030-88 Ordinance
RECORD OF ORDINANCES
National Graphics Corp" Cols" O. ~ Form No, 2806-A
Ordinance NO.n :}0-8_8 Un Passed nmnmnnnnmnm__n m19n
AN ORDINANCE TO ADOPT THE
PROPOSED OPERATING BUDGET
AND CAPITAL PROGRAM FOR
THE 1988 FISCAL YEAR
WHEREAS, Section S.04(B)(S) of the Dublin City Charter requires the
City Manager to prepare and submit the proposed annual budget and
capital program to City Council; and
WHEREAS, City Council has received and reviewed this proposed budget;
and
WHEREAS, the Administration has incorporated all corrections and
modifications as required by City Council's review process in the
attached budget document,
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, 6 of the elected members concurring:
Section 1. That the 1988 Operating Budget attached as Exhibit "A"
be, and hereby is, approved.
Section 2. That this Ordinance shall take effect and be in force from
and after the earliest period allowed by law.
Passed this 21st day of March , 1988,
~
Mayor - Presiding Officer
Attest:
'- ---~L?U!j!/j /1} z,t~l,L.,?j
Clerk of Courrcil r
Sponsor: City Manager
I IWl!bv certify that copies of this Ordinance/Resolution were ,w'~' 0, r' .
n:, lilf O:Jbl1n in accordance w:th Sect:on 731.25 of the Oh~o Rcv:seJ '~.,); c,
4~'~
~'. ",' ~f CouncU, blin, Ohio ..
1988 BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Michael L. Close, Mayor Barbara A. Maurer
Jan Rozanski, Vice-Mayor A. C. Strip
David Amorose Daniel Sutphen
Joseph Jankowski, Jr.
Frances Urban, Clerk of Council
-
City Manager - Timothy C. Hansley
Director of Law - Stephen J. Smith
Director of Finance - Nanette J. Prushing
Director of Planning and Development - Patrik Bowman
Director of Parks and Recreation - Janet Jordan
.' Director of Personnel - David L. Harding
City Engineer - Paul Willis
Acting Chief of Police - Jay Vance
Superintendent of Maintenance - Danny L. Johnson
,
1988 BUDGET SUMMARY
PAGE PROPOSED FUND
NO. PROGRAM '88 BUDGET TOTALS
-
2 City Council $ 66,500
4 Administration 252,050
6 Finance Administration 141,000
8 Division of Taxation 335,350
10 Department of Law 115,000
12 Mayor's Court 66,900
14 Planning/Development 350,900
16 Bureau of Lands and Buildings 157,500
18 Miscellaneous 583,270
20 Reserve for Contingencies/Transfers 5,650,000
TOTAL GENERAL FUND $7,718,470
22 Division of Street Maintenance $ 690,500
TOTAL STREET FUND 690,500
24 Division of Highway Maintenance $ 20,000
TOTAL HIGHWAY MAINTENANCE FUND 20,000
26 Division of Cemeteries $ 54,500
TOTAL CEMETERY FUND 54,500
28 Bureau of Recreation $ 265,200
30 Bureau of Parks 199,000
32 Earlington Pool 102,400
TOTAL PARKS/RECREATION FUND 566,600
34 Division of Engineering $1,099,400
TOTAL BUILDING/ENGINEERING FUND 1,099,400
36 Division of Police $1,312,000
TOTAL POLICE FUND 1,312,000
38 Division of Water $ 454,160
TOTAL WATER FUND 454,160
40 Division of Sanitary Sewers $1,015,000
TOTAL SANITARY SEWER FUND 1,015,000
42 TOTAL DEBT, TRUST, AND CONSTRUCTION FUNDS 1,506,200
44 TOTAL GENERAL CAPITAL IMPROVEMENT FUND 9,667,800
TOTAL BUDGETED EXPENDITURES - 1988 $24,104,630
MINUS INTERNAL TRANSFERS (6,012,400)
TOTAL EXPENDITURES $18,092,230
REVISED 4/13/88
I
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II
CITY OF DUBLIN
BOND PAYMENT SCHEDULE
1988
DATE -------------------
OF INTEREST ORD RES ORIGINAL OIS PRINCIPAL INTEREST
ISSUE RATE # It AMOUNT PRINCIPAL PAYMENT PAYMENT
------------------------------------------------ ------------------------------
UNVOTED BONDS (G,O.)
--------------------------------
11 SEWER 11-01-75 7.75'1. 51-75 41-75 200000 115000 5000 8912,50
* COFFMAN-SAWMILL WATERLINE 04-15-78 5.507. 20-78 10-78 509405 276900 rJ400 152:'9.50
OLD DUBLIN WATERLINE 12-01-79 7.125'1. 102-78 52-79 487249 319249 24000 22746.50
* WATER TOWER CONSTRUCTION 05-01-83 8.6257. 16-83 09-83 859000 690000 45000 59512.50
* POST ROAD WATERLINE 05-01-83 8,6257. 18-83 09-8"3 575000 465000 25000 40106,25
* FRANTZ/POST/33 05-01-83 8.6257. 17-83 09-83 545000 435000 25000 37518.75
* GLICK ROAD IMPROVEMENTS 11-01-85 8.8757. 62-85 28-85 20??oo 190000 10000 16862.50
* FRANTZ ROAD BLVD, 11-01-85 8. 875% 60-85 27-85 59??oo 565000 30000 50143.75
AVERY ROAD WATERLINE 11-01-85 8.875'1. 61-85 26-85 383000 365000 2??oo 32393.75
* MUNICIPAL BUILDING EXPANSION 11-0t-8S 8,8757. 59-85 25-85 80??oo 760000 40000 67450.00
-------- ------------------------------
5148654 4181149 247400 350876.00
SPECIAL ASSESSMENT BONDS
--------------------------------
RIVERFOREST WATERLINE 10-03-77 5.50'1. 58-77 35-77 181950 90000 10000 4950.00
COFFMAN-SAWMILL WATERLINE 04-15-78 5,50'1. 20-78 10-78 143678 78100 6600 4295.50
OLD Dl~LIN WATERLINE 12-01-79 7.1257. 102-79 52-79 312715 200751 16000 142.03.50
PHASE I I SEWER 07-01-81 10.8757. 32-81 32-81 400000 280000 20000 30450,00
SHIER RINGS WATERLINE 09-01-87 7.3757. 82-77 96-87 95623 95623 3623 7052,20
--------- ------------------------------
1133966 744474 56223 61051. 20
VOTED BONDS (G,O,)
--------------------------------
# 1 SEWER <05-07-68) .. 12-01-74 7.125'1. 52-74 29-74 100000 58000 401..)() 4132.50
12 SEWER ( 11-02-76) 07-01-79 6,507. 56-79 34A-79 225000 170000 5000 11050,00
--------- ------------------------------
325000 228000 9000 15182.50
VOTED SPECIAL ASSESSMENT
--------------------------------
#1 SEWER (05-07-74) 04-15-78 5,257. 19-78 09-78 652095 355000 30000 18637.50
----- ------------------------------
652095 355000 30000 186:37, 50
DUE
NOTES DATE
-----------------------------------------
WATER TOWER CONSTRUCTION 07-21-88 5.25''< 70-87 NIA 2200000 2200000 BONDS 115500,00
SWIMMING POOL CONSTRUCTION 12-09-88 6,007. 137-87 N/A 1200000 1200000 BONDS 72000,00
------- ------------------------------
3400000 3400000 o 187500.00
-------- -----------------------------
-------- ------------------------------
TOTAL BONDS ~ NOTES 10659715 8908623 342623 633247.20
III
1988 BUDGET - CITY OF DUBLIN, OHIO
REVENUE COMPARISONS
1986 1987 1988
GENERAL FUND Actual Actual Budget
General Property Tax $ 215,900 $ 245,600 $ 359,000
Local Government Monies 95,600 110,400 101,000
Cigarette Tax 700 700 500
Liquor Licenses 7,700 10,400 5,000
Inheritance Tax 21,000 48,800 -0- (won't certify)
Permits and Licenses
(Zoning Applications) 25,600 30,500 9,500
Municipal Court Collections 86 , 100 148,000 80,000
Interest on Investments 145,100 201,800 75,000
Miscellaneous Receipts
(Reimbursements) 2,100 22 ,000 1,000
Transfers From Other Funds-
Building/Engineering -0- -0- 300,000
Rent 6,400 800 -0-
Income Tax 2,317,800 4,351,900 4,950,000
CATV Franchise Fe~ 10,000 14,200 10,000
Hotel-Motel Tax -0- -0- 250,000
TOTAL RECEIPTS - GENERAL FUND $ 2,934,000 $ 5, 185 , 100 $ 6,141,000
.
