088-88 Ordinance
RECORD OF ORDINANCES
National Graphics Corp., COls., O. ..... Form No. 2806-A
Ordinance No ,_ ____1J_8_-:-8_~____ . Passed__ ______u_.___________________ ________19_______
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR A LEAF LOADER, AUTHORIZING
AND DIRECTING THE CITY MANAGER AND
FINANCE DIRECTOR TO EXECUTE A CONTRACT
FOR THE PROCUREMENT OF SAID EQUIPMENT,
AND DECLARING AN EMERGENCY
WHEREAS, after advertising and receiving bids for a leaf loader; and,
WHEREAS, Council has determined that the lowest and best bid is from Wagoner
Machinery, Inc. in the amount of $10,125.00.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, 7 of the elected members concurring:
Section 1. That the bid from Wagoner Machinery, Inc. in the amount of
$10,125.00 be, and hereby is, accepted.
Section 2. That the City Manager and Finance Director be, and hereby are,
authorized and directed to execute a contract with Wagoner Machinery, Inc.
for the procurement of a leaf loader pursuant to the bid specifications
on file in the Division of Maintenance.
Section 3. That this Ordinance be, and the same hereby is, declared to be
an emergency measure for the reason that said bid is valid for a limited
period of time (until September 19, 1988) and, for further reason that it
is critical for said equipment to be delivered in time to effectively
accommodate the anticipated Fall 1988 collection schedule. Therefore, this
Ordinance shall take effect and be in force immediately upon its passage.
Passed this 6th day of September , 1988.
Ift~
Mayor - Presiding Officer
Attest:
J~~, ~
Clerk of Council
Sponsors: City Manager
Maintenance Superintendent
Director of Personnel and Purchasing
I hereby certify that copies of tllis Ordinance/Resolution were posted in the
City of Dublin in accordance with Sect;on 731.25 of the Ohio Revised Code.
~~ ~?}. V(~.,
Clerk of Council, Dublin, Ohio
ADMINISTRATIVE REPORT
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager;l~
SUBJECT: Leaf Loader Bid Proposals .
DATE: August 29, 1988
Report initiated by Danny Johnson, Maintenance Superintendent, and David Harding,
Director of Personnel and Purchasing.
Summary and Action Recommended
After advertising and receiving bid proposals for a new leaf loader, said proposals
were opened at 10:00 A.M. on Friday, August 19, 1988. Attached please find the
bid tabulation and Ordinance No. 88-88 accepting the lowest and best bid. After
evaluating the bid proposals in relation to the needs of the City, it was determined
that the lowest and best bid was submitted by Wagoner Machinery, Inc. in the amount
of $10,125.00. Therefore, Mr. Johnson and Mr. Harding have recommended that said
bid from Wagoner Machinery, Inc. be accepted. Mr. Johnson and Mr. Harding have
further recommended that Ordinance No. 88-88 be adopted as emergency legislation
for the reason that the aforementioned bid from Wagoner Machinery, Inc. is valid
for a limited period of time (until September 19, 1988) , and for further reason
that it is critical for said equipment to be delivered in time to effectively
accommodate the anticipated Fall 1988 collection schedule. I concur with Mr.
Johnson's and Mr. Harding's recommendation in this matter.
Issue
-
As part of the 1988 budget process, Mr. Johnson identified the need for an
additional leaf loader to continue the same level of leaf pick-up service as
provided in the past. With the approval of the 1988 budget, Mr. Johnson began to
conduct research leading to the preparation of bid specifications.
Currently the City has one leaf loader. Last year it was proven that this one
machine was not sufficient. Frequent breakdowns of the machine, the growth of the
City, and the growth of trees resulted in schedule delays and the crew routinely
worked a great deal of overtime.
Last year's schedule divided the City into four sections with each section re-
ceiving pick-up once weekly. Fridays were scheduled as clean-up days, but crews
still had to work late into the evenings almost daily.
It is projected that with two machines we can have two crews of four men each.
This should enable the Maintenance Division to maintain a once-a-week pick-up
.
Leaf Loader Bid Proposals
August 29, 1988
Page Two
schedule and help to cover down time, should a blower malfunction.
Data Collection and Analysis
In compiling the leaf loader bid specifications, Mr. Johnson gathered and analyzed
data from the City of Westerville, Upper Arlington, and Worthington, Based upon
the aforementioned data gathering and analysis, Mr. Johnson prepared the final draft
of the bid specifications and submitted said specifications to David Harding for
final review. After conducting the final review, Mr. Harding advertised the Bid
Notice once a week for two consecutive weeks in a newspaper of general circulation
within the City, putsuant to Article VIII, Section 8.02 of the Dublin City Charter.
Analysis/Evaluation of Bids
As advertised in the Bid Notice, bid proposals were opened by Mr. Harding at 10:00
A.M. on Friday, August 19, 1988. As reflected in the attached bid tabulation, the
City received bids from the following companies:
- Wagoner Machinery, Inc.
- Southeastern Equipment Company, Inc.
After the bid opening, said bids were given to Mr. Johnson for a comprehensive
evaluation. During his evaluation process, Mr. Johnson determined that the bid
from Wagoner Machinery, Inc. met or exceeded the bid specifications and conditions,
and was the lowest and best bid.
Additional Considerations
One factor that was given consideration in the analysis stage centered around the
Maintenance Division's knowledge of the vendor and the equipment he/she markets.
Although Wagoner Machinery, Inc. was the lowest bidder, (Wagoner Machinery, Inc.
submitted a bid of $10,125.00; Southeastern Equipment Company, Inc. submitted a
bid of $12,675.00.), the City had not previously purchased equipment from said
vendor. However, the Division of Maintenance is familiar with said vendor and the
equipment he markets. On the other hand, the City has purchased equipment from
Southeastern Equipment Company, Inc.
Conclusion
In the final analysis, Mr. Johnson determined that Wagoner Machinery, Inc. had
demonstrated its responsibility and credibility in the marketplace and therefore
was indeed the lowest and best bidder. Therefore, Mr. Johnson has recommended
that the bid from Wagoner Machinery, Inc. be accepted.
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