Ordinance 67-12RECORD OF ORDINANCES
Inc.
67 -12
Ordinance No. Passed 20
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012 AND
DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to
prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2013; and
WHEREAS, the Administration has incorporated in the attached 2013 Operating
Budget modifications as requested by City Council as a result of the budget review
workshops.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, 4 of its elected members concurring, that:
Section 1. The 2013 Annual Operating Budget attached as an Exhibit be, and
hereby is, approved.
Section 2 . This ordinance is declared to be an emergency necessary to protect the
health, safety and welfare of the residents of the City, and for the further reason that
the annual operating budget must be in effect by January 1, 2013. This ordinance
shall therefore be effective on January 1, 2013.
Passed this day of Af('e -1KL fk , 2012.
i
ATTEST:
0—
Clerk of Council
City of Dublin
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614- 410 -4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: December 6, 2012
Memo
Initiated By: Angel Mumma, Deputy City Manager /Director of Finance & Administration
Bryan Thurman, Deputy Director of Finance
Melody Kennedy, Financial Analyst
Re: Ordinance No. 67 -12 - Adoption of the 2013 Operating Budget
Background
Ordinance No. 67 -12 authorizes the adoption of the City's 2013 Operating Budget. City Council
reviewed the proposed budget during workshops that were held on November 7, 2012 and on
November 14, 2012. Line item adjustments and any typographical errors from the budget
workshops have been corrected and will be incorporated into the final 2013 Operating Budget
document. Following is a recap of adjustments, follow -up items and related information resulting
from the budget workshops.
Adiustments:
City Council — Legislative Affairs
City Council requested that changes be made in the budget for Legislative Affairs (101-
1510) under the line item for ceremonial functions (2240) to increase the budget for
tournament badges and move $7,500 of funding for the Legends Luncheon (benefiting
Children's Nationwide Hospital) to the budget for Community Relations (101- 1130).
The net change in funding under the line item for ceremonial functions (2240) is an increase of
$3,290. The resulting 2013 budget for ceremonial functions is $27,540.
Community Relations
City Council requested that the sponsorship of the Legends Luncheon, an annual
concert benefiting Nationwide Children's Hospital, be increased by $10,000.
The net change in funding under the line item for special projects /programs (2812) in the budget
for Community Relations (101 -1130) is $17,500 ($10,000 for the additional sponsorship and
$7,500 for the Legends Luncheon moved from Legislative Affairs). The resulting 2013 budget for
the line item for special projects /programs is $101,700.
It was requested that the funding for the weekly "in Touch" advertising in the Villager
local newspaper be included in the budget. (Note: This adjustment was requested during
the November 19, 2012 meeting of City Council.)
$10,000 in funding has been added to the line item account for advertising (2370) in the budget
for Community Relations (101- 1130). The resulting 2013 budget for the line item for advertising is
$20,000.
Memo re. Ordinance 67 -12 — Annual Operating Budget
December 6, 2012
Page 2 of 5
Adiustments (continued):
Events Administration
A motion was carried to increase the funding level for the entertainment for the July
4` Celebration and to utilize an agency to secure the act.
To accommodate this motion, the funding in the line item for other professional services (2349) in
the Events Administration budget (217 -1130) was increased by $62,500. The resulting 2013
budget for the line item for other professional services is $1,586,000.
A financial commitment for sponsorship of the Presidents Cup was approved by City
Council in 2011 totaling $250,000. $25,000 was committed in 2011, $100,000 in
2012, and $125,000 in 2013 in the Events Administration budget (217- 1130). The
2013 funding was erroneously excluded from the 2013 proposed budget and has
subsequently been added.
A net change of $125,000 was shown in the promotional programs account (2813) for the
Presidents Cup. The resulting 2013 budget for the line item for promotional programs is $128,600.
Follow -up Items:
Legislative Affairs - City Council Salaries
City Council's last salary increase was in January of 2007 (Ordinance 73 -06). Council
asked staff to research Council salaries in comparable cities and report back.
This task has been undertaken by HR. A report will be compiled and forwarded to City Council in
the first quarter of 2013.
Community Relations — City Council Training /Education
City Council discussed their continued involvement with foreign dignitaries and other
multi - cultural business opportunities. With the 2013 Presidents Cup in Dublin, there
are expected to be foreign delegations from many parts of the world. City Council
requested staff to explore specialized training /education for cultural and
diplomatic protocol for the Presidents Cup as well as future cultural events and
economic development opportunities.
Ms. Puskarcik, Director of Community Relations is exploring possibilities for such training and will
report back to City Council in the first quarter of 2013.
Boards & Commissions - Conference /Mileage
The question was raised under the Boards & Commissions (101 -1520) budget if the
travel and training allowances in the line item account for conference/ mileage (2201)
included funding for all board and commission members.
Account 2201 includes funding for seven Planning & Zoning (P&Z) Commission members for up to
$2,500 per year for relevant travel and training. The remaining $6,000 in the line item is allocated
to new appointee training for 2013. Line item account 2201 in Land Use & Long Range Planning
Memo re. Ordinance 67 -12 — Annual Operating Budget
December 6, 2012
Page 3 of 5
Follow-up Items (continued):
Boards & Commissions - Conference/ Mileage (continued)
(101 -1410) includes funding for joint work sessions for City Council and P&Z. No specific funds
have been allocated towards conference and training for Architectural Review Board (ARB) and
Board of Zoning Appeals (BZA) members. City staff conducts training for those Boards, and there
are generally some surplus training funds available, which could be utilized towards relevant
training for ARB and BZA members if needed.
Parks and Oven Spaces — Land & Land Improvements
Funding was included in the 2013 Operating Budget to evaluate options to address the
maintenance/ repair of the Coffman Road fence. During that discussion, a Council
Member mentioned the failing landscaping along Coffman Road to the rear of
Timberview Drive in the Woods of Indian Run subdivision. Earlier this month, a
representative from the Woods of Indian Run Homeowners Association (HOA) met
with City staff to discuss applying for a Beautify Your Neighborhood grant.
The following information was provided with regard to the HOA's intended application by Ms.
Colley, Management Assistant.
The Woods of Indian Run Homeowners Association is interested in applying for a Beautify Your
Neighborhood grant award for 2013. They would like to refresh the landscaping material at the
front entrance of the subdivision along Coffman Road. These plants, mainly the boxwoods in front
of the subdivision's entryway sign, are older and some have experienced significant road salt
damage and are diseased and /or dying.
The Woods of Indian Run HOA would like their sign to be more visible from Coffman Road. They
would like to include plants that display more seasonal color and generally clean up and refresh
the dated landscape beds. The Association is also proposing that some of the plant material be
moved to Indian Run Park by neighborhood volunteers to help spruce up these landscape beds as
well City staff have been working with the Association to help them develop a landscape plan that
would meet their needs and also fit within the grant guidelines.
Staff will continue to work with the property owners and respective HOAs to address the Coffman
Road fence issue with a recommendation being brought forward to Council at a future date.
Council members asked about the status of the KIA Cemetery Memorial.
The following information was provided with regard to the KIA memorial project by Mr. Hahn,
Director of Parks & Open Space.
At a recent Council meeting a staff report stated that the estimated cost of this memorial would be
.$50,000 - $70,000. That estimate is still valid. We have been tasked with having it in place by
Memorial Day 2013.
Funding for the KIA memorial will be brought forward at a later date as a supplemental
appropriation if needed.
Memo re. Ordinance 67 -12 - Annual Operating Budget
December 6, 2012
Page 4 of 5
Follow -uD Items (continued):
Economic Development
A question was raised about why the line item account for meeting expenses (2211) in
the budget for Economic Development's (101 -1710) was increased to $50,000 for
2013.
There are several new "initiatives" added under the meeting expenses line item. In addition to
similar meeting expenses of past years such as division - sponsored meetings, and this year's
funding for a Columbus 2020 international mission, the line item includes funding for an open
house event for the relocation of the DEC, Dublin International Business Assistance Center (DIBAC)
events, funding for a series of business neighborhood engagement meetings (similar in nature to
the HOA meetings but for the business community), and a broker continuing education event.
City Council requested the following information from the Economic Development
staff:
A staff report from Dana McDaniel, Deputy City Manager/ Director of Economic
Development on his recent trip to Japan as a representative of the City
Periodic status updates from activities and events involving Columbus 2020
A staff report on the basic understanding of WiFi and DubLink, and an analysis
of technological infrastructure of comparable cities (what they offer, who has
what, etc.)
This information will be forwarded to City Council from the Economic Development staff at the
earliest possible date.
Land Use & Lono Range Planning (LU &LRP
City Council would like to re -visit the selection of the historic markers at the entrance
of the downtown district on High and Bridge Streets. It was mentioned that these
markers may have been appropriate for the Historic District at one time, but they are
not necessarily reflective of the new aspirations for the Bridge Street District.
Mr. Langworthy, Director of LU &LRP has raised the issue with the members of the Architectural
Review Board (ARB). They will review options and forward them for City Council's consideration in
the first half of 2013.
Engineering - Transportation
When reviewing the budget for the City's streetlights (101- 1339), the issue of electric
aggregation for streetlights was raised.
Although the City does not use electric aggregation for its street lights, the entire street lighting
system will be switched from 250 watt high pressure KIM streetlights to light emitting diode (LED)
street lights by the end of 2013. Eventually, these LEDs are projected to save over $60,000 per
year in electrical costs. For 2013, line item account 2310 has been reduced by $10,000.
The City is continuously reviewing options and methods to reduce energy use and costs. The City
Memo re. Ordinance 67 -12 — Annual Operating Budget
December 6, 2012
Page 5 of 5
Follow -up Items (continued):
Enaineerina — Transportation (continued
executed a cost - saving contract with First Energy in June 30, 2010. The contract began in August,
2010 and will expire in August, 2013. This contract provides the City with reduced fixed pricing on
all kilowatt-hours for 13 accounts (locations) throughout the City. Among others, these
include the electric service to the Justice Center, Dublin Community Recreation Center, Fleet
building, and Dublin Community Pools North and South. Six additional smaller accounts were
added under the Chamber of Commerce's small business energy program in October 2010. When
the City bids the contract at the expiration of the current contract, these smaller accounts will be
included in the larger contract.
Public Service —Solid Waste
The City's recycling diversion rate was discussed by City Council members during the
review of the Solid Waste (101 -1311) budget. City Council requested staff to forward
information to them regarding comparisons between the tons of refuse and recycling
materials collected per household in Dublin to those of other nearby comparable
communities. The issue of possibly re- educating the citizenry about recyclable and
non - recyclable materials was also discussed.
Mr. McDaniel, Deputy City Manager /Director of Economic Development will collaborate with staff
about reporting to City Council on this subject. A recycling report will be forwarded to City Council
in January 2013 after research is completed.
Legal Services
The Law Director's contract is set to expire on December 31, 2013 (Resolution 64 -11).
During City Council's discussion about the City's legal budget (101- 1140), City Council
directed staff to provide them with an analysis of the City's legal fees and costs of
doing business with IceMiller LLP compared to an estimated cost of having an in -house
legal department.
With regard to legal services, a report will be prepared and forwarded to City Council for its review
during the second quarter of 2013.
Recommendation
Staff recommends passage of Ordinance No. 67 -12 by emergency at the second reading /public
hearing on December 10, 2012, with an effective date of January 1, 2013.
Office of the City Manager
Emerald Parkwa,
City of Dublin Pho 614 - 410 - 4400Y Fax: Du 1090
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager rn
Date: November 1, 2012
Initiated By: Angel Mumma, Deputy City Manager / Director of Finance
i ul�i'L
Re: Ordinance No. 67 -12 - Adopting the Annual Operating Budget for 2013
Summary
Ordinance No. 67 -12 authorizes the adoption of the 2013 Annual Operating Budget. City
Council workshops to review the proposed 2013 budget are scheduled for Wednesday,
November 7 and Wednesday, November 14 at 6:30 p.m. The complete schedule for all
workshops is attached.
If you have any questions, please do not hesitate to contact Angel.
City of Dublin
2013 Operating Budget
City of Dublin, Ohio
Adopted by Ordinance No. 67 -12
7 ci of Dublin
December 10, 2012
Office of Crty Manager
5200 Emerald Parkway Dear Members of City Council and Citizens of the City of Dublin,
Dublin, Ohio 43017
I am pleased to present to you the Administration's 2013 Operating Budget for
phone eia.4lo.aaoo review and consideration. This budget was developed in accordance with the City
www.dublinohiousa.gov Charter, the annual budget calendar, the stated financial management policies and
guidelines of the City, and City Council's adopted goals. This budget, like preceding
year's budgets, continues to recognize the external economic conditions that demand
conservative approaches to managing expenses while continuing to deliver high
quality services to residents and corporate citizens.
A key indicator of the City's financial strength is the General Fund balance. Each
year, a primary focus of the budget process has been to ensure that sufficient fund
balances are available to provide necessary funding for unanticipated needs or
opportunities and to ensure satisfactory cash flow. As a result, the City has
implemented a practice of targeting a General Fund year -end balance of at least 50
percent of the General Fund expenditures, including operating transfers. The General
Fund balance, as a percentage of expenditures and operating transfers, has grown
from 59.8% in 2008, to 64.9% in 2009, 75.9% in 2010, and 82.8% in 2011. Given
the potential expenditures that will likely occur in the upcoming years as the Bridge
Street District redevelops, maintaining a fund balance in excess of the target better
positions the City for opportunities that will arise.
As a result of an increase in income tax revenues in 2012, the City's unexpended
General Fund balance is projected to be $48.3 million at year -end 2012, which, as a
percentage of projected expenditures and operating transfers, is approximately
83.5 %. This level of reserve is looked upon extremely favorably by the rating
agencies and has been highlighted by both Moody's Investors Service and Fitch
Ratings as a rationale for the City's Aaa /AAA bond rating, the highest rating available
from both agencies.
High quality services are a community hallmark of Dublin. To that extent, I am
pleased to incorporate in this Operating Budget performance measurement
information for a number of City service areas. Performance management focuses
on the results that residents expect from the services provided by the City, as
determined by citizen surveys, public forums, and other information gathering
techniques. Performance measurement and management provide a higher level of
accountability through regular performance reporting. City leaders in the areas of
Human Resources, Community Relations, Solid Waste Management, Fleet
Maintenance, Building, Parks and Open Space, Recreation, Economic Development,
Mayor's Court, Volunteer Resources, Police and Events Administration have compiled
performance measurement data and utilized this data in preparing their 2013
Operating Budget. We believe this information will assist City Council in making
informed financial and service delivery decisions in the future.
In addition to high quality services, high quality events are another of many
attributes that distinguish Dublin from other municipalities. In the fall of 2012, we
were honored to receive the World Festival and Event City Award from the
International Festivals and Events Association for Dublin's annual Irish Festival.
Looking forward to 2013, we are proud to welcome the President's Cup to Muirfield
Village Golf Course and the City of Dublin from October 1 - 6. As we prepare to
welcome the players, dignitaries, and other visitors to our community, the weeks and
months leading up to this prestigious event will be spent ensuring the City is in
pristine condition.
The health of the City's corporate residents is reflected in the City's income tax
revenues. The total income tax collections through the third quarter 2012 were up
5.58% when compared to collections through the third quarter 2011. This increase
is a result of growth in all three segments of the City's collections — withholding, net
profit, and individual taxes. Continuing with our conservative approach to budgeting,
the Administration has projected the total income tax revenues for 2012 will be up
3% as compared to the total income tax revenues for 2011. In 2013, it is estimated
that income tax revenues will increase 1.5% from 2012 projected income tax
revenues.
The philosophy of conservatively estimating revenues has been followed over the
years because of the limited control the City has over revenues as evidenced by the
2009 decline in income tax revenues. Operating revenues other than income taxes
have continued to exceed the amount budgeted. In 2012, the estimated operating
revenues are projected to be $73.0 million, which represents a 10.82% increase over
2012 budgeted revenues. In addition to the increase in income tax revenue, this
increase is attributable to an increase in revenue from estate taxes, licenses and
permits, parks and recreation, and special event revenue. In 2013, operating
revenues are projected to be $69.10 million, which represents a 4.90% increase over
2012 budgeted operating revenues.
Operating Revenues (in millions)
2008 2009 2010
2011
2012
2013
Projected
Projected
Budgeted $64.94 $67.69 $60.75
$62.84
$65.87
$69.10
Revenues
Actual $70.96 $66.57 $68.32
$71.30
$73.00
Revenues
The goals of City Council continue to guide the actions of
the Administration. The
budget development was driven by the five
strategic
focus areas
and goal
statements adopted by City Council in 2012.
• Fiscal Health & Economic Vitality
• Livable, Sustainable and Safe
• Civic Engagement
• Public Services and Infrastructure
• Smart, Customer - focused Government
The 2013 Operating Budget reflects funding requests totaling $71.23 million in
operating expenditures. This reflects a 4.60% increase compared to the 2012
Operating Budget. However, excluding the expenditures attributable to the
President's Cup and the additional expenditures projected for economic development
incentive payments, the increase is 3.46% over the 2012 Operating Budget.
Operating Expenditures (in millions)
Budgeted
Expenditures'
Actual
Expenditures
Actual
Encumbrances
2008 2009 2010 2011
$68.68 $71.54 $65.10 $66.68
$63.33 $65.30 $63.60 $64.67 $68.13
$2.99 $3.06 $3.07 $4.69
$71.23
2012
Projected
$68.10
2013
Proposed
1 Does not include encumbrances carried forward.
' Includes anticipated encumbrances.
A continued focus of the Administration is to provide quality services to our residents
in the most efficient and effective manner. To that extent, maintaining appropriate
staffing levels given the changing needs of the community is essential. While there
are a number of staffing changes proposed, the 2013 Operating Budget reflects
funding for 368 full -time employees; the same level as funded in 2012.
The most notable staffing change proposed is within the Division of Police. In an
effort to reduce crime and crashes while being prepared to successfully resolve major
crimes and critical incidents, the implementation of a new Community Impact Unit
(CIU) has been proposed in this budget. The hiring of two new CIU officers is
recommended for assignment to long -term investigations, proactive policing
strategies and tactics, problem - solving and street crime prevention. In addition, the
hiring of one full -time Accreditation Manager has been proposed. Currently staffed
with a sworn officer, the hiring of a civilian for this position would allow the
incumbent to be reassigned to perform the functions that only sworn police officers
can perform.
An evaluation of vacancies that occurred in Facilities Management in 2012 resulted in
the reduction of funding for two full -time positions; one custodial worker and one
maintenance worker.
Recognizing the changing needs in Information Technology, authorization and
funding for one Support Services Administrator position is included in this budget. In
addition, a vacant Senior Support Services Analyst will be downgraded to a Support
Services Analyst. These particular staffing changes will allow for there to be day -to-
day oversight over the Support Services unit by the Administrator while the hiring of
an Analyst will maximize the success of the unit and enable the team to satisfy the
current demand for internal customer service.
Split 50% between Parks and Open Space and the Hotel /Motel Tax Fund is the
addition of one Public Art Conservation /Contract Specialist position. The purpose of
this position is to manage the City's investment in public art through proactive
management of maintenance, conservation, selection and design of public artworks.
Within the Land Use & Long Range Planning division, a Planner and Senior Planner
position have been removed from the Operating Budget. The removal of these
positions is based on the desire to utilize more specialized consultants as we focus
our efforts on the redevelopment of the Bridget Street District and other areas of the
City.
Based on changing needs within the Engineering Division, one Office Assistant
position has been removed from the Budget. In mid -2012, the Office Assistant was
reassigned and now performs work within the Office of the City Manager, Community
Relations, and the Income Tax Division.
Funding for the Sustainability Coordinator has been removed from the Office of the
City Manager as well. This position has been vacant since October 2011 and has
been determined that it is not necessary at this time.
In addition to close examination of full -time staffing, the Administration closely
reviewed part-time and seasonal staffing needs. As you are aware, the Director of
Strategic Initiative /Special Projects was added in 2012 and funding has been
programmed in the 2013 budget. Furthermore, one part-time Court Liaison position
was added. Similar to the hiring of the Accreditation Manager, the hiring of this
position will enable a sworn officer (that currently performs the duties of Court
Liaison) to perform duties that only sworn officers can perform. Based on the
changes in full -time staffing in Information Technology, one intern position has been
removed. Finally, there was a reduction of 5 part-time employees at the outdoor
pools as a result of a shortened 2013 swimming season. These changes result in the
net reduction of 2 FfE part-time and seasonal positions in the organization.
The budget provides for an overall 2.5% adjustment for non - bargaining unit salaries.
Negotiated wage increases have also been included for those employees covered by
the United Steelworkers of America, Fraternal Order of Police — Ohio Labor Council
(Communications Technicians), and Fraternal Order of Police — City Lodge #9
(Police) contracts.
The 2013 Operating Budget also appropriates funds to implement the first year of
the five -year Capital Improvements Program (CIP), funds to implement a phase of a
major, multi -year project, and funds for non -major capital expenditures, which
include those of a continuing nature. Along with the Bridge Street District, other
capital improvements funded from the Capital Improvements Tax Fund include the
construction of the Coffman Road /Brand Road roundabout, construction of shared -
use paths along Brand Road, Dublin Road South, and Glick Road, and the Coffman
Park expansion.
The maintenance of the City's existing infrastructure is equally important. For this
reason, significant funding has been programmed in the 2013 Operating Budget to
ensure that City facilities, roadways, pedestrian tunnels, guardrails, waterlines and
sewer lines remain in excellent condition. Details of the 2013 capital improvements
are included under the Capital Project Funds'tab of the budget.
The City's strong tax base and conservative budget philosophy have resulted in
operating revenues exceeding operating expenditures for many years. While the
2013 estimated operating expenditures exceed the 2013 estimated operating
revenue, it is anticipated the difference or the "gap" at the end of the year will likely
be less than projected or what typically has occurred, with the exception of 2009, is
the operating expenditures will actually be less than the operating revenue. In 2012,
the actual operating revenues are expected to exceed the budgeted operating
revenues by approximately $7.1 million.
$75.00
$70.00
o $65.00
S $60.00
$55.00
$50.00
Operating Expenditures
a Operating Revenue
From the standpoint of maintaining a sufficient level of reserves, if the operating
revenues and operating expenditures in 2013 are consistent with the budgeted
amounts, the 2013 General Fund year -end balance is projected to be approximately
80.1% of the 2013 General Fund expenditures and operating transfers, exceeding
the 50% target balance by approximately $18.2 million.
As previously stated, the 2013 Operating Budget includes allocations focused on
Dublin City Council's adopted goals. The allocations include:
Increased networking between business and government — The
Administration continues to actively engage Dublin businesses to develop
relationships, understand needs and gain insights on future plans. Many
venues have been created to accomplish this to include: one-on -one
visits; leveraging relationships and activities of the Chambers of Commerce
(Dublin and Columbus); Business Appreciation Week; Memorial Tournament
and Villa; evening at the Irish Festival; co- sponsoring and hosting events;
economic development forums (i.e. DEC, TechDEC, JASCO, ICF.); real
estate /developer engagements; Columbus202O events; TechColumbus
events; new business ground breakings /openings; and workforce
engagements. Funding has been programmed in 2013 to continue these
activities as well as add an activity at the Presidents Cup. In addition, the
Administration will be conducting "business neighborhood engagements ".
ZI Century Learning Environment — At the direction of City Council, the
Administration has continued working with community partners, including the
library system, private non - profit institutions, and higher education
institutions to focus on meeting future workforce development needs within
Dublin. As we welcome new partners to the community, including Ohio
University and Dayton University, we will continue those discussions for the
betterment of the City. As the Administration proceeds with the
redevelopment of the Bridge Street District, the location of the library will
become a pivotal point of discussion.
2008 2009 2010 2011 2012 Est. 2013 Est.
Bridge Street District — As part of the five -year CIP, an amount has been
programmed for future debt payments in anticipation of infrastructure
improvements within the Bridge Street District. Furthermore, additional
operating dollars have been included in this budget to hire professionals that
specialize in areas such as strategic retail consulting, wayfinding, and parking
garage consulting.
Brand recognition — The budget incorporates funding to further advance
brand alignment through messaging and imaging. The Administration will
continue to work with residents and the business community to validate and
promote the City's international reputation, which centers on vibrancy,
professionalism and leadership.
Community culture of health, wellness and work/ life balance — The budget
incorporates continued funding for community and employee health and
wellness initiatives. Funding for the Healthy Dublin initiative is continued as
well, with a goal of exploring new initiatives that will improve upon this
already highly successful program. These efforts are working to improve the
health of employees and residents.
Shared services - The Administration continues to closely examine services
and to capitalize on opportunities to work with other jurisdictions and
organizations to share services. In partnership with a number of local
entities, in 2012 the City applied for grant funding from the Local
Government Innovation Fund to further evaluate compressed natural gas
vehicle infrastructure needs and opportunities, emergency call dispatching
consolidation, and information technology services and infrastructure
consolidation. In 2013, the Administration will continue working with other
jurisdictions in furthering the already identified areas of shared services as
well as exploring new opportunities.
Professional development — There remains an emphasis on employee
development with funding of citywide and specialized learning opportunities.
In 2013, emphasis will continue to be placed on the development of City
supervisors through training programs as well as the extension of Dublin -
specific customer service training to employees that interact with the public
frequently. Recognizing that Dublin is a community of many cultures, the
City also will conduct cultural awareness training for all employees.
As has been the practice, the financial activity in 2013 will be closely monitored and
adjustments made as necessary. Operations and services will continue to be
reviewed and analyzed to better understand the cost of service delivery and to
identify potential savings with minimal or no service reduction.
The Administration is committed to meeting the goals established by City Council and
to ensuring that high quality services remain a community hallmark. The 2013
Operating Budget allocates resources recognizing these commitments while
exercising strong fiscal responsibility demanded, and deserved, by the community.
Respectfully submitted,
_414
Marsha I. Grigsby
City Manager
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
City Manager's Budget Message
GENERAL OVERVIEW
Mission Statement 1 -1
GFOA Distinguished Budget Presentation Award 1 -2
List of Officials 1 -3
City Council Goals 1 -4
Dublin Community Profile 1 -6
Demographic and Economic Statistics 1 -7
Form of Government and City Organizational Structure 1 -9
Functional Organizational Chart 1 -10
Staffing Summary 1 -11
FINANCIAL OVERVIEW
Financial Management Policies
2 -1
Accounting and Fund Structure
2 -3
Budget Procedures
2 -6
Time frames for 2013 Operating Budget
2 -8
Summary of All Funds
2 -9
Revenue Projections for 2013
2 -11
Revenue Comparisons - All Funds
2 -18
Revenue Comparisons - General Fund
2 -19
Expenditure and Budget Summary (Recap of 2013 Requests)
2 -20
Expenditure and Budget Summary - General Fund
2 -22
Revenue and Expenditure Summary
2 -23
Comparison of Operating Revenues and Expenditures
2 -26
2013 Appropriations Summary by Expenditure Category - All Funds
2 -27
2013 Appropriations Summary by Expenditure Category - General Fund
2 -28
Debt Administration
2 -29
2013 Debt Service Schedule
2 -31
GENERALFUND
City Council
3 -1
Boards and Commissions
3 -3
Office of the City Manager
3 -5
Miscellaneous Accounts /Contingencies
3 -9
Human Resources
3 -13
Community Relations
3 -17
Legal Services
3 -21
Finance
Office of the Director of Finance
3 -25
Procurement
3 -28
Transfers and Advances
3 -31
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Miscellaneous Accounts 3 -33
Accounting and Auditing 3 -37
Taxation 3 -41
Public Service
Solid Waste Management
3 -45
Fleet Management
3 -51
Engineering
3 -55
Miscellaneous Accounts (Street Lighting)
3 -58
Building Standards
3 -61
Land Use and Long Range Planning
3 -67
Parks and Recreation
4 -13
Parks and Open Space
3 -71
Economic Development
3 -75
Administrative Services
4 -17
Office of the Director of Administrative Services
3 -81
Information Technology
3 -85
Court Services
3 -89
Records Management
3 -93
Facilities
3 -97
Volunteer Resources
3 -101
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Streets and Utilities
4 -1
Engineering (Transportation Signage)
4 -5
State Highway Improvements Fund
Highway Maintenance (Engineering)
4 -9
Cemetery Fund
Parks and Recreation
Cemetery Maintenance
4 -13
Recreation Fund
Parks and Recreation
Recreation Services
4 -17
Community Recreation Center
4 -21
Administrative Services
Community Recreation Center - Facilities
4 -25
Safety Fund
Safety
Police
4 -29
Swimming Pool Fund
Parks and Recreation
Dublin Municipal Pools
4 -35
Permissive Tax Fund
4 -39
Hotel /Motel Tax Fund
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Events Administration
4 -43
Office of the City Manager/Taxation
4 -51
Education and Enforcement Fund
7 -3
Police
4 -55
Law Enforcement Trust Fund
7 -7
Police
4 -57
Mayor's Court Computer Fund
7 -9
Court Services
4 -61
Accrued Leave Reserve Fund
4 -65
Wireless 9 -1 -1
4 -69
General Obligation Debt Service Fund 5 -1
Special Assessment Debt Service Funds 5 -3
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund 6 -1
Parkland Acquisition Fund 6 -9
ENTERPRISE FUNDS
Water Maintenance Fund
7 -1
Streets and Utilities
7 -2
Office of the Director of Finance
7 -3
Engineering
7 -5
Sewer Maintenance Fund
7 -7
Streets and Utilities
7 -8
Office of the Director of Finance
7 -9
Engineering
7 -11
Merchandising Fund
7 -13
Community Relations
7 -14
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance Fund 8 -1
Workers Compensation Self- Insurance Fund 8 -5
FIDUCIARY FUNDS
Income Tax Revenue Sharing Fund 9 -2
Dublin Convention and Visitors Bureau fund 9 -2
Agency Fund 9 -2
GLOSSARY OF TERMS 10 -1
2013 OPERATING BUDGET -CITY OF DUBLIN, OHIO
City of Dublin
Mission Statement
The City of Dublin strives to preserve and enhance the unique high quality of life offered
to those who live or work in our community by providing the vision, leadership and
performance standards which allow for managed growth and development. We
endeavor to deliver our services cost - effectively, with an emphasis on quality and
innovation. The City of Dublin seeks recognition in the field of local government as
being responsive, cooperative, and culturally and environmentally sensitive, while
embracing the highest standards of integrity and accountability to those we serve.
Core Values
The City of Dublin operates under a set of seven key core values: integrity, respect,
communication, teamwork, accountability, positive attitude and dedication to service.
Staff members use these seven values as the basis for daily decision - making, including
the decisions that go into the budget process.
1 -1
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Dublin
Ohio
For the Fiscal Year Beginning
January 1, 2012
Pmddem Executive Director
1-2
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2013
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Timothy A. Lecklider - Mayor
Amy J. Salay, Vice - Mayor
Cathy A. Boring
Marilee Chinnici - Zuercher
Richard S. Gerber
Michael H. Keenan
John G. Reiner
Clerk of Council, Anne Clarke
City Manager — Marsha I. Grigsby
Deputy City Manager /Director of Economic Development - Dana L. McDaniel
Deputy City Manager /Director of Finance — Angel L. Mumma
Director of Law - Stephen J. Smith
1 -3
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Dublin City Council Goals
On June 18, 2012, City Council adopted Resolution 13 -12, a statement of strategic focus areas for
the City of Dublin and goals related to key elements of those areas. These goals are grouped
into five major categories that address the areas of highest priority determined by consensus of
City Council. This resolution represents the outcome of City Council's goal setting process, and
serves as a guide for City residents, visitors, staff and officials in understanding the high quality
of life in the City of Dublin.
In the preparation of the 2013 Operating Budget, each City division will use these goals as
guidance for operational priorities for 2013. Although not always reflected as specific budget
items in the operating and /or capital improvement budgets, the daily functions and activities of all
operating units are closely aligned with these goals, and, as such, are important to highlight as
part of the overall budget document.
Strategic Focus Areas:
1. Fiscal Health & Economic Vitality
• The City ensures its financial security through the implementation and coordination of
sound fiscal policies; carefully balanced land planning reflecting sound land use
principles; forward investing in infrastructure development; and a continuous focus on
successful economic development programs.
2. Liveable, Sustainable and Safe
• The City supports a Liveable, Sustainable and Safe community by encouraging
community pride and facilitating a high level of quality of life for citizens by planning
and emphasizing public safety, innovative programs and extraordinary amenities.
3. Civic Engagement
• The City creates a participatory environment for the active engagement of residents and
community stakeholders by promoting proactive and ongoing communication; providing
opportunities for citizens to utilize their talents and skills to benefit the community; and
encouraging citizen education and interactions with the City and other organizations in
order to foster pride and ownership in the community.
4. Public Services and Infrastructure
• The City provides appropriately designed, well maintained and robust public
infrastructure systems. Additionally, the City provides exemplary public services
delivered in a manner to ensure an extraordinary quality of life. Infrastructure and
services are provided in a cost - effective manner to meet the needs and expectations of
residents, businesses, visitors and other stakeholders. These systems and services are
created and implemented through a process of thoughtful prioritization with broad
community input.
5. Smart, Customer - focused Government
• The City maximizes its financial and human resources to execute the responsibilities of
local government and to achieve established goals. The City is accountable and
responsive to the needs and the desires of the community by employing performance -
based management systems; evaluating best practices of other high - performing
organizations; and working collaboratively with other public entities to provide efficient,
responsive and innovation local government.
1 -4
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
City Council Goals:
2013 Goals:
1. Facilitate increased networking between business and government to better understand business
needs, challenges and opportunities to optimize Dublin's business climate. Continue to focus on and
pursue international opportunities that support the attraction, growth and development of businesses.
2. Develop a 21'` century learning environment, combining library and educational facilities, which will
provide opportunities for lifelong learning, educational synergies and support the City's economic
development, while advancing the community's quality of life. The City will initiate a site selection
process for the facility(ies) and establish a plan for acquisition.
3. Realize the vision of true mixed -use, walkable neighborhoods in the Bridge Street District by working
with our public and private partners to create a sustainable, vibrant and dynamic mix of land uses,
creative open spaces, and signature architecture that attract a diverse population of residents and
visitors. Begin implementation of the vision by cooperating in the development of charter projects,
establishing gateways at major District entries, and evaluating the creation of entertainment districts.
4. Develop brand recognition locally, nationally and internationally through key stakeholders and
strategic market initiatives. Tell and validate the Dublin experience through engagement of third parties
who champion the brand for the advancement of Dublin.
5. Create a community culture of health, wellness and work/life balance for those who work and live in
Dublin using innovative, collaborative, community-based educational and motivational initiatives.
6. Build on the City's existing practice of shared services by continuing to explore new partnerships
with private, non - profit, and governmental entities, with a focus on service improvement and /or cost
reduction.
7. Design and implement a city-wide training and professional development program that reinforces
the Dublin brand by ensuring employees have access to the right resources, training and skill
improvement opportunities that maximize employee talents, foster a culture of innovation, and promote
excellence in customer service through a coordinated, multi -year employee development strategy.
On -going Goals:
1. Achieve a higher level of distinction and establish Dublin's competitive edge.
2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community
organizations and individuals for the creation of a new Dublin library and redevelopment of school
property in Historic Dublin.
3. Enhance further development of Historic Dublin.
4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community.
5. Set the standard as a leading Green Community.
1 -5
2013 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Dublin Community Profile
Encompassing nearly 25 square miles, Dublin is located in the northwest part of the
Columbus, Ohio metropolitan area. The City is home to more than 42,000 residents and
more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development
of the Muirfield Village Golf Club and residential community began an extensive period of
growth for Dublin in the 1970s that continues today. Dublin officially became a city in
August 1987.
Dublin's residential market offers something for every lifestyle, from historic
neighborhoods to contemporary condominiums and breathtaking estates. Dublin residents
are primarily upwardly mobile, young, married and employed, a majority of whom have
children living at home. On the following page, a chart showing Dublin's economic and
demographic statistics illustrates the growth in the City over the past 10 years.
The City owns more than 1,000 acres of parkland and 100+ miles of bike paths to
complement a healthy and active community. The City owns and operates the 110,000
square -foot Dublin Community Recreation Center that includes fitness facilities, two indoor
pools, classrooms, a community hall and the Abbey Theater of Dublin. The City also owns
and operates two outdoor municipal pools.