T\I
1988 BUDGET - CITY OF DUBLIN, OHIO
REVENUE COMPARISONS
Total Resources
1986 1987 1988 (includes
Actual Actual Budget Beginning Balancf
GENERAL FUND
(See preceeding page) $ 2,934,000 $ 5,185,100 $ 6,141,000 $ 8,191,000
Cemetery Fund 27,400 19,600 10,000 66,500
Street Fund
- State Motor Vehicle
License & State Gas Tax 218,500 231,500 177 ,000
- Miscellaneous Receipts
& Transfers 273 , 600 312,300 205,000
STREET TOTAL 492,100 543,800 382,000 737,000
State Highway Improvement Fund 20,100 21,300 14,000 40 , 300
Parks & Recreation 258,700 335,700 480,000 583,300
Safety/Police Operating 885,200 979,600 1,192,000 1,455,500
Water Fund 298,700 373,800 196,500 591,500
Sewer Fund 317,200 300,500 165,000 1,146,500
Building/Engineering (Permits
and Engineering Inspection Fees) 566,200 669,000 326,500 1,233,300
Capital Improvement Fund
- Notes -0- -0- 4,400,000
- Permissive Tax -0- -0- 360,000
- Income Tax -0- -0- 1,500,000
- Transfer -0- -0- 3,500,000
TOTALS -0- -0- 9,760,000 9,760,000
Avery Water Tank Construction 100,000
Swimming Pool Construction 195,000
General Obligation Bond Fund 825,500 707,000 912,400 1,026,200
Special Assessment Bond Fund 206,000 196,800 167,000 314,000
Trust and Agency 324,500 254,900 90,000 169,800
TOTALS $ 7,647,700 $ 9,587,100 $19,836,400 $25,609,900
REVISED 4/13/88
V
1988
PROPOSED
OPERATING BUDGET
-
..
CITY OF DUBLIN, OHIO
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: City Council I
1-----------------------------------------------------------------------------------1
I STATEMENT OF FUNCTIONS: I
1 I
I The legislative powers of the City, as provided by the Charter of the City of
1 Dublin and the Constitution of the State of Ohio, are vested in the City Council.
1 The Council consists of seven members elected for terms of four years each. All
1 members of Council must be residents of Dublin at the time of their nomination and
I throughout their term of office.
I
1 Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the
I ~eremonial head of the City government and presides at all Council meetings. The
rice-Mayor performs these duties in the absence of the Mayor. Council meetings
are held on the first and third Mondays of each month. City Council's responsi-
bilities include reviewing, deliberating, and passing legislation as prescribed
by the Charter and the laws of the State of Ohio applicable to municipalities.
Council establishes long-range policies for the City.
A Clerk of Council is appointed by the Council and serves at its pleasure.
The Clerk of Council keeps an-ac~urate and complete journal of the proceedings of I
Council and performs such other duties as the Council requires. I
I
I
______________________________________________________-----------------------------1
OBJECTIVES AND ACTIVITIES: I
I
I _ To continue to be responsive to the needs and concerns of the citizens of I
I Dublin. 1
I _ To conduct all regular and special meetings in a professional and responsible I
1 manner. I
I I
I I
I 1
1-----------------------------------------------------------------------------------1
1 1 1987 1 1988 I
1 PERSONNEL DATA: .- I CURRENT NUMBER I PROPOSED I
-------------------------------------------------+----------------+---------------
I I
Mayor I 1 I 1
I Vice-Mayor I 1 I 1
I Councilmember I 5 I 5
I Clerk of Council I 1 I 1
I I 1
I I I
I 1 I
1 1 1
I I 1
I I I
1-----------------------------------------------------------------------------------
1 NOTES AND ADJUSTMENTS:
1
I
I I
I I
I I
I I
I I
I I
+-----------------------------------------------------------------------------------+
(1) .
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL 1986 1987 1988
LEGISLATIVE ACTIVITIES (A01-07-7B) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries & Wages $21,049 $24,224 $41,000
2120 Employee Benefits 3,642 5,450 8,000 $ 49,000
OTHER EXPENSE
2200 Travel Expenses for Training -0- 6,997 10,000
220A Local Travel/Training Expense -0- 601 5,000
2410 Office Supplies 2,031 2,472 2,500 17,500
TOTALS $26,721 $39,744 $66,500
-
BUDGET SUMMARY
_ Account 220A includes funding for the Council goal-setting retreat and the
professional facilitator.
- Account 2110 reflects the increase in salaries for Councilmembers.
..
(2) .
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: City Manager and Administrative Offices
1-----------------------------------------------------------------------------------
I STATEMENT OF FUNCTIONS:
I
I The City Manager is the chief administrative officer of the City and admin-
I isters all functions and responsibilities that are within his scope of powers and
I duties as outlined in the Dublin City Charter, which has been adopted by a vote
I of the citizens. He is responsible for the day-to-day operations of the City.
I His duties include budget preparation and administration, execution of contracts,
I and attendance at all City Council meetings.
I
I The Director of Personnel and Purchasing, as designated by the City Manager,
I is responsible for the recruiting, testing, hiring, training and performance eval-I
ation for all City employees. The Director handles all duties associated with
_he establishment of a centralized purchasing system. He also is in charge of
che City's Risk Management Program.
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES:
- -
- To provide leadership and direction for Staff.
- To be responsive to needs of community and to keep citizens informed by
developing publications conveying structure and activities of the City
organization.
- To provide for the needs of Staff by setting up a comprehensive personnel
system.
- To protect the City by continuously evaluating and improving the City's insur-
ance program and by looking into other risk management areas.
- To facilitate citizen involvement and requests for service.
-----------------------------------------------------------------------------------
PERSONNEL DATA: I 1987 I 1988
- POSITION TITLE I CURRENT NUMBER I PROPOSED I
1--------------------------------------------------+----------------+---------------
1 0, I I
I r;ity Manager I 1 I 1
Jirector of Personnel and Purchasing I 0 I 1
~dministrative Assistant I 1 I 1
I Administrative Clerk I 1 I 1
I Clerk Typist I 1 I 1
I Administrative Intern I 0 I 1
I I I
I I I
I I I
I I I
1-----------------------------------------------------------------------------------
I NOTES AND ADJUSTMENTS: I
I I
1 I
I I
I I
I I
I I
I I
I I
+-----------------------------------------------------------------------------------+
(3)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
CITY MANAGER 1986 1987 1988
Administrative Offices (A01-07-7A) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries & Wages $ 83,577 $133,801 $157,580
2120 Employee Benefits 17,472 30,890 40,970 $198,550
OTHER EXPENSE
2200 Conference and Trip
Expenses for Training -0- -0- 3,500
220A Reimbursement for Business
Expenses -0- -0- 2,000
234B Professional Services (Testing,
Insurance Consulting, etc.) -0- 10,771 10,000
2370 Legal Advertising
(Employment, Bids, etc.) 3,758 9,996 15,000
2390 Memberships and Subscriptions -0- -0- 3,500
239A Other Misc. Contractual Svc. -0- -0- 1,500
2410 Off ice Supp lies 4,198 6,798 9,500
2440 Small Tools & Minor Equipment -0- -0- 1,000 46,000
CAPITAL OUTLAY
2520 Office Equipment -0- -0- 7,500 7,500
TOTALS $109,004 $214,318 $246,050
BUDGET SUMMARY
This budget includes funds to add the position of Director of Personnel and
Purchasing.
