Ordinance 72-12RECORD OF ORDINANCES
Blank, Inc.
Ordinance No
72-12
20
Passed
AN ORDINANCE AMENDING THE ANNUAL
APPROPRATIONS ORDINANCE FOR THE FISCAL YEAR
ENDING DECEMBER 31, 2012
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations ordinance be made in order that appropriations are not over
expended; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to
provide funding in certain budget account.
NOW, THERE BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the General
Fund the amount of $597,500 as follows:
City Manager — Office of the Director
101 - 1110 - 780 -2110 Salaries /Wages
101 - 1110 - 710 -2120 Employee Benefits
Legal Services
101 - 1140 - 710 -2346
$225,000
Solid Waste Management
101 - 1311 - 730 -2811
Fleet Maintenance
101 - 1321 - 710 -2390
Engineering
101 - 1330 - 720 -2349
Other Legal Services
Refuse Collection /Recycling
Miscellaneous Contractual Services
Other Professional Services
$19,000
8,500
$235,000
$30,000
$35,000
Section 2. There be appropriated from the unappropriated balance in the
Cemetery Fund the amount of $10,000. Of the total, $2,000 is to be appropriated
to account 212 - 1621 - 760 -2110, $3,000 to account 212 - 1621 - 760 -2112 and $5,000
to account for various additional labor costs related to storm clean -up, other
cemetery work, conversion pay -outs and for potential unexpected work in
December.
Section 3. There be appropriated from the unappropriated balance in the Safety
Fund the amount of $47,500. Of the total, $31,000 is to be appropriated to
account 214 - 1820 - 750 -2111 and $16,500 to account for work needed to
investigate the February homicide and robbery cases, pro - active patrol and
investigative response to property crime "hotspots" and to maintain minimum
staffing levels due to illnesses and injuries.
Section 4. There be appropriated from the unappropriated balance in the
Hotel /Motel Tax Fund the amount of $80,000 to account 217 -1110- 740 -2812 for
costs related to commissioning a figurative sculpture to commemorate the historic
town water pump.
Section 5. There be appropriated from the unappropriated balance in the Accrued
Leave Reserve Fund the amount of $70,000 to account 222 - 1210 - 710 -2124 for
additional accrued leave payments for employees who have terminated
employment or retired from the City.
RECORD OF ORDINANCES
Blank, Inc.
72 -12
Ordinance No
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Section 6. There be appropriated from the unappropriated balance in the Wireless
9 -1 -1 Fund the amount of $4,200 to account 223 - 1820 - 710 -22349 to re-
appropriate funds to cover a purchase order that was inadvertently closed.
Section 7 . There be appropriated from the unappropriated balance in the Capital
Improvements Tax Fund the amount of $800 to account 401 - 0221 - 710 -2301 for
additional costs charged by Franklin County for the collection of property taxes and
other fees.
Section 8. There be appropriated from the unappropriated balance in the Parkland
Acquisition Fund the amount of $200 to account 402 - 0221- 710 -2301 for additional
costs charged by Franklin County for the collection of property taxes and other
fees.
Section 9. There be appropriated from the unappropriated balance in the
Thomas /Kohler TIF Fund the amount of $6,000 to account 419 - 0314 - 780 -2349 for
additional costs related to IGS Park.
Section 10. There be appropriated from the unappropriated balance in the
McKitrick TIF Fund the amount of $535,000 to account 421 - 0314 - 810 -2790 for the
purpose of transferring funds to the Emerald Phase 8 TIF Fund for costs related to
property acquisition.
Section 11. There be appropriated from the unappropriated balance in the
Perimeter Center TIF Fund the amount of $85 to account 425 - 0221 - 710 -2301 for
additional costs charged by Franklin County for the collection of property taxes and
other fees.
Section 12. There be appropriated from the unappropriated balance in the
Lifetime Fitness TIF Fund the amount of $85,000 to account 447 - 0314 - 780 -2349
for professional services related to the Sawmill /Hard Road project.
Section 13. There be unappropriated from account 448 - 0314 - 780 -2510 the
amount of $290,000 which will reduce the amount of appropriations within the
COIC Fund.
Section 14. There be appropriated from the unappropriated balance in the Bridge
Street District Fund the amount of $3,750,000 to account 457 - 0314 - 780 -2510 for
the purchase of property along Riverside Drive. Funding for this purchase will be
advanced from the Capital Improvements Tax Fund and Parkland Acquisition Fund
and will be repaid with future service payments received through the creation of a
TIF district.
Section 15. There be appropriated from the unappropriated balance in the
Unclaimed Monies Fund the amount of $15,000 to account 803 - 0210 - 710 -2913 for
payment of refunds for unclaimed income tax checks.
Section 16. There be appropriated from the unappropriated balance in the
Convention and Visitors Bureau Fund the amount of $130,805.28 to account 804-
0211- 710 -2824 for additional required payments to the Dublin Convention and
Visitors Bureau for their portion of the Hotel /Motel tax.
Section 17. There be appropriated from the unappropriated balance in the Agency
Fund the amount of $220,000. Of the total, $150,000 is to be appropriated to
account 805 - 0210 - 710 -2304 for sewer tap paybacks, $50,000 is to be appropriated
for conditional occupancy refunds, $10,000 is to be appropriated for state required
RECORD OF ORDINANCES
tan Lega161ank. Mc.
72-12
Ordinance No.