In 2011, Dublin was named a Smart21 Community by the Intelligent Community Forum
for the fourth consecutive year. Since 2010, the City has been selected as a Top Seven
Intelligent Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places
to move in America. In 2011, Dublin was selected as the host City for the 2013 Presidents
Cup which will be held at the Muirfield Village Golf Club.
The City also boasts solid financial ratings, receiving successive Aaa ratings from Moody's
Investors Service and AAA ratings from Fitch Ratings for 10 consecutive years. Offering a
first -class quality of life with natural beauty, historic sights and tourist attractions, Dublin
is a great place to live, work and visit.
The City of Dublin appreciates art and culture and was named an IFEA World Festival and
Event City in 2012. The City sponsors the Dublin Irish Festival, one of the largest Irish
celebrations of its kind in the world. More than 100,000 people attend the Dublin Irish
Festival attracting people from all over the U.S. and the world.
Dublin is home to several U.S. and international companies, including Ashland Chemical,
Cardinal Health, Stanley Steemer, IGS Energy, OCLC, Verizon Wireless, and the Wendy's
Company. The income taxes generated by these and more than 3,000 other businesses
are the primary source of funding for the City. A listing of the City's principal businesses
and approximate number of employees is included on the following page.
Most Dublin residents live in the Dublin City School District, one of the 12th largest school
districts in Ohio. Educating more than 14,000 students, the district consistently ranks
among the top districts in Ohio. Dublin's three high schools have been ranked in the top
500 in the nation by Newsweek.
1 -6
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Last 10 years
New Construction Permits
Year Population Residential COmme
2001 34,397 308 99
2002
35,500
375
61
2003
36,300
449
54
2004
37,590
458
71
2005
38,900
383
244
2006
40,163
263
171
2007
40,519
154
49
2008
40,874
81
18
2009
41,093
83
18
2010
41,751
86
18
2011
42,038
118
42
Source: City of Dublin Comprehensive Annual Financial Statement for the fiscal year ended December 31, 2011
1 -7
Approx #
Total City
Employer
Business
of Em to ees
Employment
Nationwide Insurance Enterprises
Insurance & Financial
1
4,171
4.94%
Cardinal Health
Pharmaceuticals
2
3,226
3.82%
Dublin City Schools
Education
3
1,840
2.18%
Cellco Partnership Inc /Verizon Wireles !,Telecommunications
4
1,650
1.95%
Ohio Health
Medical & Administration
5
1,257
1.49%
Medco Health Solutions, Inc.
Retailers /Wholesalers
6
1,025
1.21%
Fisery Corporation
Electronic Bill Payments
7
902
1.07%
CareWorks Family of Companies
Insurance & Financial
8
750
0.89%
Online Computer Library Center
Computer Library
9
730
0.86%
Ashland Chemical Co.
Research & Development
30
650
0.77%
NCO Financial Group
Financial Institutions
11
605
0.72%
Nexeo Solutions, LLC
Chemical Distribution
12
550
0.65%
Smith's Medical
Medical Manufacturing
13
533
0.63%
Century Link
Telecommunications
14
500
0.59%
Alcatel Lucent
Telecommunications
15
500
0.59%
Wendy's International
Restaurant Chain /Corp
16
500
0.59%
Laboratory Corp of America
Medical Laboratory Testing
17
493
0.58%
Pacer Global Logistics
Transportation Logistics
18
450
0.53%
City of Dublin
Government
19
369
0.44%
The Kroger Co (3 stores)
Retailers /Wholesalers
20
350
0.41%
Source: City of Dublin Comprehensive Annual Financial Statement for the fiscal year ended December 31, 2011
1 -7
2013 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Demographic Information
Population and Density
2010
Population 41,751
People /square mile 1,684
Household Size 2.78
Households 14,984
Households /square mile 604
2000
31,478
1,489
2.81
12,040
570
1990
16,371
924
2.95
5,923
334
Age
Race and Ethnicity
Housing Statistics
2010
2010
2000
1990
White
33,089
27,855
15,225
Black
722
415
243
Native American
22
22
0
Asian /Islander
6,382
2,497
806
Other
772
414
0
Housing Statistics
2010
2000
1990
Owner Occupied 11,862
8,622
4,458
Renter Occupied 3,122
2,543
1,069
Vacant Units 795
875
396
Data Source: MORK (1990, 2000, 2010 data from the US Census Bureau)
1 -8
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Form of Government
The City of Dublin was platted as a village under the laws of the State of
Ohio in 1810. The City is a home rule municipal corporation and operates
under its own charter. Voters adopted the City's original Charter on July 24,
1979, and revised the charter in 1996. The City's original Charter and the
Revised Charter have provided for a Council /City Manager form of
government.
The legislative authority is vested by the Charter in a seven - member Council
with overlapping four -year terms. Three members are elected at -large and
four members are elected from wards. The City Council fixes compensation
of City officials and employees, and enacts ordinances and resolutions
relating to City services; tax levies; appropriating and borrowing money;
licensing and regulating businesses and trades; and other municipal
purposes.
The presiding officer is the Mayor, who is a member of City Council and is
elected by City Council for a two -year term. The Vice Mayor is also a member
of City Council, elected by City Council for a two -year term.
The City Manager is the chief executive and administrative officer of the City
and is appointed by the City Council to serve at its pleasure. The City
Manager is charged with the responsibility for the administration of all
municipal affairs as empowered by the Charter.
City Organizational Structure
The City's organizational structure is designed to support quality services in a
successful, efficient and effective manner.
The City Manager is supported by two Deputy City Managers as well as a
management team comprised primarily of directors from across the
organization. The City has 368 authorized full -time positions, of which 368
are funded and anticipated to be staffed in 2013.
1 -9
City of Dublin
Functional Organizational Chart
Electorate
City Council
Boards & Commissions
of City Council
Law
Sustainability
Development, Transportation, Utilities
City Manager
Community Relations
Safety, Leisure Services, Strategic Planning,
Organizational Development
Volunteer Parks & Leisure
Resources I I Services
Events I I Parks
Administration
Human
Resources
Recreation
Services
Clerk of Council
Finance & Administration
Emergency Police Administrative Fiscal
Management I I I I Services Administration
Fleet I I Facilities I I Information
Management Management I I Technology
Court
Services
Accounting
& Taxation
Auditing
1 -10
Utilities
Economic
Building
Engineering
Land Use &Long
Streets
Management
Development
Standards
Range Planning
&
Utilities
City Manager
Community Relations
Safety, Leisure Services, Strategic Planning,
Organizational Development
Volunteer Parks & Leisure
Resources I I Services
Events I I Parks
Administration
Human
Resources
Recreation
Services
Clerk of Council
Finance & Administration
Emergency Police Administrative Fiscal
Management I I I I Services Administration
Fleet I I Facilities I I Information
Management Management I I Technology
Court
Services
Accounting
& Taxation
Auditing
1 -10
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Staffing Comparison by Function
Full -Time Employees
This table and chart, and the table on the following page, reflect full -time employees only. The
2013 Operating Budget also funds approximately 232 part-time and seasonal positions
throughout the City.
2009 2010 2011
Authorized Authorized Authorized
2013
Authorized
General Government
99
96
95
93
92
Community Environment
72
70
64
62
59
Basic Utility Services
20
17
17
17
17
Leisure Time Activities
87
89
88
85
85
Security of Persons & Property
94
94
90
88
91
Public Health Services
1
1
1
1
1
Transportation
26
24
27
23
23
TOTALS
399
391
382
369
368
2013 Authorized and Funded Full -time
Staffing by Function
Public Health Services
0.27%
Security of Persons
Property
24.73%
Leisure Tim
23.10%
General Government
25.00%
Community
:nvironment
16.03%
rvices
4.62%
^ Transportation
/ 6.25%
2012
Authorized
1 -11
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Full -Time Staffing by Work Unit
Work Unit
City Council
Office of the City Manager
Human Resources
Community Relations
Finance/ Office of the Director
Procurement
Accounting and Auditing
Taxation
Public Service/ Office of Director
Solid Waste Management
Fleet Management
Engineering
Building Standards
Land Use and Long Range Planning
Parks and Open Space
Economic Development
Administrative Services
Information Technology
Court Services /Records Management
Facilities Management
Volunteer Resources
Streets and Utilities
Public Service /Engineering
Cemetery Maintenance
Recreation Services
Community Recreation Center
Community Recreation Center - Facilid
Police
Special Events
Water Maintenance
Sewer Maintenance
TOTALS
2009 2010 2011 2012 2012 2013
Authorized Authorized Authorized Authorized Funded Funded
5
2
8
9
30
18
23
47
3
14
6
17
0
21
5
1
6
17
15
94
3
1
C "t
9
30
18
22
47
3
2
14
6
16
2
19
14
15
94
5
1
9
391
5
1
6
5
0
7
9
28
15
21
47
5
2
13
6
16
2
22
5
1
7
15
14
90
5
1
382
3
6
9
7
5
1
6
5
0
7
9
28
15
19
47
5
2
12
5
16
2
19
4
1
7
15
11
88
5
1
369
1
6
5
0
7
9
28
15
19
47
5
2
12
5
16
2
19
4
1
7
15
11
88
5
1
9
M
1
6
5
0
7
9
27
15
17
48
5
2
13
5
15
2
19
4
1
7
15
10
91
5
1
9
368
See
Notes
(1)
(2)
(
(3)
(4)
(5)
(6)
(
(B)
NOTES:
( 1 ) One Staff Assistant position was unfunded in 2012 and removed for 2013.
(2) One Office Assistant position is funded 20% by the City Manager's Office, 40% by Community Relations, and 40% by Taxation
in conjunction with hours worked for each Work Unit. Previously, this position had been funded 100% by Engineering.
The Sustainability Coordinator position is removed.
(3) One vacant Planner position and one vacant Senior Planner position are removed.
(4) One Public Arts Conservation /Contract Specialist position is funded at 50% by Parks & Open Space and 50% by
Hotel /Motel Tax.
(5) One Support Services Administrator is being authorized and funded. One Senior Support Services analyst is being
downgraded in 2013 and backfilled at the Support Services Analyst level. One Support Services Analyst position is
added due to the current Senior Support Analyst position being upgraded.
(6) One vacant Maintenance Worker position is removed.
(7) One vacant Custodial Worker position is removed.
(8) The Police Department plans to establish a Community Impact Unit (CIU). Two officer positions have been added
as part of that Unit. A Civilian Accreditation Manager position is also added.
1 -12
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
THE RELATIONSHIP BETWEEN FUNDS AND CITY WORK UNITS
The City of Dublin's organizational structure consists of work units performing various activities
necessary for the City's operations, while the City's finances are reported in Funds. The
following table is provided as a guide to understand the use of Funds by Work Unit.
Work Unit
m
Special Revenue Funds
Enterprise
Funds
i
`+�'
rn
{
y
o
c
E
o
C
v t
v
E
o
City Council
X
City Manager
X
Human Resources
X
Community Relations
X
Legal Services
X
Finance:
Office of Director
X
Procurement
X
Accounting / Auditing
X
Taxation
X
Solid Waste
X
Fleet Mgmt
X
Engineering
X
X
X
X
X
Building
X
LU &LRP
X
Parks & Open Space
X
Economic Development
X
Administrative Services
X
Information Technology
X
Court Services
X
X
Facilities Mgmt
X
X
Volunteer Resources
X
Streets & Utilities
X
X
X
X
Cemetery
X
Recreation
X
X
Police
X
X
Events Administration
X
Utilities — Water Mtc
X
Utilities — Sanitary
Sewer Mtc
X
1 -13
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self- insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available
on -line for budgetary review by the departments /divisions.
RESERVE POLICIES
• The City will appropriate $150,000 to a contingency account in the General Fund to
provide for non - recurring and unanticipated expenditures.
• The City will prepare the operating budget with the goal of maintaining an actual
year -end General Fund balance equal to 50 percent of the actual General Fund
expenditures.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop a five -year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi -year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
2 -1
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
DEBT MANAGEMENT POLICIES
• The City will confine long -term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay -as- you -go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non - recurring revenues will be used only to fund non - recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an annual basis to calculate the
costs of providing services and consider such information when establishing user
charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
2 -2
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Accounting and Fund Structure
Basis of Accounting
The City follows the guidance of the Government Accounting Standards Board (GASB)
Statement No. 34 in presenting its annual financial statements. Statement No. 34
requires that both government -wide full - accrual basis statements, and fund -level
modified- accrual basis statements, be included in annual reports. Under the full - accrual
basis of accounting, revenues are recorded when earned, and expenses are recorded at
the time a liability is incurred, regardless of the timing of the related cash flows. Under
the modified- accrual basis of accounting, revenues are recorded when received, or if
they are both measurable and collectible within 60 days after year -end (soon enough to
pay currently maturing liabilities). Expenditures are recorded when the related fund
liability is incurred, with the exception of certain long -term liabilities which are
recognized only when expected to be liquidated with existing resources (such as some
compensated absences), or debt service which is recognized when due and paid.
Fund Accounting — Fund Types
The City of Dublin operates from and administers several different types of funds. A
fund is a grouping of related accounts that is used to maintain control over resources
that have been segregated for specific activities. Like other state and local
governments, Dublin uses fund accounting to ensure and demonstrate compliance with
finance- related requirements. The following are the fund types used by the City:
General Fund The General Fund is the primary operating fund of the City and is used
to account for all financial resources except those required to be accounted for in
another fund. The largest revenue source to the City's General Fund is the local income
tax. The General Fund is used to finance many of the services traditionally associated
with local government, including parks, planning, economic development and the
general administration of the City government, as well as any other activity for which a
special fund has not been created.
Special Revenue Funds Special revenue funds are used to account for the proceeds of
specific revenue sources that are legally restricted to expenditures for specified
purposes. The City's special revenue funds include the Street Maintenance and Repair
Fund, into which the City's share of gasoline taxes and motor vehicle registration fees
are deposited; the Recreation Fund, for user fees associated with the City's numerous
recreation programs and programs provided at the Dublin Community Recreation
Center; and the Safety Fund, into which property tax revenues earmarked for police
services and contractual revenues for provision of dispatching services to Washington
Township are deposited. The City also has special revenue funds for operation of the
City's special events, outdoor pools, and for other purposes.
Debt Service Funds Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long -term debt principal, interest and related
costs. Included are funds for general obligation debt as well as funds generated by
special assessments for debt issued to finance those specific projects.
2 -3
2013 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Fund Accounting — Fund Types (Continued)
Capital Projects Funds Capital projects funds are used to account for financial
resources to be used for the acquisition or construction of major capital facilities (other
than those financed by proprietary funds and trust funds).
Capital Construction Fund In 2012, the City issued debt to fund the costs of improving
the municipal street lighting system by replacing the existing street lighting with light
emitting diode (LED) street lights. To account for the funding of these construction
projects with the objective of ensuring that only appropriated funds pertaining to each
project are utilized, the City established the Capital Construction Fund. This fund will be
closed out when the project is completed.
Enterprise Funds Enterprise funds are used to account for operations that are financed
and operated in a manner similar to private businesses, where the costs of providing
goods or services to the general public on a continuing basis are financed or recovered
primarily through user charges. The City operates the following enterprise funds:
Water Fund. The Water Fund is an enterprise fund that accounts for activities
associated with the City's water supply. The City is connected to the City of
Columbus water system, which provides supply, purification and distribution
services. The City is responsible for the construction and maintenance of the
water lines. Revenues are derived from user charges, specifically surcharges
based on consumption and one -time initial tap -in fees. Expenses relate to the
ongoing maintenance of the system.
Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities
associated with the City's sanitary sewers. The City is connected to the City of
Columbus sanitary sewer system, which provides sewage treatment services.
The City is responsible for the construction and maintenance of the sanitary
sewer lines. Revenues are derived from user charges, specifically surcharges
based on usage and one -time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are
not included in the fund's activities, but are instead included in governmental
activities.
Water and Sewer Construction Funds. In 2012, the City issued debt to fund the
construction of the Dublin Road water tower and sewer lining and repair. To
account for the funding of these construction projects with the objective of
ensuring that only appropriated funds pertaining to each project are utilized, the
City established the Water Tower Construction Fund and the Sewer Construction
Fund. These funds will be closed out when the projects are completed.
Merchandising Fund The Merchandising Fund accounts for the purchase and
sale of Dublin- branded retail merchandise, such as apparel and souvenir items.
2 -4
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Fund Accounting — Fund Tyoes (Continued)
Internal Service Funds Internal service funds are used to account for the financing of
goods or services provided by one department or agency to other departments or
agencies of the City, or to other governmental units, on a cost - reimbursement basis.
The City maintains two internal service funds to account for the City's employee benefits
self- insurance plan and workers' compensation self- insurance plan activities. Citywide
program expenditures are incurred in the funds and the City's various departments
reimburse the internal service funds for those costs.
Fiduciary Funds These funds are used for assets held by the City in a trustee capacity
or as an agent for individuals, private organizations, other governmental units, and /or
other funds. Agency funds include deposits and unclaimed monies held for individuals
and private organizations, hotel /motel taxes collected on behalf of the Dublin
Convention and Visitors Bureau, building surcharges, sewer capacity charges, court
assessments, revenue sharing and payroll withholdings held for other governmental
units and the Central Ohio Interoperable Radio System (COIRS).
2 -5
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Budget Procedures
Tax Budaet
The City is required by state statute to adopt an annual appropriation cash basis tax
budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The tax budget is adopted by City Council, after a public hearing is held, by July 15 of
each year. The budget is submitted to the Franklin and Delaware County Auditors, as
Secretaries to the County Budget Commissions, by July 20 of each year, for the period
January 1 to December 31 of the following year. Union County no longer requires
submission of a Tax Budget. The Franklin County Commission (the Commission)
determines if the budget substantiates a need to levy the full amount of authorized
property tax rates and reviews revenue estimates. The Commission certifies its actions
to the City on or around September 1. As part of this certification, the City receives the
official certificate of estimated resources, which states the projected revenue of each
fund. On or about January 1, the certificate of estimated resources is amended to
include unencumbered fund cash balances at December 31. Prior to December 31, the
City must revise its budget so that total contemplated expenditures from any fund
during the ensuing total fiscal year will not exceed the amount stated in the certificate of
estimated resources. For the 2013 budget year, the tax budget was approved by City
Council on June 4, 2012 and was forwarded to the Franklin County Budget Commission
before the deadline of July 20, 2012.
Basis of Budgeting
Budgets for all City fund types are prepared on a cash basis. This basis of budgeting
means that revenues are recorded when received in cash and expenditures are recorded
when encumbered or paid in cash.
Appropriations
City Council is required by Charter to adopt an appropriation ordinance prior to the
beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures
at the fund and function or major organizational unit level (the legal level of control) and
may be amended or supplemented by Council during the year as required.
Appropriations within an organizational unit may be transferred within the same
organizational unit with approval of the City Manager.
Unencumbered appropriations lapse at year -end and may be re- appropriated in the
following year's budget. Encumbrances outstanding at year -end are carried forward in
the following year. The prior year appropriations corresponding to these encumbrances
are also carried forward as part of the budgetary authority for the next year and are
included in the revised budget amounts shown in the budget to actual comparisons.
2 -6
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Budget Procedures (Continued)
Encumbrances
The City establishes encumbrances by which purchase orders, contracts and other
commitments are recorded to set aside a portion of the applicable appropriation. An
encumbrance reserves the available spending authority as a commitment for a future
expenditure.
Budgetary Controls
In addition to internal accounting controls, the City maintains budgetary controls. The
objective of these budgetary controls is to ensure compliance with legal provisions
outlined in the annual appropriation ordinance approved by City Council. Activities of all
funds, with the exception of advances, are included in the annual appropriation
ordinance. All funds except Agency Funds are legally required to be budgeted. Upon
adoption of the annual appropriation ordinance by City Council, it becomes the formal
budget for City operations. The appropriation ordinance controls expenditures at the
object level and may be amended or supplemented by City Council during the year as
required. Appropriations within a functional unit may be transferred within the same
unit with approval of the City Manager.
Financial reports, which compare actual performance with the budget, are available on-
line to directors so they are able to review the financial status and measure the
effectiveness of the budgetary controls. The financial reports are distributed to City
Council on a quarterly basis. The City also maintains an encumbrance accounting system
as one technique for accomplishing budgetary control. At the end of the year,
outstanding encumbrances are carried forward to the new year and unencumbered
amounts lapse.
The Annual Budget Process
City Council has adopted an annual budget calendar. The calendar has established time
frames for preparing, reviewing, and adopting the City's five -year capital improvements
program and the annual operating budget. The calendar is a planning tool that provides
consistency from year -to -year and ensures the budget documents are adopted in a
timely manner.
• General time frames established by annual budget calendar are as
follows:
— Proposed operating budget completed by the end of October.
— City Council review during November.
— Adoption by year -end.
2 -7
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Specific Time Frames for the 2013 Operating Budget
August 14, 2012 Memo with budget parameters was forwarded to
Departments and Divisions.
September 7, 2012 Revenue estimates were completed.
September 10, 2012 2013 budget requests were submitted to the Finance
Department.
September 14, 2012 Finance review of requests was completed, including
comparison of estimated resources to budget requests,
debt service and capital improvement program.
September 17 - Budget review meetings with the Budget Review
October 3, 2012 Committee, consisting of the City Manager, Deputy City
Manager /Director of Economic Development, Deputy City
Manager /Director of Finance, Director of Administrative
Services, Senior Project Manager in the Office of the City
Manager, Deputy Finance Director, and Fiscal Analyst.
October 12, 2012 Final budget revisions were sent to the managers of all
City work units for final review and comment.
November 1, 2012 The proposed 2013 Operating Budget was assembled for
distribution to City Council. City administrative staff did
not receive printed documents; instead, the document was
made available through the City's shared drive to reduce
the number of documents reproduced.
November 5, 2012 First reading by Dublin City Council of the 2013 Operating
Budget.
November 7, 2012 City Council budget workshop.
November 14, 2012 City Council budget workshop.
December 10, 2012 Public hearing and passage of the 2013 Operating Budget
by Dublin City Council.
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2 -10
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Revenue Projections for 2013
Projecting revenues is an important element in the preparation of an operating
budget. The City's Annual Budget Calendar provides for the projection of
revenues to be completed prior to receiving budget requests from the City's work
units. Revenue projections and their level of growth should be used to evaluate
the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize
that controlling the rate of growth of expenditures will provide additional funding
for capital improvements.
As part of the City's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, revenue will be estimated using a
conservative, objective and analytical approach. This philosophy is predicated on
the fact the City has limited control over revenues. It is better to underestimate
revenues which would result in an increase in our fund balances than to
overestimate and have a shortfall. Our goal is to make reasonable revenue
projections, especially for our key revenues such as income taxes, property
taxes, intergovernmental revenues, and charges for services.
The following information provides projections for the major revenue sources of
the City for 2013. The information provides actual information for 2010 and
2011, estimates for 2012, and projections for 2013, 2014, and 2015.
General Fund
Income Taxes (General Fund only)
2010
$51,636,396
2011
53,714,445
2012
55,325,900
2013
56,155,800
2014
56,998,200
2015
57,853,200
The actual revenue and projections reflect 75% of the total income taxes
collected. The remaining 25% is reflected in the Capital Improvements Tax Fund
and can only be used for capital improvements, as established by Ordinance.
Income tax revenues are the City's largest revenue source. In 2013, income tax
revenues are estimated to comprise 94% of our General Fund operating
revenues (which does not include transfers or advances) and 81% of all
operating revenue.
Due to the importance of our income tax revenue, collections are monitored on a
daily basis. In making current year estimates, we rely on the Receipts
Distribution Summary, a report that compares the current year collections by
type to last year's collections by type, and an in -house spreadsheet which
2 -11
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
General Fund (continued)
indicates total collections by month, percentage of increase /decrease, and each
month's collection as a percentage of total collections for past years.
Based on activity, adjustments may be made to the current year estimate
periodically through the year. When the 2012 Operating Budget was prepared in
the fall of 2011, income tax revenues for the year were projected to remain even
with the estimated 2011 income tax revenues. However, based on growth in
income tax receipts of 7.2% through the first half of 2012, the 2012 projected
income tax revenue was revised to reflect a 3% increase over 2011; a projection
that remains at this time. Through October, income tax revenues were up
5.02% over 2011.
Distribution of 2013 General Fund
Income Tax Revenue Payroll withholding taxes
generally make up
■withholding approximately 80% of our
income tax revenue,
which makes economic
®Net Profit development efforts to
retain and expand
existing businesses and
❑Individual attract new businesses to
the City very important.
The City continues to
aggressively pursue high -
end commercial development which has resulted in several major corporate
expansions and several corporate relocations to Dublin.
Balancing the growth in income tax revenues through 2012 with our conservative
philosophy, we are estimating that the 2013 income tax revenues will increase
1.5% over the 2012 estimated income tax revenues. The 2014 and 2015
estimated revenue reflects a 1.5% growth rate each year. This estimate is
consistent with projections utilized in the 2013 — 2017 CIP.
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues
in the General Fund. The most significant are local government fund collections.
Local Government
2010
$1,040,397
2011
1,030,607
2012
690,300
2013
534,200
2014
500,000
2015
500,000
2 -12
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
General Fund (continued)
The Local Government Fund is the State of Ohio's revenue sharing program,
whereby local governmental entities share a portion of the State's tax revenue.
A portion of the funds are distributed directly to the City from the State of Ohio
and a portion of the funds are distributed to the counties who, in turn, distribute
to local governmental entities.
The State of Ohio's fiscal year 2012 — 2013 biennial budget made changes to the
funding of the Local Government Fund, whereby the 'percentage of revenue'
funding method was replaced with a designated percentage based on the
specific dollar amounts. Monthly distributions received by the City beginning in
August 2011 through July 2012 reflected a 25% year- over -year reduction.
Beginning in August 2012 through July 2013, the distributions are based on a
50% year- over -year reduction.
While the 'percentage of revenue' is expected to go back into effect beginning in
July 2013 (for the August 2013 distribution), the State of Ohio is performing a
one -time calculation of new funding percentages of the State's tax revenue that
will go toward the Local Government Fund. Due to the uncertainty surrounding
this calculation, the City has budgeted local government revenue conservatively
for 2013 and beyond.
Estate Taxes
2010
$493,998
2011
384,816
2012
950,494
2013
25,000
2014
0
2015
0
The Ohio estate tax is a graduated tax levied on the transfer of assets of an
estate. In 2011, this tax was repealed for estates of individuals who pass away
on or after January 1, 2013. While the tax will no longer be imposed in 2013,
the City anticipates receiving some revenue due to the lag time that exists
between the death of an individual and the settlement of the estate and
subsequent payment to the City.
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority related
to development and building activity with the City.
2010
$1,481,567
2011
2,485,794
2012
2,212,820
2013
1,508,690
2014
1,508,690
2015
1,508,690
2 -13
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
General Fund (continued)
The City has adopted a fee structure based on the cost of providing services. The
intent of this method is to identify the benefactor of a service (that is not a
general tax service) and charge them a user fee based on the cost to provide the
service. The total revenue collected for development and building activity fees
are dependent upon the economy and can fluctuate significantly from year to
year. 2012 revenue projections reflect a growing trend in building activity, both
residential and commercial, in the City of Dublin. While we expect this growth to
continue, we do recognize that economic conditions nationally and locally could
impede this growth. For this reason, we estimate revenue in 2013 and beyond
conservatively.
Special Revenue Funds
Motor Vehicle License Taxes and Gasoline Taxes
2010
$1,779,409
2011
1,693,387
2012
1,670,910
2013
1,668,750
2014
1,500,000
2015
1,500,000
These revenues can only be used for the repair and maintenance of streets and
state highways and are based on the number of motor vehicle license
registrations. The City receives 34% of the motor vehicle registration fees
charged for vehicles registered in one of our taxing districts. The gasoline taxes
received by the City are based on the number of vehicles registered in our taxing
districts and the amount of State assessed gasoline taxes collected.
Recreation Fees
The Dublin Community Recreation Center (DCRC) was opened in 1996. When the
rate structure was established for Phase 1 of the DCRC, the intent was that
operating costs would be significantly covered by user fees collected. The rates
established for other recreational programming are based on a goal of 50% cost
recovery.
DCRC Total
Only Recreation
2010
$2,398,715
$3,661,318
2011
2,387,489
3,804,441
2012
2,265,000
3,660,740
2013
2,048,000
3,128,900
2014
2,048,000
3,128,900
2015
2,048,000
3,128,900
2 -14
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Special Revenue Funds (continued)
Hotel /Motel Taxes
2010
$1,531,541
2011
1,682,188
2012
1,700,000
2013
1,500,000
2014
1,500,000
2015
1,500,000
The City of Dublin Hotel /Motel Tax Fund was established to improve the quality
of life for the City's residents, corporate citizens and visitors. Home to 14
hotels /motels, Dublin generates funds from a six - percent tax on overnight stays.
These amounts reflect 75% of the total hotel /motel taxes collected. The
remaining 25% is recorded in the Dublin Convention & Visitors Bureau (DCVB)
Fund and distributed to the Bureau on a monthly basis.
The City, the DCVB, and administrators from the local hotels work to identify
"slow times" as far as hotel vacancies and to schedule events to maximize
occupancy rates. This group also works with event organizers to coordinate
schedules and promote events that result in overnight stays in the City.
The 2012 estimate and projections for 2013 through 2015 represent conservative
estimates based on current revenue and economic conditions. As with income
tax revenues, the Administration closely monitors hotel /motel tax revenue
throughout the year and makes adjustments to projected revenue as necessary.
Capital Projects Funds
The primary funding source for the Five -Year Capital Improvements Program
(CIP) is the City's income tax revenue. Projecting income tax revenues for the
five year period is a significant element in determining resources available for
capital programming.
Income Taxes
2010
$17,212,130
2011
17,904,812
2012
18,442,000
2013
18,718,600
2014
18,999,400
2015
19,284,400
The actual revenue and projections reflect 25% of the total income taxes
collected. The remaining 75% is reflected in the General Fund.
2 -15
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Capital Projects Funds (continued)
Property Taxes
2010
$3,106,052
2011
3,070,907
2012
2,934,510
2013
2,875,900
2014
2,875,900
2015
2,875900
The property tax revenue from the City's inside millage, or 1.75 mills, was
allocated 100% to the Parkland Acquisition Fund from 2001 — 2006. This
allocation addressed a City Council goal to identify a revenue source for the
purpose of acquiring parkland, open space, and recreational facility sites.
Beginning in 2007, the City began allocating .95 mills of the total 1.75 mills to
the Parkland Acquisition Fund and the remaining .80 mills to the Capital
Improvements Tax Fund. Beginning in 2010, the City allocated 1.4 mills to the
Capital Improvements Tax Fund and the remaining .35 mills to the Parkland
Acquisition Fund. Recognizing the benefits and flexibility of allocating more of
the City's inside millage to the Capital Improvements Tax Fund, Council approved
continuing this allocation from 2013 — 2017 as part of the CIP. This allocation is
reviewed each year during the CIP process and can be reallocated if Council
deems it appropriate.
In addition to the revenue generated from the City's 1.75 mills from inside
millage, the City also receives revenue from 1.20 mills of outside millage which is
credited to the Safety Fund for police operations.
The amounts shown above reflect the combined property tax receipts of the
Capital Improvement Tax Fund and Parkland Acquisition Fund. Since the Safety
Fund is not considered a Capital Project Fund, the property tax revenue
generated within that fund is not included in this comparison.
Enterprise Funds
Water and Sanitary Sewer Surcharges
2010
$2,631,275
2011
2,629,664
2012
2,336,490
2013
2,344,730
2014
2,439,200
2015
2,534,000
The user fees provide the funding for ongoing maintenance of the water and
sewer systems. Until 2008, user fees had not been increased since 1996.
However, with maintenance needs increasing for the sewer system, an increase
of $0.25 /MCF was implemented each year beginning in 2008 and continuing
through 2011. In addition, in 2008, 2009, and 2010, $0.25 /MCF was reallocated
2 -16
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Enterprise Funds (continued)
from the Water Fund to the Sewer Fund. An additional $0.25 /MCF reallocation
from the Water Fund to the Sewer Fund resumed in 2012 and will continue
through 2013. Revenue projections beyond 2013 are based on a $0.50 /MCF
increase to the sewer surcharge each year. While that rate structure was
discussed as part of the 2013 - 2017 CIP, actual modifications to the rate will
only occur upon legislative approval by City Council.
Water and Sanitary Sewer Tao Fees (Capacity Charges)
2010
$368,194
2011
577,779
2012
400,000
2013
307,500
2014
307,500
2015
307,500
Beginning in 2013, all water and sewer tap fees will increase 5 %, increasing the
fee for the standard 3 /4" diameter tap to $1,890 for water and $2,210 for sewer.
Growth in new residential and commercial development that started in 2011 and
continued into 2012 is reflected in the figures shown above. However, continued
growth is dependent upon the economy and can fluctuate significantly from year
to year. Recognizing that economic conditions nationally and locally can impact
this growth, revenue for 2013 and beyond is estimated conservatively at a rate
of 75 new taps for both water and sanitary sewer each year.
The Administration has made tentative projections for revenues and expenses in
the Water and Sewer Funds through 2021. The projections are revised annually.
The City's Community Plan update and the information available from the City's
geographic information system (GIS) provides information on the availability of
developable land, the type of development and the infrastructure needs based
on the anticipated development.