REVISED 4/13/88
(4)
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Department of Finance I
1-----------------------------------------------------------------------------------1
I STATEMENT OF FUNCTIONS: I
I I
1 The Finance Director is appointed by the City Manager subject to approval by I
I City Council and is the Chief Fiscal Officer. The Director is responsible for the'
I administration of the City's financial records. Periodic reports are furnished I
, concerning the financial condition of the municipality. All debt financing for I
I the City, such as bonds and notes are the responsibility of this office. The I
I Director also has authority over the income tax collection program and processes I
I the City's payroll. ,
I I
I The Finance Director is charged with recording all receipts and expenditures I
f City funds, internally examining and auditing accounts of the various depart- I
lents and examining all claims against the City. ,
I
I I
I 1
I I
I I
I I
I - I
, I
I I
I I
1---------------------------------------------------------------------------________
I OBJECTIVES AND ACTIVITIES:
I
I - To help maintain a fiscally sound government and to conform to regulations by
I improving methods for financial planning and capital improvement planning, and
I by converting to a new system of accounting.
1
I
I
I
1------------------------------------------------------------------------___________
I PERSONNEL DATA I 1987 I 1988
I POSITION TITLE .. I CURRENT NUMBER I PROPOSED
:------------------------------------------------+----------------+---------------1
I I I
I Director of Finance I 1 I 1 I
I Finance Clerk 1 1 I 2 I
I Finance Clerk (Part-Time) I 1 , 1 I
I I I I
I I I I
I I I I
I I I I
I I 1 I
I I I I
I I I I
1--------------------------------------------------------------------_______________1
I NOTES AND ADJUSTMENTS: I
, I
I I
I I
I 1
I I
I I
I I
I I
+-----------------------------------------------------------------------------------+
(5) .
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
DEPARTMENT OF FINANCE 1986 1987 1988
Finance Administration (A01-07-7D) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 49,629 $ 63,870 $ 85,000
2120 Employee Benefits 10,163 12,122 22,500 $107,500
OTHER EXPENSE
2200 Travel Expenses for Training -0- -0- 2,500
2310 Utilities (Telephone Modem) -0- 297 500
2340 Computer Maintenance Contract_ 2,599 4,490 6,000
234A Appraisal Services -0- -0- 12,000
2390 Memberships and Subscriptions -0- -0- 500
239A Other Misc. Contractual Svc. -0- -0- 1,500
2410 Office Supplies 4,446 3,854 5,000
2440 Other Expense -
Materials & Equipment -0- -0- 500 28,500
CAPITAL OUTLAY
2520 Office Equipment 10,881 7,645 5,000 5,000
TOTALS $ 77,718 $ 92,277 $141,000
BUDGET SUMMARY
This budget proposes the addition of a Finance Clerk position. It also
includes expenses which were previously charged elsewhere to this budget for better
record-keeping.
REVISED 4/13/88
(6)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Division of Taxation 1
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
The primary function of this Division is to administer the City Income and
Hotel/Motel Tax Ordinances by insuring the highest degree of voluntary compliance
within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax reve-
nues, refunds, audits, and compliance projects and other duties as assigned. This
office mails and processes approximately 4,000 annual returns and estimated tax
forms. In addition, withholding forms are received and processed for over 2,000
companies. The processing includes the receipting and posting of collected funds
into the City Treasury and conducting preliminary and final audits to insure that
I all tax obligations have been fulfilled. The tax administrator works closely with
I all local Hotels/Motels to insure compliance with the law affecting these
I businesses.
I
I
I -
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES:
_ To affect an orderly transistion to mandatory filing by all residents.
- To develop, implement and monitor ongoing compliance projects.
_ To maintain prompt processing timeframes on all returns and refunds.
- Remain active in community affairs
1-----------------------------------------------------------------------------------
I PERSONNEL DATA I 1987 I 1988
I POSITION TITLE I CURRENT NUMBER I PROPOSED
-
-------------------------------------------------+----------------+---------------
I I
fax Administrator I 1 1 1
1 Finance Clerk I 0 I 1
I I I
I I I
I 1 1
I 1 1 I
I I I I
1 I I I
I I I I
I 1 I I
1-----------------------------------------------------------------------------------1
I NOTES AND ADJUSTMENTS: 1
1 1
I 1
I I
I I
I I
I 1
I I
I I
+-----------------------------------------------------------------------------------+
(7)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
DEPARTMENT OF FINANCE 1986 1987 1988
Division of Taxation (A01-07-7J) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 15,414 $ 24,325 $ 46,200
2120 Employee Benefits 3,969 6,340 13,500 $ 59,700
OTHER EXPENSE
2200 Travel Expenses for Training -0- -0- 1,500
2320 Postage 1,768 5,506 6,000
2340 Computer Maintenance Contract 14,260 4,360 5,000
234A Payment to Visitor/
Convention Bureau -0- -0- 62,500
234B Payments to Community Organi-
zations and/or City projects
approved by Council -0- -0- 187,500
2390 Memberships and Subscriptions -0- -0- 150
2410 Office Supplies 1,976 5,246 8,000 270,650
CAPITAL OUTLAY
2520 Office Equipment -0- -0- 5,000 5,000
TOTALS $ 37,386 $ 45,778 $335,350
BUDGET SUMMARY
REVISED 4/13/88
(8)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Department of Law 1
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
This Department is administered by the Director of Law and provides legal
representation to City Council, the City Manager, the administrative departments,
and the various Boards and Commissions. The Law Director is appointed by the City
Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or
legal work such as general obligation and revenue bonds, councilmanic notes and
the like. The Director of Law prepares ordinances, resolutions, legal opinions,
contracts, agreements and legal documents. He also advises City officials of
pending legislation affecting municipal operations. In addition, either he or one
I of his assistants prosecutes all criminal cases which come before the Dublin
I Mayor's Court.
I
I I
1 1
I - I
I I
I I
______________________________________________________-----------------------------1
OBJECTIVES AND ACTIVITIES:
-----------------------------------------------------------------------------------
PERSONNEL DATA I 1987 I 1988
- POSITION TITLE I CURRENT NUMBER I PROPOSED
------------------------~-------------------------+----------------+---------------
I I
Director of Law I 1 I 1
Assistant Director of Law I 2 1 2
I I
I I
1 I
I I
I I
1 I
I I
I I
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
I
I
I
I
I
+-----------------------------------------------------------------------------------+
(9)
..
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
1986 1987 1988
Department of Law (A01-07-7A) Actual Actual Budget Sub-Total
OTHER EXPENSE
2340 Contract Legal Services $ 54,299 $ 75,158 $ 80,000
234A Special Legal Fees
(Bond Counsel, etc.) -0- 22,061 35;000
TOTALS $ 54,299 $ 97,219 $115,000
BUDGET SUMMARY
REVISED: 3/15/88
(10)
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Mayor's Court 1
1-----------------------------------------------------------------------------------
I STATEMENT OF FUNCTIONS:
1
I The Mayor's Court serves as the judicial branch of the City. The Mayor hears
I misdemeanor cases on the second and fourth Tuesday of every month at 5:30 P.M. in
1 Council Chambers. The Mayor's Court Clerk is responsible for collecting fines,
I preparing the court docket, and for processing all parking violations.
