008-88 Ordinance
. RECORD OF ORDINANCES
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National Graphics Corp.. Cols., O. ~ Form No. 2806.A
Ordinance N 0 .mmP~..._~_~__m___ p assedmnmm__m__mmn_____m____ __m__m19 n__ n
AN ORDINANCE AUTHORIZING THE
CITY MANAGER TO PURCHASE TWO
NEW 1987 POLICE CRUISERS,
AMENDING THE ANNUAL APPROPRIA-
TIONS, AND WAIVING FORMAL BID-
DING AND ADVERTISING REQUIRE-
MENTS
WHEREAS, it is the desire of the City of Dublin to maintain a reliable
fleet of police cruisers in order to provide the best level of police
services possible to the citizens of Dublin; and
WHEREAS, the City has experienced difficulty in obtaining police cruisers
purchased through the bid process in 1987 , as explained in Lt. Rob Geis'
memorandum (attached as Exhibit A); and
WHEREAS, a real and present emergency exists in connection with the opera-
tion of the Dublin Division of Police in that the City has identified that
two police cruisers presently scheduled to be replaced in 1988 have very
high mileage and, therefore, may be subject to frequent maintenance
problems; and
WHEREAS, the City has identified that Bob McDorman Chevrolet has two police
cruisers in stock which can be delivered immediately.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, 7 of the elected members concurring:
Section 1. That the City Manager be, and hereby is, authorized to purchase
two new 1987 police cruisers from Bob McDorman Chevrolet.
Section 2. That the expenditure of $27,676.00 for the purchase of these
two new 1987 police cruisers is hereby authorized.
Section 3. That there be appropriated from the unappropriated balance in
the SAFETY FUND the sum of $27,676.00 to account B08-01-1A-2520 to pay
the cost of purchasing the two new cruisers.
Section 4. That this Ordinance be, and hereby is, declared to be an
emergency measure necessary for the preservation of the public peace,
health and safety, and for further reason that these cruisers are necessary
to maintain a reliable fleet of cruisers in order that the Dublin Division
of Police can provide the best level of police services possible to the
citizens of Dublin and, therefore, formal bidding and advertising require-
ments are hereby waived pursuant to Section 735.05.01 of the Ohio Revised
Code, and this Ordinance shall take effect and be in force immediately
upon its passage.
Passed this 18th day of January , 1988.
l1i//1
_ .......-; L/"'/ ~
Mayor - Presiding Officer
Attest: I hereby certify that copies of this Ord:nance/Resolution w~re po.sted in the
('ty of Dublin in accordance with Sedlon 731.25 of the Ohio ReVIsed Code.
I)
~'{2d,7i~ ~fl ''/1. t(~
lerk of Co nc 1 Clerk of Council, Dublin, OhIo
..
Sponsor: City Manager
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TO: Tim Hansley, City Manager
FROM: Lt. Rob Geis, Acting Chief of Police
REF: Purchase of Additional New Police Cruisers
DATE: December 15, 1987
At the December 9, 1987 Staff Meeting I discussed the fact that Bob McDorman
Chevrolet was finally able to give us a tentative delivery date of ~ate De~lJber
on three new cruisers which were bid by McDorman Chevrolet back in August 1987.
I also mentioned that our two remaining marked police vehicles which are due to
be replaced in 1988 had already accumulated a high amount of mileage. After making
that comment, I was advised by Fire Chief Gene Bostic that McDorman had four 1987
Chevy Caprices with police packages sitting on their lot at the present time. At
your direction I contacted Bob McDorman Chevrolet and did confirm that they had
four new 1987 Chevrolet Caprices on their lot. Because of the difficulty the Police
Department experienced in getting new cruisers during 1987 I am offering the following
proposal and recommendation for your review and comments.
As of December 14, 1987 police cars #13 and #14 have 69158 miles and 61094 miles
respectfull~ These two cars are due to be replaced in 1988. As you can see, they are
very close to reaching that 70,000 mile plateau where reliability and performance be-
come suspect. Maintenence costs begin to mount and safety becomes a great conc~rn.
Additionally, police vehicle odometers never reflect the true wear and tear on the
vehicle because police cruisers historically idle for many hundreds of hours and
are driven in a rougher fashion than the normal family passenger car.
Our bidding process that occurred in August 1987 for the three cars we will be
receiving at the end of December was a nightmare. Every dealer in central Ohio
indicated they wanted the bid but was very vague on when actual delivery would occur.
Every dealer told us that summer bidding for police cruisers was not a good idea
because of the old model year ending and the new model year beginning. Dealers also
alluded to the fact that production on police cruisers for model year 1988 was hard
to predict due to manufacturing problems at the assembly plant.
Because of the high number of miles on the two cruisers that are not suppose to be
replaced until 1988 and the great difficulty we had in getting replacement vehicles
during 1987 It would be my recommendation that we purchase from Bob McDorman Chevrolet
two additional cruisers that he already has in stock and can be delivered immediately.
l'
I .
Tim Hansely, City Manager
December 15, 1987
Page 2
By making this type of purchase, the police departments entire fleet of marked cruisers
will be new in 1988. We will avoid unnecessary repairs, safety issues with high mile8gc
cruisers, and will be able to provide top of the line equipment to our officers en-
abling them to continue to project a proffessional image to the community.
In addition to this vehicle replacement request I would also like to take this
opportunity to justify the additional purchase of the remaining two 1987 police
cruisers that Bob McDorman Chevrolet currently has on his lot. Some time in 1988
we will see an additional three to six new officers hired. This will obviously in-
crease our capability in staffing officers to patrol our community. With the addition
of these officers it will be necessary to buy at a minimum, two additional marked
patrol vehicles so that the department has enough vehicles for its officers. leler: '
a cruiser should not be used more than 16 hours in any twenty four hour period.
"Downtime" is necessary to eliminate the constant wear and tear on cruisers that al-
ready have a shorter life expectency than normal cars. Based upon our mileage figures
for November 1987 a marked cruiser is averaging 3681 miles per month. Four of our five
cruisers currently have three officers assigned to them thus forcing the car to be
driven on some days 24 hours straight. It is my hope that with the purchase of two
additional cruisers thus increasing our fleet to seven, we will be able to reduce our
average miles per month and reduce the number of officers assigned to each cruiser.
The benefits the city would receive would be lower maintenance costs, longer life
expectency of the car, and increased morale within the department.
~
In my 1988 budget request to the Chief of Police I asked for an eighth marked cruiser
to compensate for any downtime that would obviously occur due to routine maintenance
repairs and unanticipated repairs that do occur during the course of a year. I still
maintain that we should purchase the eighth cruiser sometime in 1988 and will dipcuss
that particular expenditure in the future. However, currently we are facing a crisis
of having a fleet of vehicles with high mileage, high maintenance costs, and rapidly
becoming suspect in terms of safety and reliability. Given the fact that we will be
hiring additional officers in 1988 and the past history as it relates to vehicle
purchasing, I believe it would be prudent on our part to purchase the four new
cruisers currently at Bob McDorman Chevrolet.
Enclosed is a copy of the specifications and price quoted from Bob McDorman. My
opinion is both are still negotiable. Also enclosed is a sample work sheet idcllt-i ~yi ;;:"
cruiser allocation by day of week for your perusal. Your attention to this proposal
is appreciated. If you have additional questions or concerns, please contact me at
your earliest convenience.
Respectfully,
0&: J?~ $0
Lt. Rob Geis
Acting Chief of Police
Attach:
RG/pk