2 -17
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Revenue Comparisons - All Funds
FIDUCIARY FUNDS
2011
Actual
2012
Budget
2012
Estimate
2013
Budget
GENERALFUND
$63,878,262
$56,734,925
$62,172,560
$60,483,490
SPECIAL REVENUE FUNDS
560,729
483,300
566,670
500,000
Street Maintenance and Repair
3,255,929
3,200,070
3,232,600
3,202,070
State Highway Improvements
130,635
126,625
153,175
126,785
Cemetery
125,054
139,370
152,160
173,250
Recreation
7,304,441
7,188,900
7,160,740
6,628,900
Safety
10,238,675
10,373,810
10,473,380
10,557,720
Swimming Pool
739,330
792,525
908,745
811,530
Permissive Tax
114,738
1,755,180
1,301,120
100,120
Hotel /Motel Tax
3,625,407
2,713,150
3,549,880
2,778,000
Enforcement and Education
3,080
2,610
2,730
2,310
Law Enforcement Trust
2,040
710
470
300
Mandatory Drug Fine
39
20
20
20
Mayor's Court Computer
8,497
7,720
7,210
6,510
Accrued Leave Reserves
149,664
76,600
76,600
-
Wireless 9-1 -1 System
152,108
120,000
140,000
10,000
DEBT SERVICE FUNDS
General Obligation Bond Retirement
5,718,557
5,788,320
9,519,053
6,462,800
Special Assessment Bond Retirement
335
-
1,518
-
1992 Special Assessment Bond Retirement
100,977
100,000
102,750
300,000
2001 Special Assessment Bond Retirement
148,336
152,525
144,775
141,525
CAPITAL PROJECTS FUNDS
Capital Improvements Tax
22,330,648
21,842,170
23,704,550
22,788,900
Captal Construction
-
-
2,397,970
-
Park Development
815,432
696,170
906,420
1,161,630
Woemer- Temple TIF
392,026
470,000
453,900
440,250
Ruscilli TIF
466,659
425,000
306,900
288,500
Pizzutl TIF
269,220
250,000
265,200
1,165,000
Thgmas/Kohler TIF
859,665
1,650,000
906,500
757,000
Mcl0trick TIF
1,276,142
1,165,000
1,228,000
1,188,000
Perimeter Center TIF
513,256
450,000
495,900
480,000
Rings Road TIF
403,700
400,000
411,500
410,000
Perimeter West TIF
1,134,195
1,100,000
1,356,400
1,850,000
Upper Metro Place TIF
312,895
243,000
995,600
994,600
Rings/Frantz TIF
551,957
540,000
557,400
557,000
Historic Dublin Parking TIF
117,258
60,000
96,300
76,000
Emerald Pkwy Phase 5 TIF
385,672
-
-
450,000
Emerald Pkwy Phase 8 TIF
167
10,300,000
1,035,000
10,400,000
Perimeter Loop TIF
42,394
50,000
35,500
35,000
Tartan West TIF Fund
3,114,173
2,350,000
1,523,400
552,000
Shamrock Blvd. TIF Fund
(13,246)
11,800
11,300
11,300
Land Acquisition Fund
489,421
-
-
-
RNer Ridge TIF
124,716
65,000
2,067,000
66,500
Lifetime Fitness TIF
162,973
135,000
146,300
646,000
ODIC Improvement Fund
3,406,380
-
137,960
-
Irelan Place TIF
9,537
9,000
(800)
4,000
Shier Rings Road TIF
13,730
30,000
41,500
41,000
Shamrock Crossing TIF Fund
60,112
58,000
109,000
59,000
Bridge and High TIF Fund
52,660
55,000
66,800
57,000
Dublin Methodist Hospital T[F Fund
245,144
100,000
207,600
207,000
Kroger Centre TIF
227,274
225,000
240,500
240,000
Fmnlz/DUblin Road TIF
-
2,650,000
-
2,650,000
Delta Energy TIF
1,290,000
-
58,600
18,000
ENTERPRISE FUNDS
Water
1,355,690
1,168,820
3,343,370
1,262,040
Water Tower Construction Fund
-
2,990,000
4,709,800
-
Sewer
2,286,264
3,521,710
4,037,760
1,934,860
Sewer Construction Fund
148,934
2,110,000
3,199,810
-
Merchandising
3,518
1,390
3,560
1,390
INTERNAL SERVICE FUNDS
Employee Benefits Self - Insurance
5,266,594
5,329,420
4,962,520
5,060,950
Worker's Compensation
202,843
256,070
243,770
256,050
FIDUCIARY FUNDS
Cemetery Perpetual Care
35,821
23,460
13,890
11,450
Convention and Visitors' Bureau
560,729
483,300
566,670
500,000
Other Agency
668,958
493,000
672350
473,500
TOTALS
145,279,635
150,980,370
160,615,186
148,679,250
Less:
Transfers and advances
(30,616,178)
(28,570,320)
(33,807,353)
(29,220760)
Sub -total
114,663,457
122,410,050
126,807,833
119,458,490
Debt Issuances/SIB and OWDA loans
(15
(10,865,000)
(9
TOTAL REVENUE
$114,663,457
$107,410,050
$115,942,833
$109,958,490
2 -18
2013 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Revenue Comparisons - General Fund
2011 2012 2012 2013
Actual Budget Estimate Budget
TAXES
Income Taxes 53,714,445 52,669,100 55,325,900 56,155,800
Property Taxes 0 0 0 0
INTERGOVERNMENTAL REVENUE
Personal Property Reimbursement
3,457
0
0
0
Local Government
1,030,606
692,400
690,300
534,200
Estate Taxes
384,816
25,000
950,000
25,000
Cigarette Taxes
669
250
630
300
Liquor and Beer Permits
53,584
40,000
53,300
45,000
Grants -State & Federal
0
0
18,950
0
Other
150
0
0
0
CHARGES FOR SERVICES
General Fees and Charges
46,876
10,000
30,000
15,000
Sale of Fuel
1,008,520
775,000
1,000,000
775,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures
230,309
230,000
225,000
225,000
Licenses and Permits
2,485,795
1,367,675
2,212,820
1,508,690
OTHER REVENUES
Interest Income
684,768
606,000
455,000
455,000
Other
522,541
244,500
1,210,660
244,500
NONOPERATING REVENUE
Transfers /Advances
3,711,726
0
0
500,000
TOTAL GENERAL FUND REVENUE $63,878,262 $56,659,925 $62,172,560 $60,483,490
2 -19
2013 OPERATING BUDGET -CITY OF DUBLIN, OHIO
RECAP OF 2013 REQUESTS
Total Budget Total Budget Total
Bud et By Fund By Fund Type Total
GENERAL FUND
City Coundl /Boards & Commissions
$499,150
City Manager
810,870
Miscellaneous
777,670
Human Resources
1,668,505
Community Relations
1,547,300
Legal Services
1,711,000
Finance
Office of the Director
573,960
Procurement
186,300
Transfers/Advances
16,067,250
Miscellaneous
443,150
Accounting & Auditing
645,340
Taxation
2,878,750
Public Services
Solid Waste Management
3,639,710
Fleet Management
2,998,595
Engineering
2,749,270
Miscellaneous
339,200
Building Standards
1,466,895
Land Use / Long Range Planning
2,032,120
Parks and Recreation
Parks and Open Space
7,110,005
Volunteer Resources
194,600
Economic Development
Office of the Director
6,098,295
Administrative Services
Office of the Direc
244,830
Information Technology
2,929,435
Court Services
432,150
Records Management
144,090
Facilities Management
2,231,920
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Streets & Utilities
2,492,020
Engineering
859,650
State Highway Improvements Fund
Streets & Utilities
0
Engineering
275,750
Cemetery Fund
Cemetery
185,375
Recreation Fund
Recreation
2,159,585
Community Recreation Center
3,827,520
Community Recreation Center - Facilities
1,660,970
Safety Fund
Police
11,139,550
Swimming Pool Fund
Dublin Municipal Pools
861,560
Permissive Tax Fund
867,000
Hotel /Motel Tax Fund
City Manager
140,020
Events Administration
2,797,630
Taxation
690,740
Transfers/Advances
162,300
$60,420,360 $60,420,360
3,351,670
275,750
185,375
7,648,075
11,139,550
861,560
867,000
�riY4•:r1lt'r�
2 -20
2013 OPERATING BUDGET -CITY OF DUBLIN, OHIO
RECAP OF 2013 REQUESTS
Total Budget Total Budget Total
Budget By Fund By Fund Tvoe Total
SPECIAL REVENUE FUNDS (Continued
Education and Enforcement Fund
Police
Law Enforcement Trust Fund
Police
Mayor's Court Computer Fund
Court Services
Accrued Leave Reserve Fund
Finance
Wireless 9 -1 -1 System
Police
Transfers/Advances
117 4.1 & 4 tt5 (i 41 all N
General Obligation Debt Service Fund
Special Assessment Bond Retirement Fund
1992 Special Assessment Bond Retirement Fund
2001 Special Assessment Bond Retirement Fund
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund
Capital Construction Fund
Parkland Acquisition Fund
ENTERPRISE FUNDS
Water Fund
Finance
Streets & Utilities
Engineering
Water Tower Constriction Fund
Sewer Fund
Finance
Streets & Utilities
Engineering
Sewer Construction Fund
Merchandising Fund
Community Relations
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance Fund
Workers' Comp. Self- Insurance Fund
TRUST AND AGENGY FUNDS
Agency Fund
Convention & Visitors' Bureau Fund
R ECAP:
Total Amount Budgeted
Project funds carried forward
Less:
Transfers
Total Expenditures
0
0
20,000
20,000
22,360
22,360
160,000
160,000
0
80,000
80,000
28,402,030
6,613,300
0
107,630
128,510
6,849,440
29,781,620
2,110,000
621,250
32,512,870
527,720
369,580
510,750
1,408,050
133,990
1,534,470
1,013,070
1,061,200
3,608,740
76,546
8,000
5,235,326
5,467,120
343,310
5,810,430
614,000
500,000
1,114,000
12,159,756 $140,344,456
$140,344,456
27,277,110
(29,220,760)
$138,400,806
2 -21
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Expenditure and Budget Summary
General Fund
2 -22
2011
Actual
2012
Revised
Budget
2012
Estimate
2013
Budget
General Fund
City Council
$415,834
$457,716
$445,140
$464,100
Boards and Commissions
13,510
28,950
20,450
35,050
Office of the City Manager
699,881
732,499
709,870
810,870
Miscellanous Account/Contingencies
662,802
2,887,956
2,532,500
777,670
Human Resources
1,453,392
1,574,758
1,444,760
1,668,505
Community Relations
1,357,069
1,454,200
1,389,030
1,547,300
Legal Services
1,800,049
1,836,923
1,780,000
1,711,000
Finance - Office of the Director
332,269
628,000
468,750
573,960
Procurement
144,170
190,686
179,460
186,300
Transfers and Advances
16,430,000
15,375,000
15,855,000
16,067,250
Miscellaneous Accounts
365,527
398,980
389,380
443,150
Accounting and Auditing
605,735
635,081
612,840
645,340
Taxation
2,704,983
2,845,407
2,487,330
2,878,750
Solid Waste Management
2,990,151
3,567,741
3,534,090
3,639,710
Fleet Management
2,671,235
2,948,054
2,783,180
2,998,595
Engineering
2,891,631
2,908,814
2,842,920
2,749,270
Miscellaneous
351,761
428,748
364,200
339,200
Building Standards
1,381,151
1,473,106
1,354,700
1,466,895
Land Use and Long Range Planning
2,166,181
2,330,917
2,044,800
2,032,120
Parks and Recreation
Parks
6,183,133
7,034,730
6,648,670
7,110,005
Economic Development - Office of the Director
5,401,857
5,898,867
5,085,310
6,098,295
Administrative Services - Office of the Director
225,220
242,115
239,340
244,830
Information Technology
2,381,974
3,175,545
2,740,650
2,929,435
Court Services
414,982
480,829
420,300
432,150
Records Management
139,714
144,104
137,070
144,090
Facilities Management
2,051,579
2,480,876
2,150,740
2,231,920
Volunteer Resources
193,603
204,570
202,170
194,600
TOTAL
$56,429,393
$62,365,172
$58,862,650
$60,420,360
2 -22
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2 -25
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Comparison of Operating Revenue and Operating Expenditures
2013 Operating Revenue - $ 69,100,865
■ Charges for Services 8.2%
■ Hotel /Motel Tax 2.2%
o Income Tax 81.3%
® Interest Income 0.7%
■Intergovernmental Revenue 3.3%
o Licenses, Fines & Permits 2.7%
Miscellaneous 1.0%
Property Taxes 0.5%
Refunds & Reimbursements 0.1%
2013 Operating Expenditures - $ 71,235,840
■Capital Outlay 1.2%
■Contractual Services 19.4%
oOther 3.5%
■Other Projects /Programs
13.1%
■Personal Services 55.1%
oSupplies 6.9%
i Travel and Training 0.8%
2 -26
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2013 Appropriations Summary by Expenditure Category - All Funds
Note: Does not Include transfers or advances
2 -27
Personal Services
Other Expenses
Capital Outlay
Total
General Fund
$ 20,432,390
$ 23,655,045
$ 265,675
$ 44,353,110
Special Revenue Funds
Street Maintenance and Repair Fund
Streets and Utilities
1,897,210
593,610
1,200
2,492,020
Engineering
337,650
499,750
22,250
859,650
State Highway Fund
Streets and Utilities
-
-
-
-
Engineering
-
25,750
250,000
275,750
Cemetery Fund
130,295
21,680
33,400
185,375
Recreation Fund
Recreation Services
1,392,780
753,805
13,000
2,159,585
Community Recreation Center
2,562,445
1,245,625
19,450
3,827,520
Community Recreation Center Facilities
829,770
458,700
372,500
1,660,970
Safety Fund
10,562,380
545,470
31,700
11,139,550
Swimming Pool Fund
531,070
296,490
34,000
861,560
Permissive Tax Fund
-
-
867,000
867,000
Hotel /Motel Tax Fund
570,110
3,023,280
35,000
3,628,390
Educations and Enforcement Fund
-
-
-
-
Law Enforcement Fund
-
13,000
7,000
20,000
Mayor's Court Computer Fund
-
18,360
4,000
22,360
Accrued Leave Reserve Fund
160,000
-
-
160,000
Wireless 9 -1 -1 Fund
-
-
-
-
Debt Service Funds
General Obligation Debt Service
-
6,613,300
-
6,613,300
Special Assessments
-
236,140
-
236,140
Capital Proiects Funds
Capital Improvements Tax Fund
-
45,000
23,087,500
23,132,500
Capital Construction Fund
-
-
2,110,000
2,110,000
Parkland Acquisition Fund
-
11,000
385,000
396,000
Enterprise Funds
Water Fund
Streets and Utilities
145,230
217,050
7,300
369,580
Finance
-
527,720
-
527,720
Engineering
18,600
177,000
315,150
510,750
Water Tower Construction Fund
Engineering
-
-
133,990
133,990
Sewer Fund
Streets and Utilities
704,270
258,250
50,550
1,013,070
Finance
-
1,534,470
-
1,534,470
Engineering
146,700
79,500
835,000
1,061,200
Sewer Construction Fund
Streets and Utilities
-
-
76,546
76,546
Merchandise Fund
-
8,000
-
8,000
Internal Service Funds
Employee Benefits Self- Insurance Fund
50,190
5,416,930
-
5,467,120
Worker's Compensation Self- Insurance Fund
-
343,310
-
343,310
Fiduciary Funds
Agency Fund
-
614,000
-
614,000
Dublin Convention and Visitor's Bureau Fund
- -
500,000
-
500,000
Totals
$ 40,471,090
$ 47,732,235
$ 28,957,211
$ 117,160,536
Note: Does not Include transfers or advances
2 -27
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2013 Appropriations Summary by Expenditure Category - General Fund
General Fund
City Council
Boards and Commissions
Office of the City Manager
Miscellanous Account/Contingencies
Human Resources
Community Relations
Legal Services
Finance - Office of the Director
Procurement
Miscellaneous Accounts
Accounting and Auditing
Taxation
Public Services
Solid Waste Management
Fleet Management
Engineering
Miscellaneous
Building Standards
Land Use and Long Range Planning
Parks and Recreation
Parks Open Space
Economic Development - Office of the Director
Administrative Services - Office of the Director
Information Technology
Court Services _
Records Management
Facilities Management
Volunteer Resources
Volunteer Resources
Totals
Note: Does not include transfers or advances.
Personal Services
Other Expenses
Capital Outlay
Total
1,295,870
1,632,565
1,000
$ 379,150
$ 84,950
$ -
$ 464,100
9,800
25,250
-
35,050
766,525
44,345
-
810,870
-
777,670
-
777,670
1,002,150
665,855
500
1,668,505
744,600
802,700
-
1,547,300
-
1,711,000
-
1,711,000
556,660
17,300
-
573,960
77,900
108,400
-
186,300
-
443,150
-
443,150
546,065
99,275
-
645,340
531,300
2,346,975
475
2,878,750
667,730
2,971,080
900
3,639,710
797,165
2,195,930
5,500
2,998,595
2
236,690
6,850
2,749,270
-
339,200
-
339,200
1,340,395
126,500
-
1,466,895
1,730,100
300,020
2,000
2,032,120
4,840,840
2,052,215
216,950
7,110,005
565,290
5,519,505
13,500
6,098,295
234,880
9,950
-
244,830
1,295,870
1,632,565
1,000
2,929,435
333,100
99,050
-
432,150
74,890
54,200
15,000
144,090
1,266,950
961,970
3,000
2,231,920
165,300
29,300
-
194,600
20,432,390
$ 23,655,045 $
265,675
44,353,110
2 -28
2013 PROPOSED OPERATING BUDGET — CITY OF DUBLIN, OHIO
Debt Administration
Dublin's infrastructure needs are met through a five -year Capital Improvements Program
(CIP); currently, the 2013 - 2017 CIP programs $90.2 million in major capital
improvements. Several capital projects in past years have been funded utilizing
proceeds from long -term debt. The City's CIP document provides a summary of
additional infrastructure needs anticipated to be funded with long -term debt. By policy,
fifteen percent of income tax revenues are allocated for debt service. Annual debt
service for income tax funded projects totals 3.5% of 2013 projected income tax
revenues.
Net Bonded General Obligation
Debt per Capita
$1,800
$1,600
$1,400
$1,200
$1,000
$800
$600
$400
$200
In anticipation of a new debt issuance in October 2012, the City received updated
ratings from both Moody's Investors Service and Fitch Rations. After completing a
review that evaluated the City's existing financial condition, current developments and
trends, and prospects for growth, Moody's maintained the City's rating at its highest
levels of "Aaa ", citing the City's "strong financial operations supported by ample
reserves, strong management team, and manageable debt burden." Fitch, after similar
review, maintained the City at its highest rating of "AAA ". These ratings enable the
City's debt to be issued at the lowest available interest rates, resulting in reductions in
future debt service payments. The City's diverse economic base, the City's history of
operating surpluses and the continued use of that surplus to fund capital projects, and
the City's continued long -term planning efforts will help maintain high credit ratings.
As of December 31, 2012, the City will have approximately $55.3 million in long -term
debt outstanding. Of the total, approximately $4.8 million will be retired using revenues
generated by the City's water system operations, $11.0 million will be retired using
revenues generated by the City's sewer system operations, $1.1 million will be retired
through the collection of special assessments, $1.6 million retired using property tax
revenues, $1.1 million retired using hotel /motel tax revenues, and $18.5 million retired
using service payments in lieu of taxes from tax increment financing districts. The
remaining $17.2 million, or about 31% will be retired with income tax revenue.
2 -29
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
2013 PROPOSED OPERATING BUDGET— CITY OF DUBLIN, OHIO
Debt Administration (Continued)
Assessed Value Compared to Net General Obligation Debt
$2.5
c
0
m $2.0
$1.5
4+ $1.0
a
$0.5
oAssessed Value
—Net Bonded Debt
$70.0 i=
0
$60.0 a
0
$50.0 c
$40.0 s
O
$30.0 �
$20.0
c
c�
$10.0 Z
Under current state statutes, the City's general obligation debt issuances are subject to
a legal limitation based on the total assessed value of real and personal property. Total
general obligation debt of the City, exclusive of certain exempt debt, shall never exceed
10.5% of the total assessed valuation. The unvoted general obligation debt of the City
cannot exceed 5.5% of the total assessed valuation. As of December 31, 2011, the City
had a legal debt margin for total debt of $188,796,841 and a legal debt margin for
unvoted debt of $105,712,012.
2 -30
, 1 00 3 . ,1005 1 1 1p00 IZOA '1010 1011
2013 PROPOSED OPERATING BUDGET - CITY OF DUBLIN, OHIO
DEBT SERVICE SCHEDULE
2 -31
Date
Date
2013
Of
of
Interest
Original
O/S
Principal
Interest
Issue
Maturity
Rate
Amount
Principal
Payment
Payment
Unvoted Bonds (G.O.)
(2)
Rings /Blazer Water Tower
10/15/94
12/1/14
6.14%
4,100,000
650,000
315,000
41,600
(3)
Upper Scioto West Branch (OWDA)
1/1/99
7/1118
4.35%
19,716,717
6,554,071
1,080,569
270,152
(1)
Avery- Muirfield Interchange
911/99
12/1/19
5.17%
8,316,788
3,735,000
500,000
75,150
(4)
Rings Road Improvements
12/1/00
12/1/20
5.22%
3,535,000
1,860,616
200,022
71,106
(6)
Arts Facility Acquisition
12/1/00
12/1120
5.22%
1,360,000
709,599
76,838
27,122
(6)
Arts Facility Renovation
12/1/00
12/1/20
5.22%
755,000
396,758
43,151
15,166
(4)
Perimeter Drive Extension
12/1/00
12/1/20
5.22%
3,940,000
2,079,528
224,220
79,477
(4)
Emerald Parkway -Phase 7A
12/1/00
12/1/20
5.22%
2,020,000
1,063,499
115,769
40,653
(1)
Service Center
12/1/01
12/1/21
4.42%
3,675,000
2,026,478
208,106
67,451
(1)
Municipal Pool South (OMB)
4/14/04
1/1/25
4.30%
2,986,000
2,086,000
128,000
94,066
(1)
Aryshire Drive Culvert Repl.(OPWC)
7/1/04
1/1/14
0.00%
279,748
41,962
27,975
0
(4)
Industrial Pkwy /SR 161 Improvements
11/18/09
12/1/13
2.00%
1,540,000
400,000
400,000
8,000
(2)
Darree Fields Water Tower
11/18/09
12/1/13
2.00%
320,000
85,000
85,000
1,700
(3)
Sanitary Sewer Lining
11/18/09
12/1/13
2.00%
355,000
90,000
90,000
1,800
(4)
Industrial Pkwy /SR 161 Improvements (BAB)
11/18/09
12/1/29
Various
8,130,000
8,130,000
0
263,190
(2)
Darree Fields Water Tower (BAB)
11/18/09
12/1/29
Various
1,695,000
1,695,000
0
54,873
(3)
Sanitary Sewer Lining (BAB)
11/18/09
12/1/29
Various
1,865,000
1,865,000
0
60,414
(1)
LED Street Lights
10/2/12
12/1/22
Various
2,185,000
2,185,000
80,000
53,550
(2)
Dublin Road Water Tower
10/2/12
1211/32
Various
2,360,000
2,360,000
90,000
67,063
(3)
Sewer Uning & Repairs
10/2/12
12/1/32
Various
2,540,000
2,540,000
100,000
72,100
40,553,511
3,764,650
1,364,634
Unvoted Special Assessment Bonds
(7)
Ballantrae
12/1/01
12/1/21
4.42%
1,700,000
943,522
96,894
31,405
943,522
96,894
31,405
Voted Bonds (G.O.)
(1)
Recreation Center expansion
10/15/98
12/1/18
4.66%
3,998,000
1,411,000
236,000
45,473
(1)
Emerald Parkway Bridge
10/15/98
12/1/17
4.62%
7,518,000
2,496,000
479,000
80,350
(4)
Emerald Parkway -Phase 2
10/15/98
12/1/16
4.56%
7,874,000
2,173,000
590,000
64,040
(4)
Woerner- Temple Road
12/1/00
12/1/19
5.20%
5,555,000
2,734,425
332,521
112,615
(1)
Emerald Parkway Overpass - Phase 7
12/1/00
12/1/19
5.20%
6,565,000
3,235,727
390,744
133,247
(5)
Coffman Park Expansion
12/1/00
12/1/20
5.22%
3,135,000
1,574,849
161,736
63,507
13,625,000
2,190,000
499,231
Voted Special Assessment Bonds
(7)
Tuller Road
10/15/94
12/1/14
6.14%
1,185,000
195,000
95,000
12,480
195,000
95,000
12,480
Total Debt Payments
$55,317,033
$6,146,544
$1,907,750
2013 Summary
O/S
Principal
Interest
Principal
Payment
Payment
(1) Supported by income tax revenue
17,217,167
2,049,824
549,287
(2) Supported by Water Fund revenue
4,790,000
490,000
165,236
(3) Supported by Sewer Fund revenue
11,049,071
1,270,569
404,466
(4) Supported by TIF revenue
18,441,067
1,862,532
639,082
(5) Supported by property tax revenue
1,574,849
161,736
63,507
(6) Supported by hotel /motel tax revenue
1,106,358
119,989
42,289
(7) Supported by special assessment revenue
1,138,522
191,894
43,885
BAB - Build America Bond
Total
$55,317,033
$6,146,544
$1,907,750
2 -31
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
STATEMENT OF FUNCTIONS
All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State of
Ohio are vested in Council. Council provides for the exercise of all City powers and for the
performance of all duties and obligations imposed on the City by law, through the adoption of
legislation. City Council's responsibilities include reviewing, deliberating, and approving legislation as
prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City
Council establishes goals and long -range policies for the City.
Council is composed of seven members who serve four -year terms. Three are nominated and elected
by the electors of the City at large and four are nominated and elected by the electors of each of the
four Council wards. All candidates for City Council must be residents of Dublin for one year prior to
filing a petition of candidacy. Council Members must be residents of the City of Dublin throughout
their term of office.
City Council elects a Mayor and Vice Mayor to serve two -year terms. The Mayor presides over all City
Council meetings. The Vice Mayor performs these duties in the absence of the Mayor.
The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council
is an officer of the City and provides notice of Council meetings to its members and the public, keeps
the minutes of Council's proceedings and performs other duties as provided by the Revised Charter or
by Council.
To continue to be responsive to the needs and concerns of the citizens of Dublin.
To establish goals for the community to be implemented by staff and /or City Council.
To set policy in a clear and consistent manner in order to provide a framework for
administrative implementation.
PERSONNEL DATA
POSITION TITLE
2012
CURRENT NUMBER
2013
ADOPTED
Mayor
1 1
Vice Mayor
1 1
Council Member
5 5
Clerk of Council
1 1
Deputy Clerk of Council
1 1
Staff Assistant (1)
1 0
TOTAL
10 9
NOTES AND ADJUSTMENTS
(1) The Staff Assistant position which was unfilled and unfunded in 2012 has been eliminated.
City Council 3 -1 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Council
Legislative Affairs 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1510
Personal Services
2110
Salaries/Wages
234,989
241,010
241,010
241,010
246,100
2111
Overtime Wages
5,027
3,000
5,000
5,000
3,500
2112
Other Wages
0
0
0
0
0
2120
Employee Benefits
128,648
128,120
128,120
128,120
129,550
368,664 372,130 374,130 374,130 379,150
Other Expenses
2201
Conference /Mileage
5,818
20,000
20,000
10,000
20,000
2211
Meeting Expenses
1,809
2,500
2,656
2,500
2,500
2212
Long Term Strategic Plan.
6,271
10,000
10,000
10,000
10,000
2240
Ceremonial Functions
16,344
20,000
20,000
20,000
27,540
2320
Communications
0
0
0
0
0
2330
Rents /Leases
0
0
0
0
0
2349
Professional Services
8,782
10,000
10,000
10,000
10,000
2351
Maint. of Equipment
0
0
0
0
0
2370
Advertising
4,902
2,000
13,608
13,600
7,500
2391
Memberships /Subscriptions
1,072
1,910
1,910
1,910
1,910
2410
Office Supplies
2,172
5,000
5,412
3,000
5,500
47,170 71,410 83,586 71,010 84,950
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
0 0 0 0 0
TOTALS $415,834 $443,540 $457,716 $445,140 $464,100
3 -2
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Council
Boards and Commissions
2011 2012
2012 2012
2013
17,500
Actual Budget
Revised Budget Estimate
Budget
101 -1520
0
1,000
1,000
Personal Services
1,000
2391
Memberships /Subscription:
2110 Salaries/Wages
8,400 8,400
8,400 8,400
8,400
2120 Employee Benefits
1,298 1,300
1,300 1,300
1,400
9,698 9,700 9,700 9,700 9,800
Other Expenses
2201
Conference /Mileage
3,812
17,500
17,500
10,000
23,500
2211
Meeting Expenses
0
1,000
1,000
500
1,000
2391
Memberships /Subscription:
0
750
750
250
750
3,812
19,250
19,250
10,750
25,250
TOTALS
$13,510
$28,950
$28,950
$20,450
$35,050
3 -3
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Boards and Commissions
BUDGET SUMMARY
101 -1510
• Accounts 2110 and 2111 provide funding for the salaries /wages of Council Members and staff
reflected under Personnel Data.
• Account 2120 includes funding for health insurance contributions for City Council Members, the
Clerk of Council and Deputy Clerk of Council.
• Account 2201 includes funding for travel and training for Council Members and certification -
related training for the Clerk of Council and Deputy Clerk of Council.
• Account 2212 provides funding for long -term strategic planning workshops, and Council
retreat(s).
• Account 2240 includes funds for reimbursable business expenses and for citywide ceremonial
functions, which are reviewed and approved by the Mayor and the City Manager. These include
the annual board and commission member recognition event hosted by City Council; Memorial
Tournament badges for Council Members; Presidents Cup badges for Council Members; and
flowers, memorial donations, and special occasion recognition.
• Account 2349 provides funding for codification services.
• Account 2370 provides funds for advertising expenses related to local newspaper publication of
the meeting schedule once each year and Council candidate campaign finance reports during
municipal election years. This account also includes funding to record annexation documents
with the county and state.
101 -1520
• Account 2110 provides funding for the salaries /wages of seven Planning and Zoning Commission
members.
Account 2201 provides funding, as authorized by Council, of up to $2,500 per Planning & Zoning
Commission member for relevant travel and training, and funding for new appointee orientation.
Account 2211 provides funding for expenses related to meetings sponsored by various City
advisory boards, commissions, committees and task forces.
Account 2391 provides funding for American Planning Association (APA) memberships.
City Council 3 -4 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged
with the responsibility for the administration of all municipal affairs as empowered by the Revised
Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City
Manager's primary responsibilities include: directing and supervising the administration of all
departments and functions of the City; attending all Council meetings; ensuring that all laws,
Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed;
preparing the annual budget and capital improvement program; publishing an annual report of the
financial and administrative activities of the City; and executing, on behalf of the City, all contracts
and agreements.
• To implement goals established by City Council.
• To provide leadership and direction for staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure
and activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To provide leadership in sustainable municipal services.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
City Manager
1
1
Senior Project Manager
1
1
Sustainability Programs Administrator (3)
1
0
Management Assistant
1
1
Executive Assistant
1
1
Office Assistant I (1)
1
2
TOTAL
6
6
PART -TIME /SEASONAL STAFF
Director of Strategic Initiatives /Special
Projects (2) 0 1
Intern 1 1
TOTAL 1 2
NOTES AND ADJUSTMENTS
(1) One Office Assistant I position is being funded at 20% from the Office of the City Manager, 40%
from the Community Relations budget, and 40% from the Tax budget. This position was
moved from Engineering in mid -2012.
(2) Position established in March 2012 and filled in April 2012. As of October 2012, the position is
set at 20 hours per week.
(3) The Sustainability Programs Administrator position has been vacant since October 2011 and is
eliminated for 2013.
City Manager 3 -5 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1110
Personal Services
2110
Salaries/Wages
497,612
485,880
485,880
485,880
566,900
2111
Overtime Wages
1,415
3,000
3,000
1,500
1,800
2112
Other Wages
15,807
19,500
19,500
19,500
22,125
2113
Short Term Disability
3,582
0
0
0
0
2119
Instant Bonuses
3,000
6,000
6,000
3,000
6,000
2120
Employee Benefits
161,570
157,360
157,360
157,360
169,700
2140
Uniforms & Clothing
0
0
0
0
0
682,986 671,740 671,740 667,240 766,525
Other Expenses
2201
Conference /Mileage
5,589
10,500
10,500
7,000
13,750
2210
Reimbursable Business Exl
0
0
0
0
0
2211
Meeting Expenses
1,247
4,900
4,900
2,000
4,900
2230
Staff Goal Setting
0
4,500
4,500
4,500
4,500
2320
Communications
0
0
0
0
0
2330
Rents /Leases
0
0
0
0
0
2349
Professional Services
508
5,000
8,018
5,000
5,000
2351
Maint. of Equipment
0
0
0
0
0
2380
Printing & Reproductions
0
430
430
430
250
2390
Misc Contractual Services
0
0
0
0
0
2391
Memberships /Subscriptions
3,092
5,000
5,000
5,000
6,245
2410
Office Supplies
1,063
2,000
2,000
1,600
2,000
2420
Operating Supplies
0
0
0
0
0
2440
Small Tools & Minor Equip
0
200
200
0
200
2812
Special Projects /Programs
4,527
21,500
23,111
15,000
7,500
16,026 54,030 58,659 40,530 44,345
Capital Outlay
2520 Equipment & Furniture 869 2,100 2,100 2,100 0
869 2,100 2,100 2,100 0
TOTALS $699,881 $727,870 $732,499 $709,870 $810,870
CIE
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
BUDGET SUMMARY
101 -1110
• Account 2110 provides funding for the full -time staffing reflected under Personnel Data.
Funding for the Director of Strategic Initiatives/ Special Projects, and the partial funding of one
of the Office Assistant I position is reflected in the increased budget for 2013.
• Account 2112 provides funding for part-time (Intern) staff.
• Account 2211 provides funding for meetings sponsored by the City. This may include food,
beverages, and any necessary supplies.
• Account 2230 provides funding for a management staff goal setting meeting.
• Account 2349 provides funding for a sustainability consultant.
• Account 2391 provides funding for staff's membership to organizations such as International
City/County Management Association (ICMA) and Ohio City/County Management Association
(OCMA).
• Account 2812 provides funding for follow -up work on the ICMA's National Citizen Survey and
Employee Survey to be completed.
City Manager 3 -7 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Miscellaneous Accounts/ Contingencies
STATEMENT OF FUNCTIONS
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Office of the City Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during
the current fiscal year. The expenditures are required to be approved by the City Manager.
NOTES AND ADJUSTMENTS
Misc Accts 3 -9 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Miscellaneous 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1119
Other Expenses
2349
Professional Services
132,000
145,000
164,000
150,000
145,000
2362
Workers' Compensation
183,500
225,000
225,000
225,000
200,000
2391
Memberships /Subscriptions
48,286
55,750
60,073
50,000
57,170
2392
County Wide Disaster Sery
38,575
40,000
40,000
40,000
42,000
2821
Grants /Community Org
138,013
165,000
165,000
165,000
173,500
2823
Leadership Dublin
10,000
10,000
10,000
10,000
10,000
2840
Settlement Claims
0
0
0
0
0
2990
Contingencies
102,428
150,000
233,883
125,000
150,000
652,802 790,750 897,956 765,000 777,670
Capital Outlay
2510 Land & Land Improvement=_ 10,000 0 1,990,000 1,767,500 0
10,000 0 1,990,000 1,767,500 0
TOTALS $662,802 $790,750 $2,887,956 $2,532,500 $777,670
3 -10
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
Miscellaneous Accounts/ Contingencies
BUDGET SUMMARY:
101 -1119
• Account 2349 provides funding for federal and state lobbying efforts.
• Account 2362 provides funding for the City's self- insured workers' compensation program. This
amount reflects the City's program costs including claims, third party administration and excess
loss coverage.
• Account 2391 includes funds for memberships /subscriptions to the Ohio Municipal League, the
National League of Cities, Mid -Ohio Regional Planning Commission, and any other citywide
memberships /subscriptions.
• Account 2821 provides funding for the Dublin Counseling Center, the Beautify Your
Neighborhood grant program and the Historic Dublin parking lot lease at the Dublin Community
Church. The amount for the Dublin Counseling Center is $125,000. Funding for the Beautify
Your Neighborhood grant is budgeted at a maximum of $32,000. Funding for the Historic Dublin
parking lot lease at the Dublin Community Church is budgeted at a maximum of $16,500.
• Account 2823 provides funding for Leadership Dublin.
• Account 2990 provides funding for unanticipated expenditures that may occur throughout
the year.
Misc Accts 3 -11 12/10/12
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7 ci of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
STATEMENT OF FUNCTIONS
Human Resources is an engaged team of professionals who work in partnership with managers, their
teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety,
and productivity and provide innovative, collaborative business solutions that contribute to the strategic
goals of the City. Human Resources provides leadership and direction to the organization in all functional
areas of Human Resources Management including recruitment & selection; classification & compensation;
performance management; wage & salary administration; benefits administration; labor /employee
relations; policy analysis /development; and organizational analysis /development. Human Resources also
provides leadership and direction to the organization in Risk Management and Occupational Safety &
Health.
OBJECTIVES & ACTIVITIES
• To develop and administer recruitment/selection processes based on a competency -based strategy;
partnering with all work units in the selection of high quality candidates.
• To provide leadership in developing and implementing new benefit and health management
strategies (i.e. Health Savings Accounts, Healthy by Choice Plus Program); evaluate medical
benefits and HBC Plus program effectiveness for future potential plan design modifications.
• To provide leadership and direction in the administration of classification & compensation systems,
ensuring that managers are effectively trained in administration of systems.
• To provide leadership and direction in administration of performance management system;
ensure managers are trained in administration of system; provide direction to managers in the
development of meaningful performance objectives for their employees.
• To develop, implement, and administer professional development programs that focus on
skill /competency development and reinforce the Dublin Brand.
• To implement a City-wide customer service training program that reinforces the Dublin Brand and
promotes excellence in customer service.
• To administer labor relations functions, including collective bargaining, contract administration, and
grievance arbitration processes; conduct negotiations for successor collective bargaining
agreements with the United Steelworkers bargaining unit (Maintenance Workers, Auto Mechanics,
Custodial Workers) and the Fraternal Order of Police, Capital City Lodge No. 9 bargaining units
(Police Officers, Corporals, Sergeants).
• To lead the organization in workforce planning and succession /talent management efforts to help
ensure the sustained success of the organization in the future.
• To administer the City's property & casualty insurance, risk management, and occupational safety
& health programs.
• To administer the City's self- insured workers compensation program.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Human Resources
1
1
Human Resource Manager
1
1
Human Resource Specialist (1)
2
2
Human Resource Coordinator (1)
0
1
Human Resource Assistant
1
1
Safety Administrator /Risk Manager
1
1
Risk Management Assistant 1 1
Staff Assistant 1 1
TOTAL 9 g
NOTES AND AD3USTMENTS:
(1) In 2011, there were 3 Human Resource Specialist positions. In late 2011, one of these positions
became vacant. In April 2012, in accordance with the adoption of Ordinance No. 18 -12, the vacant
Human Resource Specialist position was downgraded to a Human Resource Coordinator position.