I
I
1
I
-
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES:
1
- To maintain high levels of accuracy in court records. I
- To enforce court orders. 1
- To assist the public. I
I
I I
I 1
I 1
1-----------------------------------------------------------------------------------1
I PERSONNEL DATA I 1987 1 1988 1
I - POSITION TITLE I CURRENT NUMBER I PROPOSED 1
,________________________________________________+____------------+---------------1
I I
~ayor (presiding as Judge) 1 1 I 1
Clerk of Court I 1 1 1
Probation Officer/Bailiff I 0 1 1
I I
I 1
I I
I I
I I
I 1
I I
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
I
I
I
I I
I I
I I
I I
+-----------------------------------------------------------------------------------+
(11)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
1986 1987 1988
Mayor's Court (A01-07-7C) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 19,885 $ 22,299 $ 40,000
2120 Employee Benefits 5,098 6,015 12,400 $ 52,400
OTHER EXPENSE
2340 Contractual Services
(Prisoner Boarding) -0- 7,654 8,000
234A Contractual Services
(Prosecutor, Municipal Court) -0- 2,500 2,500
2410 Office Supplies 3,465 2,983 3,000
241A Witness Fees/Refunds -0- 365 1,000 14,500
-
TOTALS $ 28,448 $ 41,817 $ 66,900
BUDGET SUMMARY:
Funds are included to add a Probation Officer/Bailiff to relieve a sworn police
officer from these duties.
(12 ) .
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Department of Planning and Development
1-----------------------------------------------------------------------------------
I STATEMENT OF FUNCTIONS:
I
I This department is headed by a Director appointed by the City Manager. The
I department is responsible for the economic development function of the City, and
I coordinates the City's planning and development related activities. The depart-
I ment serves as staff to the Planning and Zoning Commission.
I
I Specifically, the activities of this department relate to the following func-
I tional areas: review of development proposals; capital improvement programming;
I updating of plans and development control regulations; project analysis; code
.nforcement; mapping; and project coordination.
-
-----------------------------------------------------------------------------------1
OBJECTIVES AND ACTIVITIES:
- To be responsive to citizens in regards to planning and development by
implementing a citizen participation process.
- To plan the orderly, high quality growth of the City by conducting specific
detailed studies of the northeast and southwest planning areas, coordinating
the implementation of the capital improvement program, hiring staff for code
enforcement and zoning, and refining, printing, and submitting to Council the
Community Plan.
-----------------------------------------------------------------------------------
PERSONNEL DATA I 1987 I 1988
- POSITION TITLE I CURRENT NUMBER I PROPOSED
.'
-------------------------------------------------+----------------+---------------
I I
Director of Planning and Development I 1 I 1
Zoning Administrator I 1 I 1
Code Enforcement Officer I 1 I 2
Landscape Architect I 1 I 1
Planning Intern I 1 I 1
Administrative Clerk I 0 I 1
I I
I I
I I I
I I I
-----------------------------------------------------------------------------------1
NOTES AND ADJUSTMENTS: I
I
I
I
I
I I
I I
I I
I I
+-----------------------------------------------------------------------------------+
(13 )
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Planning 1986 1987 1988
and Development (A01-04-4A) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 75,481 $106,170 $156,700
2120 Employee Benefits 18,822 26,262 44,000 $200,700
OTHER EXPENSE
2200 Travel Expenses for
Training -0- -0- 4,000
2330 Rents and Leases -0- -0- 15,200
2340 Forester Services 450 1,449 -0-
234A Traffic Engineering Services -0- -0- 10,000
2350 Zoning Code Revisions/
Master Plan 4, 500 97,253 97,500
2390 Memberships & Subscriptions -0- -0- 500
2410 Office Supplies 3,222 4,321 5,000
2420 Other Expense
(Graphics, Photo., etc.) 1,083 3,497 5,000 137,200
CAPITAL OUTLAY
2520 Office Equipment -0- -0- 13,000 13,000
TOTALS $103,559 $238,951 $350,900
BUDGET SUMMARY:
This budget proposes funding for an additional Code Enforcement Officer to place
a higher emphasis on this activity. Also, because of the move to a new facility, a
new clerk's position was needed and the costs of utilities increased.
REVISED: 3/15/88
(14)
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Bureau of Lands and Buildings I
1-----------------------------------------------------------------------------------
I STATEMENT OF FUNCTIONS:
I
I This Bureau is the direct responsibility of the Superintendent of Maintenance
I who works under the direction of the City Manager. The cost of cleaning and main-
I taining the City Building are reflected in this budget. This program also covers
I items such as insurance, taxes, and minor painting and building renovations.
I
I
I
I
I
I
I
I
I
I
- I
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES:
_ To upgrade the maintenance of the City Building to reflect a positive and
professional image to the Community which we serve.
- To redesign and renovate the existing City Council Chamber.
-----------------------------------------------------------------------------------
PERSONNEL DATA I 1987 I 1988
- POSITION TITLE I CURRENT NUMBER I PROPOSED
------------------------~-------------------------+----------------+---------------
I I
Building Custodian I 1 I 1
I I
I I I
I I I
I I I
I I I
I I I
I I I
I I
I I
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
I
I
I
I
I
+-----------------------------------------------------------------------------------+
(15)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Public Grounds
Division of Maintenance 1986 1987 1988
Bureau of Land & Buildings (A01-07-7E) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 7,237 $ 13,925 $ 15,000
2120 Employee Benefits 1,426 3,272 5,000 $ 20,000
OTHER EXPENSE
2310 Utilities 19,338 15,329 25,000
231A Real Estate Taxes -0- 6,203 15,000
2320 Communications 11 ,811 17,428 15,000
2320 Rents and Leases 236 484 2,000
2340 Municipal Building-
Expansion/Renovation 280 7,163 25,000
2350 Equipment/Facilities Maint. 6,821 7,774 8,000
2360 Insurance 19,979 109,804 15,000
2410 Office Supplies 3,759 4,660 5,000
2420 Operating Supplies 3,759 4,660 5,000
2430 Equipment/Building Repairs 3,133 5,447 5,000
2440 Other Expense-
Materials & Supplies -0- -0- 2,500 122,500
CAPITAL OUTLAY
2520 Building Equipment 3,517 24,973 15,000 15,000
TOTALS $ 79,846 $222,466 $157,500
BUDGET SUMMARY:
Funds are budgeted to modify the layout of the City Council Chamber and to
undertake other minor renovations to the City Building.
REVISED: 3/15/88
(16)
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts I
1-----------------------------------------------------------------------------------1
I STATEMENT OF FUNCTIONS: I
I I
I These accounts of the General Fund are utilized to record those expenses I
I which occur during the budget year which do not organizationally fall under any 1
1 particular department or division. I
I I
1 I
I 1
I I
I I
1
I
1
1
-
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
1
I
I
I
+-----------------------------------------------------------------------------------+
..
(17)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL (A01)
1986 1987 1988
MISCELLANEOUS ACCOUNTS Actual Actual Budget Sub-Total
01-lC-2310 Street Lighting Utilities $ 41,753 $ 44,004 $ 50,000
02-2B-2300 County Health
Department Contract 39,023 46,538 49,000
05-5F-2340 Contractual Services
(Refuse Collection and
Disposal) 128,581 184,318 293,400
07-7G-2340 County Auditor's and
Treasurer's Fees 41,951 51,245 50,000
07-7G-234A State Examiner's Fees -0- 7,152 9,000
07-7G-234B Miscellaneous
Professional Fees -0- -0- 25,000
07-7G-234C County Wide Disaster
Services -0- -0- 870
07 -7G-23 60 Insurance (General
Liability, Excess General
Liability, Auto., Public
Official Liability -0- -0- 100,000
07-7G-2390 Memberships & Subscriptions
(NLC, MORPC, OML, etc) -0- -0- 6,000
TOTALS $251,308 $333,257 $583,270
BUDGET SUMMARY:
Insurance costs which were previously charged to other accounts have been
consolidated under (7G-2360); Account (7G-234B) is the cost of printing and public
relations assistance in publishing an overall report and/or a new resident's guide.
