100-88 Ordinance CORRECTED
RECORD OF ORDINANCES
National Graphics Corp., Cols., O. ~ Form No. 2806-A
Ordinance No. 100-88 (Corrected) Passedn___ __________________ .._____n_..__1 9_____ _
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AN ORDINANCE TO ACCEPT THE
LOWEST AND BEST BID FOR
SNOW REMOVAL FOR THE WINTER
OF 1988-1989, AND DECLARING
AN EMERGENCY
WHEREAS, after required advertising, bids have been received for salt
for snow and ice removal for the Winter of 1988-1989; and
WHEREAS, Council has determined that the bid of Domtar Industries, Inc.
in the amount of $31.50/ton with piler delivery is the lowest and best
bid.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, 7 of the elected members concurring:
Section 1. That the bid of Domtar Industries, Inc. for the sale to the
City of salt for snow and ice removal for the Winter of 1988-1989 in
accordance with specifications presently on file in the Division of
Maintenance be, and hereby is, accepted.
Section 2. That the City Manager and the Finance Director be, and hereby
are, authorized and directed to execute a contract with the said Domtar
Industries, Inc. for the purchase of said salt.
Section 3. That this Ordinance be, and the same hereby is, declared to
be an emergency measure necessary for the preservation of the public
peace, health and safety and therefore this Ordinance shall take effect
and be in force immediately upon its passage.
Passed this 17th day of October , 1988.
Mayor - Presiding Officer
Attest:
/7
J~/1' ~
Clerk of Council
Sponsor: Director of Personnel and Purchasing
Maintenance Superintendent
1 hereby certify th(lf corig cf this Ordimmce/Re;()!uNon were posfe~ if. .'
City of Dublin in accordance with Sect;on 731.25 of th.:! ~"o Revised ( de.
---J~ '7?). 7(U~
Clerk of Council, Dublin, Ohio
I
ADMINISTRATIVE REPORT
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager 1r;.;tci.;;#--.<..A-".2---- \
I t
I
Re: Street Salt Bid Proposal ./ f
Date: October 11, 1988
Report initiated by: Danny L. Johnson, Maintenance
Superintendent
Summary and Action Recommended
After advertising and receiving bids for street salt for the
1988-1989 Winter season, said bids were opened at 10:00 A.M.
on Friday, September 30, 1988. Attached please find the bid
tabulation and Ordinance No. 100-88. After evaluating the
bid proposals in relation to the needs of the City, it was
determined that the lowest and best bid was submitted by
Domtar Industries, Inc. in the amount of $31.50 per ton with
piler delivery. Therefore, Mr. Johnson has recommended that
said bid from Domtar Industries, Inc. be accepted. I concur
with Mr. Johnson's recommendation in this matter.
Issue
For the 1988-89 winter season, we requested bids based on a
quantity of 2,000 tons. This represents an increase of 500
tons over the amount on which the City requested bids for
the 1987-88 Winter season. The increase was necessary due
to the fact the City has more streets to cover this year,
and the fact that we used nearly the entire amount delivered
last year. The additional 500 tons should be sufficient to
meet the City's needs this winter.
Issue
Cargill Salt submitted the lowest bid of $31.12 per ton,
however, Mr. Johnson feels that Domtar Industries, Inc. ' s
bid is the lowest and best bid. Cargill Salt listed several
small communities as its references and each of these
communities used only approximately 100 tons of street salt
per year.
The references supplied by Cargill Salt were checked and
each community was satisfied with Cargill Salt's
performance, however, Mr. Johnson questions whether Cargill
Salt can meet the City of Dublin's requirements. A phone
call was made to Thomas Peterson of Cargill Salt to gain
some additional information on their operation. Mr.
Peterson stated that Cargill Salt also supplies the City of
Springfield.
The City of Springfield was contacted. Springfield
indicated it was happy with Cargill Salt's performance and
that it had requested bids based on 2,100 tons of salt
(which is very comparable to Dublin's required 2,000 tons) .
Cargill Salt offered to order a barge load of salt
(approximately 1,500 tons) and set it aside exclusively for
the City of Dublin. However, we do not know if they can
guarantee transport and delivery in a timely manner.
In short, Cargill Salt is an unknown entity as the City has
not dealt with the company before. The City has dealt with
Domtar Industries, Inc. and we have been very satisfied with
their service. Therefore, I would recommend acceptance of
Domtar Industries, Inc. 's bid.
Data Collection and Analysis
In compiling the street salt bid specifications the Cities
of Westerville, Upper Arlington, Hilliard and Columbus were
contacted and questioned about their requirements and
suppliers. Based upon this data gathering and analysis the
final draft of the bid specifications was prepared and
submitted to David Harding for final review. After
conducting the final review, Mr. Harding advertised the Bid
Notice once a week for two consecutive weeks in a newspaper
of general circulation within the City, pursuant to Article
VIII, section 8.02 of the Dublin City Charter. However, the
City received only one bid from International Salt in
response to the bid notice. In an effort to increase
competition and obtain a lower bid price, the City opted to
reject the aforementioned bid and once again advertise for
bids. In addition bid specifications were also sent to salt
companies which had participated in previous City of Dublin
bid processes.
Analysis/Evaluation of Bids
The second bid notice generated more interest and as
advertised in the Bid Notice, bids were opened by Mr.
Harding at 10:00 A.M. on Friday, September 30, 1988. As
reflected in the attached bid tabulation, the City received
bids from the following companies:
.
- Cargill Salt
- Domtar Industries, Inc.
- Morton Thiokol, Inc.
- International Salt Co., Inc.
After the bid opening, the bids were evaluated and it was
determined that although Cargill Salt's bid was the lowest,
Domtar Industries, Inc. 's bid was the lowest and best bid.
Conclusion
In the final analysis, since Domtar Industries, Inc. has
demonstrated its responsibility and credibility through past
contracts with the City of Dublin. I would recommend that
the bid from Domtar Industries, Inc. be accepted as the
lowest and best bid.
City of Dublin
"Street Salt" Bid Tabulation
Total Bid Price per ton
Bidder With Piler Delivery
Cargill Salt $31.12
Domtar Industries $31.50
Morton Thiokol, Inc. $32.12
International Salt Co., Inc. $32.96