Passed
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residential surcharges, and $10,000 is to be appropriated for Park /CRC deposit
refunds.
Section 18 . The public hearing be waived to provide immediate funding
authorization for these projects and programs.
Section 19 . This ordinance shall take effect and be in force in accordance with
Section 4.04(a) of the Dublin City Charter.
Passed this /a day of enbC✓ 2012
Mayor — •"s I ing O fficer
ATTEST:
Kam- <� ale -4 �
Clerk of Council
Office of the City Manager
t
ity of Dublin Phone: 614 - 1 410.4 00 • Fax:b614- 0410-4490 1090
Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager' N�1>
Date: December 6, 2012
Initiated By: Angel L. Mumma, Deputy City Manager /Director of Finance & Administration
Re: Ordinance No. 72 -12 - Amending the Annual Appropriations for Fiscal Year Ending
December 31, 2012
Background
Ordinance No. 72 -12 amends the annual appropriations for the fiscal year ending December 31,
2012 in the General Fund and in various other funds to provide sufficient funding in certain budget
accounts.
Section 1 requests additional funding authorization in General Fund accounts.
Additional funding is requested in City Manager — Office of the Director accounts due to position
changes within the division.
Funding is requested in Other Legal Services to cover various legal issues including right -of -way
acquisition costs related to the potential US33 /SR161 /Post Road Interchange and Post
Road /Commerce Parkway infrastructure projects.
Funding is requested in Solid Waste Management to correct the timing for when funds are
expended and paid. In the past, the December expenditure for refuse collection and recycling for
services rendered by Rumpke has been both encumbered and paid the following year. In
actuality, these funds should be encumbered in December with the funds being carried over as
part of the year -end process. Funds are then available to pay the December bill with monies that
were appropriated in the previous year. No additional money is being expended.
Funding is requested in Fleet Maintenance — Miscellaneous Contractual Services to expedite a fleet
utilization study to examine the City's overall fleet. This was originally programmed as part of the
2013 proposed operating budget. This appropriation will allow the Administration to move forward
with the study.
Funding is requested in Engineering — Other Professional Services to encumber the entire amount
for the Bridge Street District Network Phasing. Originally, part of this funding was programmed in
the 2012 operating budget and the remainder was proposed in the 2013 operating budget. This
amendment will appropriate the entire project in the same year. The total cost is approximately
$150,000.
Section 2 requests additional funding in the Cemetery Fund for additional labor costs related to
storm clean -up, other cemetery work and additional unexpected conversion pay -outs.
Section 3 requests additional funding in the Safety Fund for additional expenditures in overtime
related to February's homicide and robbery cases, pro - active patrol and investigative response to
crime "hotspots" and to maintain minimum staffing levels due to illnesses and injuries.
Memo re. Ordinance 72 -12 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2012
December 6, 2012
Page 2 of 3
Section 4 requests additional funding in the Hotel /Motel Tax Fund for costs related to
commissioning a figurative sculpture to commemorate the historic town pump once located near
present day Bridge and High Street. A memo dated September 20, 2012 was included in Council's
packet outlining the project.
Section 5 requests additional funding in the Accrued Leave Fund for additional accrued leave
payments for employees who have terminated employment or retired from the City.
Section 6 requests additional funding in the Wireless 9 -1 -1 Fund to re- appropriate funds due to a
2011 purchase order that was closed inadvertently at year -end. These funds should have been
carried forward into 2012 to cover outstanding expenditures in which the City had not yet received
an invoice. The expenditure related to 9 -1 -1 mapping services.
Section 7 requests additional funding in the Capital Improvements Tax Fund for fees that were
deducted by the Franklin County Auditor for costs associated with the collection and distribution of
payments.
Section 8 requests additional funding in the Parkland Acquisition Fund for fees that were deducted
by the Franklin County Auditor for costs associated with the collection and distribution of
payments.
Section 9 requests additional funding in the Thomas /Kohler TIF Fund for additional costs related to
IGS Park.
Section 10 requests funding in the McKitrick TIF Fund for the purpose of transferring funds to the
Emerald 8 TIF Fund for the costs related to property acquisition for Emerald Parkway Phase 8.
Section 11 requests additional funding in the Perimeter Center 71F Fund for fees that were
deducted by the Franklin County Auditor for costs associated with the collection and distribution of
payments.
Section 12 requests additional funding in the Lifetime Fitness TIF Fund for design costs related to
the Sawmill /Hard Road roadway project.
Section 13 unappropriates funds from the COIC Fund. As part of a routine budget analysis, it was
discovered a request for appropriations was completed on two different occasions. This request is
to correct the account.
Section 14 requests funding in the newly created Bridge Street District Fund for the purchase of
property along Riverside Drive. Funding for this property acquisition will be advanced from the
Capital Improvements Tax Fund and Parkland Acquisition Fund and will be repaid with future
services payments received through the creation of a TIF district.
Sections 15. 16 and 17 request additional funding within agency funds. Appropriations are needed
in the Unclaimed Monies Fund to cover payments for unclaimed checks and refunds of conditional
occupancy permits. Additional funds are requested in the Convention and Visitor's Fund to cover
the additional amount owed to the Dublin Convention and Visitor's Bureau due to increased
hotel /motel tax collections.
Memo re. Ordinance 72 -12 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2012
December 6, 2012
Page 3 of 3
Recommendation
Staff recommends that Council dispense with the public hearing and approve Ordinance 72 -12
(Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2012) at the
December 10 meeting.