REVISED: 3/15/88
(18)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Reserve for Contingencies/Transfers 1
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
Funds are appropriated to these accounts to be held for any unforeseen
expenses during the current fiscal year. In the event that an expenditure is
required, a transfer is approved by City Council to the credit of the proper
fund or account, or the expenditure is charged directly to the Contingency
Account.
Specifically, City Council has determined that certain awards for civic,
city, or community involvement are appropriate and will be a proper charge to
this account. The purchase of coffee as an employee benefit and to support the
civic meetings held at the City Building is reflected here. Donations for other
I civic activities may be charged here after the Finance Committee of Council
I reviews the request, recommends approval, and City Council approves the requested
I amount.
I I
I
I -
I
I
I
1-----------------------------------------------------------------------------------
1 NOTES AND ADJUSTMENTS:
I
I
I
1
I
I (
1
1
+-----------------------------------------------------------------------------------+
..
(19) ..
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND : GENERAL
RESERVE FOR CONTINGENCIES
AND TRANSFERS 1986 1987 1988
(A01-07-7X) (A01-0707T) Actual Actual Budget Sub-Total
271A Transfer to Special
Assessments Fund $ 30,000 $ 20,000 $ 20,000
271B Transfer to Safety Fund 581,000 625,000 800,000
271C Transfer to Street
Maintenance Fund 264,500 300,000 200,000
271D Transfer to Parks and
Recreation Fund 200,500 225,000 400,000
271E Transfer to General Bond
Retirement Fund 431,487 505,905 640,000
271F Transfer to Capital
Improvement Fund -0- -0- 3,500,000
2300 Contingencies 53,870 33,965 90,000
TOTALS $1,561,357 $1,709,870 $5,650,000
BUDGET SUMMARY:
REVISED: 3/15/88
(20)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Division of Maintenance (Street Maintenance Program) I
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
The Division of Maintenance is the direct responsibility of the Superinten-
dent of Maintenance, who reports to the City Manager. The particular work pro-
gram of Maintenance involves the maintenance, repair and improvement of all City
streets, excluding the state highways. This involves erecting and repairing all
street signs and traffic control signs within the public right-of-way. It also
covers all street line painting, such as crosswalks, center lines, and school
markings. Snow plowing, street salting, fall leaf pick-up, fire hydrant maint-
<:!nance, and the maintenance and repair of the storm sewer system are charged to
.his budget category.
The costs of maintaining the City owned vehicles and the maintenance of vari-
ous municipal buildings are reflected in this account.
-
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES:
- To keep up with the growth of the City and demand for services by increasing
staff, constructing a new maintenance building, and purchasing more equipment.
- To attain cost efficiency by providing more in-house services, instead of con-
tracting out. I
I
I
I
-----------------------------------------------------------------------------------1
PERSONNEL DATA I 1987 I 1988 I
- POSITION TITLE I CURRENT NUMBER 1 PROPOSED I
-------------------------------------------------+----------------+---------------
I I
3uperintendent of Maintenance I 1 I 1
I Maintenance Foreman I 1 I 2
I Maintenance Worker I 5 1 7
I Maintenance Worker (seasonal) I as needed I as needed
I I 1
I I I
I 1
1 I
1 I
I I
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
+-----------------------------------------------------------------------------------+
( 21)
"
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR
Department of Public Grounds 1986 1987 1988
Division of Maintenance (B01-06-6B) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries & Wages $156,810 $180,812 $300,000
2120 Employee Benefits 36,216 40,008 70,000 $370,000
OTHER EXPENSE
2140 Uniforms and Clothing 1,947 1,561 4,000
2200 Travel Expenses for Training -0- -0- 500
2310 Utilities (includes electric
for traffic signals) 10,197 9,041 20,000
-
2320 Communications 1,535 2,650 8,000
2330 Rents and Leases -0- 2,705 3,000
2340 Street Sweeping Contract -0- -0- 20,000
2350 Repair Contracts (includes
traffic signals) 6,935 15,421 25,000
2360 Insurance/Bonding 5,000 7,000 10,000
2420 Operating Supplies 76,053 92,816 100,000
242A Street Salt -0- -0- 50,000
2430 Equipme~t Repair/
Maintenance 30,141 27,191 45,000
2440 Tools, Traffic Signs,
Sma 11 Equipment 16,900 25,451 30,000 315,500
CAPITAL OUTLAY
2520 Minor Street
Repair Equipment -0- -0- 5,000 5,000
TOTALS $341,734 $404,654 $690,500
BUDGET SUMMARY:
Funds are proposed to add three full-time positions primarily due to the added
responsibility gained from growth and from the change to city status. Contractual
street sweeping is also requested.
(22)
.
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Division of Maintenance (Highway Maintenance Program) 1
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined on
page 21, except this covers work performed on the various State highways located
within the City. The monies utilized for this section are from the State Highway
Maintenance and Repair Fund which is generated by gasoline tax revenues, and can
only be spent for this limited purpose.
I
I
1
I
-
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
+-----------------------------------------------------------------------------------+
..
(23) ..
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT FUND
Department of Public Grounds
Division of Highway 1986 1987 1988
Maintenance (B02-06-00) Actual Actual Budget Sub-Total
6E-2310 Utilities $ 1,607 $ 1,592 $ 3,000
6E-2350 Maintenance of Equipment 3,367 4,069 7,000
6B-242A Street Salt -0- -0- 5,000
6B-2430 Maintenance and Repair
Supplies 344 -0- 5,000
TOTALS $ 8,385 $ 5,661 $20,000
-
..
(24)
.
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Division of Cemeteries 1
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
The Division of Cemeteries is under the direction of the Superintendent of
Maintenance. He has the responsibility of properly maintaining the City Ceme-
tery. This includes accountability for all burial and plot ownership records.
-
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES
- To continue to perform all routine maintenance in a highly professional manner.
- To make improvements which will enhance the overall appearance of this
facility.
I
1
-----------------------------------------------------------------------------------1
PERSONNEL DATA 1 1987 1 1988
- POSITION TITLE o. I CURRENT NUMBER I PROPOSED
-------------------------------------------------+----------------+---------------
I 1
Maintenance Worker (Seasonal) I as needed 1 as needed
I 1 I
I I I
I 1 I
I I I
1 I 1
I 1 1
1 1
1 I
1 1
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
+-----------------------------------------------------------------------------------+
(25)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: CEMETERY
Department of Public Grounds 1986 1987 1988
Division of Cemeteries (B03-02-2A) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 5,584 $ 8,231 $12,000
OTHER EXPENSE
2430 Repair and
Maintenance Supplies 2,211 7,322 7,500
CAPITAL OUTLAY
2520 Construction of
Stone Fence -0- -0- 35,000
TOTALS ~ $ 7,794 $15,553 $54,500
..
(26)
.
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Division of Parks & Recreation (Bureau of Recreation) I
1-----------------------------------------------------------------------------------
1 STATEMENT OF FUNCTIONS:
1
1 This Division is headed by a Director who is appointed by the City Manager.
I The Bureau of Recreation coordinates programs and activities for all members of
1 the Community; youth, adults and senior citizens. Programs are scheduled at
1 schools and City-owned facilities. Projects for 1988 include: opening a new
I municipal pool; continuation and improvement of senior citizen's outings; and
I additional arts and crafts classes.
