed to
begin the program will cost the City a total of
approximately $90,000 (a breakdown of the costs follows) .
The camera, monitor, and computer equipment will cost
approximately $40,000-$50,000. The safety equipment (respirators,
rubber suits, etc. ) will cost $5,000, The truck will cost
$20,000, The set up of the truck so that it will be capable
of operating the equipment will cost an additional $5,000.
Communications equipment including walkies for the new
employees, and a mobile radio with telephone interconnect
will cost $10,000.
It is important to remember that once this program is
started it will be a continuing effort. The employees and
the equipment will be permanent additions to the
Maintenance Division,
The Maintenance Division is dedicated to finding the
source(s) of infiltration and intends to operate the camera
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and equipment the maximum possible hours per day, Weather
permitting the equipment will be in operation on weekends as
well as during the work week, therefore, the consultant
hired should be aware they may be required to work weekends
as well. Weather conditions will have substantial impact on
the project and there will be times when we will be unable
to operate the camera equipment, on these occasions the crew
will continue to walk the sewer lines and visually inspect
them,
The project crew will be working with the consultant and
will take direction from the consultant and the Development
Director in determining the sections of sewer to be
inspected. However, it is likely that occasionally there
will be blockages which will cause a temporary by-pass of a
section that will have to be cleaned and jetted before the
inspection of that section can proceed, Also, in sections
of sewer where there is a high flow we may have to plug the
sewer section between the manholes and rent a pump to pump
the water out and by-pass that section during the
inspection.
In certain areas the crews will have to enter private
property to get to the manholes. Does section 921. 07 of the
Codified Ordinances and Administrative Order 6.7 give City
employees the right to drive motorized equipment through
private property to reach the easement and the manhole?
Council and Administration should also be aware that damage
to private property, easements, and right-of-ways may occur
due to the operation of the equipment. The damage would
have to be repaired by the City. The Division will need a
policy on how to handle the damages, when and how to pay for
the damage, and the time frame for correcting the damages.
Obstructions located within the easements are also a
concern as they will hinder the work. How does Council and
Administration want to handle these situations? I feel we
should have a form which states the easement laws and
informs the resident of specific obstructions which must be
removed from the easement within a specified amount of time.
As I mentioned earlier, we will take our direction from the
consultant and the Development Director. Additionally, I
feel we need a contract with 2-3 firms to follow behind the
crew and immediately repair damaged/problem sewer lines
which the crews find. I feel that we should not let the
repairs accumulate. Also, we need to establish a time frame
in which repairs should be completed.
All of the concerns which I have noted so far will cost the
City and funds will need to be allocated.
Another concern is that the Maintenance Division and the
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project crew will need full cooperation from the Engineering
Division in attaining the maps and records of the laterals
and sewer lines. Time is of the essence in this project and
when we request these documents I feel our request should be
top priority and the documents should be provided to us as
soon as possible.
Additionally, I think an employee from the Engineering
Division should be assigned to work ahead of the project
crew to locate and mark the easements, right-of-ways, etc.
This would save time for the camera crew as they would not
have to stop to do this. The employee from the Engineering
Division could also distribute the previously mentioned
forms governing the removal of obstructions from the
easements.
Communication will also be an essential part of this project
and I feel that everyone involved in the project should keep
everyone else involved in the project fully informed.
Regular meetings will need to be scheduled. The project
supervisor will submit a report along with a print out from
the camera and equipment to the Development Director daily.
Safety is also a key concern of this project. The nature of
this work is highly hazardous, especially for the employee
working in the manhole. Therefore, I want to schedule
training with the Fire Department so that they will have
an understanding of our procedures and operations. Also the
crew will need an open line and an identification code to
the dispatch office in case of an emergency.
I also feel the Fire Department should be furnished a means
of communication with the T.V, truck due to the fact the
crew may be back in an area where a 4-wheel drive vehicle is
necessary to reach the crew.
I would also like a letter to be issued to all City employee
informing them that anyone (except the project people) who
wishes to enter the truck or the work area must first attain
permission from Tim, Terry, Paul or myself. Full
concentration will be required of the project crew not only
to spot damaged sewer but more importantly to ensure the
safety of the employee in the hole. This employee could be
up to 25' below the ground and in an emergency we can not
risk the above ground crew being distracted by non-project
personnel. For these same reasons any communications about
the project should be directed to the project supervisor
(Gary Hicks).
I understand that because this is a new project there will
be a lot of curiosity about it. Therefore, before the
program starts I will arrange a demonstration of the
equipment at City Hall which all City employees, Council
members, and anyone who is interested may attend.
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I think we also need to notify the media of what we are
doing, This will help to reduce the number of phone calls
we will receive once the project begins. It might also be a
good idea to send a letter to every resident in the areas we
are inspecting. The truck will be marked "City of Dublin
Service Department Sewer Inspection" so residents will know
when we are in their neighborhood.
I hope to have this program up and running by the second
week of April. If a consultant has not been hired by that
time the project crew will start based on the the existing
information and staff's recommendations. Any staff or
Council member or resident who knows of a location that
should be inspected should put it in writing and send it to
Tammy in the Maintenance Office and she will forward it to
the appropriate person.
The employees involved in this project will be instructed
not to discuss the project with anyone other than the
authorized project personnel. Rumors can be detrimental to
the project and the City as a whole.
Council and Administration should be aware that it may take
a year to find the problem, and then again, the problem may
never be found. Other communities have had this problem and
never found the source. Also, some infiltrations is normal
and the amount may be high but it can still fall within what
is considered to be acceptable limits,
If anyone has any questions about this project or my
proposals they should see me. In the vent of my absence
Maintenance Foreman Ralph McNemar is the acting division
head and communications should be directed to him. Mr,
McNemar will then communicate with the project supervisor.
MEMORANDUM
TO: Members of Dublin City Council
FROM: Timothy C, Hansley, City Manager
SUBJECT: Emergency Purchase of Sanitary Sewer Inspection and Other Required
Equipment
DATE: March 9, 1990
BY: David L, Harding, Director of Personnel and Purchasing
Attached for your consideration please find Ordinance No, 22-90 authorizing the
purchase of sewer inspection and other required equipment without formal advertising
and competitive bidding, amending the annual appropriations, and declaring an
emergency, Also attached please find a staff report from Mr, Danny L. Johnson,
Superintendent of Maintenance, detailing the costs associated with purchasing
said equipment,
Since it is the desire and objective of the City of Dublin to identify and resolve
the existing sanitary sewer infiltration/inflow problem as expeditiously as
possible and, since, to achieve this objective it is absolutely critical to
purchase certain sewer inspection and other related equipment immediately, staff
recommends that pursuant to Section 8,02 of the Charter and Section 735,051 of
the Ohio Revised Code, formal advertising and competitive bidding be waived and said
equipment be purchased on an emergency basis,
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