The Human Resource Coordinator position was created in April 2012 as a result of the downgrade of
a vacant Human Resource Specialist position, as authorized by Ordnance No. 18 -12.
Human Resources 3 -13 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Human Resources 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1120
Personal Services
2110
Salaries/Wages
624,240
643,480
643,480
575,000
645,300
2111
Overtime Wages
1,134
2,000
2,000
1,500
2,000
2112
Other Wages
0
0
0
0
0
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
254,752
254,190
254,190
230,000
254,900
2125
Employee Training & Dev.
20,883
36,000
36,000
36,000
64,750
2126
Tuition Reimbursement
22,191
35,000
42,153
30,000
35,000
2140
Uniforms & Clothing
0
0
0
0
200
923,200 970,670 977,823 872,500 1,002,150
Other Expenses
2201
Conference /Mileage
4,428
5,780
5,780
4,000
6,775
2210
Reimbursable Business Exl
1,442
3,000
3,000
1,500
2,000
2211
Meeting Expenses
300
600
600
300
600
2320
Communications
0
0
0
0
0
2330
Rents /Leases
4,099
0
820
0
0
2349
Professional Services
48,544
66,530
72,165
66,530
105,070
2351
Maint. of Equipment
961
1,000
1,000
1,000
1,000
2360
Insurance & Bonding
411,162
433,930
433,930
433,930
466,010
2365
Insurance Claims paid
0
10,000
10,000
5,000
10,000
2370
Advertising
5,782
7,800
7,800
6,000
9,400
2380
Printing & Reproductions
886
2,000
2,000
1,000
2,000
2390
Misc Contractual Services
29,550
22,500
22,500
22,500
24,140
2391
Memberships /Subscription:
7,453
6,500
7,000
7,000
6,500
2410
Office Supplies
5,784
7,500
11,000
11,000
15,480
2440
Small Tools & Minor Equip
0
0
0
0
200
2810
Employee Awards Program
2,629
2,800
2,800
2,500
2,800
2812
Special Projects /Programs
0
0
0
0
200
2815
Risk Mgt. /Safety Programs
7,172
16,460
16,540
10,000
13,680
530,192 586,400 596,935 572,260 665,855
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 500
0 0 0 0 500
TOTALS $1,453,392 $1,557,070 $1,574,758 $1,444,760 $1,668,505
3 -14
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
BUDGET SUMMARY
101 -1120
• Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2125 provides funding for an organization -wide Customer Service Training
program in support of Council's professional development goal, City -wide Drug and
Alcohol Training, City-wide Cultural Awareness Training, and a City -wide staff Technology
Development program.
• Account 2126 provides funding for the organization -wide tuition reimbursement program.
• Account 2201 provides funding for local training seminars and conferences for the Human
Resources and Risk Management staff.
• Account 2349 provides funding for various employment screening and assessment
services, i.e. criminal record checks, driving record checks, sexual offender checks, drug
tests, medical examinations, polygraphs and psychological evaluations for police officer
candidates and promotional assessments for police corporal and sergeant candidates.
• Account 2360 provides funding for the City's contribution to the CORMA (Central Ohio Risk
Management Association) self- insured loss fund, for stop loss premiums for the coverage
period of October 1, 2013 to October 1, 2014, and for cyber coverage.
• Account 2370 provides funding for recruitment announcements in newspapers,
professional /trade journals and publications, and on various websites.
• Account 2390 includes funding for the City's Employee Assistance Program and the
maintenance fees for the City's on -line employment application program.
• Account 2810 funds employee service awards.
• Account 2815 provides funding for employee safety programs, some of which are
mandated by State safety regulations.
Human Resources 3 -15 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
STATEMENT OF FUNCTIONS
Community Relations' three work units are communications /public affairs, digital media and multi -media
production. Community Relations serves as the in -house creative agency for 25+ city departments /divisions as
well as citywide initiatives including City of Dublin Brand Management, Emergency Preparedness, 270/33
Interchange Improvement Project, Bridge Street District, Storm Water Management, Historic Dublin, Memorial
Tournament and the 2013 Presidents Cup. Community Relations works to protect and enhance the image of
the City of Dublin through strategic communications with the City's stakeholders: employees, residents,
c orporate citizens, visitors, investors, influencers and the media.
• Produce the City's websites including City of Dublin, DubNet 410, Dublin Irish Festival and
DublinOhioCares.me.
• Manage citywide social media efforts including streaming video, blogging, social networking, application
development and podcasts. Manage the City's bulletin board.
• Develop and administer the City's employee communications and recognition programs.
• Support Dublin and Washington Township Public Safety efforts and initiatives through emergency and
critical incident response as well as media and public information management; NIMS certified.
• Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys.
• Research and prepare columns, speeches and talking points for City Council members, City Manager,
Directors and other key officials.
• Coordinate community recognition activities including State of the City Address, Memorial Day and
Veterans Day.
• Manage and produce the City's cable station including Council meetings, a bi- weekly news magazine
show, public service announcements and special features. Work with organizations including Dublin
Schools to incorporate community programming. Implement the Civic Association Initiative via
engagement with homeowner association leaders, regular correspondence, bi- annual meetings, block
party package.
• Coordinate citywide Memorial Tournament activities to enhance relationships with local, regional and
statewide elected officials, community leaders and VIPs for economic development, relationship building
and international recognition.
• Assist Presidents Cup 2013 efforts by supporting the marketing efforts, serving on the Steering
Committee and coordinating the City of Dublin's activities.
• Serve as a liaison to Historic Dublin and the Historic Dublin Business Association to market the District,
promote their events and special projects, facilitate the banner program and manage holiday
streetscape program.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Community Relations
1
1
Public Affairs Officer
1
1
Public Information Officer
1
1
Website Administrator
1
1
Website Developer
1
1
Administrative Assistant
1
1
Office Assistant II
1
1
TOTAL
7
7
PART -TIME /SEASONAL STAFF
Communications Intern 1 1
Graphics /Digital Media Intern 1 1
TOTAL 2 2
NOTES & ADJUSTMENTS:
This budget funds 40% of the Office Assistant 1 position in the Office of the City Manager.
Community Relations 3 -17 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Community Relations 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1130
Personal Services
2110
Salaries/Wages
444,963
482,800
479,800
470,000
517,200
2111
Overtime Wages
5,245
4,000
4,000
4,000
6,000
2112
Other Wages
8,382
20,000
20,000
17,000
20,000
2113
Short Term Disability
12,555
0
3,000
3,000
0
2120
Employee Benefits
186,332
188,280
188,280
188,280
200,900
2140
Uniforms & Clothing
0
400
400
400
500
657,477 695,480 695,480 682,680 744,600
Other Expenses
2201
Conference /Mileage
481
6,750
6,750
4,000
6,750
2211
Meeting Expenses
1,117
2,200
2,200
1,800
2,200
2320
Communications
5,242
6,100
6,100
5,500
500
2330
Rents /Leases
0
0
0
0
0
2349
Professional Services
326,958
354,500
380,400
354,500
333,750
2351
Maint. of Equipment
2,885
1,100
1,100
500
1,000
2370
Advertising
21,062
11,000
20,036
20,000
20,000
2380
Printing & Reproductions
1,407
22,000
22,000
18,000
8,000
2390
Misc Contractual Services
1,723
2,600
2,600
2,300
2,000
2391
Memberships /Subscription=
4,434
3,450
4,350
3,450
3,100
2410
Office Supplies
2,235
5,000
7,184
4,000
5,000
2420
Operating Supplies
671
16,000
16,000
16,000
16,500
2440
Small Tools & Minor Equip
1,059
1,000
1,000
1,000
8,500
2812
Special Projects /Programs
99,333
73,700
73,700
60,000
101,700
2813
Promotional Programs
230,985
215,300
215,300
215,300
293,700
699,592 720,700 758,720 706,350 802,700
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
0 0 0 0 0
TOTALS $1,357,069 $1,416,180 $1,454,200 $1,389,030 $1,547,300
3 -18
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
Budget Summary:
101 -1130
• Account 2110 provides funding for staffing reflected under Personnel Data.
• Account 2111 provides funding of overtime for events, meetings and special projects.
• Account 2112 provides funding for interns.
• Account 2140 provides funding for uniforms for staff working community-wide ceremonial
functions and observances.
• Account 2201 provides funding for staff professional development.
• Account 2211 provides funding for the Experience Columbus Annual Meeting, professional
association meetings, and business engagement meetings.
• Account 2320 provides funding for courier services.
• Account 2349 includes funding for videography — creative, production, on -air talent;
communication /marketing consultant; graphic designer; photographer; digital media
consultant; continued survey analysis and integration; brand application; music licenses for
video and social media production; Dublin Life; digital media support — enews, web
enhancement; web page hosting; photo hosting /digital library.
• Account 2351 provides funding for equipment maintenance for 1610 AM and DTV.
• Account 2370 provides funding for citywide marketing and advertising. Funding includes a
weekly °In Touch" advertisement.
• Account 2380 provides funding for publication of the annual report and citywide brochures.
Reduced funding is due to the City doing more on -line publications.
• Account 2390 provides funding for awards, sales tax and credit card fees for history books and
merchandise sales.
• Account 2391 provides funding for professional association memberships, newspapers, AP
style guide.
• Account 2420 provides funding for Historic Dublin High Street pennants and Bridge Street
banners.
• Account 2440 provides funding for video and DTV equipment, PA system. The increase
reflects funding for a replacement and upgrade of the DTV equipment from 2005.
• Account 2812 includes allocations for the city-wide employee recognition program; director
receptions; Civic Association Initiative - block party supplies, president's manual and annual
meetings; Christmas tree lighting ceremony; Historic Dublin holiday streetscape; Dr. Martin
Luther King Jr. Day; Central Ohio Safe Ride Program; Legends Luncheon; Transportation
Leadership Briefing; Memorial Day; Veterans Day and State of the City.
• Account 2813 includes funding for the Memorial Tournament activities including hospitality
villa, catering, badge package, advertising in the Memorial Tournament Magazine, inclusion in
the Nicklaus /Flick golf school; inclusion and host of the Nicklaus Cup outing, and international
media promotions. Presidents Cup activities include hospitality villa, catering, specialized
badge package, international media promotions and recognition mementos for guests,
Presidents Cup ceremonial recognition, print pieces, resident/corporate incentives.
Community Relations 3 -19 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
PERFORMANCE MEASURES:
1) Percent of Citizens Rating the City's Communication Tools as Good or Excellent, in terms of
the ease of use and effectiveness in communicating information — Dublin Citizen Satisfaction
Survey 2010.
Percent of Citizens Rating City's
Communication Tools as Good or Excellent
■ Good /Excellent ® Fair /Poor /Don't Know
By asking citizens to rate the City's communication tools, City staff members are able to evaluate the
effectiveness of communication tools and make more informed budgeting decisions.
Community Relations 3 -20 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
STATEMENT OF FUNCTIONS
The Law Director provides legal representation to City Council, the City Manager, the administrative
departments, and various Boards and Commissions. The Law Director is appointed by the City
Manager with the approval of City Council. Currently this position is filled on a contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of
Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents.
The Director also advises City Officials of pending legislation affecting municipal operations. In
addition, either the Director or one of the Director's assistants prosecutes all criminal cases which
come before the Dublin Mayor's Court.
OBJECTIVES AND ACTIVITIES
To provide legal counsel in accordance with the contract.
PERSONNEL DATA
POSITION TITLE
Director of Law *
Assistant Director of Law
TOTAL
NOTES AND ADJUSTMENTS
2012 2013
CURRENT NUMBER ADOPTED
1 1
2 2
3 3
* These positions are contracted and not considered employees of the City. Numerous associates
within the firm of Ice Miller, LLP work under the direction of the Director of Law to provide legal
counsel for the City.
Law 3 -21 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Legal Services 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1140
Other Expenses
2345
Legal Services
956,241
986,000
986,000
955,000
986,000
2346
Other Legal Services
793,469
625,000
750,923
750,000
625,000
2349
Professional Services
50,339
100,000
100,000
75,000
100,000
1,800,049 1,711,000 1,836,923 1,780,000 1,711,000
TOTALS $1,800,049 $1,711,000 $1,836,923 $1,780,000 $1,711,000
3 -22
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
BUDGET SUMMARY
101 -1140
• Account 2345 is used to pay for general services provided by the Director of Law, including
Mayor's Court. The budget is based on the contract authorized by City Council.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e.
labor negotiations and telecommunications, roadway projects, and litigation).
• Account 2349 includes funds for services related to economic development and other outside
legal services as needed.
Law 3 -23 12/10/12
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la of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Office of the Director
STATEMENT OF FUNCTIONS
The Deputy City Manager /Director of Finance assists the City Manager in the preparation and
administration of the operating budget, the capital improvements program, and is responsible for
the administration of the City's debt and the various economic development and tax increment
financing agreements.
The Deputy City Manager /Director of Finance also has administrative authority over Taxation,
Procurement, and Accounting and Auditing.
OBJECTIVES AND ACTIVITIES
• To help maintain a fiscally sound government and to conform to regulations by improving
methods for financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's
operating and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare
and evaluate the service cost with the service revenue.
• To maintain the financial records, ensure compliance with economic development
commitments, and allocate funds in accordance with the applicable agreements for the City's
various Tax Increment Financing Districts.
• To administer the City's debt financing function with the goal of maintaining the AAA rating
from Fitch Ratings and Aaa rating from Moody's Investors Service.
• To receive the Distinguished Budget Presentation Award for the 2012 Operating Budget.
• To develop, implement and administer the City's procurement functions, including
competitive bid processes and utilization of cooperative purchasing and reverse auction
alternatives.
PERSONNEL DATA
POSITION TITLE
Deputy City Manager /Director of Finance
Deputy Director of Finance
Budget Manager (1)
Financial Analyst
Procurement Assistant
Administrative Assistant
TOTAL
2012 2013
CURRENT NUMBER ADOPTED
1 1
1 1
6 6
NOTES AND ADJUSTMENTS
(1) The Budget Manager position has been vacant since July 2010. The position is funded for 2013.
Finance 3 -25 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Office of the Director
2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1210
Personal Services
2110
Salaries/Wages
243,345
453,790
453,790
340,000
416,400
2111
Overtime Wages
1,013
1,000
1,000
1,000
1,000
2112
Other Wages
0
0
0
0
0
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
79,584
156,660
156,660
113,000
139,260
323,942 611,450 611,450 454,000 556,660
Other Expenses
2201
Conference /Mileage
261
4,500
4,500
4,500
5,000
2320
Communications
0
0
0
0
0
2340
Accounting /Auditing Sery
550
550
550
550
600
2380
Printing & Reproductions
999
1,500
1,500
1,200
2,000
2390
Misc Contractual Services
5,000
7,500
7,500
6,000
7,500
2391
Memberships /Subscription<.
735
1,000
1,000
1,000
1,200
2410
Office Supplies
782
1,000
1,000
1,000
1,000
8,327 16,050 16,050 14,250 17,300
Capital Outlay
2520 Equipment & Furniture 0 0 500 500 0
0 0 500 500 0
TOTALS
$332,269 $627,500
$628,000 $468,750 $573,960
3 -26
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Office of the Director
BUDGET SUMMARY
101 -1210
Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2340 provides funding for the GFOA Budget filing fee.
• Account 2380 provides funding for the printing of the City's operating and capital budgets
and the cost study document. The number of hard copy documents will be fewer due to an
increase in CD Rom versions as well as availability on the City's web site.
Account 2390 funds continuing consultation for the annual update of the cost of services
study and upgrades to the software used to complete the study.
Finance 3 -27 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Procurement 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1211
Personal Services
2110
Salaries/Wages
49,082
50,040
50,040
50,040
51,100
2111
Overtime Wages
833
0
500
500
500
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
25,100
24,970
24,970
24,970
26,300
75,015 75,010 75,510 75,510 77,900
Other Expenses
2201
Conference /Mileage
11
0
0
0
500
2320
Communications
15,000
30,000
30,000
30,000
30,000
2330
Rents /Leases
11,986
11,450
11,450
11,450
11,900
2351
Maint. of Equipment
0
1,000
1,000
500
1,000
2370
Advertising
2,048
2,500
2,500
2,500
2,500
2390
Misc Contractual Services
11,202
20,000
20,000
20,000
20,000
2391
Memberships /SubscriptionE
651
800
800
800
700
2410
Office Supplies
16,598
25,000
26,384
25,000
25,000
2420
Operating Supplies
727
700
700
700
800
2429
Coffee /Misc. Supplies
10,932
19,500
22,342
13,000
16,000
69,155 110,950 115,176 103,950 108,400
TOTALS $144,170 $185,960 $190,686 $179,460 $186,300
3 -28
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Procurement
BUDGET SUMMARY
101 -1211
• Account 2320 reflects postage expenses for City Hall.
• Account 2330 includes funding for rental of the City Hall postage machine and water coolers.
• Account 2370 provides funding for bid notices /legal advertisements for public improvement
and construction projects; greater use of the City's website as well as use of alternative
advertising venues have reduced this cost.
• Account 2390 provides funding for the fees related to fixed assets sold on GovDeals, an
online auction provider.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, note
cards, and folders for citywide usage.
• Account 2429 provides funding for coffee and related supplies to make coffee available to
City staff and visitors during meetings at City buildings.
Finance 3 -29 12/10/12
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ici of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Transfers / Advances
The General Fund is the general operating fund of the City; money can be transferred from the
General Fund to any other fund with approval of City Council. A transfer is the permanent
movement of money from one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the
Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly
credited to those funds. Funds are transferred when their fund balance drops below the average
monthly expenditures anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on
projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that
cash reserves become available in the General Fund, additional capital projects are programmed in
the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized
advances, for the most part, to provide initial funding for capital projects associated with the tax
increment financing districts.
NOTES AND ADJUSTMENTS
Transfers /Advances 3 -31 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Transfers/Advances
2011
Actual
2012
Budget
2012
Revised Budget
2012
Estimate
2013
Budget
101 -1217
Transfers
2710
Street Maintenance Fund
$1,650,000
$1,650,000
$1,650,000
$1,650,000
$1,650,000
2711
Recreation Fund
3,500,000
4,000,000
4,000,000
3,500,000
3,500,000
2712
Safety Fund
8,975,000
9,300,000
9,300,000
9,300,000
9,500,000
2714
General Bond Retirement Fund
0
0
0
0
0
2715
Capital Improvements Tax Fund
0
0
0
0
0
2718
Swimming Pool Fund
125,000
300,000
300,000
300,000
300,000
2720
Cemetery Fund
100,000
125,000
125,000
125,000
150,000
101 -1218
Advances(1)
2741
Woerner - Temple TIF
240,000
0
0
230,000
217,250
2742
Tartan West TIF
1,000,000
0
0
0
0
2743
Delta Energy TIF
840,000
0
0
0
0
2744
Upper Metro Place TIF
0
0
0
750,000
750,000
TOTALS
$16,430,000
$15,375,000
$15,375,000
$15,855,000
$16,067,250
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes
3 -32
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Miscellaneous Accounts
STATEMENT OF FUNCTIONS
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its
citywide nature.
NOTES AND ADJUSTMENTS
Misc Accts 3 -33 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Miscellaneous 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1219
Other Expenses
2301
County Auditor Deductions
4,915
15,000
16,700
16,700
16,000
2340
Accounting /Auditing Sery
53,077
50,250
54,580
54,580
54,650
2398
Real Estate Taxes
75,361
80,000
80,000
70,400
80,000
2910
Refunds
0
0
7,700
7,700
0
2309
Health Services
232,174
240,000
240,000
240,000
292,500
365,527
385,250
398,980
389,380
443,150
TOTALS
$365,527
$385,250
$398,980
$389,380
$443,150
3 -34
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Miscellaneous Accounts
BUDGET SUMMARY
101 -1219
• Account 2301 provides funding for County Auditor deductions, election expenses and
expenses related to advertising and collecting delinquencies. These fees are deducted from
the City's property tax settlements.
• Account 2309 provides funding for the City's contract with the Franklin County Board of
Health.
• Account 2340 provides funding for the City's annual audit. The Auditor of State approved a
three -year contract for 2012 -2014 (audit years 2011 -2013) for Clark, Schaefer, Hackett and
Co. to perform audit duties.
• Account 2398 funds real estate taxes for properties owned by the City that are not tax -
exempt based on usage, or for which property tax exemption is pending.
Misc Accts 3 -35 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Accounting & Auditing
STATEMENT OF FUNCTIONS
Accounting & Auditing is responsible for maintaining the financial records of the City including:
recording all receipts and expenditures; processing the City's payroll, maintaining capital asset
records, internally examining and auditing accounts of the various departments and preparation of
the City's Comprehensive Annual Financial Report (CAFR).
OBJECTIVES AND ACTIVITIES
• To receive an unqualified audit opinion during the annual audit of the City's financial
statements.
• To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's
CAFR.
• To collect, deposit, and accurately account for City monies received, and ensure compliance
with established procedures.
• To pay vendors providing goods and services to the City in a timely manner, account for
expenditures accurately and ensure compliance with established procedures.
• To ensure accurate and timely payment of employees' wages, salaries and benefits in
accordance with the City's labor contracts, administrative policies, and federal and state
regulations.
• To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and
the City's investment policy.
• To maintain accountability for the City's capital assets.
PERSONNEL DATA
POSITION TITLE
2012
CURRENT NUMBER
2013
ADOPTED
Director, Accounting & Auditing
Accountant
Payroll Specialist
Accounting Specialist
TOTAL
NOTES AND ADJUSTMENTS
1 1
1 1
1 1
3 3
6
A
Fin /Accounting & Auditing 3 -37 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Accounting and Auditing
2011 2012
2012 2012
2013
414,070
Actual Budget
Revised Budget Estimate
Budget
101 -1220
557
1,000
1,000
Personal Services
2110
Salaries/Wages
399,746
414,070
414,070
400,000
421,300
2111
Overtime Wages
557
1,000
1,000
1,000
1,000
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
115,431
119,820
119,820
119,820
123,765
515,734 534,890 534,890 520,820 546,065
Other Expenses
2201
Conference /Mileage
4,527
6,500
6,671
3,000
7,100
2340
Accounting /Auditing Sery
580
600
600
600
600
2349
Professional Services
30,000
30,000
32,500
30,000
30,000
2370
Advertising
66
70
70
70
75
2380
Printing & Reproductions
1,043
1,100
1,100
1,100
1,000
2390
Misc Contractual Services
50,902
52,750
52,750
52,750
54,000
2391
Memberships /Subscription:
1,314
1,500
1,500
1,500
1,500
2410
Office Supplies
1
5,000
5,000
3,000
5,000
2910
Refunds
0
0
0
0
0
90,001 97,520 100,191 92,020 99,275
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
0 0 0 0 0
TOTALS $605,735 $632,410 $635,081 $612,840 $645,340
3 -38
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Accounting & Auditing
BUDGET SUMMARY
101 -1220
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2340 provides funding for the Government Finance Officers Association (GFOA)
filing of the Comprehensive Annual Financial Reports (CAFR).
• Account 2349 provides funding for the use of an investment advisor for most of the City's
portfolio.
• Account 2380 provides funding for the printing of the City's CAFR. A minimum number of
hard copies of the document will be printed, and compact disk versions will be used to
distribute the document when appropriate.
• Account 2390 provides funding for custodial fees related to investment accounts, other
banking fees, and fees associated with the City's purchasing card program.
• Account 2410 provides funding for blank check stock and leave request forms for City
employees.
Fin /Accounting & Auditing 3 -39 12/10/12
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7 ci of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
STATEMENT OF FUNCTIONS
Taxation is responsible for the collection of all tax revenues including hotel /motel tax, audits,
delinquency collections, compliance projects, refunds, coordination of hotel /motel tax grants, and
other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing
community, the City is always striving to reduce the number of forms printed to become "greener"
and to use more innovative means for tax filings to achieve a higher level of distinction in Central
Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled.
The Director of Taxation works closely with businesses to ensure proper and timely filing, paying and
processing of all tax forms.
OBJECTIVES AND ACTIVITIES
• To operate an efficient, organized and cooperative tax office.
• To reduce the number of withholding forms printed by sending a letter with a Personal URL
to each non - payroll service withholder to allow them to access their own forms and to print
them as needed (reduction in cost of printing and postage).
• Work with City of Columbus to develop a uniform method to allow payroll service providers
to file using ACH Credit.
• To accept payments via credit /debit cards and electronic checks through a third party
provider at no cost to the City (increase customer service and reduce delinquencies).
• To allow all Dublin residents to file electronically to reduce amount of paper received.
• To allow tax practitioners to file clients' returns and pay any tax due electronically.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency
procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To accept payments processed through the Ohio Business Gateway and the Online Tax Tool
and to accept W -2's via magnetic tape or diskette.
• To implement electronic filing and electronic funds transfer for withholding accounts.
• To provide assistance in the administration of tax increment financing and economic
development agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each
work - station and to cross -train Taxation staff.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Taxation 1 1
Accounting Specialist 3 3
Staff Assistant 1 1
TOTAL 5 5
PART -TIME /SEASONAL STAFF
Office Assistant II 1 1
Office Assistant I 1 1
TOTAL 2 2
NOTES AND ADJUSTMENTS:
This budget funds 40% of the Office Assistant 1 position in the Office of the City Manager.
Fin/ Taxation 3 -41 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
Taxation 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1230
Personal Services
2110
Salaries/Wages
345,253
358,550
358,550
358,550
386,800
2111
Overtime Wages
1,294
2,000
2,100
2,100
2,000
2112
Other Wages
0
0
0
0
0
2113
Short Term Disability
7,090
0
0
0
0
2120
Employee Benefits
134,734
130,610
130,610
130,610
142,500
488,371 491,160 491,260 491,260 531,300
Other Expenses
2201
Conference /Mileage
3,403
4,200
4,200
4,200
4,100
2320
Communications
11,476
12,700
12,700
12,700
15,180
2349
Professional Services
6,645
14,880
14,957
14,880
13,450
2351
Maint. of Equipment
130
260
260
260
200
2390
Misc Contractual Services
62,485
57,040
57,831
50,000
50,610
2391
Memberships /Subscription:
1,074
880
880
880
1,305
2410
Office Supplies
1,613
3,000
3,169
3,000
2,500
2414
Dublin Forms
9,083
9,250
9,250
9,250
9,630
2910
Refunds
2,120,703
2,250,000
2,250,000
1,900,000
2,250,000
2,216,612 2,352,210 2,353,247 1,995,170 2,346,975
Capital Outlay
2520 Equipment & Furniture
0 900 900 900 475
0 900 900 900 475
TOTALS $2,704,983 $2,844,270 $2,845,407 $2,487,330 $2,878,750
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
BUDGET SUMMARY
101 -1230
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2320 provides funding costs related to the distribution of tax forms (i.e. postage, labels).
• Account 2349 provides funding for the online tax tool (including withholding) and electronic filing
for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is
used to ensure compliance.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts.
• Account 2414 funds letters with Personal URLs that are sent to filers to direct them to their own
site via the online tax tool to reduce the number of paper returns received; thus reducing the
manpower necessary to ensure the returns are truly °Dublin "returns. Non - payroll service provider
withholding accounts will receive a letter with a Personal URL instead of a booklet that will allow
them to print forms with their Dublin identification as needed and will identify them as "active"
accounts thereby reducing the City's accepting dollars for accounts with Dublin mailing address
but not physically located in Dublin.
• Account 2520 includes funding for one overhead bin.
• Account 2910 provides funding for income tax refunds. The budget reflects a calculation based on
3.0% of total collections.
Fin/ Taxation 3 -43 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
STATEMENT OF FUNCTIONS
The City of Dublin seeks recognition in the field of local government as being environmentally
sensitive. To this end the City will provide a comprehensive solid waste management program. This
program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling,
and beautification. This program will ensure the City's compliance with all solid waste management
rules and regulations. All related services will be performed with the emphasis on providing the
highest level of customer satisfaction.
OBJECTIVES AND ACTIVITIES
• To deliver one of the highest quality curbside chipper /leaf pickup service in the central Ohio
area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles.
• To perform chipper /leaf pickups in an economical efficient manner.
• To continue to inform and educate the public on the City's solid waste programs.
• To continue to increase the diversion rate from landfills by encouraging both business and
residential recycling.
PERSONNEL DATA
POSITION TITLE
Operations Administrator (1)
Maintenance Crew Supervisor (2)
Maintenance Worker
Office Assistant II
TOTAL
PART -TIME /SEASONAL
STAFF
Seasonal Maintenance Worker
2012
2013
CURRENT NUMBER
ADOPTED
1
1
1
1
4
4
1
1
7
7
3
3
3 3
TOTAL
NOTES AND ADJUSTMENTS:
(1) The Operations Administrator position is allocated 33% to this budget and 67% to the Street
Maintenance and Repair Fund.
(2) The Maintenance Crew Supervisor is allocated 50% to this budget and 50% to the Street
Maintenance and Repair Fund and the Director of Streets and Utilities reflected in the Street
Maintenance and Repair Fund is allocated 25% to this budget.
Solid Waste Mgmt 3 -45 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Solid Waste Management 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1311
Personal Services
2110
Salaries/Wages
377,731
382,330
380,380
380,380
395,800
2111
Overtime Wages
11,359
34,250
34,250
34,250
34,250
2112
Other Wages
51,140
52,130
52,130
52,130
55,230
2113
Short Term Disability
287
0
1,950
1,950
0
2120
Employee Benefits
179,713
186,990
186,990
186,990
178,240
2140
Uniforms & Clothing
5,814
7,500
7,516
5,500
4,210
626,044 663,200 663,216 661,200 667,730
Other Expenses
2201
Conferences /Mileage
2,016
2,800
2,800
2,000
4,050
2320
Communications
0
0
0
0
50
2330
Rents /Leases
216
3,000
3,000
3,000
3,000
2349
Other Professional Sery
641
6,500
8,769
4,000
4,500
2351
Maint. of Equipment
750
4,000
4,000
4,000
5,000
2380
Printing & Reproductions
0
300
300
0
300
2391
Memberships /Subscriptions
724
520
520
520
520
2410
Office Supplies
396
480
480
480
300
2420
Operating Supplies
1,862
2,750
2,750
2,750
2,850
2440
Small Tools & Minor Equip
603
2,000
2,000
2,000
2,000
2811
Refuse Collect. /Recycling
2,356,370
2,645,730
2,874,866
2,850,000
2,946,610
2813
Promotional Programs
529
900
1,800
900
1,900
2,364,107 2,668,980 2,901,285 2,869,650 2,971,080
Capital Outlay
2520 Equipment & Furniture 0 3,240 3,240 3,240 900
0 3,240 3,240 3,240 900
TOTALS $2,990,151 $3,335,420 $3,567,741 $3,534,090 $3,639,710
3 -46
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
BUDGET SUMMARY
101 -1311
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes
and Adjustments.
• Account 2201 provides funding for Commercial Driver's License renewals, professional
development training, SWACO Emerald Awards attendance and LTAP Road Scholar training.
• Account 2330 provides contingency funding for equipment rental that may be required in the
event of detrimental weather.
• Account 2349 provides funding for professional services to remove City facility hazardous
waste and street sweeper waste disposal.
• Account 2420 provides funding for operation supplies including waste hauler permits, paint,
nuts /bolts, and other consumable items.
• Account 2811 provides funding for the City's refuse /recycling contract with Rumpke, which
was renewed in 2009 for the 2010 -2014 time period. In addition, this account provides funds
for small facility recycling containers, tipping fees for dumpsters /special events, recycling
containers for events, and funds to repair or replace existing residential recycling containers.
Account 2813 provides funding for Earthweek, and Household Hazardous Waste.
• Account 2520 provides funding to replace small equipment such as weedeaters, handheld
blowers, and wheeled trimmers.
Solid Waste Mgmt 3 -47 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
PERFORMANCE MEASURES:
1) Tons of Recyclable Material Collected per Household
2) Tons of Refuse Collected per Household
Tons of Refuse and Recyclable Material
Collected per Household
• Tons of recyclable material collected per household
• Tons of refuse collected per household
The Streets and Utilities Division uses both measurements above (tons of refuse /recycling
collected per household) to calculate an average rate of tons collected per solid waste customer
in Dublin. The division is able to compare the data for recycling and refuse collection to better
understand the effect of new programs and the effect of the economy on quantities of solid
waste material collected. This enables the City to focus on continuous innovative improvement
therefore helping to increase the City's overall diversion rate.
Solid Waste Mgmt 3 -48 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
PERFORMANCE MEASURES: CONTINUED
3) City Diversion Rate (% per Year)
City Diversion Rate (% per year)
49%
FY 2008 FY 2009 FY 2010 FY 2011
The City of Dublin measures diversion rate as the amount of waste directed away from the landfill
through reuse, recycling, and composting of materials. There are economic, environmental and
social benefits to increasing the City's diversion and recycling rates including: decreased tipping
fees, increased landfill life span, and the conservation of resources.
4) Percent of Citizens Rating Yard Waste, Leaf Collection, Recycling Collection and
Chipper Service as Good or Excellent (Dublin Citizen Satisfaction Survey)
Citizen Satisfaction Rates (Good or Excellent)
for Yard Waste, Leaf Collection, Recycling, &
Chipper Service
■ 2008 ■ 2010
90% 93%
87% 82
0 2%88° 74%
Yard Waste
Leaf Collection - _ --
Recycling
Chipper
Service
Residents value the aesthetic qualities of Dublin and appreciate services such as recycling, leaf
collection, yard waste collection and chipper service. The quality of the services offered along
with the commitment of City staff to providing excellent customer service to Dublin residents has
attributed to the high satisfaction rates shown above.
Solid Waste Mgmt 3 -49 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
STATEMENT OF FUNCTIONS
The Fleet Management Division provides City staff with safe, well- maintained transportation,
enabling them to perform tasks with highly maintained vehicles that reflect a positive image for the
City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in
a timely and effective manner. Staff will continue to pursue alternative fuel and other options in an
effort to reduce emissions of the City fleet and equipment.
OBJECTIVES AND ACTIVITIES
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add /replace vehicles and equipment as needed to ensure the correct equipment is available
to complete tasks safely and economically while delivering services to residents at expected
levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of
equipment.
• Provide support for the online auction to dispose of older vehicles and equipment from the
fleet.
• Analyze alternative fuel and hybrid fleet options and incorporate those options when
appropriate.
• Oversee the City's fueling station.
• Monitor and analyze vehicle and equipment usage to ensure proper size of fleet.
PERSONNEL DATA
POSITION TITLE
Fleet Manager
Fleet Administrator
Automotive Mechanic I
Office Assistant II
TOTAL
2012
2013
CURRENT NUMBER
ADOPTED
1
1
1
1
6
6
1
1
0
9
NOTES AND ADJUSTMENTS
Fleet 3 -51 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Fleet Maintenance 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1321
Personal Services
2110
Salaries/Wages
466,140
560,230
560,230
530,000
566,700
2111
Overtime Wages
11,115
20,000
20,000
15,000
20,000
2113
Short Term Disability
1,868
0
0
0
0
2120
Employee Benefits
185,750
216,380
216,380
195,000
201,890
2140
Uniforms & Clothing
6,939
8,580
8,913
8,580
8,575
671,812 805,190 805,523 748,580 797,165
Other Expenses
2201
Conference /Mileage
7,001
11,500
11,500
11,500
14,500
2320
Communications
0
0
0
0
0
2330
Rents /Leases
3,555
2,500
2,522
2,500
2,500
2349
Professional Services
12,469
8,000
8,327
8,000
14,250
2351
Maint. of Equipment
6,344
6,500
6,600
6,500
12,000
2390
Misc Contractual Services
6,614
6,500
13,018
13,000
89,000
2391
Memberships /Subscription<.
0
0
1,000
1,000
880
2410
Office Supplies
982
1,300
1,300
1,300
1,500
2420
Operating Supplies
14,889
15,000
15,117
15,000
12,500
2421
Fuel
1,672,519
1,700,000
1,796,000
1,700,000
1,767,000
2431
Vehicle Maintenance
269,304
265,000
276,347
265,000
274,000
2440
Small Tools & Minor Equip
4,832
5,300
5,300
5,300
7,800
1,998,509 2,021,600 2,137,031 2,029,100 2,195,930
Capital Outlay
2520 Equipment & Furniture 914 5,500 5,500 5,500 5,500
914 5,500 5,500 5,500 5,500
TOTALS $2,671,235 $2,832,290 $2,948,054 $2,783,180 $2,998,595
3 -52
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
BUDGET SUMMARY
101 -1321
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2140 provides funding for rental uniforms, boots and gloves, and safety glasses.