I
I
I
1
1
1
1
1 -
1
1
I
1-----------------------------------------------------------------------------------
I OBJECTIVES AND ACTIVITIES
1
1 - To provide quality recreational opportunities.
1 - To computerize recreation registration to better serve the public.
I - To provide continuing education and training for the Recreation Staff.
I - To increase participation in recreation programs by promotion through
1 brochures and pamphlets and increasing the number of programs offered.
1 - To ensure accessibility for citizens of Dublin.
I
1-----------------------------------------------------------------------------------
I PERSONNEL DATA 1 1987 I 1988
1 - POSITION TITLE 1 CURRENT NUMBER 1 PROPOSED
------------------------------------------------+----------------+---------------
)irector of Parks and Recreation I 1 1 1
lecreation Supervisor 1 1 1 1
1 Clerk/Typist I 1 1 1
I Office Assistant (part-time) 1 1 1 1
I Senior Citizen Program Coordinator (part-time) 1 1 1 1
ISEASONAL STAFF: I I
I Playground program I I
I (Supervisor, Leaders, Daycamp Counselors) 1 as needed 1 as needed
I Skating Rink Staff I as needed 1 as needed
I Open Gym Supervisor 1 as needed 1 as needed
I Softball Supervisor I as needed I as needed
1-----------------------------------------------------------------------------------
1 NOTES AND ADJUSTMENTS:
I
I
I
I
I
I
I
I
+-----------------------------------------------------------------------------------+
(27)
.,
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Public Grounds
Division of Parks & Recreation 1986 1987 1988
Bureau of Recreation (B04-03-3A) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 53,396 $ 75,875 $ 90,000
2120 Employee Benefits 7,395 13 ,022 16,000 $106,000
OTHER EXPENSE
2200 Travel for Training -0- 2,312 4,000
2310 Utilities for Building ,2,542 2,312 4,000
2320 Communications 4,169 4,987 7,000
2330 Rents and Leases 3,981 3,696 6,500
2340 Professional Services 15,746 20,562 46,000
2360 Insurance 2,437 -0- -0-
2390 Professional Memberships -0- -0- 700
2410 Office Supplies 4,673 2 , 143 4,500 72 , 700
241A Recreation Supplies
(Includes Concessions) -0- 3,735 10,000
3F-2300 Sports Leagues & Equipment 25,345 34,917 36,000
3G-2300 Special Events 9,545 8,517 10,000
3H-2300 Senior Citizen's Activities 6,490 5,195 9,000
31-2300 Contingencies 4,426 3,468 7,000
3R-2300 Refunds 1,526 3,250 5,000 77 ,000
CAPITAL OUTLAY
2520 Office Furniture and
Equipment -0- 1,299 9,500 9,500
TOTALS $141,673 $187,406 $265,200
REVISED 4/13/88
(28)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Division of Parks and Recreation (Bureau of Parks)
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
The Bureau of Parks is under the direction of the Parks Maintenance Super-
visor who reports to the Director of Parks and Recreation. It is his responsi-
bility to insure that all City parks and public open spaces are properly equipped
and well-maintained. This includes placement, inspection, and repair of play-
ground and various recreational equipment. Also, the fertilization, watering,
and mowing of City-owned green areas fall under his jurisdiction. The upkeep of
various park structures is within the duties of the Supervisor.
I
I
I
I
I
I - I
I I
I
-----------------------------------------------------------------------------------1
OBJECTIVES AND ACTIVITIES I
I
- To improve the appearance of all City parks by adding both staff and equip- I
ment to enhance the City's ability to respond to the increased acreage I
under the responsibility of this program. I
I
I
-----------------------------------------------------------------------------------
PERSONNEL DATA I 1987 I 1988
- POSITION TITLE I CURRENT NUMBER 1 PROPOSED
------------------------~------------------------+----------------+---------------
!ark Maintenance Supervisor I 1 I 1
Park Horticulturalist (part-time) I 1 I 1
I Park Maintenance Worker 1 1 I 3
1 Seasonal Maintenance Workers I as needed I as needed
1 I I
I 1 I
1 I 1
1 1 I
I 1 I
1 I I
1 1 I
1-----------------------------------------------------------------------------------
I NOTES AND ADJUSTMENTS:
I
I
I I
I I
I I
I I
I I
I I
+-----------------------------------------------------------------------------------+
(29)
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Public Grounds
Division of Parks and Recreation 1986 1987 1988
Bureau of Parks (B04-03-3B) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 45,235 $ 74,155 $ 80,000
2120 Employee Benefits 5,492 8,681 16,000 $ 96,000
OTHER EXPENSE
2310 Utilities 6,499 8,431 10,000
2350 Maintenance of Parks .8,341 13,088 32,500
2360 Insurance 3,000 1,466 5,000
2420 Operating Supplies 5,360 6,389 14,500
2430 Vehicle Maintenance 4,595 6,634 9,000 71,000
CAPITAL OUTLAY
2520 Park Maintenance Equipment 10,949 13 ,969 17,000
252A Purchase and Plant
Street Trees -0- -0- 15,000 32,000
TOTALS $ 89,471 $132,814 $199,000
REVISED 4/13/88
(30)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Division of Parks and Recreation (Earlington Pool) I
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
The swimming pool under construction at the new Earlington Park is scheduled
to open in June, 1988. A seasonal pool manager, who reports to the Director of
Parks and Recreation, will be in charge of this program.
~
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES
- To operate a swimming facility which meets all state requirements and which
provides an enjoyable experience to all user groups.
-----------------------------------------------------------------------------------
PERSONNEL DATA I 1987 1 1988
- POSITION TITLE .. 1 CURRENT NUMBER I PROPOSED
.------------------------------------------------+----------------+---------------
1 I
SEASONAL STAFF: I I
Pool Manager I 0 I 1
Pool Lifeguard I 0 I 12
Office Worker 1 0 I 2
Concession Worker I 0 I 5
I I
I I
I I
1 1
I I
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
I
I
I
I
I
I
+-----------------------------------------------------------------------------------+
(31) .
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Public Grounds
Division of Parks & Recreation 1986 1987 1988
Earlington Pool (B04-03-35) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ -0- $ -0- $ 40,000 $ 40,000
OTHER EXPENSE
2200 Travel for Training -0- -0- 1 ,400
2310 Utilities
(water, electric, gas) -0- -0- 20,000
2340 Miscellaneous Contractual
Services -0- -0- 5,000
2410 Office Supplies -0- -0- 2,000
241A Concession -0- -0- 14,000
241B Pool Chemical~ and Supplies -0- -0- 15,000 57,400
CAPITAL OUTLAY
2520 Office Furniture -0- -0- 5,000 5,000
TOTALS -0- -0- $102,400
-
(32)
..
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Department of Public Grounds, Division of Engineering I
1-----------------------------------------------------------------------------------
I STATEMENT OF FUNCTIONS:
I
1 This Division is under the direction of the City Engineer and provides such
I engineering services as drafting, surveying, and consultation on proposed pro-
I jects to the various City departments. The Engineer is charged with enforcing
I the subdivision regulations and with establishing and enforcing standards for all
I work in the public right-of-way. The City Engineer is called on to provide advice
I and information to City Council and the Planning and Zoning Commission.
1
The building inspectors, who are a part of this division ensures that all
1ewly constructed buildings in Dublin meet all local, state, and national codes
which are applicable.
I
I
I
I
- I
I
I
I
-----------------------------------------------------------------------------------1
OBJECTIVES AND ACTIVITIES I
I
- To maintain City infrastructure by establishing a maintenance program for I
sewers, manholes, streets and highways. I
- To ensure the provision of water and sewer services will be in line with the I
growth of the City by studying the feasibility of a regional water treatment I
plant, and a regional sewage treatment plant. I
- To encourage the prompt construction of the Upper Scioto West Branch Sewer. I
I
-----------------------------------------------------------------------------------1
PERSONNEL DATA I 1987 I 1988 I
- POSITION TITLE .. I CURRENT NUMBER I PROPOSED I
-------------------------------------------------+----------------+---------------1
City Engineer I 1 I 1 I
Building Inspection Administrator 1 1 I 1 I
Building Inspector I 3 1 3 1
Electrical Inspector 1 1 I 1 I
Residential Plan Review/Drafting Technician I 1 I 1 I
Chief Engineering Inspector I 1 1 1 I
Engineering Technician 1 1 I 1 I
Engineering Inspector I 4 1 4 1
Clerk/Typist I 1 I 2 I
College Intern 1 0 I 2 I
I I I
-----------------------------------------------------------------------------------1
NOTES AND ADJUSTMENTS: I
I
I
I
I
I
I
I
I
+-----------------------------------------------------------------------------------+
(33 ) .
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: BUILDING/ENGINEERING
Department of Public Grounds 1986 1987 1988
Division of Engineering (B09-04-4B) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $183,610 $281,977 $ 435,100
2120 Employee Benefits 36,158 48,933 126,100 $ 561,200
OTHER EXPENSE
2200 Travel Expenses for
Training/Local Travel 4,417 9,016 5,000
2310 Utilities/Building Expenses 3,841 3,304 5,000
2330 Rents and Leases -0- -0- 30,300
2340 Refunds 384 2,782 5,000
234A Commercial Plan Review -0- -0- 35,000
2350 Contract Engineering
Inspections 28,693 37,660 41,700
2360 Contract Building
Inspections 37,622 18,068 20,000
236A Insurance (Automobile) -0- -0- 2,000
2410 Office Supplies 5,389 13,004 28,000
2430 Vehicle Maintenance 1,568 3,538 6,200 178,200
CAPITAL OUTLAY
2520 Office Equipment 2,434 15,487 30,000
252A Purchase of Vehicles -0- -0- 30,000 60,000
TRANSFERS
2710 Transfer to General Fund -0- -0- 300,000 300,000
TOTALS $ 304,117 $ 433,770 $1,099,400
BUDGET SUMMARY:
The costs of moving to a new building are reflected under both "Rents" and
"Utilities". Personnel costs are dramatically higher due to the need to add
positions related to the continuing building boom in Dublin.
REVISED 4/13/88
(34)
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Police Division, Department of Safety I
1-----------------------------------------------------------------------------------1
I STATEMENT OF FUNCTIONS: I
I I
I This Division is under the direct supervision of the Chief of Police.
I
1 The primary responsibility of the Patrol Bureau is the maintenance of public
I order. This involves the protection of constitutional guarantees, the enforce-
I ment of the law, the provision of services necessary to reduce crime, and to
I respond to other needs of the Community.
I
The Detective Bureau handles all criminal investigation activity, including
ident ifying, collecting, and preserving all evidence which could lead to the
prosecution of the person(s) responsible for a criminal act.
The Division works in cooperation with area Police agencies, and State and
Federal authorities in gathering information on criminal activity. Other func-
tions include: appearing as witnesses in court cases and planning for long-
range needs and betterment of the Division.
-
-----------------------------------------------------------------------------------
OBJECTIVES AND ACTIVITIES
- To provide efficient services and protection for the Community.
- To provide an increased level of advanced training for staff.
- To increase patrol of streets, highways, business districts, in an effort to
reduce the incidence of crime.
I - To computerize all police records to better serve the public.
I
I I
1-----------------------------------------------------------------------------------
I PERSONNEL DATA I 1987 I 1988
I - POSITION TITLE h I CURRENT NUMBER I PROPOSED
-------------------------------------------------+----------------+---------------
Po lice Chief I 1 I 1
Police Lieutenant I 2 I 2
Police Sergeant I 5 I 6
Police Officer I 12 I 16
Police Clerk I 1 I 1
Clerk/Typist I 0 I 1
I I
I I
I I
I I
I I
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS: c;'h~--ch/J .J;I-t?-~~ !/
.
-./Z;Vj'
I
I
I 1
I I
I I
I I
+-----------------------------------------------------------------------------------+
(35) .
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: POLICE OPERATING FUND
Department of Safety 1986 1987 1988
Division of Police (B08-01-1A) Actual Actual Budget Sub-Total
PERSONAL SERVICE
2110 Salaries and Wages $ 463,856 $ 598,753 $ 750,000
2120 Employee Benefits 132,048 156,413 250,000 $1,000,000
OTHER EXPENSE
2140 Uniforms 8,393 15,873 44,000
2310 Utilities/Building Expenses 18,448 16,849 20,000
2320 Communications; by Contract 34,900 36,641 47,000
2340 Auditor Deductions 8,958 3,485 4,000
2350 Training
(recruit & in-service) 5,668 6,282 20,000
2360 Liability Insurance/Bonding 8,896 39,384 21,000
2410 Office Supplies 8,212 11,292 11,500
2420 Operating Supplies-
(including accreditation) 38,435 5,886 16,000
2430 Vehicle Maintenance -0- 28,224 50,000
243A Equipment Maintenance -0- 2,977 3,500 237,000
CAPITAL OUTLAY
2520 Purchase of Capital
Equipment (includes
vehicles) 35,962 10,627 75,000
TOTALS $ 763,776 $ 932,687 $1,312,000
BUDGET SUMMARY:
This budget also has much higher personnel costs related to the need to add
positions due to growth and also because of the recently negotiated labor contract.
REVISED: 3/15/88
(36)
+-----------------------------------------------------------------------------------+
I DEPARTMENT/DIVISION/BUREAU: Department of Public Utilities, Division of Water I
1-----------------------------------------------------------------------------------1
I STATEMENT OF FUNCTIONS: 1
I I
I This work program is under the supervision of the City Manager, The City 1
I Engineer and the Director of Finance. I
I I
I Under this work program falls the budgeting and fiscal control function, I
I planning and design of all new construction and improvements of the water I
I distribution system which is tied to the City of Columbus system under a service 1
I contract.
The City Manager and the City Engineer work in cooperation with architects,
engineers, consultants, and builders and developers in planning improvements to
I the Dublin portion of the system.
I
I
I
I
I -
1
I
I
1-----------------------------------------------------------------------------------
I NOTES AND ADJUSTMENTS:
I
I
I
I
I
I
I
I
+-----------------------------------------------------------------------------------+
-
(37) ..
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: WATER
Department of Public Utilities 1986 1987 1988
Division of Water (E01-05) Actual Actual Budget Sub-Total
5C-2310 Utilities $18,722 $19,908 $40,000
5C-2340 Refunds -0- 1,580 5,000
5C-2350 Maintenance of Equipment 3,970 91,833 50,000
5J-2300 Hydrant Maintenance
and Repair 30,893 40,281 50,000
5T-2710 Transfer to General
Obligation Debt Fund 33,991 51,991 52,400
JW-2300 Waterline Payback Agreements 10,394 7,431 6,760
5W-2560 Waterline Constru~tion 69,003 347,720 250,000
TOTALS $166,975 $560,743 $454,160
.-
(38)
.
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Depart. of Public Utilities, Div. of Sanitary Sewers I
-----------------------------------------------------------------------------------
STATEMENT OF FUNCTIONS:
This work program is under the supervision of the City Manager with assist-
ance from the City Engineer and the Director of Finance.
.
Under this work program falls the budgeting and fiscal control function,
planning and design of all new construction and improvements, the recommendation
of all new equipment and material, and accountability for work done by contract
for the Division. The Administration works in cooperation with architects,
engineers, consultants, builders and developers, and with the City of Columbus
who provides wastewater treatment under a service contract.