• Account 2201 provides funding for ASE certifications, welding certifications (for two
mechanics), other specialized training for division, FASTER conference, Green Fleet and
Government Fleet conferences.
• Account 2330 provides funding for rental of welding tanks.
• Account 2349 includes funds for required fuel tank registrations and fuel tank cleanings;
service on the parts cleaner; vehicle registration, titles, plates and all towing of vehicles; and
removal of used tires.
• Account 2351 provides funding for maintenance and various equipment inspections. This
would include maintenance & lift inspections, fuel system maintenance and repairs, bucket
truck inspections (OSHA required), and bulk oil delivery system.
• Account 2390 provides funds for car washes as needed, and for purchase of fire
extinguishers. This account also provides funding for Integrated Business Solutions (IBS -
NAPA) which will be the City's parts provider and assist with inventory and warranties. It is
a three year contract and provides for a NAPA employee to be on -site during regular
business hours.
• Account 2391 provides funds for employee membership dues and subscriptions.
• Account 2420 includes funding for soaps, hand cleaners and other operating supplies.
• Account 2421 provides funding for fuel and other petroleum products. Over 50% of the fuel
purchased by the City is consumed by the Dublin City School District and Washington
Township. Those costs are recovered through reimbursement to the City based on actual
usage plus surcharge.
• Account 2431 provides funding for the repair and maintenance of all City -owned vehicles
and equipment (tires, parts, curb shoes, blades, plows, cutting edges).
• Account 2440 provides funding for hand tools and special tools due to model year changes.
• Account 2520 provides funding for a scissor lift, and office furniture.
Fleet 3 -53 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
PERFORMANCE MEASURES:
1) Total Maintenance Expenditure per Mile Driven (by Vehicle Type)
Fleet Maintenance Expenditures per Mile
Driven (2011)
Fleet Management tracks this measurement to assess the overall cost per mile by vehicle type
to determine the operating cost to the City. Various management decisions can be based on
the results. For example, increased maintenance costs for a particular vehicle or vehicle type
factors into decisions regarding replacement and replacement cycles.
Fleet 3 -54 12/10/12
Police Light Light Medium Heavy Duty
Vehicles Vehicles I Vehicles II Duty Vehicles
Vehicles
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
STATEMENT OF FUNCTIONS
Engineering provides services such as design review, pavement management, operation and
maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic
sign and pavement marking maintenance, surveying, construction inspection, design, operation and
maintenance of water distribution, storm and sanitary sewers, flood plain, retention and detention
basins, management of capital improvement projects and consultation on proposed projects to
various City departments. The City Engineer is responsible for ensuring engineering standards and
guidelines are followed for all work in the public rights -of -way and easements. This function reviews
the engineering aspects of all development projects and provides significant support to Streets and
Utilities, Parks and Open Space, and Facilities Management regarding the maintenance of City
infrastructure. The City Engineer provides advice and information to City Council, the Planning and
Zoning Commission, and Task Forces when convened for special initiatives /projects.
• To maintain City infrastructure by establishing a maintenance program for sanitary and
storm sewers, manholes, streets, curb and gutters, sidewalks, bikepaths, traffic signals,
signage, pavement markings, flood plain and ponds.
• To manage timely completion of City capital improvement projects.
• To ensure comprehensive, timely review of engineering plans and reports for capital
improvement projects, subdivisions and development related projects.
• To coordinate with other governmental agencies in regards to pursuing federal and state
grants, storm and sanitary sewer, water distribution and other applicable issues.
• To manage the comprehensive stormwater maintenance and improvement program.
PERSONNEL DATA
POSITION TITLE
Director, Engineering
Engineering Manager
Civil Engineer
Engineering Assistant
Electrical Worker
Engineering Project Coordinator
Engineering Project Inspector
Administrative Assistant
Office Assistant II (1)
Office Assistant I (2)
Staff Assistant
TOTAL
2012 2013
CURRENT NUMBER ADOPTED
1 1
3 3
7 7
1 1
4 4
1 0
1 1
28 27
NOTES AND ADJUSTMENTS
(1) The Office Assistant I was reclassified to an Office Assistant II position on September 26,
2012.
(2) One Office Assistant I position was moved from Engineering in mid -2012. The position is
now allocated between the Office of the City Manager, Community Relations, and Taxation.
Engineering 3 -55 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Engineering 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1330
Personal Services
2110
Salaries/Wages
1,656,647
1,774,270
1,760,320
1,760,320
1,784,600
2111
Overtime Wages
28,775
20,000
30,000
30,000
25,000
2112
Other Wages
873
0
0
0
0
2113
Short Term Disability
23,814
0
6,950
6,950
0
2120
Employee Benefits
697,243
712,280
712,280
712,280
688,400
2140
Uniforms & Clothing
4,025
10,830
12,668
8,000
7,730
2,411,377 2,517,380 2,522,218 2,517,550 2,505,730
Other Expenses
2201
Conferences /Mileage
14,719
20,650
20,650
15,000
25,280
2211
Meeting Expenses
2,299
2,000
2,000
2,000
2,000
2320
Communications
1,383
3,000
3,000
2,000
3,000
2346
Eng. Inspection
44,394
50,000
50,000
45,000
50,000
2348
Plan Review
2,443
10,000
10,000
5,000
2,000
2349
Other Professional Sery
393,344
230,000
271,576
230,000
124,500
2380
Printing and Reproduction
4,311
3,000
3,000
3,000
3,000
2391
Memberships /Subscription:
4,049
5,280
5,280
5,280
5,910
2410
Office Supplies
6,937
10,000
10,000
7,000
7,000
2420
Operating Supplies
4,067
7,000
7,000
7,000
14,000
477,946 340,930 382,506 321,280 236,690
Capital Outlay
2520 Equipment & Furniture 2,308 4,090 4,090 4,090 6,850
2,308 4,090 4,090 4,090 6,850
TOTALS $2,891,631 $2,862,400 $2,908,814 $2,842,920 $2,749,270
3 -56
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
BUDGET SUMMARY
101 -1330
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2140 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear
and safety glasses.
• Account 2201 provides funding for staff development training, webinars, and local conferences.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for
food, beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus,
contract geo- technical testing services and contract inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, including surveying, micro - modeling
training, bridge load ratings and inspections mandated by the Ohio Department of Transportation
and the Federal Highway Administration, the National Pollution Discharge Elimination System
(NPDES) permit fee and required public education and outreach, and professional services
associated with floodplain permit review. The budget for 2013 includes funding for the North Fork
Indian Run Floodplain study, W. Bridge Street school zone flasher signal replacement, and
stormwater inspection services.
• Account 2380 provides funding for printing contract documents and plans related to the City's
capital improvement projects, and toner for various printers.
• Account 2391 provides funding for memberships including APWA, and engineering license
renewals.
• Account 2420 provides funding for supplies for the Inspectors including spray paint, soil probes,
tapes, lathes, etc. This account also provides funding for the rain barrel and compost bin
programs.
• Account 2520 provides funding for road plates for the street maintenance program, laser levels,
flat file cabinet, metal detectors and digital cameras.
Engineering 3 -57 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Miscellaneous
2011
2012
2012
2012
2013
Actual
Budget
Revised Budget
Estimate
Budget
101 -1339
Other Expenses
2310 Utilities
207,501
214,200
224,193
214,200
214,200
2430 Repair & Maintenance
144,260
192,500
204,555
150,000
125,000
351,761 406,700 428,748 364,200 339,200
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
0 0 0 0 0
TOTALS $351,761 $406,700 $428,748 $364,200 $339,200
3 -58
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Miscellaneous
BUDGET SUMMARY
101 -1339
• Account 2310 provides funding for electrical service
outdoor early warning siren system.
• Account 2430 provides funding to purchase parts
streetlights and outdoor early warning siren system.
to the City's streetlights and
and supplies for the City's
Pub Sery Misc 3 -59 12/10/12
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
STATEMENT OF FUNCTIONS
Building Standards is under the administrative direction of the Director of Building
Standards (Chief Building Official) who reports to the Deputy City Manager /Director of
Economic Development. The primary responsibility of Building Standards is to ensure that
all new construction, both commercial and residential, complies with all applicable state,
local, and national building codes.
OBJECTIVES AND ACTIVITIES
• To ensure that all new construction complies with all applicable state, local, and
national building codes.
• To perform plan reviews on applications, perform inspections, issue permits and
issue certificates of occupancy.
• To provide direction and communicate with the construction applicants and the
public.
• To provide timely information regarding levels and types of construction activity
within the City to City departments, applicants, and the public.
• To provide drafting and architectural support to City projects.
2012
PERSONNEL DATA CURRENT 2013
POSITION TITLE NUMBER ADOPTED
Director, Building Standards
1 1
Review Services Analyst
1 1
Commercial Plans Examiner
1 1
Building Inspector (3)
4 4
Electrical Inspector
1 1
Residential Plans Examiner
1 1
Development Review
Specialist
1 1
Office Assistant II (2)
2 3
Senior Building Inspector
1 1
Staff Assistant
1 1
Office Assistant I (1)
1 0
TOTAL
is 15
NOTES AND ADJUSTMENTS:
(1) Filling the Staff Assistant position internally created a vacancy in one of the Office
Assistant II position. After assessment, the position was downgraded to an Office
Assistant I position which was filled in 2012.
(2) The Director of Building Standards has asked that HR review the Office Assistant I
position for an upgrade to Office Assistant II.
(3) The need for re- filling the vacant Building Inspector position is being reviewed by
HR.
Building 3 -61 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Building Standards 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1340
Personal Services
2110
Salaries/Wages
930,800
955,970
955,970
875,000
966,000
2111
Overtime Wages
3,602
4,250
4,250
3,500
6,500
2112
Other Wages
2,762
10,000
10,000
4,000
0
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
355,978
360,720
360,720
335,000
365,395
2140
Uniforms & Clothing
1,536
2,500
2,500
2,000
2,500
1,294,678
1,333,440
1,333,440
1,219, 500
1,340, 395
Other Expenses
2201
Conferences /Mileage
6,406
7,500
7,500
6,500
7,500
2211
Meeting Expenses
87
500
500
100
2,000
2347
Building Inspection Sery
55,662
50,000
65,023
65,000
75,000
2348
Plan Review
7,860
25,000
30,000
30,000
15,000
2349
Other Professional Sery
0
0
0
0
0
2380
Printing and Reproduction
664
2,500
3,643
2,500
2,500
2390
Contractual Services
3,728
2,500
5,500
5,500
5,000
2391
Memberships /Subscriptions
2,508
2,500
2,500
2,500
2,500
2410
Office Supplies
3,737
4,500
4,500
4,000
4,500
2420
Operating Supplies
3,625
5,000
5,000
3,600
5,000
2910
Refunds
1,875
7,500
15,000
15,000
7,500
86,152
107,500
139,166
134,700
126,500
Capital Outlay
2520
Equipment & Furniture
321
500
500
500
0
321
500
500
500
0
TOTALS
$1,381,151
$1,441,440
$1,473,106
$1,354,700
$1,466,895
3 -62
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
BUDGET SUMMARY
101 -1340
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2140 includes shirts, boots and cold weather wear for Inspectors.
• Account 2201 provides funding for training, attendance at regional conferences and
required State certifications.
• Account 2347 includes funding for plumbing inspection services from the Franklin
County Board of Health. The budget for this account fluctuates with the level of building
activity; however fees collected directly offset this expense.
• Account 2348 funds contract services needed to complement the plan review which is
completed in- house.
• Account 2420 provides funding for supplies such as technical equipment, code
reference materials for Inspectors and Plan Review staff.
• Account 2910 provides funding for unanticipated refunds.
Building 3 -63 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
PERFORMANCE MEASURES:
1) Total Number of Building Permits Issued (Commercial and Residential)
Total Number of Building Permits
Issued
*2012 figure represents data collected as of August 2012
The total number of building permits increased from 2008 to 2011 approximately 21 %. The lowest
numbers of permits were issued in 2010. However, Building Standards saw a 31% increase in
2011. It appears that these numbers are continuing to trend upwards when looking at month to
month comparisons.
The numbers begin to reflect a growing trend of upward activity in the construction sector of
Dublin's economy. Based upon these trends it shows that Building Standards needs to continue to
examine its resources, both fiscally and in personnel, to continue to keep up with those trends.
2) Total Number of Building Permits Issued for New Residential Dwelling Units
(Incl. Single Family and Multi - Family)
Total Number of Building Permits
Issued for New Residential Dwellings
*2012 figure represents data collected as of August 2012
Building 3 -64 12/10/12
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
PERFORMANCE MEASURES: CONTINUED
The total number of new residential building permits increased from 2008 to 2011 approximately
84 %. The lowest numbers of permits were issued in 2008. This was a drastic decrease from the
2007 high of 154 new residential dwelling permits issued. It appears that we are on track to
match or exceed the 2007 permits issued for 2012.
A good indicator of construction growth is in residential sector construction. While we have seen a
drastic decrease from 2007 numbers, the positive side is that the City is seeing a marked trend
upward from 2008. This bodes well for the amount of permit activity that Building Standards will
continue to see for the near term. Generally speaking, after construction of these residential
units, there generally is also a trend of remodeling that occurs, mostly in basements of these
buildings. Those basement finishes tend to continue to place a demand on our staff resources in
the form of permit processing, plan review and inspections in the building, electrical and
mechanical trades.
3) Building Permits Issued: Total Square Feet x 1,000 (Commercial and
Residential)
Building Permits: Total Square Feet
X 1,000
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012
M
*2012 figure represents data collected as of August 2012
The total number of square feet of construction increased from 2008 to 2011 approximately 5 %.
The lowest square feet of construction came in 2010. However, between 2010 and 2011, there
was an increase of 66 %. There has also been a 22% increase in construction square footage from
August of 2011 and August of 2012.
Our permits are mainly based upon square feet of construction. Therefore, as square foot activity
increases, our permit revenue also increases. Also, as a by- product, as this type of construction
activity increases then the "over- the - counter" permit activity increases because of the need for
new associated electrical, mechanical and plumbing permits.
Building 3 -65 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Building Standards
PERFORMANCE MEASURES: CONTINUED
4) Total Number of Building and Electrical Inspections Performed
Total Number of Building and
Electrical Inspections Performed
*2012 figure represents data co / %ted as ofAugust 2012
The total number of building and electrical inspections decreased from 2008 to 2011
approximately 16 %. However, with the low of 6,321 inspections in 2010, there was an increase of
4% between 2010 and 2011. There was also an increase of 47% between August of 2011 (57%
of 2011 total inspections) and August of 2012. Since building and electrical inspections usually lag
behind the numbers for permits issued, it appears that inspections will remain trending upward
into 2013.
Building 3 -66 12/10/12
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Land Use and Long Range Planning
STATEMENT OF FUNCTIONS
The division is responsible for the City's land use planning, zoning reviews, code enforcement, and oversight of several
boards and commissions. More importantly, the division is responsible for analyzing the changing needs of the city and
identifying and implementing long range planning objectives that address these needs. This includes identifying trends
that need to be addressed (changes in demographics, attracting and retaining a stable business community, aging
infrastructure, etc). Once the objectives of the project are established, a strategic work plan is created to oversee and
implement recommendations that will be forwarded to various public entities including the Dublin City Council.
All of these activities relate to the following functional areas: review of development proposals; preparing /updating and
implementing the Community Plan; project analysis; area studies; code enforcement; zoning compliance inspections; land
use modeling and impact analysis; capital improvement programming and economic development support; code
amendment preparation; and customer service operations. The mission statement is as follows:
Mission Statement
The Mission of the Land Use and Long Range Planning work unit is to provide professional and technical expertise to guide
the land use decisions of public officials, residents, and the development community. We engage our citizens to establish
and realize a long range vision for Dublin's land use and development character. We facilitate the zoning process through
the implementation of the Community Plan and the administration and enforcement of the City's land use codes.
OBIECTIVES AND ACTIVITIES
• To be responsive to citizens on planning issues and facilitate a citizen participation process.
• To plan the orderly, high quality growth of the city by implementing the Community Plan.
• To assist economic development activities by providing land use /site design support.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Administrative Review Team, Board of
Zoning Appeals, Architectural Review Board, and various special subcommittees, task forces, and other groups.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Land Use & Long Range Planning
1
1
Planning Manager
1
1
Senior Planner (1)
3
2
Planner (2)
5
4
Code Enforcement Supervisor
1
1
Code Enforcement Officer
2
2
Landscape Architect
1
1
Zoning Inspector
1
1
Administrative Assistant
2
2
Office Assistant I
1
1
Office Assistant II
1
1
TOTAL
19
17
PART - TIME /SEASONAL STAFF
Zoning Inspector
Planning Assistant
TOTAL
NOTES AND ADJUSTMENTS
(1) One vacant Senior Planner position has been removed.
(2) One vacant Planner position has been removed.
LULRP 3 -67 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Land Use /Long Range Plans
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1410
Personal Services
2110
Salaries/Wages
1,214,312
1,256,540
1,256,540
1,240,000
1,193,160
2111
Overtime Wages
8,347
12,500
12,500
9,000
12,500
2112
Other Wages
59,828
93,750
93,750
73,000
90,270
2113
Short Term Disability
1,598
0
0
0
0
2120
Employee Benefits
475,098
499,820
499,820
486,000
429,620
2140
Uniforms & Clothing
3,049
3,950
5,786
3,950
4,550
1,762,232 1,866,560 1,868,396 1,811,950 1,730,100
Other Expenses
2201
Conferences /Mileage
16,845
20,650
30,465
20,650
24,000
2211
Meeting Expenses
763
850
925
850
850
2320
Communications
12,538
10,000
10,000
10,000
7,500
2330
Rents /Leases
15,080
3,200
5,338
3,200
2,820
2344
Planning Services
280,357
127,500
297,576
127,500
200,000
2349
Other Professional Sery
34,125
33,500
42,170
33,500
26,000
2351
Maint. of Equipment
17,148
2,500
2,635
2,500
850
2370
Advertising
0
500
500
250
500
2380
Printing and Reproduction
1,556
6,000
19,300
6,000
4,000
2390
Contractual Services
2,205
0
1,000
0
0
2391
Memberships /Subscriptions
8,122
9,000
9,300
9,000
9,000
2410
Office Supplies
8,043
7,000
8,376
7,000
8,000
2420
Operating Supplies
1,388
4,000
8,600
3,000
4,000
2830
Code Enforcement
3,789
5,400
8,810
5,400
6,500
2910
Refunds
180
10,000
10,000
1,000
6,000
402,139 240,100 454,995 229,850 300,020
Capital Outlay
2520 Equipment & Furniture 1,810 3,000 7,526 3,000 2,000
1,810 3,000
TOTALS
$2,166,181 $2,109,660
7,526 3,000 2,000
$2,330,917 $2,044,800 $2,032,120
.:
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Land Use and Long Range Planning
BUDGET SUMMARY
101 -1410
• Accounts 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2112 provides wages for the Planning Assistants.
• Account 2201 includes funding for participating in the HTE Users Group conference, planners attending the
national and state planning conferences, consultants for City Council and Planning and Zoning Commission
joint training sessions, training and certification requirements of the Landscape Architect and Landscape
Inspectors, and training and certification requirements for our Code Enforcement Officers.
• Account 2211 provides funding for group meetings sponsored by the City and includes resources for food,
beverages, and associated supplies.
• Account 2320 provides funding for postage for all divisions located within the 5800 Building.
• Account 2344 provides funding for planning area studies. Funding has been included for continued
studies related to the Next Dublin project (a long -term study reviewing inter - generational shifts),
modifications to the Community Plan, and various Bridge Street District consulting services.
• Account 2349 provides funding for architectural consulting services for the Administrative Review Team,
supporting the Historic District and the rest of the Bridge Street District, and the West Innovation District.
The services will also be used to provide recommendations for general graphics design for other division
projects.
• Account 2391 provides funding for membership fees such as the APA (state and national) and ASLA.
• Account 2420 includes funding for office supplies and supplies for specialized presentations.
• Account 2830 provides funding for mowing services and landscape projects under the supervision of the
City's Zoning Inspectors and Code Enforcement Officers. The majority of these costs are recovered
through assessments.
LULRP 3 -69 12/10/12
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Illy of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation/ Parks and Open Space
STATEMENT OF FUNCTIONS
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights -of -way.
OBJECTIVES AND ACTIVITIES
The Division of Parks and Open Space, in partnership with the community, will plan, develop,
and maintain a distinctive, diverse, and readily accessible park system and will lead efforts to
enhance and preserve the natural environment.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Parks and Open Space
1
1
Parks Administrator
1
1
Landscape Architect
1
1
Contract Specialist
1
1
Operations Specialist
1
1
Nature Education Coordinator
1
1
City Horticulturist
1
1
City Forester
1
1
Maintenance Crew Supervisor
6
6
Maintenance Worker
20
20
Assistant Forester
5
5
Assistant Horticulturist (1)
6
6
Administrative Assistant
1
1
Office Assistant II
1
1
Public Art Conservation /Contract Specialist (2)
0
1
TOTAL
47
48
PART- TIME /SEASONAL STAFF
Horticulture Intern
1
0
Seasonal Maintenance Worker (3)
40
41
TOTAL
41
41
NOTES AND ADJUSTMENTS
(1) There is one vacant Assistant Horticulturist position. HR is currently reviewing the need for re-
filling the position.
(2) Funding for the Public Art Conservation /Contract Specialist will help protect the City's
significant investment in public art and assist in the contract administration of various
maintenance contracts. This position is funded 50% by this budget and 50% by the
Hotel /Motel Tax Fund.
(3) Funding is included in 2013 for one additional Seasonal Maintenance Worker for Horticulture
for park tree inventory to include EAP and Asian Longhorn Beetle Inspections. This position is
replacing the Horticulture Intern position.
Parks 3 -71 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Parks and Recreation
Parks and Open Space 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1620
Personal Services
2110
Salaries/Wages
2,690,215
2,733,550
2,733,550
2,675,000
2,828,570
2111
Overtime Wages
88,975
110,000
110,000
110,000
110,000
2112
Other Wages
443,719
581,000
581,000
500,000
581,000
2113
Short Term Disability
6,487
0
0
0
0
2120
Employee Benefits
1,299,097
1,258,090
1,258,090
1,258,090
1,260,660
2140
Uniforms & Clothing
47,984
58,420
63,123
58,420
60,610
4,576,477 4,741,060 4,745,763 4,601,510 4,840,840
Other Expenses
2201
Conferences /Mileage
16,892
22,590
23,514
17,000
25,455
2310
Utilities
224,963
234,400
246,784
234,400
242,000
2320
Communications
816
1,200
1,576
1,200
1,200
2330
Rents /Leases
5,460
5,200
6,833
5,200
5,200
2390
Misc Contractual Services
743,650
950,150
1,100,240
950,150
1,223,825
2391
Memberships /Subscriptions
8,561
9,610
9,610
9,610
9,650
2410
Office Supplies
6,093
8,650
9,650
8,650
8,800
2420
Operating Supplies
42,261
55,000
59,499
55,000
66,870
2421
Reforestation
97,538
0
259,410
259,410
0
2428
Special Events
0
0
0
0
0
2432
Park Maintenance
220,276
234,160
241,784
234,160
296,625
2433
Equipment Maintenance
87,211
135,000
141,315
100,000
148,800
2440
Small Tools & Minor Equip
11,513
18,720
19,470
18,720
15,415
2812
Special Projects /Programs
10,120
18,660
18,660
18,660
8,375
1,475,354
1,693,340
2,138,345
1,912,160
2,052,215
Capital Outlay
2510
Land & Land Improvements
91,130
76,950
77,046
75,000
158,600
2520
Equipment & Furniture
40,172
70,520
73,576
60,000
58,350
131,302 147,470 150,622 135,000 216,950
TOTALS $6,183,133 $6,581,870 $7,034,730 $6,648,670 $7,110,005
3 -72
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation/ Parks and Open Space
BUDGET SUMMARY
101 -1620
• Account 2110 includes funding for full -time staff as reflected in the Personnel Data. It also
includes 50% of the funding for a Public Art Conservation /Contract Specialist position.
• Account 2112 includes funding for staffing seasonal Maintenance Workers reflected in the
Personnel Data and Notes and Adjustments. This additional seasonal position includes the
reflected increase for this account.
• Account 2201 includes funding for training for full -time staff to support parks operations and
provides recertification credits for professional certifications, as well as pesticide applicator
credits and staff training and development.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for
services provided in the City's parks. Increases in utility expenses are expected as additional
parks come on -line.
• Account 2330 provides funding for miscellaneous equipment rental.
• Account 2390 provides funding for contractual services for arborist work, rights -of -way
maintenance, mulching, plant replacement and additional funds for City buildings and high
visibility landscaped areas.
• Account 2391 provides funding for such memberships and renewals as commercial drivers'
license, pesticide license renewal, arborist license renewal, National Wildlife Society
membership, Landscape Architect license renewal, and reference materials.
• Account 2420 provides funding for supplies such as lumber and hardware, electric and plumbing
supplies, and greenhouse supplies. Increases are due to more fence repairs, painting and an
increased usage in trash bags.
• Account 2421 provides for reforestation across the City from funds collected for removal of trees.
• Account 2432 provides funding for soil amendments, sod, grass seed, mulch, fertilizer and
chemicals. An additional allocation is included in the 2013 budget for re- mulching of high - profile
areas prior to the President's Cup in October.
• Account 2433 provides funding for equipment maintenance and repair, including contingency
work associated with Ballantrae water play area, pond aerators, and irrigation systems.
• Account 2440 provides funding for small tools such as replacement power pole pruners and
replacement blades, hand saws, and water pumps.
• Account 2510 includes funding for plant materials, enhancement to natural areas, expansion of
in- ground irrigation system at Avery Park and Darree Fields, replacement of fencing Shannon
Glen, Sheffield Meadows and the Wedgewood Hills pond area and concrete benches for the
Grounds of Remembrance. It also includes enhancements in preparation of the President's Cup
to multiple landscapes areas. It includes Coffman Road fence replacement for frontage along
three subdivisions.
• Account 2520 includes funding for additional park grills, picnic tables, benches and trash cans.
Includes funds for weed - eaters, a walk behind edger, blowers, additional V -plow for PolarTrac,
power washers, chainsaws, air spade, backpack blower, pump, pole pruners and fuel cabinet. It
also includes funds for dog park agility equipment.
• Account 2812 provides funding Arbor Day, Earth Day Activities, Growing Green Expo (Originally
Eco- Dublin Expo), Nature Education and Green Team plantings.
Parks 3 -73 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation/ Parks and Open Space
PERFORMANCE MEASURES:
1) Percent of Citizens who Rate City Parks as Good or Excellent (Dublin Citizen
Satisfaction Survey)
Percent of Citizens who Rate City
Parks as Good or Excellent
97%
This measure reflects the perceptions of citizens regarding the services, amenities, and
aesthetics of City parks. The Parks and Open Space division uses this information for
budgeting purposes, park design, and work planning efforts.
Parks 3 -74 12/10/12
FY 200$ FY 2010
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Economic Development
STATEMENT OF FUNCTION
The Deputy City Manager /Director of Economic Development oversees the Divisions of Economic
Development, LU &LRP, Engineering, Building Standards, Streets & Utilities and a team of
consultants. The 2013 budget provides for continued emphasis on the key components of the City's
economic development program to include: business retention and expansion; business attraction;
business creation; workforce development; marketing and advocacy (website, marketing, and
communications to Dublin businesses); and managing the City's broadband infrastructure.
Significant changes in the 2013 budget include: inclusion of 3 International /DIBAC events,
establishing a series of Business Neighborhood Engagement meetings, and hiring a Strategic Retail
Consultant. Economic development efforts will continue to include activities with various private and
public organizations /agencies involved in local, regional and state -wide economic development; the
integration of local economic development objectives with broader community planning policies and
goals; pro - actively engage the development/real estate community; maintain involvement with
community organizations; administer City's incentive programs; and serve as a local business liaison
to assist with development issues.
OBJECTIVES AND ACTIVITIES
• Retain, expand, attract and create high tech & knowledge -based jobs to ensure the financial
security of the City of Dublin.
• Implement and promote the development of the Bridge Street Corridor, West Innovation District,
TechFlex District, SO zoning district, Blazer Parkway Research District, Metro Center and
Emerald Phase 8 as a result of new zoning, zoning codes, processes and infrastructure.
• Implement and leverage the expertise of new advisory committees /boards organized in 2013.
• Provide a business retention and expansion program that effectively and pro - actively
communicates to, engages with and involves Dublin businesses in the community.
• Build upon the success of the Dublin Entrepreneurial Center (DEC), Green Integrator, Dublin
International Business Assistance Center and TechDEC. Expand and promote the DEC
programming as a broader business training center.
• Implement specific Battelle Study strategies to strengthen the four targeted industry clusters.
Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and
leverage the talent of City staff to respond to leads.
• Effectively communicate with Dublin businesses and the education /training community to
understand access to, availability of and needs regarding a qualified workforce.
• Continually strengthen and improve relations with the development and real estate community.
• Develop strategies to implement use of publicly -owned bandwidth in the Wi -Fi and fiber optic
systems.
• Assist the City Manager with special projects.
• Assess and adjust organizational functions and processes in order to be development/re-
development friendly while promoting and upholding high - quality growth standards.
• Positively and cooperatively interact with other government agencies and entities.
PERSONNEL DATA
POSITION TITLE
Deputy City Manager /Director of Economic
Development
Economic Development Manager
Economic Development Administrator
Administrative Specialist
TOTAL
2012 2013
CURRENT NUMBER ADOPTED
2 2
1 1
5 5
NOTES AND ADJUSTMENTS
Eco Dev 3 -75 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Economic Development
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
i[oraViit,
Personal Services
2110
Salaries/Wages
361,299
429,900
429,900
429,900
436,200
2111
Overtime Wages
1,602
2,500
2,500
2,500
2,500
2112
Other Wages
0
0
0
0
0
2120
Employee Benefits
99,187
112,340
112,340
112,340
126,590
2140
Uniforms & Clothing
0
0
0
0
0
462,088 544,740 544,740 544,740 565,290
Other Expenses
2201
Conference /Mileage
5,015
8,000
8,000
8,000
8,000
2210
Reimbursable Business Exl
1,399
2,000
2,000
2,000
2,000
2211
Meeting Expenses
14,933
27,000
27,000
17,000
50,000
2320
Communications
1,838
3,150
3,555
3,150
1,750
2330
Rents /Leases
80,409
161,000
200,511
161,000
221,000
2349
Professional Services
303,223
346,500
534,317
346,500
416,500
2370
Advertising
79,876
85,000
103,384
85,000
79,695
2380
Printing & Reproductions
2,238
7,250
7,250
5,000
9,250
2391
Memberships /Subscription=.
28,210
34,320
34,320
34,320
35,210
2410
Office Supplies
1,444
2,000
2,200
2,000
2,000
2822
Economic Development
439,868
475,100
593,400
475,100
494,100
2825
Economic Dev Incentives
3,979,474
3,700,000
3,836,690
3,400,000
4,200,000
4,937,927 4,851,320 5,352,627 4,539,070 5,519,505
Capital Outlay
2520 Equipment & Furniture 1,842 1,500 1,500 1,500 13,500
1,842 1,500 1,500 1,500 13,500
TOTALS $5,401,857 $5,397,560 $5,898,867 $5,085,310 $6,098,295
Cam(.
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Economic Development
BUDGET SUMMARY
101 -1710
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2210 includes funds for business meeting expenses for luncheons with developers,
business leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City and includes
funding for one international mission with Columbus 2020.
• Account 2320 provides funding for phone service for City spaces at the Dublin
Entrepreneurial Center.
• Account 2330 provides funding for the City's leased areas at the Dublin Entrepreneurial
Center.
• Account 2349 includes funding for consultation related to economic development, continued
Wi -Fi and fiber expansions, telecommunications engineering and wireless consulting,
workforce development consulting.
• Account 2370 includes funds for marketing and advertising focused on attraction efforts
including print and web advertising.
• Account 2380 funds printed projects, site selection materials, and event invitations for
economic development.
• Account 2391 provides funding for such memberships as with the Dublin Chamber of
Commerce, Union County Chamber of Commerce, Delaware County Chamber of Commerce,
MODE /Columbus 2020, TechColumbus, Xceligent, etc.
• Account 2822 includes funds to support economic development programs including regional
outreach, economic outlook, business attraction, retention and expansion; along with
regional and joint partnerships, including TechColumbus. This account also includes
expenses associated with DubLink operations, maintenance and right -of -way acquisition.
• Account 2825 reflects funding for economic development incentives in accordance with
executed Economic Development Agreements.
Eco Dev 3 -77 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Economic Development
PERFORMANCE MEASURES:
1) Total Number of Jobs Retained through Economic Development Agreements
Total Number of Jobs Retained
This measure shows that through the execution of Retention /Expansion Economic Development
Agreements (EDAs), the City is successful at retaining large employers at risk of moving from Dublin. This
does not include the decision of companies to stay in Dublin and /or do not request specific incentives
from the City to do so.
2) Total Number of Jobs Created through Economic Development Agreements
Total Number of Jobs Created
This measure shows that through the execution of Attraction EDAs, the City is successful at recruiting
new employers to Dublin.
FY 2008 FY 2009 FY 2010 FY 2011
FY 2008 FY 2009 FY 2010 FY 2011
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Economic Development
PERFORMANCE MEASURES: CONTINUED
3) City of Dublin (43017) Unemployment Rate
Average Unemployment Rates
® 2012 (as of August 2012) ■ 20'12
S%
City of Dublin 5.6%
Columbus MSA
7.6%
7%
State of Ohio 8.9%
8.2%
USA 9%
*As of June 2012 — Civilian Labor Force data
A high rate of unemployment indicates limited employment opportunities in a labor market that is in a
situation of oversupply. A low rate of unemployment indicates a tight labor market, potential scarcity of
skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5% is an acceptable
percentage. Anything above 8% or below 5% is challenging.
4) City of Dublin Commercial Office Vacancy Rate
FY 2012* 14.9%
*As of June 2012
Stabilization of vacancy is considered 12.5 %. Dipping below 10% indicates the need for more office
product /new development, and rental rates typically begin to rise and get increasingly competitive.
Getting above 13% indicates its a renter's market, and rates are typically low and very competitive.
Anything consistently about 17% requires deeper analysis to understand if there is a great overall issue
driving the high rate (a recent spike in new buildings added to inventory, aging buildings going empty,
crime, unrealistic pricing, surrounding infrastructure problems, recent change in building values and /or
taxes, recent and proximate new inventory competition, etc).
5) Annual Number of Retention Visits Conducted
FY 2011* 283
*May through December 2011
The goal is to have meaningful interactions with as many companies as possible annually. This is
accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and
recognitions. The Economic Development Division's annual goal is 500 visits.
3 -79
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Office of the Director
STATEMENT OF FUNCTIONS:
Administrative Services provides direction and oversight to Court Services, Records
Management, Information Technology, Facilities Management and Fleet Management.
OBJECTIVES AND ACTIVITIES
• To provide leadership and direction to the staff within Information Technology, Fleet
Management, Court Services and Facilities Management.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and
employee teams.
• To provide citywide special project support as needed.
• To provide support to the Community Services Advisory Commission.
PERSONNEL DATA
POSITION TITLE
Director, Administrative Services
Administrative Specialist
TOTAL
PART -TIME /SEASONAL STAFF
Intern (1)
TOTAL
NOTES AND ADJUSTMENTS
2012 2013
CURRENT NUMBER ADOPTED
1 1
1 1
2 2
1 1
1 1
Admin Services 3 -81 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
Personal Services
2110
Salaries/Wages
166,727
170,580
170,580
170,580
177,050
2111
Overtime Wages
0
1,000
1,000
500
1,000
2112
Other Wages
0
5,000
5,000
4,000
5,000
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
49,557
50,410
50,410
50,410
51,830
2140
Uniforms & Clothing
0
0
0
0
0
216,284 226,990 226,990 225,490 234,880
Other Expenses
2201
Conference /Mileage
1,968
4,150
4,975
4,150
3,300
2211
Meeting Expenses
762
1,000
1,000
1,000
1,000
2320
Communications
35
250
250
100
200
2330
Rents /Leases
0
0
0
0
0
2349
Professional Services
0
0
0
0
0
2370
Advertising
0
0
0
0
0
2380
Printing & Reproductions
0
0
0
0
0
2391
Memberships /Subscription:
3,822
1,400
1,400
1,400
1,450
2410
Office Supplies
1,117
1,000
1,000
1,000
1,000
2420
Operating Supplies
476
1,000
1,300
1,000
1,000
2812
Special Projects /Programs
756
3,000
5,200
5,200
2,000
8,936 11,800 15,125 13,850 9,950
TOTALS $225,220 $238,790 $242,115 $239,340 $244,830
a.-N'
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Office of the Director
BUDGET SUMMARY
101 -1910
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to support Community Services Advisory
Commission (CSAC) or other evening /weekend meetings or events.