-
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
+-----------------------------------------------------------------------------------+
..
(39) .
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: SANITARY SEWER
Department of Public Utilities 1986 1987 1988
Division of Sanitary Sewers (E02-05) Actual Actual Budget Sub-Total
5C-2310 Utilities $ 10,850 $ 12,015 $ 20,000
5C-2340 Refunds -0- 870 5,000
5C-234A Contract Services
(Engineering Fees, West
Branch Sewer) -0- -0- 650,000
5C-2350 Pump Station Maintenance 111,141 15,740 40,000
5J-2300 Equipment Maintenance 4,673 20,852 50,000
5W-2560 Sewer Line Construction -0- -0- 250,000
TOTALS - $154,573 $ 49,476 $1,015,000
..
(40) .
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: Debt Service, Trust Funds, and Construction Funds I
-----------------------------------------------------------------------------------1
STATEMENT OF FUNCTIONS: 1
I
These funds reflect the cost of paying the principal and interest on various I
outstanding bond issues and of reimbursing developers for the cost of installing I
certain public improvements. Generally, the City chooses to finance a project I
when it can be recognized that there is a great and pressing need and that its I
benefit will be of long duration. I
I
Also, shown on this budget page are funds which reflect the costs of two 1
active construction projects begun in 1987 and which should be completed in
1988: The water tower in Avery Park and the new Earlington Swimming Pool.
-
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
+-----------------------------------------------------------------------------------+
..
(41) .
.
1988 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL OBLIGATION BOND RETIREMENT (Cot-03)
Accounts 1986 1987 1988
(3B, 5A, 6A, 7E, 2610, 2620, & 2340) Actual Actual Budget Sub-Total
Retirement of Debt $868,016 $781,652 $965,960
TOTALS $868,016 $781,652 $965,960
FUND: SPECIAL ASSESSMENTS (H01-05-5A)
2610/2620 Retirement of Debt $167,682 $371,168 $155,240
TOTALS $167,682 $371,168 $155,240
FUND: TRUST AND AGENCY FUND (G05-05)
5S-2300 Sewertap Payback
Agreements $222,609 $323,879 $ 75,000
5W-2300 Watertap Payback
Agreements 69,873 47,116 15,000
TOTALS $292,482 $370,995 $ 90,000
FUND: AVERY WATER TOWER CONSTRUCTION FUND (D08-07)
-
7T-2710 Transfer to General
Obligation Bond Fund $ -0- $ -0- $100,000
TOTALS $ -0- $ -0- $100,000
FUND: SWIMMING POOL CONSTRUCTION FUND (D09-03)
3D-2510 Additional Pool
Construction Costs $ -0- $ -0- $195,000
TOTALS $ -0- $ -0- $195,000
REVISED 4/13/88
(42)
+-----------------------------------------------------------------------------------+
DEPARTMENT/DIVISION/BUREAU: General Capital Improvements I
-----------------------------------------------------------------------------------1
STATEMENT OF FUNCTIONS: I
I
This fund is created by City Council and has as its express purposes: the 1
purchase of equipment, apparatus, property, construction of buildings, struc- I
tures, roads and other public improvements as needed. A major portion of the I
City Earnings Tax is credited to this fund each year. I
I
I
-
-----------------------------------------------------------------------------------
NOTES AND ADJUSTMENTS:
+-----------------------------------------------------------------------------------+
..
(43) .
1988 BUDGET - CITY OF DUBLIN, OHIO
1988
FUND: GENERAL CAPITAL IMPROVEMENTS (010) Budget
CAPITAL OUTLAY
STREET MAINTENANCE
- Ongoing Street Resurfacing Program $ 580,000
STORM SEWER IMPROVEMENT
- Storm Sewer Construction (Old Dublin) 204,000
SANITARY SEWER IMPROVEMENTS
- Cosgray Sewer Extension 340,000
NEW STREET CONSTRUCTION AND ENGINEERING
- Muirfield Drive Extension
- Frantz Road Extension
- Blazer Parkway Rehab.
- Dublin Road/Marion Street Bridge
- Various Engineering Studies 3,595,300
WATER SYSTEM IMPROVEMENTS
- Avery Tower Booster Station
- Waterline Extensions:
- Dublin Road
- Brand Road
- Avery Road
- Shier-Rings Road 1,250,000
PARKS AND RECREATION
- New Park Improvements:
- Indian Run Meadow Subdivision
- Earlington Subdivision
- Llewellyn Farms Subdivision
- Avery Park Improvements
- Bike Path Projects 831,000
CITY MAINTENANCE DIVISION
- Purchase of Land for New Facility
- Construction of Facility
- Purchase of Equipment 1,560,000
PUBLIC ACQUISITION
- Purchase of Street Rights of Way and Land for
Other Municipal Purposes 700,000
OTHER
- Purchase of Miscellaneous Office Equipment/Office Renovation 50,000
- Disaster Sirens 87,500
- Purchase of Miscellaneous Vehicles and Equipment 220,000
- Other Projects as Determined by City Council $ 250,000
TOTALS $9,667,800
REVISED 4/13/88
(44)
~
"",.--
MEMORANDUM
TO: Members of City Council
FROM: Timothy C. Hansley, City Manager!
SUBJECT: Revised Budget Sheets
DATE: March 16, 1988
Attached please find the budget sheets which have been changed based on your
meeting of March 15, 1988. In addition, two other line items have been
changed based on new information. The changes are as follows:
PAGE # BUDGET CHANGES
10 add $15,000 (legal fees for proposed merger)
14 revise 2310 and 2330 by a $14,100 reduction (to offset change on
pg. 34)
16 add $10,000 to 231A due to purchase of additional park land
16 reduce 2360 from $50,000 to $15,000 (to offset change on pg. 18)
18 add $35,000 to 07-7G-2360 (to offset change on pg. 16)
20 add $40,000 to 2300 (to cover cost of emergency repair to traffic
signal)
34 reduce 2310 from $29,300 to $5,000 (to correct error)
34 reduce 2330 from $43,900 to $30,300 (to offset change on pg. 14)
34 add $10,000 to 2410 (includes costs due to move and additional
personnel)
36 reduce 2140 from $50,000 to $44,000 (see attached break-down)
36 reduce 2360 by $10,000 (this coverage was included on pg. 18)
44 add $304,800 for additional projects
_. ,-
DETAILED BREAKDOWN OF POLICE DIVISION BUDGET SUBACCOUNT 2140
1 Chief of Police $1,500.00 (new issue)
2 Lieutenants $1,200.00
5 Sergeants $3,000.00
12 Patrol Officers $7,200.00
4 New Officers $6,000.00 (new issue)
Increased issue per "88" contract - 1 summer shirt/1winter shirt/1 pro pants
$84.30/0fficer x 14 Officers reflected = $ 1,180.20
$200 investment by City on leather jackets per 1988 contract = $ 3,800.00
Replacement of damaged uniform parts by City
(Re-certification of body armor) = $ 2,250.00
Yearly badge repair = $ 500.00
Drycleaning - Patrol $11,414
Chief & Detectives 5,400 = $16,814.00
*Figures reflect 1988 contract of 9 cleanings per Officer per week. Figures
also reflect (4) new Officers not getting out of school until 6-1-88 and new
Chief being hired around that same time period.
*Drycleaning rates:
Patrol Bureau
Winter Coat $4.50 - twice a year
Shirt 1. 20 - four
Pants 1.60 - five
Ties 1.00
Detective Bureau
Sports Jacket $2.90 - 1 week
Pants 2.55 - five
Shirts 1.60 - four
Topcoat 4.50 - twice a year
Total projected cost for this line item $44,000.00