• Account 2112 provides one intern position to support the Office of the Director.
• Account 2391 provides funding for memberships including International City/County
Management Association (ICMA) and Ohio City/County Management Association (OCMA).
Admin Services 3 -83 12 /10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Information Technology
Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the
use of appropriate and forward thinking technology solutions that are aligned with citywide goals and
objectives.
The administration of the City's information technology is the responsibility of the Director of Information
Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's local
area and wide area networks, the IBM iSeries Systems, all personal computers, printers, copiers, the citywide
telephone system, and any other technology related issue. IT must also enhance and promote the utilization of
technology so that city operations realize the benefits of using technology as a tool. On a citywide basis
technology is analyzed to determine how it could affect improvements in productivity and decision - making,
increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the
expectation of efficiencies and innovation that technology can provide to meet City needs. The ultimate goal of
the Information Technology Division is to continually strive towards improving our quality of service and value
to the organization and to be viewed as a business partner with the other City Divisions.
OBJECTIVES AND ACTIVITIES
• Provide vision, leadership and direction for evaluating and re- evaluating current and emerging technologies
and implementing cost - effective technology solutions.
• Enhance services to the entire Dublin community through the appropriate and proactive use of technology.
• Provide a reliable infrastructure /network to effectively and efficiently use technologies.
• Provide timely and efficient technical support to all work units.
• Become a business enabler and partner with work units by assisting them in operational improvements,
through an understanding of their business processes and needs and managing the implementation of
technology solutions to meet those needs.
• Provide comprehensive project management services for implementing technology solutions, including
procurement, contract negotiations, professional services, software integration and project status reporting
• To provide technology solutions that meet overall City objectives.
• Develop and retain motivated, competent staff to meet these business objectives.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Information Technology 1 1
Geographic Info Systems Administrator 1 1
Senior GIS Analyst 1 1
GIS Analyst
1
1
Support Services Administrator (1)
0
1
Senior Support Services Analyst (2)
1
0
Support Services Analyst (2)
1
2
Network Operations Manager
1
1
Network Administrator
1
1
Information Technology Project Leader
2
2
Software Application Specialist
1
1
Administrative Assistant
1
1
TOTAL
12
13
PART -TIME /SEASONAL STAFF
Intern (Support Services)
2
1
TOTAL
2
1
NOTES AND ADJUSTMENTS
(1) One Support Services Administrator position is being authorized and funded.
(2) One Senior Support Services Analyst is being downgraded in 2013 and backfilled at the Support Services
Analyst level. This request has been approved and supported by an audit conducted by HR.
Info Tech 3 -85 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Information Technology 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1920
Personal Services
2110
Salaries/Wages
805,292
870,800
870,800
850,000
946,600
2111
Overtime Wages
9,956
12,000
12,000
12,000
12,000
2112
Other Wages
39,297
13,270
13,270
13,270
12,770
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
302,424
313,020
313,020
300,000
324,500
1,156,969 1,209,090 1,209,090 1,175,270 1,295,870
Other Expenses
2201
Conference /Mileage
22,901
25,000
25,600
25,000
29,270
2320
Communications
360,248
382,680
402,907
382,680
396,005
2330
Rents /Leases
28,601
40,000
83,200
83,200
91,030
2349
Professional Services
204,254
350,000
628,469
350,000
318,960
2351
Maint. of Equipment
526,065
698,700
724,036
625,000
700,000
2391
Memberships /Subscriptions
4,806
6,300
6,300
5,000
6,300
2410
Office Supplies
2,792
4,000
4,493
3,500
4,000
2420
Operating Supplies
74,844
87,000
90,450
90,000
87,000
1,224, 511 1,593,680 1,965,455 1,564,380 1,632, 565
Capital Outlay
2520 Equipment & Furniture 494 1,000 1,000 1,000 1,000
494 1,000 1,000 1,000 1,000
TOTALS $2,381,974 $2,803,770 $3,175,545 $2,740,650 $2,929,435
910
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Information Technology
BUDGET SUMMARY
101 -1920
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes
and Adjustments.
• Account 2201 provides funding for conferences and training including software conferences,
training in network security and virtual servers, HTE annual conference, Windows 7
certification, GIS training and conferences.
• Account 2320 includes funds for citywide phone usage, citywide cellular phone usage, mobile
phone management, and mobile computing fees for Police, Building Standards, Land Use and
Long Range Planning (Code Enforcement), Engineering, Facilities Management and Streets
and Utilities.
• Account 2330 includes funds for the rents and leases of citywide copiers. Many of these
leased copiers also serve as faxing devices, scanners and printers. Rents and leases now
include the leasing of network rack and office space for our data center at the Metro Data
Center.
• Account 2349 provides for computer consulting services for the implementation of new
applications; to enhance present application usage; and for special projects when specific
expertise is desired and /or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
Account 2391 provides funding for memberships to software user groups and provides funding
for technical manuals and subscriptions.
• Account 2420 provides funding for general operating supplies, citywide toner costs and the
costs associated with the large format scanner in Engineering.
Info Tech 3 -87 12/10/12
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7 ci of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
STATEMENT OF FUNCTIONS
Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring
all court operations including the collection of fines, preparing the court docket, and processing all
parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and
Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are
offered. Court Services is also responsible for implementing and operating the City's Records
Management Program, which includes both on and off -site central storage, destruction of records in
accordance with the City of Dublin's retention schedule and document imaging services.
OBJECTIVES AND ACTIVITIES
• To provide the highest level of quality service to our customers, both internal and external.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic
diversion, and the provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases
and in processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Magistrates, the prosecutors, the Police and
the court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Court Administrator (1)
1
1
Community Justice Officer
1
1
Court Clerk (3)
2
2
Staff Assistant (2)
1
1
TOTAL
5
5
NOTES AND ADJUSTMENTS
Court Services also performs the additional duties of Records Management to comply with conditions
set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court
Services and Records Management for each position as follows:
(1) Allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records Management.
(2) Allocates seventy -five percent (75 %) to Court Services and twenty -five percent (25 %) to
Records Management.
(3) There is one vacant Court Clerk position. Human Resources (HR) is currently reviewing
the need for re- filling the position.
Adm /Court 3 -89 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Court Services 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1930
Personal Services
2110
Salaries/Wages
238,720
245,250
245,250
245,250
251,700
2111
Overtime Wages
620
2,500
2,500
1,000
2,500
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
77,070
124,480
124,480
85,000
78,900
316,410 372,230 372,230 331,250 333,100
Other Expenses
2201
Conference /Mileage
2,394
3,000
3,000
3,000
3,000
2320
Communications
2,248
3,000
3,502
3,000
3,000
2330
Rents /Leases
496
0
0
0
0
2345
Legal Services
1,905
3,000
3,600
2,500
3,000
2349
Professional Services
73,567
78,850
81,317
70,000
76,000
2351
Maint. of Equipment
309
300
300
300
300
2390
Misc Contractual Services
3,780
7,000
7,000
4,000
6,000
2391
Memberships /Subscriptions
613
700
700
700
700
2410
Office Supplies
2,235
2,500
3,130
2,500
2,500
2420
Operating Supplies
11,025
4,500
6,000
3,000
4,500
2820
Probation Supplies
0
0
0
0
0
2910
Refunds
0
50
50
50
50
98,572 102,900 108,599 89,050 99,050
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
0 0 0 0 0
TOTALS $414,982 $475,130 $480,829 $420,300 $432,150
C •1
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
BUDGET SUMMARY:
101 -1930
• Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2111 provides funding for overtime at special events only. Staff is flexing their
hours to eliminate overtime as a result of Mayor's Court on Tuesday evenings.
• Account 2201 provides funding for staff training and conferences.
• Account 2345 provides funding for services provided by the Delaware County Prosecutor's
office, the Franklin County Public Defender's office and Union County Public Defender's
office.
Account 2349 includes funds for prisoner boarding and medical services at the Franklin
County Jail, the City's share of the Franklin County Municipal Court's operational costs,
interpreter's fees, and fees for use of a full time magistrate.
Account 2390 provides funding for witness fees and bank fees for accepting credit cards.
Account 2420 provides funding for specific supplies that are necessary to court operations
such as court pockets, citations and criminal complaint forms.
Adm /Court 3 -91 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
PERFORMANCE MEASURES:
1) Percent of Juveniles Successfully Completing Diversion Program
Percent of Juveniles Who Have Successfully
Completed Their Diversion Program
FY 2008
FY 2009
FY 2010
FY 2011
86%
This measurement is reflective of the percentage of juveniles who completed all of the
required conditions of the diversion program and did not re -offend during the 6 months the
case remained open. It is also used as a benchmark to ensure that the City is providing the
appropriate level of client- service.
Adm /Court 3 -92 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
STATEMENT OF FUNCTIONS
Records Management was established to maintain efficient methods for storage and retrieval of
documents and to eliminate the unnecessary retention of obsolete records. As part of Records
Management, a central storage facility was created to reduce the amount of prime office space being
utilized by active and inactive records. Operated by Court Services, the central storage facility allows for
active and inactive records to be examined, archived and /or scheduled for destruction in accordance
with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin
Records Commission. Records Management also supervises document imaging services.
OBJECTIVES AND ACTIVITIES:
Records Management
• To provide the highest level of quality service to our customers, both internal and external.
• To continue to develop and implement Records Management policies to provide consistency in
maintaining records for the City of Dublin.
• To continue to micro -image permanent documents for archival and historical purposes.
• To effectively administer a central storage facility for archival of active and inactive records and
the scheduled destruction of obsolete records.
• To assist all City work units in maintaining records in accordance with Ohio Revised Code and
standards accepted by the City of Dublin Records Commission.
• To assist with the City of Dublin's eco- friendly day by providing a company to shred residents'
documents.
PERSONNEL DATA
POSITION TITLE .
(1)
NOTES AND ADJUSTMENTS
2012 2013
CURRENT NUMBER ADOPTED
(1) The Records Management Technician position was vacated in January 2011 and the position was
removed from the budget for 2012. Court Services administers Records Management for the
City. The removal of the Records Management Technician position is reflected in the following
re- allocation of percentages of service for both Court Services and Records Management for
each position: the Director of Court Services allocates 50% of their time to Records
Management, and the Staff Assistant allocates 25% of their time to Records Management.
Adm /Records Mgmt 3 -93 12 /10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Records Management 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1931
Personal Services
2110
Salaries/Wages
2111
Overtime Wages
2113
Short Term Disability
2120
EmDlovee Benefits
Other Expenses
2201
Conference /Mileage
2349
Professional Services
2351
Maint. of Equipment
2390
Misc Contractual Services
2391
Memberships /Subscriptions
2410
Office Supplies
Capital Outlay
52,557
52,150
52,150
52,150
53,300
8
250
250
250
250
0
0
0
0
0
21,509
20,820
20,820
20,820
21,340
74,074 73,220 73,220 73,220 74,890
0
500
500
200
500
52,714
40,000
40,000
35,000
40,000
3,708
3,850
3,850
3,850
3,900
7,593
8,000
8,714
8,000
7,500
270
300
300
300
300
1,355
2,000
2,520
1,500
2,000
65,640 54,650 55,884 48,850 54,200
2520 Equipment & Furniture 0 15,000 15,000 15,000 15,000
0 15,000 15,000 15,000 15,000
TOTALS $139,714 $142,870 $144,104 $137,070 $144,090
3 -94
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
BUDGET SUMMARY
101 -1931
• Account 2110 provides funding for staffing allocations as provided under the Personnel Data - Notes
and Adjustments section.
• Account 2349 provides funding for the scanning of permanent records and frequently accessed
records.
• Account 2351 provides funding for maintenance contracts for software and two microfilm readers.
• Account 2390 provides funding for off -site records storage and retrieval of all computer back -up
tapes, microfilmed originals and historical paper documents, and on -site records destruction.
• Account 2520 provides funding for a digital microform scanner to replace the microfiche
reader /printer at the Justice Center. Replacement parts and toner are no longer available for the
current reader /printer. This scanner will enable the City to convert microfilm images to digital
images.
Adm /Records Mgmt 3 -95 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
PERFORMANCE MEASURES:
1) Percent of Records Stored in City Storage Facility Destroyed as Scheduled
FY 2012* 1 77%
*Additona/ 23% will be destroyed before the end of the year Only includes records stored in
Justice Center, not those held by individual employees
This measurement reflects the percentage of cubic foot boxes in storage at the Justice Center that are
destroyed each year according to the City's retention schedule. Retaining records beyond their retention
date can create unnecessary storage issues.
Adm /Records Mgmt 3 -96 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in public buildings by
insuring that both the appearance and functions are preserved. This is accomplished by adhering to
proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient utilization of space and energy resources.
OBJECTIVES AND ACTIVITIES
• To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of City facilities and equipment.
• To provide custodial services in City facilities, utilizing green cleaning practices as much as
possible.
• To perform repairs to equipment and facility components.
• To provide oversight for facility construction and renovation projects.
• To perform citywide space needs evaluation, planning and design.
• To reduce energy consumption in City facilities by introducing best practices in conservation
and installing efficient mechanical and electrical systems.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Facilities Manager 1 1
Operations Administrator 1 1
Maintenance Crew Supervisor 2 2
Maintenance Worker (1) 5 4
Custodians 6 6
Staff Assistant 1 1
TOTAL 16 is
PART -TIME /SEASONAL STAFF
Seasonal Maintenance Worker 4 4
TOTAL 4 4
NOTES AND ADJUSTMENTS
(1) Removed one vacant Maintenance Worker position.
Facilities 3 -97 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Facilities Management 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -1940
Personal Services
2110
Salaries/Wages
793,441
900,560
900,560
825,000
853,800
2111
Overtime Wages
16,268
25,000
25,000
25,000
25,000
2112
Other Wages
82,485
57,400
80,000
80,000
59,400
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
302,633
356,990
356,990
320,000
317,150
2140
Uniforms & Clothing
15,190
12,400
15,028
15,000
11,600
1,210, 017 1,352,350 1,377,578 1,265,000 1,266,950
Other Expenses
2201
Conference /Mileage
1,959
5,150
7,250
3,000
6,300
2211
Meeting Expenses
106
250
280
250
250
2310
Utilities
391,531
480,000
524,142
400,000
430,000
2320
Communications
2,188
5,300
6,368
4,000
5,900
2330
Rents /Leases
2,988
4,000
4,143
4,000
4,000
2350
Maint. of Facilities
103,499
118,410
143,064
110,000
150,000
2390
Misc Contractual Services
198,075
207,900
248,129
225,000
222,900
2391
Memberships /Subscriptions
497
820
820
820
820
2410
Office Supplies
1,449
3,000
4,205
3,000
3,000
2420
Operating Supplies
128,867
138,500
156,460
130,000
134,500
2440
Small Tools & Minor Equip
2,480
5,650
6,263
3,500
4,300
No
833,639
968,980
1,101,124
883,570
961,970
Capital Outlay
2520 Equipment & Furniture
6,549
0
2,174
2,170
3,000
2530 Bldgs. & Other Structures
1,374
0
0
0
0
7,923
0
2,174
2,170
3,000
TOTALS
$2,051,579
$2,321,330
$2,480,876
$2,150,740
$2,231,920
No
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Facilities
BUDGET SUMMARY
101 -1940
• Account 2110 provides funding for full -time staffing reflected in Personnel Data and Notes
and Adjustments.
• Account 2111 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 2112 provides funding for Seasonal Maintenance Workers.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for
City facilities with the exception of the Community Recreation Center (charged to the DCRC
facility account).
• Account 2320 provides funding for postage for the Service Center mail meter and funds for
express mail and courier services.
• Account 2350 includes funding for ongoing general maintenance of City -owned facilities
except for the Community Recreation Center and outdoor pools, which have their own
funding source. Additional funding to maintain new Compressed Natural Gas installation
(HVAC).
• Account 2390 includes funding for preventive maintenance contracts for mechanical systems
throughout City -owned facilities and cleaning services for carpet, resilient flooring and
windows. Additional funding is provided for contracted painting /drywall repair.
• Account 2420 includes funding for custodial and maintenance supplies.
• Account 2440 includes funding for maintenance hand -tools and small custodial equipment.
Facilities 3 -99 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Volunteer Resources
STATEMENT OF FUNCTIONS:
Volunteer Resources supports the achievement of meaningful, inclusive community engagement
through innovative service opportunities that support and enhance City services and Dublin's
quality of life.
To provide a comprehensive, citywide volunteer program, to allow citizens an
opportunity for service within their community.
To continue to be recognized as a national model for engaging citizens in a effective
community and government involvement with committed passionate community
members and staff leadership.
To operate under the following values:
Belonging - Fostering a sense of community belonging.
Engaging - Engaging residents in city government to build relationships and
leadership.
Enriching - Enriching people's lives through service.
Outstanding - Innovation and recognition.
Learning - Emphasis on learn- and -serve programming, focusing on local
government learning.
DevelogAno - Building special connections with youth.
Supporting - Developing fiscally responsible opportunities for enhancing City
services and the community's quality of life.
Connecting — In partnership with Economic Development and Events sponsorships,
help to connect Dublin businesses to the community increasing their role of
corporate citizenship /resident and potential long term commitment to Dublin.
PERSONNEL DATA
POSITION TITLE
Volunteer Administrator
Administrative Assistant
TOTAL
PART -TIME /SEASONAL STAFF
Intern
TOTAL
2012 2013
CURRENT NUMBER ADOPTED
1 1
1 1
2 2
1 1
NOTES AND ADJUSTMENTS
Volunteer Resources 3 -101 12 /10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Volunteer Resources
Volunteer Resources 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
101 -2010
Personal Services
2110
Salaries/Wages
130,447
135,060
135,060
135,060
123,800
2111
Overtime Wages
1,592
2,000
2,000
2,000
2,000
2112
Other Wages
9,317
8,640
8,640
8,640
8,800
2120
Employee Benefits
33,298
31,720
31,720
31,720
30,700
2140
Uniforms & Clothing
0
0
0
0
0
174,654 177,420 177,420 177,420 165,300
Other Expenses
2201
Conference /Mileage
1,450
1,700
1,700
1,700
2,500
2211
Meeting Expenses
0
750
750
250
1,500
2330
Rents /Leases
0
1,000
1,000
500
1,000
2349
Professional Services
58
1,600
1,600
1,600
1,600
2370
Advertising
131
400
400
200
400
2380
Printing & Reproductions
3,810
5,100
5,100
4,500
5,000
2391
Memberships/Subscriptions
175
600
600
600
500
2410
Office Supplies
930
1,200
1,200
1,200
1,200
2420
Operating Supplies
904
1,600
1,600
1,200
1,600
2812
Special Projects /Programs
11,491
13,000
13,200
13,000
14,000
TOTALS
18,949 26,950 27,150 24,750 29,300
$193,603 $204,370
$204,570 $202,170 $194,600
3 -102
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Volunteer Resources
BUDGET SUMMARY
101 -2010
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to supervise volunteer service projects.
• Account 2112 provides for one intern position to support volunteer programs.
• Account 2349 provides funding for on -line background checks for unsupervised volunteers,
and specialized volunteer training such as CPR /First Aid.
• Account 2380 provides funding for printing needs such as training manuals; signage and
posters; identification badges, cards and specialty papers; photography and miscellaneous
printing /copying needs.
• Account 2812 provides funding for citywide volunteer and corporate volunteer recognition
presentations, programs and award items; teen service support; program support and
promotion, and volunteer on -site event management needs.
Volunteer Resources 3 -103 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Volunteer Resources
PERFORMANCE MEASURES:
1) Dollar Value of a Volunteer Hour
City of Dublin - A cost study pending in
Known City of Dublin volunteer
2013.
hours per year average 41
National value: $21.79 per hr*
$893,390 ($21.79 x 41,000 hrs) for
Dublin OH
ML
State value: $18.87 per hr*
$773,670 ($18.87 x 41,000 hrs) for
Dublin OH
*2011 figures from The Independent Sector /Bureau of Labor Statistics
Industry standard figures are used in the above table. Customarily, the field of volunteer
administration utilizes the national figure of $21.79 per volunteer hour. The Independent
Sector /Bureau of Labor Statistics updates the figures regularly based on national labor statistic
research.
2) Percent of City Programs Utilizing Volunteer Services
Percent of City Divisions Utilizing City
Volunteer Resources
■ Utilizing City Volunteers ® Not Utilizing City Volunteers
Of the 27 departments /divisions that make up the City of Dublin (based on the 2011
organization chart) there are currently 18 departments /divisions utilizing City volunteers. This
represents 66% of the entire organization.
3) Percent of Volunteers Very Satisfied or Satisfied with their Overall Volunteer
Experience
2012 Volunteer Resources Survey 95.7%
Responses* Good or Excellent
* Survey results as of October 2012
City of Dublin volunteers are regularly surveyed following their volunteer event or programming
experience. A standard question on all department volunteer surveys is: 'Overall, how would
you rate your experience as a volunteer ?"
Volunteer Resources 3 -104 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Streets and Utilities
STATEMENT OF FUNCTIONS
Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who reports to
the Deputy City Manager /Director of Economic Development. Minor repairs and maintenance to the
City's streets are charged to this program as is snow plowing and street salting. Programs include
mosquito control and guardrail repair /replacement (as a result of accidents) and support to special
events.
OBJECTIVES AND ACTIVITIES
• Actively pursue cost comparisons between in -house staff and outsourcing.
• Provide well- maintained streets and rights -of -way ensuring safe travel and enhancing the
beauty of the City.
• Clean all City streets four times per year to enhance the neighborhoods and construction
areas.
• Plan, coordinate, and execute all special events activities in a professional and economical
manner.
• Continued development of a comprehensive inspection procedure for catch basins,
manholes, guardrails, vegetation control, trash pick -up and pavement conditions.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Streets and Utilities (1)
1
1
Operations Administrator (2)
1
1
Maintenance Crew Supervisor (2)
3
3
Maintenance Worker
11
11
Administrative Assistant
1
1
Office Assistant II
1
1
Office Assistant I
1
1
TOTAL
19
19
PART -TIME /SEASONAL STAFF
Seasonal Maintenance Worker 10 10
TOTAL 10 10
NOTES AND ADJUSTMENTS
(1) The Director's wages are allocated 50% to this budget, 25% to Solid Waste and 25 0 /0 to the
Sewer Fund.
(2) The Operations Administrator and Maintenance Crew Supervisors are allocated to multiple
budgets, including the Street Maintenance and Repair Fund, Solid Waste, and the Water and
Sewer Funds.
Street Mtc 4 -1 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Street Maint & Repair
Public Service
Streets and Utilities 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
210 -1320
Personal Services
2110
Salaries/Wages
1,080,007
1,111,390
1,107,490
1,107,490
1,148,100
2111
Overtime Wages
108,394
93,700
93,700
93,700
93,700
2112
Other Wages
127,687
169,250
169,250
145,000
175,000
2113
Short Term Disability
708
0
3,900
3,900
0
2120
Employee Benefits
459,803
438,110
438,110
438,110
466,320
2140
Uniforms & Clothing
19,492
24,550
24,550
22,000
14,090
1,796,091 1,837,000 1,837,000 1,810,200 1,897,210
Other Expenses
2201
Conferences /Mileage
7,522
11,370
11,370
7,500
11,595
2302
Repair Services
18,114
17,000
17,000
10,000
7,500
2320
Communications
0
0
0
0
50
2330
Rents /Leases
5,293
5,600
5,600
5,600
5,800
2349
Other Professional Sery
94,745
126,390
138,375
110,000
90,000
2351
Maint. of Equipment
2,623
3,000
3,000
3,000
3,000
2391
Memberships /Subscriptions
1,120
680
680
680
705
2410
Office Supplies
5,389
7,400
8,067
6,000
6,400
2420
Operating Supplies
48,182
56,700
56,700
50,000
64,500
2422
Street Salt
657,187
516,420
516,420
375,000
390,540
2428
Special Events
1,824
3,000
3,000
2,000
3,000
2440
Small Tools & Minor Equip
6,828
11,900
11,900
10,000
10,520
848,827
759,460
772,112
579,780
593,610
Capital Outlay
2520 Equipment & Furniture 817
850
850
850
1,200
817
850
850
850
1,200
TOTALS $2,645,735
$2,597,310
$2,609,962
$2,390,830
$2,492,020
4 -2
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Streets and Utilities
BUDGET SUMMARY
210 -1320
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes
and Adjustments.
• Account 2112 includes funding for seasonal staff.
• Account 2201 includes funding for training in the following areas: OSHA, vector control,
equipment operation (forklift), snow removal, concrete and asphalt repair, load securement and
traffic control.
• Account 2302 provides funding for mailbox repairs, and other emergency street and drainage
repairs.
• Account 2330 includes funding for equipment rentals necessary in operations, and the DTN
weather monitoring system.
• Account 2349 includes funding for contracted street sweeping, lab tests, vector control, storm
sewer contingency and the repairs of guardrails due to accidents.
• Account 2391 includes funding for memberships in the American Public Works Association and
the Ohio Certified Public Manager's Association.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel, crack
sealing materials, curb and catch basin repair supplies and construction materials.
• Account 2422 provides funding for the City's annual purchase of street salt; the budget is based
on the purchase of approximately 6,000 tons of salt at $54.77 per ton plus $3.80 per ton piling
fee, 2,000 tons of enhanced salt at $67.28 per ton plus $3.80 per ton piling fee, and calcium
chloride and salt brine.
• Account 2440 includes funding for traffic control signage, small power tools and hand tools.
• Account 2520 provides funding for a keyboard system that will insure all keys for all vehicles and
equipment are tracked and accounted for at all times.
Street Mtc 4 -3 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
STATEMENT OF FUNCTION
This program is responsible for installing, major repairing, and maintaining all street name signs and
traffic control signs within the public right -of -way, and maintaining all pavement markings such as
crosswalk lines, stop bars, center lines and school zone markings. Also included within this unit is
traffic signal maintenance and operation.
OBJECTIVES AND ACTIVITIES
• To provide well- maintained streets that are clearly signed and marked.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 4 4
TOTAL 4 4
NOTES AND ADJUSTMENTS
Pub Serv/Engineering 4 -5 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Street Maint & Repair
Public Service
Engineering
2011 2012
2012 2012
2013
237,430
Actual Budget
Revised Budget Estimate
Budget
210 -1330
7,046
7,000
9,000
Personal Services
2110
Salaries/Wages
250,967
237,430
237,430
237,430
243,100
2111
Overtime Wages
7,046
7,000
9,000
9,000
10,000
2120
Employee Benefits
95,034
86,740
86,740
86,740
80,300
2140
Uniforms & Clothing
3,570
4,900
4,900
4,900
4,250
356,617 336,070 338,070 338,070 337,650
Other Expenses
2201
Conferences /Mileage
264
4,100
4,100
3,500
1,000
2302
Repair Services
0
0
0
0
0
2310
Utilities
21,834
30,000
32,779
25,000
25,750
2320
Communications
0
0
0
0
0
2349
Other Professional Sery
114,781
125,000
125,000
125,000
125,000
2351
Maint. of Equipment
0
2,000
2,000
2,000
2,000
2420
Operating Supplies
4,175
10,000
10,000
5,000
10,000
2428
Special Events
0
0
0
0
0
2430
Repair & Maintenance
90,912
180,000
180,630
140,000
190,000
2440
Small Tools & Minor Equip
5,527
7,000
7,000
5,000
7,000
2441
Signs
100,066
115,000
125,000
115,000
139,000
337,559 473,100 486,509 420,500 499,750
Capital Outlay
2520 Equipment & Furniture 36,109 25,200 45,019 45,000 22,250
36,109 25,200 45,019 45,000 22,250
TOTALS $730,285 $834,370 $869,598 $803,570 $859,650
.9r
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
BUDGET SUMMARY
210 -1330
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2201 is reduced due to local training.
• Account 2310 provides funding for utilities for operation of traffic signals.
• Account 2349 provides funding for contracted long -line pavement marking services.
• Account 2430 provides funding for a Router for remote communications with traffic signals,
and $180,000 for traffic signal repair and maintenance.
• Account 2441 provides funding for materials and supplies needed for sign fabrication. This
budget reflects an increase in the cost of materials including latex plotter supplies, and
pedestrian ballard replacements.
Pub Serv/Engineering 4 -7 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Highway Maintenance
STATEMENT OF FUNCTIONS
This program is identical to the street maintenance program as outlined in the street maintenance
section, except this covers work performed on the various state highways located within the City.
The monies utilized for this section are from the State Highway Maintenance Improvements Fund
which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be
spent for this limited purpose.
NOTES AND ADJUSTMENTS
There are no personnel assigned to Highway Maintenance.
Pub Sery /Highway 4 -9 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
State Highway
Public Service
Engineering 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
211 -1330
Other Expenses
2310 Utilities 21,809 25,000 27,779 25,000 25,750
2349 Other Professional Sery 0 0 7,919 0 0
21,809 25,000 35,698 25,000 25,750
Capital Outlay
2550 Street Maint. Projects 0 250,000 250,000 0 250,000
0 250,000 250,000 0 250,000
TOTALS $21,809 $275,000 $285,698 $25,000 $275,750
4 -10
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
BUDGET SUMMARY
211 -1330
• Account 2310 provides funding for the cost of utilities related to the operation of traffic
signals that are located on State highways.
• Account 2550 provides funding for a turn lane at Riverside Drive and Hard Road as outlined
in the 2013 — 2017 Capital Improvements Program (CIP).
Pub Serv/Highway /Engineering 4 -11 12/10/12
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7 ci of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its' responsibility to provide the proper grounds for its permanent
residents by striving to protect and enhance its active and historical cemeteries. Cemetery
Maintenance facilitates the burial process with the greatest of respect and ensures proper care of
these sacred grounds by adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES
• To provide proper burial grounds that reflect Dublin's high standards and to ensure a most
respectful burial process.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 1
TOTAL 1 1
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker 2 2
TOTAL 2 2
NOTES AND ADJUSTMENTS
Cemetery 4 -13 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Cemetery
Parks and Recreation
Cemetery Maintenance 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
212 -1621
Personal Services
2110
Salaries/Wages
61,330
59,500
61,000
61,000
61,100
2111
Overtime Wages
4,796
5,000
5,000
5,000
5,000
2112
Other Wages
19,547
28,320
28,320
28,320
28,320
2120
Employee Benefits
34,838
31,440
35,000
35,000
33,750
2140
Uniforms & Clothing
450
1,530
1,530
1,530
2,125
120,961 125,790 130,850 130,850 130,295
Other Expenses
2201
Conferences /Mileage
29
0
0
0
0
2310
Utilities
516
400
900
900
930
2349
Other Professional Sery
419
1,000
1,000
500
1,000
2351
Maint. of Equipment
633
1,500
2,500
2,500
2,000
2380
Printing and Reproduction
116
500
500
500
500
2390
Contractual Services
2,942
9,250
9,250
5,000
6,750
2410
Office Supplies
291
300
300
300
300
2430
Repair & Maintenance
1,799
4,800
4,800
2,500
10,200
2910
Refunds
15
0
0
0
0
6
17,750
19,250
12,200
21,680
Capital Outlay
2510
Land & Land Improvements
10,180
15,300
25,080
15,300
33,400
2520
Equipment & Furniture
0
1,400
1,400
1,400
0
10,180 16,700 26,480 16,700 33,400
TOTALS $137,901 $160,240 $176,580 $159,750 $185,375
4 -14
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Cemetery Maintenance
BUDGET SUMMARY
212 -1621
• Account 2110 provides funding for full -time staff allocated to this budget as reflected in the
Personnel Data.
• Account 2112 provides funding for seasonal staff wages.
• Account 2351 provides funding for the repair and maintenance of mower, trimmers and
other miscellaneous equipment used for cemetery maintenance.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa /MasterCard and vault company services. It also includes an additional $5,000 in 2013
funding for arborist work.
• Account 2430 includes funding for footers for monuments, grass seed, concrete, topsoil, and
fertilizers. It also includes $6,000 in 2013 for the aggregates to top dress the Main
Cemetery's gravel drive.
• Account 2510 includes funding for fence and stone wall work, headstone refurbishing,
annuals /perennials, tree planting replacements and mulch. It also includes $17,200 for the
restoration of the Mt. Zion Cemetery.
Cemetery 4 -15 12/10/12
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7 c 4 ity of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Recreation Services
STATEMENT OF FUNCTIONS
Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote
active lifestyles, learning and the arts that will enhance the quality of life throughout the community.
OBJECTIVES AND ACTIVITIES
• To provide proactive management, proficiency, and efficiency to all Recreation Services functions.
• To provide safe quality leisure time activities and opportunities.
• To promote active lifestyles and participation in recreation programs through comprehensive
marketing strategies.
• To maximize accessibility for all citizens of Dublin.
• To provide the highest quality service to the community.
PERSONNEL DATA
POSITION TITLE
Director, Recreation Service
Recreation Services Administrator
Recreation Program Supervisor
Recreation Program Coordinator
TOTAL
PART -TIME /SEASONAL STAFF
Front Desk
Intern
Open Gym & Sports Programs
Special Events
Pre - School / Youth Camps
Pre - School / Youth Programs
Teen Camps
Teen Programs / Lounge
Adult Programs
Senior Programs / Program Assistants
Special Needs
TOTAL
*FTE - full -time equivalent hours rounded.
2012
2013
CURRENT NUMBER
ADOPTED
1
1
1
1
4
4
1
1
7 (1)
7 (1)
3.25
3.25
1
1
3
3
.25
.25
15
15
.50
.50
2.75
3.25
1.75
1.75
.25
.25
.75
.75
1
1
29.5 FTE* 30 FTE*
NOTES AND ADJUSTMENTS
(1) The full -time positions are allocated between this budget, the Dublin Community Recreation Center
budget, and the Swimming Pool budget.
A comprehensive part-time wage analysis (in conjunction with HR) was conducted in 2012 for the purpose
of establishing market pay ranges in order to improve recruitment and retention opportunities for high
quality, experienced staff responsible for delivering excellent programs, customer service and public safety.
The adjustments to these wages are reflected in this budget.
Recreation 4 -17 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Parks and Recreation
Recreation 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
213 -1630
Personal Services
2110
Salaries/Wages
433,574
481,900
481,900
440,000
517,000
2111
Overtime Wages
1,352
3,000
30,000
30,000
3,000
2112
Other Wages
487,289
559,380
559,380
510,000
590,000
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
246,710
285,780
285,780
255,000
269,210
2140
Uniforms & Clothing
13,414
9,550
11,486
9,550
13,570
1,182,339 1,339,610 1,368,546 1,244,550 1,392,780
Other Expenses
2201
Conferences /Mileage
6,823
7,000
7,000
7,000
2320
Communications
1,252
6,000
6,000
4,500
2330
Rents /Leases
79,281
70,000
80,001
80,000
2349
Other Professional Sery
245,806
240,000
255,005
240,000
2351
Maint. of Equipment
108
1,000
1,000
1,000
2370
Advertising
500
850
850
850
2380
Printing & Reproductions
21,965
27,500
42,980
32,000
2390
Misc Contractual Services
35,009
35,000
35,000
35,000
2391
Memberships /Subscription:
3,153
4,220
4,220
4,220
2410
Office Supplies
7,948
10,000
16,206
10,000
2420
Operating Supplies
53,639
60,000
90,009
90,000
2442
Sports Equipment
8,107
13,900
13,900
10,000
2840
Special Events
352
700
1,000
1,000
2841
Sr. Citizens Activities
25,433
28,660
30,835
25,000
2842
Sports Leagues
40,213
50,000
63,029
50,000
2910
Refunds
72,196
60,000
65,000
65,000
601,785 614,830 712,035 655,570
Capital Outlay
2520 Equipment & Furniture 699 8,330
699 8,330
TOTALS $1,784,823 $1,962,770
7,000
9,060
105,710
318,130
1,000
850
22,500
36,000
4,480
14,160
78,480
12,900
700
28,655
54,180
753,805
8,330 8,330 13,000
8,330 8,330 13,000
$2,088,911 $1,908,450 $2,159,585
om
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Community Recreation Center
STATEMENT OF FUNCTIONS
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the
art facility providing the highest standards of organized and open leisure activities to the residents of
Dublin and the Dublin School District. Through well - planned facility management and programming,
the DCRC is committed to the highest level of service for our internal and external customers.
OBJECTIVES AND ACTIVITIES
• To provide excellent customer service and maximize operational efficiency.
• To provide safe, quality leisure activities and services.
To provide a combination of open recreation and structured program opportunities.
• Maximize recreational and leisure activities and promote a healthy community.
• To provide a facility, which meets or exceeds all state and local health and safety requirements,
and support environmentally sound practices where reasonably possible.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Recreation Service Administrator
3
3
Recreation Program Supervisor
3
3
Membership Services Supervisor
1
1
Recreation Operations Supervisor
1
1
Theater Supervisor
1
1
Recreation Program Coordinator
3
3
Recreation Operations Specialist (2)
2
2
Administrative Assistant
1
1
TOTAL
15 (1)
15 (1)
PART -TIME /SEASONAL STAFF
Wellness Coordinator (3)
1
1
Wellness Intern (3)
1
1
Reservation Facility Workers
3
3
Fitness /Wellness
9.5
10
Aquatics
20.25
20.75
Front Desk Workers
4.75
0
Babysitters
5.5
5.5
Wee Folk Room Front Desk
1.5
1.5
Head Front Desk
1.5
6
Theater Staff
1
1
Manager on Duty
1.25
1.25
TOTAL
50.25 FTE*
51 FTE*
*FrE — full -time equivalent hours rounded.
NOTES AND ADJUSTMENTS
(1) The full -time positions are allocated between this budget, the Recreation Programs budget, and
the Swimming Pool budget.
(2) There is one vacant Recreation Operations Specialist position. HR is currently reviewing the need
for re- filling the position.
(3) The Wellness positions are split between this budget (25 %) and the Employee Benefits Self
Insurance Fund (75 %).
A comprehensive part -time wage analysis (in conjunction with HR) was conducted in 2012 for the
purpose of establishing market pay ranges in order to improve recruitment and retention opportunities
for high quality, experienced staff responsible for delivering excellent programs, customer service and
public safety. The adjustments to these wages are reflected in this budget.
DCRC 4 -21 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Parks and Recreation
Community Recreation Ctr 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
213 -1631
Personal Services
2110
Salaries/Wages
799,258
828,220
828,220
775,000
782,600
2111
Overtime Wages
3,327
6,000
8,000
8,000
6,000
2112
Other Wages
1,085,341
1,163,490
1,163,490
1,163,490
1,277,190
2113
Short Term Disability
0
0
2,500
2,500
0
2120
Employee Benefits
466,054
498,540
498,540
475,000
489,325
2140
Uniforms & Clothing
3,199
6,470
11,632
6,470
7,330
2,357,179 2,502,720 2,512,382 2,430,460 2,562,445
Other Expenses
2201
Conferences /Mileage
20,614
24,910
28,549
24,910
32,070
2310
Utilities
551,585
612,750
622,044
500,000
612,750
2320
Communications
10,101
9,080
9,080
6,000
12,200
2330
Rents /Leases
4,510
7,220
7,895
7,220
11,200
2349
Other Professional Sery
220,809
220,000
256,073
220,000
211,800
2351
Maint. of Equipment
0
5,250
5,250
3,000
5,250
2370
Advertising
10,995
16,000
19,690
16,000
15,000
2380
Printing & Reproductions
27,227
53,500
71,536
40,000
36,500
2390
Misc Contractual Services
40,256
41,500
45,470
41,500
42,650
2391
Memberships /Subscriptions
3,484
5,950
5,950
5,950
4,870
2410
Office Supplies
12,252
20,500
23,300
15,000
20,000
2420
Operating Supplies
25,552
32,660
38,048
30,000
31,860
2425
Merchandise for resale
3,825
3,000
4,000
4,000
3,000
2426
Program Supplies
41,760
45,000
48,882
40,000
44,150
2430
Repair & Maintenance
48,908
40,000
47,421
40,000
48,200
2440
Small Tools & Minor Equip
992
2,250
2,250
2,250
2,250
2442
Sports Equipment
41,447
50,000
53,137
50,000
71,875
2812
Special Projects /Programs
52
0
0
0
0
2910
Refunds
32,384
40,000
40,000
35,000
40,000
1,096,753 1,229,570 1,328,575 1,080,830 1,245,625
Capital Outlay
2520 Equipment & Furniture 40,298 45,650 45,650 45,650 19,450
40,298 45,650 45,650 45,650 19,450
TOTALS $3,494,230 $3,777,940 $3,886,607 $3,556,940 $3,827,520
4 -22
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Recreation Services
BUDGET SUMMARY
213 -1630
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data and the Notes
and Adjustments.
• Account 2112 includes a funding increase to accommodate Front Desk portion of wages assigned to
the Recreation budget as related to wage structure changes noted above. Camp Counselor hours in
general will be fewer due to one fewer week of camp in 2013; however, adjustments (increases)
have been made to accommodate updated supervision policies during swimming activities. There is
also a planned increase in instructor wages for Zumba in order to add Zumba classes for seniors.
These classes will be offset by program revenue. Special Needs Coordinator wages will be increased
due to an increased number of work hours to accommodate programs, and due to market wage
analysis.
• Account 2140 provides additional funding for replacement of uniforms to comply with the Citywide
branding campaign.
• Account 2320 provides funding for paper and ink for plotter, senior newsletter, and postage.
• Account 2330 includes additional funding due to hourly rate increase charged by the Dublin City
Schools for summer camp air conditioning. The rate increased from $19 per hour to $63 - $75 per
hour depending on the school. An increase in camp fees is likely for 2013 to recover costs.
• Account 2349 includes an increase due to an addition of a camp lunch program offered in
partnership with Dublin City Schools. 100% of cost is recovered in lunch payment program.
Increases are also due to providing additional boomer and senior fitness classes (also to be offset by
revenue).
• Account 2380 includes a decrease in funding due to anticipated lower costs associated with
printing /distribution of the Healthy (Recreation Services Activities and Programs) Brochure.
• Account 2390 provides funding for fees to accept credit cards (allocated 50/50 split between this
budget and the DCRC budget).
• Account 2420 provides funding for supplies for programs for summer camps, special needs
programs, teens programs, adult and youth programs, and linens for special events at the DCRC.
• Account 2520 includes an increase to replace worn and broken senior lounge furniture and
equipment.
Recreation 4 -19 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Recreation Services
PERFORMANCE MEASURES:
1) Total Recreation Services Expenditures, Excluding Specialized Facilities
Total Recreation Services
Expenditures, Excluding Specialized
Facilities
$5,021,077
FY 2008 FY 2009 FY 2010 FY 2011
The above expenditures do not include the outdoor swimming pool operations, DCRC maintenance, or
custodial expenditures. It is important to monitor these expenditures annually to ensure the aggregate
(collective) target cost recovery rates for each program and service area meet the 50% cost recovery
expectation set by City Council.
2) Total Recreation Services Revenue Earned
Total Recreation Services Revenue
Earned
Revenues include all fees associated with DCRC memberships, programs, facility rentals, and services within
Recreation Services. The revenues generated by the two outdoor swimming pool operations are not
included in this total. As each operating budget is submitted, targeted revenues are projected to achieve
the 50% cost recovery expectation set by City Council. Analyzing trends from year to year assists staff in
projecting revenues annually.
Recreation 4 -20 12/10/12
FY 2008 FY 2009 FY 2010 FY 2011
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Community Recreation Center
BUDGET SUMMARY
213 -1631
• Account 2110 provides funding for full -time staffing as reflected in the Personnel Data and the
Notes and Adjustments.
• Account 2112 includes wage increases for lifeguards, swim instructors and front desk staff in
accordance with the results of the part-time wage analysis conducted this year. Additional
funding is also being requested to accommodate additional diving, teen fitness and group
fitness classes. This additional funding will be offset by revenues generated by these classes.
• Account 2310 provides funding for utilities for operation of the recreation facility (DCRC).
• Account 2330 includes funding for rental of a postage machine and copier and reflects an
increase for the rental of a 50 meter pool for the Community Swim Team.
• Account 2349 provides funding for the pool license, Red Cross swim lesson fee, personal
trainers, accreditation application, movie license fee, theater presentations, and support for
theater camps.
• Account 2380 includes a decrease in funding due to anticipated better pricing for the printing
of the Healthy Brochure. Printing costs are shared 50/50 with this budget and the Recreation
budget.
• Account 2390 provides funding for cable for the DCRC and fees for accepting credit cards
(allocated 50/50 split between this budget and the DCRC budget).
• Account 2391 includes an increase due to the Ohio Parks and Recreation Association's
modification to its membership structure — allowing for 30 of the City's professionals to benefit
from the value of statewide networking, education sessions and professional development
opportunities.
• Account 2420 provides funding for pool chlorine and CO2, fitness floor supplies, theater
operation supplies, and first aid supplies.
• Account 2426 reflects a decrease in program supplies due to investments in re- usable training
textbooks in 2012. Funding in this account provides for arts and crafts supplies, and birthday
party package supplies.
• Account 2430 provides funding for miscellaneous aquatics parts and supplies, fitness
equipment parts, maintenance and preventive maintenance of equipment, community hall
repairs, and theater repairs.
• Account 2442 provides funding to replace heavily used fitness equipment. As part of the
rotation schedule of equipment, this budget reflects an increase for the purchase of additional
equipment that was not purchased in the past two years due to budget constraints. All
equipment being replaced will be placed into service at other employee fitness rooms and /or
posted online for resale through GovDeals.
• Account 2520 provides funding for replacement of leisure pool deck furniture as needed,
miscellaneous pool equipment, and replacement of community hall, classroom, and teen
lounge furniture as needed.
DCRC 4 -23 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Community Recreation Center
PERFORMANCE MEASURES:
1) Percent of Outdoor Swimming Pool Expenditures Recovered through User
Fees /Charges
Percent of Outdoor Swimming Pool
Expenditures Recovered Through User
Fees /Charges
FY 2008
FY 2009
FY 2010
FY 2011
It is important for Recreation Services to track the percentage of outdoor swimming pool expenditures
recovered through user fees /charges in order to compare the cost recovery for similar operations from
other jurisdictions. Outdoor pool levels of service, expenditures and fees (revenue) are typically
determined in order to meet pre- determined cost recovery percentages.
Although the cost recovery of Dublin's outdoor swimming pools may be lower than other jurisdictions, it
is due to the degree of service to the community that City Council wishes to subsidize. This is a good
measure that can provide City Council with comparison data to ensure Recreation Services is meeting
their expectations, and allows them to further gauge how much they wish to subsidize the service in
the future.
DCRC 4 -24 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Community Recreation Center — Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in the Recreation Center by
ensuring that both the appearance and functions are preserved. This is accomplished by adhering
to proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient utilization of space and energy resources.
OBJECTIVES AND ACTIVITIES
• To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of facilities and equipment.
• To provide custodial services, utilizing green cleaning practices as much as possible.
• To perform repairs to equipment and facility components.
• To provide oversight for certain recreation construction and renovation projects.
• To reduce energy consumption at the Recreation Center by introducing best practices in
conservation and installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
Maintenance Crew Supervisor
Maintenance Worker
Custodians (1)
TOTAL
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
7 6
11 10
0 0
0 0
NOTES AND ADJUSTMENTS
(1) Removed one vacant Custodial Worker position.
2012 2013
CURRENT NUMBER ADOPTED
Adm /Rec Fac 4 -25 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Administrative Services
Facilities Management 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
213 -1940
Personal Services
2110
Salaries/Wages
607,197
537,490
537,490
537,490
515,450
2111
Overtime Wages
6,231
15,000
15,000
12,000
15,000
2112
Other Wages
50,929
9,000
9,000
9,000
0
2113
Short Term Disability
10,405
0
0
0
0
2120
Employee Benefits
292,272
322,070
322,070
260,000
291,320
2140
Uniforms & Clothing
11,120
8,800
10,100
8,800
8,000
978,154
892,360
893,660
827,290
829,770
Other Expenses
2201
Conferences /Mileage
105
1,900
1,900
1,000
1,700
2211
Meeting Expenses
329
350
350
350
350
2320
Communications
0
0
0
0
0
2330
Rents /Leases
1,242
1,500
2,258
2,200
1,500
2350
Maint. of Equipment
71,435
75,000
89,595
75,000
70,250
2390
Misc Contractual Services
197,089
284,100
327,442
225,000
288,100
2420
Operating Supplies
100,129
105,000
114,861
90,000
95,000
2440
Small Tools & Minor Equip
32
3,000
3,000
3,000
1,800
370,361
470,850
539,406
396,550
458,700
Capital Outlay
2520
Equipment & Furniture
0
0
0
0
40,000
2530
Bldgs. & Other Structures
208,696
344,400
464,874
344,400
332,500
208,696
344,400
464,874
344,400
372,500
TOTALS
$1,557,211
$1,707,610
$1,897,940
$1,568,240
$1,660,970
4 -26
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Community Recreation Center — Facilities
BUDGET SUMMARY
213 -1940
• Account 2110 provides funding for full -time staffing as reflected in the Personnel Data and
the Notes and Adjustments. 2013 funding levels reflect the removal of one position from
this budget.
• Account 2111 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 2350 includes funding for ongoing general maintenance and repair of the
Recreation Center (DCRC) as well as HVAC and related equipment repairs.
• Account 2390 includes funding for preventive maintenance services, technical maintenance
services, inspections and cleaning services for carpet and windows. Funding is included for
expanded contract custodial services in lieu of replacing vacant Custodial Worker positions.
Additional funding is provided for painting /drywall repair, duct work cleaning and drain
cleaning.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2440 provides funding for tools.
• Account 2520 provides funding for 22 LED pool lights and installation.
• Account 2530 includes $86,000 for enhancements to audio /visual system in Community Hall,
$50,000 for redesign of main entrance overhang to discourage bird nesting, $25,000 for new
lobby furniture and $20,000 for renovations to the Senior Lounge including new flooring, and
window coverings.
Adm /Rec Fac 4 -27 12/10/12
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7 ci of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services,
and Technical Services. Operations consist of the following: patrol, accident investigations, court liaison field
training, bicycle and motorcycle patrol, and the K -9 and reserve officer program. The primary responsibility of the
Operations Bureau is the maintenance of public order, involving the protection of constitutional guarantees, the
enforcement of the law and the provision of services necessary to respond to other needs of the community.
Support Services include the detective section, internal affairs, the Community Education Unit (including the DARE
and school resource officer programs), neighborhood watch, and special events. Technical Services, created in
2005, includes the communications center, records, property room, accreditation and training, technology support
and accounting, budgeting and clerical support. The primary responsibility of Support Services and Technical
Services is to provide the required support services for all of Police.
Mission Statement: The Dublin Division of Police will provide the highest level of service through the
enforcement of laws and the protection of life, property and the constitutional rights of all. We will meet the
present and future needs of the public through a continued partnership with our community. We will remain
dedicated to service and committed to excellence, focusing on the following core values:
• Integrity - we hold ourselves accountable to the highest level of honesty, truthfulness, and ethical
conduct.
• Pride - we take pride in ourselves as individuals, our Division as a team and our citizens as a Community.
• Respect - we will ensure that all persons are treated with equality, dignity and courtesy.
• Professionalism - we are committed to the highest level ofprofessionalstandards through development of
highly trained and motivated employees.
OBJECTIVES AND ACTIVITIES
• To solve crimes and reduce the incidence of crime.
• To enhance the quality of life in the community.
• To provide a high level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement and education activities in an effort to reduce the community's traffic
crash rate.
• To develop improved partnerships with various community entities necessary to reduce criminal activity.
• To respond effectively to neighborhood traffic and crime concerns.
PERSONNEL DATA
POSITION TITLE
Chief of Police
Police Lieutenant
Civilian Bureau Commander
Police Sergeant
Police Corporal
Police Officer (1)
Emergency Management Coordinator /Law Enforcement Planner
Civilian Accreditation Manager (2)
Administrative Specialist
Staff Assistant
Office Assistant II
Office Assistant I
Police Property Technician
Communications Technician
Communications Supervisor
TOTAL
PART -TIME /SEASONAL STAFF
2012 2013
CURRENT NUMBER ADOPTED
1 1
2 2
6
6
6
6
49
51
1
1
1
1
1
1
13
13
2
2
88
91
Civilian Court Liaison (3) 0 1
TOTAL 0 1
NOTES AND ADJUSTMENTS
(1) Two Police Officer positions are added and will be part of the Community Impact Unit (CIU).
(2) One Civilian Accreditation Manager is added as a new position.
(3) One part-time Civilian Court Liaison is added as a new position.
Police 4 -29 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety
Safety
Police 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
214 -1820
Personal Services
2110
Salaries/Wages
6,598,188
6,793,820
6,783,370
6,783,370
7,244,740
2111
Overtime Wages
287,995
324,200
324,200
324,200
332,010
2112
Other Wages
15,746
0
10,450
10,450
0
2113
Short Term Disability
4,128
0
0
0
0
2120
Employee Benefits
2,802,990
2,608,930
2,608,930
2,608,930
2,831,590
2140
Uniforms & Clothing
103,303
107,850
114,292
107,850
154,040
9,812,350 9,834,800 9,841,242 9,834,800 10,562,380
Other Expenses
2201
Conferences /Mileage
42,513
85,500
87,635
85,500
104,200
2211
Meeting Expenses
1,860
6,500
6,500
6,500
6,000
2213
Seminar Expenses
0
1,500
1,500
0
500
2301
County Auditor Deductions
7,290
7,500
8,500
8,500
8,500
2320
Communications
65,733
77,300
82,042
77,300
85,300
2330
Rents /Leases
8
14,000
14,070
14,000
2,000
2349
Other Professional Sery
4,443
18,500
19,474
15,000
16,000
2351
Maint. of Equipment
92,086
140,750
152,432
120,000
119,000
2390
Contractual Services
15,324
15,490
19,030
15,490
38,695
2391
Memberships /Subscriptions
50,564
59,770
60,197
55,000
65,475
2410
Office Supplies
15,366
21,000
22,252
16,000
20,500
2420
Operating Supplies
45,347
58,600
64,960
52,000
67,600
2851
DARE Program
15,789
11,200
12,215
11,200
11,200
2910
Refunds
0
500
500
0
500
365,274 518,110 551,307 476,490 545,470
Capital Outlay
2520 Equipment & Furniture 16,459 10,800 10,800 10,800 31,700
16,459 10,800 10,800 10,800 31,700
TOTALS $10,194,083 $10,363,710 $10,403,349 $10,322,090 $11,139,550
4 -30
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY
214 -1820
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments. Funding is included for two additional police officers, a Civilian Accreditation Manager,
and a part-time Civilian Court Liaison.
• Account 2111 provides funding for overtime for authorized sworn personnel and for support services
for City special events. An increase in funding reflects the additional overtime needed in 2013 for
the President's Cup.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel,
replacement ballistic vests and first responder kits, uniform needs for the Community Impact Unit
(CIU), Community Service Officer and two new Motor Officers which are all new initiatives.
• Account 2201 includes funding for career development mandatory and optional training, and
advanced training opportunities for police personnel. This account also includes career
development for new initiatives to include the CIU, new Motor Officers and basic academy for two
new Officers.
• Account 2211 includes funds for awards presentation expenses, team meetings, expenses for a
mock on -site, as well as funds for a Citizen Police Academy.
• Account 2320 provides funding for walkie /mobile parts and accessories, and COIRS annual fees.
• Account 2330 provides funding for a storage unit for an undercover surveillance van.
• Account 2349 provides funding for hospitalization /medical expense for prisoners and lab
fees /physicals /handwriting analysis and web check fees for law enforcement applicants only.
• Account 2351 provides funding for maintenance agreements for all departmental equipment
including but not limited to the radio system radios and consoles in the Communication Center,
radar and laser repair, and cruiser video system maintenance and repair.
• Account 2390 provides funding for services pertaining to the K -9 and other miscellaneous services
(car washes, towing, LEADS online). Funding is also included to contract for private security
staffing for the magnetometers in Court and City Hall during City Council meetings.
• Account 2391 includes funds for various professional memberships /subscriptions for law
enforcement personnel. Funding is also included in 2013 for Code Red weather alerts.
• Account 2420 includes funding for equipment, ammunition, jail supplies, range supplies, canine
food and supplies, and other miscellaneous operating supplies that are needed.
• Account 2520 includes funding for equipment for motorcycles, AV upgrades for the roll call room,
equipment for the emergency operations center and miscellaneous equipment for the Community
Impact Unit and Community Service Officers which are both new initiatives.
• Account 2851 includes funding for all DARE related supplies and activities.
Police 4 -31 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
PERFORMANCE MEASURES:
1) Percent Change in the Number of Reported Thefts from Vehicles (2010 to 2011)
Reported Traffic
2) Percent Change in the Number of Reported Burglaries /B &E (2010 to 2011)
3) Percent Change in the Number of Reported Traffic Accidents (2010 to 2011)
Percent Change in Thefts from Vehicles,
Burglaries /B &E and Traffic Accidents from
2010 to 2011
■ 2010 ■ 2011 12%
888
781
318 - 40.3%
205
119 71
— — -- ,
Reported Thefts Reported
from Vehicles Burglaries /B &E
Accidents
The Division of Police collects statistical data on burglaries /breaking & entering, thefts from vehicles,
and traffic crashes as part of its annual division goals. The goal measurement is to reduce these
categories of crime and disorder. These goals and categories were identified as a result of an extensive
goal setting process that involved: citizen survey data from residents, internal staff feedback from police
supervisors, executive command staff professional judgment, and those crimes with a higher frequency
of occurrence and being the type of crime /disorder where the police can partner with the community to
address and reduce. The ultimate goal is to continue to make Dublin a safe place to live, work, and
visit.
Police 4 -32 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
PERFORMANCE MEASURES: (CONTINUED)
4) Percent of Citizens who Rate Overall Police Services as Good or Excellent (Dublin
Citizen Satisfaction Survey)
Percent of Citizens who Rate the
Overall Police Services as Good or
Excellent
87%
78%
-_._.
FY 2008 FY 2010
This measure reflects the perceptions of citizens regarding the services provided by the City of
Dublin Division of Police. The division uses this information in various ways such as annual goal
setting.
Police 4 -33 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Dublin Municipal Pools
STATEMENT OF FUNCTIONS
The Dublin North and South Community Pools are seasonal operations which provide the community
diverse aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool,
tot pool, waterslides, diving boards and well, concession stand, and a water play /spray area. The
operation of the Ballantrae Spray Park was added to the Dublin Municipal Pool Budget in 2012.
OBJECTIVES AND ACTIVITIES
• To offer open recreational swim times for general public use.
• To offer a comprehensive outdoor aquatics program including swim lessons for all ages, a
local recreational swim team program for school age youth, and water exercise classes.
• To provide continuing education and extensive safety training for all pool staff.
• To increase open recreation opportunities and incorporate community based activities.
• To operate swimming facilities that meet, or exceed all state health and safety requirements.
PERSONNEL DATA
POSITION TITLE
PART -TIME /SEASONAL STAFF
Pool Manager
Concession Manager
Assistant Concession Manager
Pool Lifeguard
Desk Staff /Concession Staff
Swim Team Coaches
Swim Instructors
TOTAL
* FTE — full -time equivalent hours rounded.
2012 2013
CURRENT NUMBER ADOPTED
4.5
4.25
.75
.75
3
2.75
41.5
38.75
15.25
13.5
3.75
3.75
.25
.25
69 FTE* 64 FTE*
NOTES AND ADJUSTMENTS
A portion of full -time staffing costs are allocated to this budget: Director of Recreation 5 %,
Recreation Program Coordinator 5 %, Recreation Services Administrator 30 %, Recreation Program
Supervisor 30 %, and Recreation Program Coordinator 30 %.
A comprehensive part-time wage analysis (in conjunction with HR) was conducted in 2012 for the
purpose of establishing market pay ranges in order to improve recruitment and retention
opportunities for high quality, experienced staff responsible for delivering excellent programs,
customer service and public safety. The adjustments to these wages are reflected in this budget.
Overall, the decrease in the number of FTE's is due to a shorter pool season in 2013.
Pool 4 -35 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Pool
Parks and Recreation
Recreation 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
215 -1630
Personal Services
2110
Salaries/Wages
52,149
38,790
54,000
54,000
58,900
2111
Overtime Wages
0
0
1,500
1,500
500
2112
Other Wages
351,749
360,000
360,000
350,000
382,270
2113
Short Term Disability
0
0
100
100
0
2120
Employee Benefits
75,827
92,450
91,700
80,000
79,400
2140
Uniforms & Clothing
7,925
8,000
8,750
8,750
10,000
487,650 499,240 516,050 494,350 531,070
Other Expenses
2201
Conferences /Mileage
479
500
500
500
980
2310
Utilities
148,052
150,000
170,352
140,000
154,500
2320
Communications
83
200
200
200
200
2349
Other Professional Sery
540
700
700
700
700
2390
Misc Contractual Services
2,481
4,200
4,200
3,000
4,400
2391
Memberships /Subscription:
1,050
1,050
1,050
1,050
1,060
2410
Office Supplies
0
1,000
1,000
500
1,000
2420
Operating Supplies
3,705
5,000
5,000
5,000
6,600
2423
Concessions
48,166
60,000
60,000
56,000
50,000
2424
Pool Supplies /Chemicals
15,098
31,500
36,386
20,000
21,500
2426
Program Supplies
1,447
3,000
3,000
2,000
3,050
2430
Repair & Maintenance
70,261
73,000
74,470
50,000
51,000
2910
Refunds
169
1,500
1,500
0
1,500
291,531 331,650 358,358 278,950 296,490
Capital Outlay
2520 Equipment & Furniture 5,377 30,000 32,311 30,000 34,000
2530 Bldgs. & Other Structures 10,058 0 0 0 0
15,435 30,000 32,311 30,000 34,000
TOTALS $794,616 $860,890 $906,719 $803,300 $861,560
4 -36
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Dublin Municipal Pools
BUDGET SUMMARY
215 -1630
• Account 2110 provides funding for full -time staff allocated to this budget as reflected in the
Notes and Adjustments.
• Account 2112 provides funding for seasonal staff wages. A comprehensive part-time wage
analysis (in conjunction with the Human Resources Department) was conducted in 2012 for
the purpose of establishing market pay ranges in order to improve recruitment and retention
opportunities for high quality, experienced staff responsible for delivering excellent
programs, customer service and public safety. The adjustments to these wages are reflected
in this budget.
• Account 2310 provides for utilities for the outdoor municipal pool facilities.
• Account 2391 includes additional funding for new N.E.W. Swim League fees for the Dolphins
Swim Team program.
Account 2423 provides funding for supplies to stock the concession stands at the pool
facilities. Expenses for supplies are offset by revenues generated.
• Account 2424 provides funding for chlorine and CO2 and reflects a decrease in funding due
to spending trend analyses.
• Account 2430 includes a decrease in funding due to the anticipated repairs needed for 2013.
• Account 2520 includes funding for various equipment replacements, including the entire
inventory of lounge chairs /chaises at the North Pool.
Pool 4 -37 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
STATEMENT OF FUNCTIONS
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects
must be for roadway construction or improvements. Funds are also received from legislation
approved by Franklin and Delaware Counties to increase license registration fees in two $5.00
increments. The City receives 50% of the "first $5.00 increment'. The revenue received can only
be spent on roads and bridges.
NOTES AND ADJUSTMENTS
PermTax 4 -39 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax
Public Service
Engineering 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
216 -1330
Capital Outlay
2550 Street Maint. Projects 167,000 1,817,000 1,913,800 1,200,000 867,000
167,000 1,817,000 1,913,800 1,200,000 867,000
TOTALS $167,000 $1,817,000 $1,913,800 $1,200,000 $867,000
=11
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
BUDGET SUMMARY
• Account 2550 provides funding to make the third of six payments of $167,000 to the Franklin
County Engineer for the Tuttle Crossing Boulevard project and $700,000 provides funding for
intersection improvements at Avery-M uirfield/Tu llymore/Val ley Stream /Avery Road as outlined in
the 2013 — 2017 Capital Improvements Program (CIP).
Perm Tax 4 -41 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
STATEMENT OF FUNCTIONS
Hotel /Motel Tax Fund 75% of the hotel /motel tax revenues are credited to Hotel /Motel Tax Fund
in accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% is
distributed to the Dublin Convention and Visitors Bureau (DCVB). From the Hotel /Motel Tax Fund,
the City allocates approximately 25% of the total revenue to the Dublin Arts Council (DAC), up to a
maximum as specified in a lease agreement executed for the DAC's use of a City -owned facility.
Funds may be distributed to other organizations through City Council review of submitted
hotel /motel tax grant applications.
Events Administration City- sponsored events are approved through the regular budget process.
For 2013, these include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish
Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages special
events that enhance the City's international image, build community, provide fundraising
opportunities for community organizations, and support the mission of the DCVB by attracting
overnight visitors to Dublin hotels.
OBJECTIVES AND ACTIVITIES
• To plan, implement, and manage City- sponsored festivals, events and parades in a
professional and fiscally responsible manner.
• To help community events adhere to safety and city ordinances and policies by providing a
one -stop shop for event approval
• To ensure that City Council's goals of fostering community pride and spirit by creating events
and encouraging community participation are achieved.
• To establish, develop, and cultivate effective relations among the City, community
organizations and schools involved in special events.
• To secure cash, media and in -kind donations for City of Dublin events by creating and
maintaining mutually beneficial partnerships with local, regional and national corporations.
• To secure and build relationships with media partners to reach targeted audiences.
• To promote events to local, regional, national and international markets to increase
overnight stay in Dublin hotels.
• To cultivate relationships with community organizations by providing fundraising
opportunities in support of community initiatives.
• To develop and negotiate contracts in conjunction with risk management and legal counsel.
• To develop and manage a wide range of entertainment and activities targeting children,
youth and adults.
• To plan and implement special event support services including transportation,
accommodations, equipment rentals, electrical and sound services and hospitality.
• To implement safe events through efforts with NIMS training and a comprehensive and
citywide safety plan.
PERSONNEL DATA
2012
2013
POSITION TITLE
CURRENT NUMBER
ADOPTED
Event Manager
1
1
Event Administrator
2
2
Staff Assistant
2
2
TOTAL
5
5
PART -TIME /SEASONAL STAFF
Event Assistants
3
3
Office Assistant I
1
1
Events Admin 4 -43 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel /Motel Tax
City Manager
Personal Services
2110
2011 2012
2012 2012
2013
Events Administration
Actual Budget
Revised Budget Estimate
Budget
Overtime Wages
13,300
14,000
16,000
217 -1130
15,500
2112
Other Wages
Personal Services
2110
Salaries/Wages
308,943
317,040
317,040
317,040
330,700
2111
Overtime Wages
13,300
14,000
16,000
16,000
15,500
2112
Other Wages
52,639
50,000
50,000
50,000
80,000
2113
Short Term Disability
0
0
0
0
0
2120
Employee Benefits
110,537
110,160
110,160
110,160
116,040
2140
Uniforms & Clothing
977
1,000
1,000
1,000
1,000
486,396 492,200 494,200 494,200 543,240
Other Expenses
2201
Conferences /Mileage
4,692
5,650
5,846
5,650
5,650
2211
Meeting Expenses
1,558
2,100
2,100
2,100
1,450
2320
Communications
3,884
4,150
4,150
4,150
3,300
2330
Rents /Leases
0
0
0
0
0
2349
Other Professional Sery
1,407,918
1,457,300
1,457,300
1,457,300
1,586,000
2370
Advertising
65,945
72,000
72,000
72,000
72,000
2380
Printing & Reproductions
19,953
21,950
21,950
21,950
31,450
2390
Misc Contractual Services
4,151
4,200
4,200
4,200
4,500
2391
Memberships /Subscriptions
2,278
2,640
2,640
2,640
2,640
2410
Office Supplies
5,037
5,000
5,000
5,000
5,500
2420
Operating Supplies
273,194
269,550
269,550
260,000
265,250
2440
Small Tools & Minor Equip
5,825
1,000
1,000
1,000
1,200
2812
Special Projects /Programs
5,129
51,250
51,250
45,000
34,450
2813
Promotional Programs
29,029
3,600
103,600
103,600
128,600
2815
Volunteer Program
20,686
21,900
21,900
21,900
20,650
2910
Refunds
1,585
200
1,000
1,000
200
1,850,864 1,922,490 2,023,486 2,007,490 2,162,840
TOTALS $2,337,260 $2,414,690 $2,517,686 $2,501,690 $2,706,080
M =I ,
2013 Budget - City of Dublin, Ohio
Hotel /Motel Tax
2011
2012
2012
2012
2013
Actual
Budget
Revised Budget
Estimate
Budget
Accounting & Auditing
217 -1220
2390 Misc Contractual Services
2,800
3,000
3,000
3,000
3,000
Streets & Utilities
217 -1320
2420 Operating Supplies
25,577
20,450
20,450
20,450
20,950
Parks & Open Space
217 -1620
2420 Operating Supplies
9,105
16,500
16,710
16,500
11,600
2511 Capital Outlay
0
0
80,000
80,000
35,000
Recreation
217 -1630
2420 Operating Supplies
380
0
0
0
0
Police
217 -1820
2390 Misc Contractual Services
14,402
21,000
21,000
18,000
21,000
Information Technology
217 -1920
2330 Rents /Leases
1,650
0
0
0
0
Special Events Total Other Divisions
$53,914
$60,950
$141,160
$137,950
$91,550
4 -45
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
BUDGET SUMMARY:
217 -1130
• Account 2110 provides funding for full -time staffing reflected in Personnel Data and the Notes
and Adjustments.
• Account 2111 provides funding for overtime of which approximately 90% is for the Dublin Irish
Festival (DIF).
• Account 2112 includes funding for part- time /seasonal staff. Funding has been increased to
provide additional support staff.
• Account 2211 provides funding for committee and sponsorship meetings.
• Account 2320 includes funding for courier services and radio rental for DIF.
• Account 2349 includes professional services for City- sponsored events including photography,
marketing and public relations services and graphic design; citywide ASCAP and BMI and SEASAC
music licensing; entertainment and activities including fireworks, children's games, parade floats,
exhibitors, musicians and dancers. Operational services include sound and electrical
professionals, cleaning services, hotels for entertainers, patron shuttle service and credit card
processing fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice
trucks, lights, port -a- johns, stages, tables, chairs, and golf carts. Payments to beverage
fundraising groups for DIF are also included. A significant amount of these expenditures are
offset by revenue generated by the events.
• Account 2370 includes funds for DIF advertising.
• Account 2380 includes funds for DIF print materials including brochures, tickets and on -site
guides.
• Account 2420 includes funding for float supplies, prizes, crafts, helium, table coverings, signage,
wristbands and beverages to sell at DIF (which accounts for the majority of the funding in this
account). Beverage sales generate significant offsetting revenue.
• Account 2812 provides funding for committee ceremonial needs, funding for the DIF scholarship
and funding for the 2013 Economic Impact Survey for DIF. Funding is also provided to include
composting, compostable supplies, and event recycling boxes.
• Account 2813 provides funding for DIF and President's Cup promotional activities.
• Account 2815 includes funding for DIF volunteer programs including T- shirts, printing, shuttles,
food and beverage for orientation, and recognition event.
The following four accounts include budget items formerly included within other funds
and division budgets that have been allocated to Events Administration for 2013. This
reallocation provides a more complete reflection of the direct costs associated with
Events.
217 -1220 - Finance
• Account 2390 provides funding to Accounting /Auditing for armored car pick -up of cash during the
DIF.
217 -1320 — Streets & Utilities
• Account 2420 includes funding to Streets and Utilities for special event materials such as gravel,
barrier walls, cones and freestanding fencing.
217 -1620 — Parks & Open Space
• Account 2420 includes funding to Parks for mulch, trash bags and materials needed for events.
217 -1820 - Police
• Account 2390 includes funding to Police for private security hired for Independence Day and DIF.
Events Admin 4 -46 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
PERFORMANCE MEASURES:
1) Total Cost of Hours Worked at City Signature Events, all City Employees (Day of Event,
Overtime Costs)
Cost of Day -of -Event and Overtime Hours
Worked per City Signature Event (not
including DIF)
u Spooktacular ■ St. Patrick's Day ■ Independence Day
FY 2012 TBD $19,462
$4,070
FY 2011
^� $3,203 $12,629
FY2010
FY 2009
$39,362
$56,682
Cost of Day -of -Event and Overtime
Hours Worked during Dublin Irish
Festiva I
FY 2012
FY 2011
FY 2010
FY 2009
Events Admin 4 -47 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
PERFORMANCE MEASURES: CONTINUED
2) Total Cost of Hours Worked at City Signature Events, all City Employees (Pre -Event
Cost of Pre & Post Event Hours Worked
per City Signature Event
r= Spooktacular ® St. Patrick's Day ■ Independence Day
FY 2012
FY 2011
FY 2010
*Pre and post event costs are not calculated For DIF
The two measurements above (Total Cost of Hours Worked at City Signature Events, all City Employees — Day
of Event Overtime Costs and Total Cost of Hours Worked at City Signature Events, all City Employees — Pre
and Post Event Costs), tracks the City's labor costs per event. The overtime costs are directly related to the
City holding the event, in contrasts to the pre -and post -event costs that would generally be spent whether the
event was held or not.
3) Percent of Budgeted Expen Spend City Si gnature Event
Percent of Budgeted Expenses Spent per City
Signature Event
■FY2010 EFY2011 - FY 2012
Independence I St. Patrick's Day I Dublin Irish Festival
This measurement tracks the events that were completed within the approved budget. All events
currently show they were completed in budget other than the 2012 Independence Day celebration which
required additional funds to secure the headlining act.
Events Admin 4 -48 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
PERFORMANCE MEASURES: CONTINUED
4) Percent of Budgeted Expenditures Recovered per City Signature Event (Cost Recovery
with Staffing)
Percent of Budgeted Expenditures
Recovered for DIF (cost recovery with
staffing)
115
107%
TBD
FY 2010 FY 2011 FY 2012
* The graph includes overtime costs for the day of the event only (prep and dean -up time during
normal work hours is not calculated for DIF)
Percent of Budgeted Expenditures Recovered for St.
Patrick's Day and Independence Day Celebrations
(cost recovery with staffing)
■ Independence Day ■ St. Patrick's Day
FY 2010 FY 2011 FY 2012
* The graph includes overtime costs for the day of the event, prep, and clean -up time during
normal work hours
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the
expenditures (example: entertainment) per event. Each event has different overall goals based on
projected revenue potential.
Events Admin 4 -49 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
STATEMENT OF FUNCTIONS
City Council has directed tax receipts from overnight hotel stays be utilized for beautification,
tourism, and community cultural opportunities. Allocations provide for the maintenance,
management, programming and purchase of public art; grants to non - profit organizations that
enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for
public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor
Bureau and the Dublin Arts Council.
Events Admin 4 -51 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel /Motel Tax
2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
Office of the City Manager
217 -1110
Personal Services
2112 Other Wages 0
0
0
0
23,000
2120 Employee Benefits 0
0
0
0
3,400
2140 Uniforms & Clothing 0
0
0
0
470
0
0
0
0
26,870
Other Expenses
2201
Conference /Mileage
0
1,750
1750
0
1,750
2349
Other Professional Services
3,444
24,000
35,800
24,000
16,000
2391
Memberships /Subscriptions
0
2,000
2000
2,000
100
2812
Special Projects /Programs
0
75,300
155,300
135,000
95,300
3,444 103,050 194,850 161,000 113,150
TOTALS $3,444 $103,050 $194,850 $161,000 $140 020
Finance
Taxation
217 -1230
Other Expenses
2821
Grants /Community Org.
120,469
200,000
235,203
200,000
200,000
2822
Grants /DAC
467,802
471,660
471,660
471,660
484,740
2825
City Sponsored Projects
185,813
0
6,000
6,000
6,000
2790
Transfers
166,044
163,290
163,290
163,290
162 300
TOTALS $940,128 $834,950 $876,153 $840,950 $853,040
4 -52
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
BUDGET SUMMARY:
217 -1110 — City Manager
• Accounts 2112, 2120 and 2140 provide 50% funding for a Contract Specialist with a Public Art
focus.
Account 2201 provides funding for professional development in public art administration.
Account 2349 provides funding fora consultant to advise the City on restoration and maintenance
of the numerous public art pieces currently owned by the City.
Account 2812 provides funding for multiple public art projects including: photography, site
selection, miscellaneous repairs, scheduled maintenance, loaned sculpture neighborhood project,
Coffman Park pedestrian bridge artwork project and Art in Public Places site selection payment to
the Dublin Arts Council.
217 -1230 - Taxation
• Account 2821 is an allocation for grants to community organizations in accordance with the
Hotel /Motel Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with
the lease agreement executed for 7125 Riverside Drive.
• Account 2790 transfers funding for debt service associated with the acquisition and renovation of
7125 Riverside Drive.
Events Admin 4 -53 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues
in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised
Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19
of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle
while under the influence of alcohol, the dangers of operating a motor vehicle while under the
influence of alcohol and other information relating to the operating of a motor vehicle and the
consumption of alcoholic beverages.
NOTES AND ADJUSTMENTS
Police /Ed Enf 4 -55 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY
218 -1820
There are no funding requests for 2013.
Police /Ed Enf 4 -56 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
STATEMENT OF FUNCTIONS
Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the
fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio
Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or
prosecutions, to provide reasonable technical training or expertise, to provide matching funds to
obtain federal grants to aid law enforcement, or for other law enforcement purposes that City
Council determines to be appropriate.
NOTES AND ADJUSTMENTS
Police /Law Enf 4 -57 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Law Enforcement
Safety
Police 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
219 -1820
Other Expenses
2201 Conferences /Mileage
0
3,000
3,000
3,000
4,000
2330 Rents /Leases
620
2,000
2,000
2,000
3,000
2420 Operating Supplies
5,175
10,000
10,000
6,000
6,000
5,795
15,000
15,000
11,000
13,000
Capital Outlay
2520 Equipment & Furniture 10,905 15,950 16,310 15,950 7,000
10,905 15,950 16,310 15,950 7,000
TOTALS $16,700 $30,950 $31,310 $26,950 $20,000
VW-]
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
BUDGET SUMMARY
219 -1820
• Account 2201 provides funds for crowd control unit training as well as principal protection
training that is a new initiative.
• Account 2330 provides funding for the lease and rental of undercover vehicles used in drug
investigations, surveillance and other covert operations.
• Account 2420 provides funds for the increased number of drug investigations to purchase
contraband and pay informants.
• Account 2520 provides funding for crowd control unit less than lethal munitions, uniforms
and equipment, and shotguns for less lethal munitions.
Police /Law Enf 4 -59 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Court Services
STATEMENT OF FUNCTIONS
Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in
this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is
to be used by Court Services to pay for any operational costs and /or any subsequent updates for the
computerization of the Court office. The City currently assesses a fee of three dollars ($3.00) per
case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00).
NOTES AND ADJUSTMENTS
Adm /Court Computer 4 -61 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Mayor's Court Computer
Administrative Services
Court Services
2011
2012
2012
2012
2013
Actual
Budget
Revised Budget
Estimate
Budget
221 -1930
Other Expenses
2201 Conference /Mileage
0
1,750
1,750
1,750
1,750
2349 Professional Services
43,913
0
44,108
44,100
0
2351 Maint. of Equipment
5,518
13,200
14,500
13,200
16,110
2410 Office Supplies
476
500
500
500
500
49,907
15,450
60,858
59,550
18,360
Capital Outlay
2520 Equipment & Furniture
0
14,000
14,000
14,000
4,000
0
14,000
14,000
14,000
4,000
TOTALS
$49,907
$29,450
$74,858
$73,550
$22,360
.91M
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Court Services
BUDGET SUMMARY
221 -1930
• Account 2201 provides funding for one staff member to attend the Sungard Annual
Conference.
• Account 2351 includes funding for computer maintenance fees for Sungard and LEADS user
fees.
• Account 2520 provides funding for replacement PC's.
Adm /Court Computer 4 -63 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
STATEMENT OF FUNCTIONS
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain
purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave
upon termination of employment or retirement. Because the City of Dublin will have a significant
number of long -term employees either reach retirement age or the point of eligibility within either
the Ohio Public Employees Retirement System or the Police /Fire Pension Fund System, the City's
liability for payments for accrued leave balances is estimated to be substantial beginning in the next
few years. These costs represent a liability accrued over a number of years. In order to prevent a
disproportionate impact of these payments on any one budget year, the 2005 budget established a
reserve fund and began deposits into it in anticipation of this liability.
In 2008, the City implemented changes to its leave policies for non - bargaining employees which will
add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non -
bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the
time of any separation in good standing from City employment.
NOTES AND ADJUSTMENTS
Contributions to this fund represent a percentage of full -time wages. Due to the existing fund
balance that has accumulated over a period of time, it is not necessary to contribute to this fund in
2013.
Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave
conversions for non - bargaining employees at separation from employment in good standing at any
time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over
time as sick leave balances accrued under the previous, more generous accruals are either used or
converted to payment at separation.
For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on
eligibility for retirement, minimum years of service and any minimum sick leave balance
requirements.
Accrued Leave 4 -65 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Accrued Leave Reserves
Finance
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
222 -1210
Personal Services
2124 Accrued Leave Payout 57,949 76,600 115,000 115,000 160,000
57,949 76,600 115,000 115,000 160,000
TOTALS $57,949 $76,600 $115,000 $115,000 $160,000
..
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
BUDGET SUMMARY
Account 2124 reflects the estimated payments that will be made for accrued leaves in 2012
based on anticipated retirements. The amount also includes an estimate of conversions at non -
retirement separations based on the revised leave policies for non - bargaining employees
approved in 2008.
Accrued Leave 4 -67 12/10/12
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City of Dublin
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Police/ Wireless 9 -1 -1 Fund
STATEMENT OF FUNCTIONS
In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every
wireless phone bill to reimburse local public safety answering points for costs associated with
receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1
Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds
disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate
disbursement, local agencies are required to enter into intergovernmental agreements. In January
2010, the City of Dublin entered into an agreement with the Franklin County Commissioners for the
disbursement of these funds.
Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in
accordance with Ohio Revised Code §4931.65, which includes those costs incurred in the designing,
upgrading, purchasing and maintaining equipment as well as the training of staff who answer
wireless 9 -1 -1 calls. Up to fifty percent of the disbursements received may be used for personnel
costs, once all equipment purchases have been completed.
This funding is currently set by Ohio Revised Code to cease collections on December 31, 2012 unless
the legislature elects to extend the collection through new legislation.
NOTES AND ADJUSTMENTS
Wireless 9 -1 -1 4 -69 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Wireless 9 -1 -1 System
Safety
Police 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
223 -1820
Other Expenses
2349 Professional Services 73,160
2790 Transfers 94,230
0
80,000
4,200
80,000
4,200
80,000
0
80,000
167,390
80,000
84,200
84,200
80,000
TOTALS $167,390 $80,000 $84,200 $84,200 $80,000
4 -70
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Police/ Wireless 9 -1 -1 Fund
BUDGET SUMMARY
223 -1820
• Account 2790 will be utilized to transfer funds to reimburse the Safety Fund for allowable
expenses including eligible personnel expenditures.
Wireless 9 -1 -1 4 -71 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Obligation Debt Service
STATEMENT OF FUNCTIONS
These funds reflect the cost of paying the principal and interest on various outstanding bond and
note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and
various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS
Budget requests for debt service payments reflect debt service obligations for both long -term and
short -term debt issued by the City. The debt service payments for Water and Sewer Fund
obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of
transferring the money to the General Obligation Debt Service Fund and reflecting the debt
payments in that Fund.
Debt 5 -1 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Debt Service
Finance
Accounting and Auditing 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
310 -0210
Other Expenses
2301 County Auditor Deductions
0
0
0
0 0
2790 Transfers
0
0
0
0 0
0
0
0
0
0 0
Debt Service
2601
Debt Issuance Costs
17,694
216,000
216,000
81,500
156,800
2610
Principal -Water
0
0
0
0
0
2611
Principal -Parks Programs
274,521
281,180
281,180
281,180
289,740
2612
Principal- Transportation
3,074,709
3,143,340
6,930,140
6,930,110
3,572,280
2613
Principal -Land & Bldgs
674,736
554,960
554,960
554,960
564,100
2614
Principal -Sewer
0
0
0
0
0
2615
Principal - Stormwater
27,975
27,980
27,980
27,980
27,980
2620
Interest -Water
0
0
0
0
0
2621
Interest -Parks Programs
170,403
163,110
163,110
163,110
157,580
2622
Interest - Transportation
1,275,823
1,235,780
1,235,780
1,206,780
1,689,600
2623
Interest -Land & Bldgs
186,524
167,700
167,700
167,700
155,220
2624
Interest -Sewer
0
0
0
0
0
2625
Interest - Stormwater
0
0
0
0
0
5,702,385
5,790,050
9,576,850
9,413,320
6,613,300
TOTALS
$5,702,385
$5,790,050
$9,576,850
$9,413,320
$6,613,300
5 -2
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Special Assessment Debt Service Funds
County Auditors' Deductions
141
150
Finance
2011 2012
2012 2012
2013
Office of the Director
Actual Budget
Revised Budget Estimate
Budget
320 -0210
S. A. Debt Service
2790 Transfers 335 0 1,518 1,518 0
TOTALS $335 $0 $1,518 $1,518 $0
321 -0210
1992 S. A. Debt Service
2301
County Auditors' Deductions
141
150
150
150
150
2612
Principal- Transportation
85,000
90,000
90,000
90,000
95,000
2622
Interest - Transportation
23,680
18,240
18,240
18,240
12
TOTALS $108,821 $108,390 $108,390 $108,390 $107,630
322 -0210
2001 S. A. Debt Service
2301
County Auditor Deductions
50
200
200
200
200
2612
Principal - Transportation
92,707
95,310
95,310
95,310
96,900
2622
Interest - Transportation
36,605
33,320
33,320
33,320
31,41-0
TOTALS 1129,362 $128,830 $128,830 $128,830 $128,510
5 -3
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
STATEMENT OF FUNCTIONS
This fund was created by City Council and has as its express purposes: the purchase of equipment,
apparatus, property, construction of buildings, structures, roads and other public improvements as
needed. City income tax collections are directly credited to this fund each year in accordance with
Ordinance No. 17 -87. Additional revenue is provided by real estate taxes, transfers from the General
Fund, and interest income.
NOTES AND ADJUSTMENTS
The following is a summary of the 2013 - 2017 CIP. A complete copy of the CIP can be found on the
City's website. This section includes funding for the first year of the Five -Year CIP from the Capital
Improvements Tax Fund and the Parkland Acquisition Fund. Capital projects are also funded from Tax
Increment Financing (TIF) revenues, water and sewer revenues, debt financing and other special
revenue sources. In accordance with State requirements, separate funds will be established when
notes /bonds are issued for specific projects and the associated expenditures will also be assigned to that
fund. Funding is based on the 2013 - 2017 CIP.
Proiect Prioritization
In developing prioritization of projects, several elements are taken into consideration:
• City Council's goals, both past and present;
• Findings included in the Economic Development Strategy;
• Commitments made by the City in agreements;
• Bi- Annual Community Survey results;
• Input from Citizen Committees and economic development opportunities.
Using these guidelines resulted in the list of projects to be funded that are focused towards needed
infrastructure improvements such as road and utility needs.
Maior Transoortation Proiects
Code
Proiect
Total Proiect
2013
Budgeted
Ex enditures
Cost all
ears
ET0103
Tuttle Crossing Blvd Extension- Wilcox Road to Avery Road (TIF)
2
700 000
ET0104
Emerald Parkway - Riverside Drive to Billingsley Creek (TIF)
16,681,000
9,710,000
Er0205
Emerald Parkway - Rings Road to Tuttle Crossing F
2,262,000
ET1119
Relocated Rings Road
1
90 000
ET1202
Frantz Road Utility Burial (TIF)
1,855
1 750 000
ET0810
Frantz Road - Dublin Road connector (TIF)
2,879,000
2 650 000
ET1101
Railroad Quiet Zone (contingent State funding)
480,000
470,000
ET1103
LED Street Light Replacement
2
-
Er1402
Avery Rd widening - Woerner Temple to Rings Road West (TIF)
530,000
ET0405
Hyland-Croy Road Brand Road F
3,972,0100
3 400 000
ET0410
Ave - Muirfield Drive /Perimeter Loo /Perimeter Drive (TIF)
7
ET0508
Riverside Drive /SR 161 (TIF)
2,754,000
-
ET0511
Ave - Muirfield ull more/Valle Stream Ave Road Permissive
751 000
700,000
ET0605
Sawmill Road /Hard Road (TIF)
2
550 000
ET1001
Cos gray Road/Shier-Rings Road Permissive
1
Er0809
H land -Cro /McKitrick Road
1 460 000
180,000
ET1401
I-270/US 33 Interchange Phase 1 Improvements (TIF)
12,900,000
8-0-0,00-0-
ET1003
Dublin Road /Glick Road Intersection Improvements
217
60,000
ET1102
US 33 /SR 161 /Post Road Interim Interchange Im F
1
1 000 000
Er1205
Coffman Road /Brand Road
1
1,400,000
ET1521
Muirfield Drive /Memorial Drive
50 000
50 000
M 301
West Innovation Park Infrastructure
50 000
50 000
302
SR 161 /H land -Cro Tem ora Intersection Im rovement TIF
340 000
40,000
CIP 6 -1 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Major Transportation Proiects (continued)
ET1004
Brand Road Shared -Use Path
1,221,000
1 15,000
ET1203
Dublin Road South Shared -Use Path
2,401,000
1 740 000
ET1204
Glick Road Shared -Use Path
1360 000
820,000
ET1104
Dublin Road Bike Lanes
1
-
-
Tota/ Trans riation
, 860 , 000
73
$27
Major Park Proiects
Code
Proiect
Total Project
2013
Budgeted
Expenditures
Cost all
ears
GR9901
Darree Fields Development
$6,8 06,000
$60,000
GR9903
Amberlei h Community Park Development
2,686,000
40 000
GR9904
Emerald Fields Development
-5,740-,0-0-0-
-
GR9902
Coffman Park Expansion
6,070,000-
3,570,000
GR1114
Holder-Wright Farm and Earthworks
2,208,000
370 000
AL1202
Parkland Acquisition
3,900,000
650 000
AV1203
Tob /Parks
27411 000
4 690 000
Major Utility Projects
Code
Project
Total Proiect
2013
Budgeted
Expenditures
Cost fall
ears
ES0701
Sewer Lining and Repair Sewer )
$8,990,000
735,000
EF1301
South fork Indian Run Flood lain Fill
470,000
$470,000
EW1101
Rings Road Waterline Water
730,000
750 000
EW1201
Dublin Road Water Tower Water
3,049,000
-
EF0201
1 Stormwater Improvements
4,138,000
865 000
AV1201
Total URIMes
$17
$1
Major Facility and Other Projects
Code
Project
Total Proiect
2013
Budgeted
Expenditures
Cost all
y earsi
AB0601
Municipal Facilities
$3,930,000
735,000
AB0602
Historic Dublin
5
525 000
AB1301
Bridge Street District
4,000,000
750 000
AI1201
Computer Hardware /Software Equipment
6 145 000
1,130,000
PP1601
Radio System Upgrades
750,000
-
AV1201
Fleet Re lacements
6,190,000
210 000
AV1203
E ui ment Additions /Re lacements
1 750 000
270 000
Totes /Fadli and Other
28742 000
$3,620,000
Non - Maior Proiects
Guidelines have been established for several key areas which the City has utilized in projecting the non-
major capital needs. These guidelines, along with some of the highlighted projects for 2013, are
summarized as follows:
CIP 6 -2 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Park renovation/ improvements
Guidelines:
• The neighborhood park development priority is based upon the timing of subdivision build -out
and input from residents.
• Evaluate the adequacy of active /athletic facilities in the community and the neighborhood parks.
• Identify opportunities to develop joint neighborhood and community parks with other
governmental jurisdictions (i.e. Dublin City Schools and Washington Township).
• Program adequate funding for maintenance of existing assets.
The following renovations and improvements are programmed in 2013:
Location
Description
Amount
Avery Park
Ball field lighting panels
54,4
Darree Fields
Shade structure adaptors
28,750
Emerald Fields
Dum ster enclosure
4-3
Lewell n Farms
Basketball court resurfacing
11,500
Scioto Park
Stairs
39,100
Wellington Park
Playground **
201
Basketball court resurfacing/hoops
27,830
Erosion control /land management
3-4,46-5-
Wyndham Park
Basketball court resurfacing/hoops
18,975
Total
$460,000
** - suitable for universally accessible playground development.
Bikeway System Improvements
Guidelines:
• Bikeways are included as part of the City's major public roadway projects and include shared -
use paths, bike lanes and sharrows.
• Identify connections and /or additions to the bikeway system which provide an alternate
transportation system linking neighborhoods, community facilities and commercial destinations.
• Coordinate local system design with other governmental jurisdictions such as the Mid -Ohio
Regional Planning Commission (MORPC), the Ohio Department of Transportation (ODOT) and
other appropriate regional efforts.
• Identify the connections and /or additions that can be constructed by developers as part of
private development.
Staff recently completed a comprehensive review of its shared -use path connection /addition needs and
has developed a comprehensive plan for completing these projects to further enhance the City's
comprehensive shared -use path network. As a result, additional funds have been programmed in the
Five -Year CIP to expedite the completion of these paths /additions. In 2013, the following
connections /additions are programmed for completion:
General Location
Amount
Oak Park Southern Connector Glacier Ridge
$ 24,500
Smith parcel
137,500
CIP 6 -3 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Shared -Use Path Connections /Additions (continued)
General Location
Amount
Tull more and Parkmill crossing
10,500
Wareham Street crossing
11,500
Westbury Belvedere crossing
48,500
Discovery to Post
107 000
Wilcox Road
187,500
Emerald Parkway Sharrow corridor
3 000
Total
$530
Annual Street Maintenance Program
Guidelines:
• Investment for street resurfacing is based on anticipated life of the asset.
• A comprehensive pavement management system has been established to ensure acceptable
levels of service are maintained in a cost - effective manner.
The City evaluates the pavement maintenance needs annually and programs improvements
based on roadway conditions.
There is an annual allocation for repairing the City's roadways. The $3,150,000 allocation for 2013
reflects a 5% increase over 2012. In 2010, the City contracted with Stantec Consulting Services, Inc. to
provide a comprehensive map based pavement condition inventory to aid in planning future
maintenance. The pavement analysis has been completed and will be utilized to program the timing of
street maintenance work. Based on an index of 1— 100, with an index of 100 being a new roadway,
the current overall index of the City's road -miles is rated with an index of 82. The results of the
pavement analysis have allowed the City to more accurately identify pavement conditions and program
repairs.
Asset Maintenance
Guidelines:
• Maintain the City's existing assets to ensure long -term viability.
• Maintain a comprehensive listing of the City's assets and identify the anticipated need for
maintenance, repair or replacement.
• Evaluate and update the City's asset maintenance needs annually.
Building maintenance /renovations — This provides the allocations for necessary maintenance to City
buildings. The amount funded for 2013 is as follows:
CIP 6 -4 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Building Maintenance /Renovations (continued)
Location
Description
Amount
Dublin Arts Council
Window /door replacements
23,000
Improve air conditioning in gallery
16,500
Painting and wall repair
10,000
Municipal Building
Break room renovation
55,000
Lobby desk
15,500
5620 Post Road barn
Roof replacement and other repairs
14,000
5800 Building
Replace window treatments in second floor lobby
5,000
Fleet Maintenance
Replace gutters and downspouts
20,000
Renovate fleet locker rooms
50,000
Justice Center
Paint metal roof
95,000
Replace chairs in court room
21,520
Earlin ton barn
Structural repairs (siding/trim, roof replacement)
150,000
Other barns
Various repairs
15,000
Parks restrooms
Hand dryers and waterless urinals
5,000
Recreation Center (DCRC)
Replace /consolidate electrical transformers
10,000
Funded from Recreation
Front entrance redesign
50,000
Skylight re airs
6,500
Dum ster enclosure
40,000
Space needs analysis
20,000
Replace boiler
40,000
Geothermal study
15,000
Replace main entrance doors
20,000
Replace lobby furniture
25,000
Senior lounge updates
20,000
Audio /Visual upgrades in Tallas
86,000
All locations
Small in -house renovations
15,000
Carpet replacement
50,000
HVAC and pump replacements
25 000
New facility access security stem and cameras
25,000
Roundin
1,980
Total
$945
Transfers
The majority of the funding programmed for transfers is for debt service obligations on capital projects
financed by long -term debt.
Advances
The advances programmed are based on projects programmed in the 2013 -2017 CIP that have been
identified as infrastructure projects benefiting the reflected TIFs.
CIP 6 -5 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax 2011 2012 2012 2012 2013
Capital Actual Budget Revised Budget Estimate Budget
401 -0221
Other Expenses
2301 County Auditor Deductions 38,060 40,000
401 -0314
Other Expenses
2790 Transfers 4,633,102 2,749,680
2791 Advances 1,599.500 0
6,232,602 2,749,680
Capital Outlay
40,000 40,000 45,000
2,749,680 2,516,756 2,599,120
2511
Park and Bikeway Improvements
2,824,663
2,499,500
3,593,165
2,499,500
5,170,000
2522
Police Capital Equipment
616,755
165,000
205,461
165,000
385,000
2523
City Maintenance Equipment
2,058,155
1,580,000
1,796,148
1,580,000
480,000
2530
Bldgs. & Other Structures
1,059,357
150,000
2,310,058
2,310,000
735,000
2550
Transportation Projects
3,896,859
8,651,000
10,047,301
8,651,000
11,065,000
2562
Storm Sewer Improvements
295,428
300,000
353,909
353,900
1,895,000
2571
Computer hardware /software
835,087
990,000
1,253,615
990,000
1,130,000
2572
Building repairs and renovations
294,924
805,000
946,241
805,000
612,500
2579
Other Projects
535,595
630,000
1,211,386
800,000
1,390,000
2599
Contingencies
6,300
225,000
285,000
60,000
225,000
12,423,123
15,995,500
22,002,284
18,214,400
23,087,500
TOTALS $18,693,785 $18,785,180 $24,791,964 $23,753,656 $29,781,620
M
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax
Capital
401 -0314
Capital Outlay
2511 Park and Bikewav Improvements
Park renovations /improvements (AR1301)
460,000
Darree Fields (GR9901)
60,000
Cramer Crossing Reserve E (GR1301)
75,000
Coffman Park expansion (GR9902)
3,570,000
Scioto Park restrooms (GR1202)
435,000
Amberleigh Community Park
40,000
Holder- Wright Farm and Earthworks (GR1114)
370,000
Dublin Community Pool North renovations (GR1115)
160,000
2522 Police Capital Eauipment
Intersection & Crime Prevention Cameras (PP1301) 105,000
Replacement Tasers (PP1305) 120,000
Automatic License Plate Readers (PP1302) 125,000
Replacement Ballistic Shields (PP1303) 15,000
Megnetometers (PP1304) 20,000
2523 City Maintenance Capital Projects
Fleet management program - replacements (AV1301) 210,000
Fleet management program- equipment (AV1303) 270,000
2530 Buildings and Other Structures
Municipal Facilities (AB0601)
735,000
2550 Transportation Projects
Annual street maintenance program (AT1301)
3,150,000
Annual infrastructure/roadside improvements (AT1302)
325,000
Annual shared -use path maintenance (AT1303)
450,000
Annual shared -use path additions /connections (AT1304)
530,000
Annual sidewalk program (AT1306)
375,000
Annual parking lot maintenance (A 11307)
100,000
Annual pedestrian tunnel maintenance (AT1308)
150,000
Annual guardrail replacement and maintenance (AT1310)
65,000
Annual bike rack installation (AT1311)
25,000
Relocated Rings Road (ET1119)
90,000
Railroad quiet zones (ET3301)(contingent on State funding)
470,000
Hyland Croy /McKitrick Road (ET0809)
180,000
Dublin Road /Glick Road intersection
60,000
Coffman /Brand Road intersection (ET1205)
1,400,000
Muirfield Drive /Memorial Drive (ET1521)
50,000
West Innovation Park infrastructure (Er1301)
50,000
Brand Road shared -use path (ET1004)
1,015,000
Dublin Road Southshared -use path (Ef1203)
1,740,000
Glick Road shared -use path (ET1204)
820,000
Road Plates
20,000
5,170,000
385,000
480,000
735,000
11,065,000
6 -7
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax
Capital
2562 Stormwater Improvements
Annual Storm Sewer maintenance (AF1301)
South Fork Indian Run (SFIR) Floodplain fill (EF1301)
Stormwater Improvements
2570 Other Projects & Equipment
2571 Computer hardware/software (AI1301)
2572 Building repairs and renovations (AB1301)
2579 Technology improvements (AB0802)
2579 Historic Dublin (AB0602)
2579 Bridge Street District (AB1301)
2599 Contingencies(AA1301)
2790 Transfers
General Debt Service Fund
2791 Advances
Pizzuti TIF
Perimeter West TIF
Frantz Road /Dublin Road TIF
560,000
470,000
865,000
1,895,000
1,130,000
612,500
115,000
525,000
750,000
3,132,500
225,000
225,000
2,599,120
2,599,120
900,000
500,000
2,650,000
4,050,000
TOTAL $29,736,620
M
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Parkland Acquisition Fund
STATEMENT OF FUNCTIONS
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of
parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of
acquiring recreational facility sites, open space and /or parkland.
NOTES AND ADJUSTMENTS
A longstanding goal of City Council has been to preserve parkland, open space and nature features.
Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to
the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007,
City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately
54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax
Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20
percent (.35 mills).
Recognizing the benefits and flexibility of allocating more of the City's °inside millage"to the Capital
Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax
Fund and .35 mills to the Parkland Acquisition Fund begun in 2010 and has continued to do so each
year since. This allocation will be reviewed during the CIP process each year and can be reallocated
if Council deems it appropriate.
The funding programmed also provides for the City's annual commitment of $385,000 to the
Franklin County Metropolitan Park District to provide financial assistance for land acquisition for the
Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire the land
for the expansion of Coffman Park, and to provide additional funding for the acquisition of the site
identified for the future Municipal Building. The final debt service payment for the expansion of
Coffman Park will be made in 2020.
Park Acq 6 -9 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parkland Acquisition
Finance 2011 2012 2012 2012 2013
Office of the Director Actual Budget Revised Budget Estimate B
402 -0210
Other Expenses
0
10
Capital Outlay
2510 Land and Land Improvements 669,180 460,470 2,100,000 2,100 000 385,000
402 -0221
Other Expenses
2301 County Auditor Deductions 9,512 10,000 10,000 10,000 11,000
402 -0314
Transfers
2790 Transfers 228,134 225,700 225,700 225,700 225,250
TOTALS $915,026 $696,170 $2,335,700 $2 335 700 $621 250
6 -10
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
STATEMENT OF FUNCTIONS
This program is under the joint supervision of the Directors of Streets and Utilities and Engineering.
This work unit includes planning and design of all new construction and improvements of the water
distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, builders, and developers
in planning improvements to the Dublin portion of the system. Also included is the hydrant
maintenance program.
OBJECTIVES AND ACTIVITIES
• Continue the ongoing hydrant maintenance program in -house with a significant cost savings.
• Prepare hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
TOTAL
PART -TIME /SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2012 2013
CURRENT NUMBER ADOPTED
1 1
1
1 1
1
NOTES AND ADJUSTMENTS
Ten percent (10 %) of the Operations Administrator position reflected in the Sewer Fund is allocated
to this budget. Thirty percent (30 %) of a Maintenance Crew Supervisor and twenty (20 %) of a Civil
Engineer reflected in the Engineering General Fund is also allocated to this budget.
Water 7 -1 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Public Service
Streets and Utilities 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
.'s�i[iai[cY�
Personal Services
2110
2111
2112
2113
2120
2140
Salaries/Wages
Overtime Wages
Other Wages
Short Term Disability
Employee Benefits
Uniforms & Clothing
84,211
2,428
11,933
200
39,398
802
84,980
1,000
18,150
0
38,770
2,300
84,980
2,500
18,150
0
38,770
1,500
84,980
2,500
6,000
0
37,000
1,500
85,400
1,000
17,700
0
39,700
1,430
138,972
145,200
145,900
131,980
145,230
Other Expenses
2201
Conferences /Mileage
41
300
300
300
300
2303
Hydrant Maint. & Repair
19,482
21,000
37,200
21,000
21,000
2310
Utilities
148,720
155,000
175,820
150,000
154,500
2320
Communications
546
0
800
800
50
2351
Maint. of Equipment
0
500
500
500
500
2390
Misc Contractual Services
19,619
38,000
38,000
25,000
35,000
2420
Operating Supplies
3,163
4,100
4,100
4,100
5,200
2440
Small Tools & Minor Equip
1,667
1,800
1,800
1,800
500
2910
Refunds
3,400
0
25,000
25,000
0
196,638 220,700 283,520 228,500 217,050
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 7,300
0 0 0 0 7,300
TOTALS $335,610 $365,900 $429,420 $360,480 $369,580
7 -2
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Finance
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
610 -1210
Debt Service
2610 Principal -Water 360,000
375,000
375,000
375,000
400,000
2620 Interest -Water 167,720
208,200
208,200
159,340
127,720
527,720
583,200
583,200
534,340
527,720
TOTALS $527,720
$583,200
$583,200
$534,340
$527,720
7 -3
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
BUDGET SUMMARY
610 -1320
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data and Notes
and Adjustments.
• Account 2112 provides funding for part- time /seasonal staff.
• Account 2303 provides funding for replacement fire hydrants and parts.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2390 provides funding for flushing and pumping of hydrants completed by the
Washington Township Fire Department and contracted emergency repairs.
• Account 2520 provides funding for a hydrant steam thawer, replacement air compressor, and
other necessary equipment.
610 -1210
• Accounts 2610 and 2620 provide funding for debt service obligations for the Rings /Blazer
Parkway water tower, and the Dublin Road water tower.
Water 7 -4 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Public Service
Engineering 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
610 -1330
Personal Services
2110 Salaries/Wages 14,149
14,440
14,440
14,440
15,000
2120 Employee Benefits 5,722
5,740
5,740
5,740
3,600
19,871
20,180
20,180
20,180
18,600
Other Expenses
2201
Conferences /Mileage
2349
Other Professional Sery
2390
Misc Contractual Services
Capital Outlay
1
2,900
2,900
2,900
2,000
57,374
65,000
67,788
65,000
100,000
30,650
45,000
56,651
56,650
75,000
88,025
112,900
127,339
124,550
177,000
2520 Equipment & Furniture 234
0
0
0
150
2561 Water System Imp. 1,660,967
850,000
1,386,770
1,200,000
315,000
1,661,201
850,000
1,386,770
1,200,000
315,150
TOTALS $1,769,097
$983,080
$1,534,289
$1,344,730
$510,750
7 -5
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
Budget Summary
610 -1330
• Accounts 2110 provides funding for full -time staffing reflected in the Personnel Data and Notes
and Adjustments.
• Account 2349 provides funding to update water modeling city wide; critical infrastructure
study /vulnerability assessment; utility extension policy with Franklin County Health.
• Account 2390 provides funding for water line locates by the City of Columbus.
• Account 2561 provides funding for water quality units.
Water /Engineering 7 -6 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Sewer Maintenance
STATEMENT OF FUNCTIONS
This work program is under the joint supervision of the Deputy City Manager /Director of Economic
Development, and the Directors of Streets and Utilities, and Engineering. This work unit includes
planning and design of all new construction, improvements and removal of infiltration and inflow
sources. Streets and Utilities are responsible for the execution of maintenance on the entire sanitary
sewer system, and also conduct inspection of lines and collects data on the system for use by
Engineering. Engineering analyzes system data to estimate amounts of extraneous flow to be
eliminated, recommends the repair and work program and new construction to be performed. The
City staff works in cooperation with homeowners, engineers, consultants, builders, developers, Ohio
Environmental Protection Agency, and with the City of Columbus which provides wastewater
treatment and a service contract.
OBJECTIVES AND ACTIVITIES
• To minimize infiltration and inflow in both the public and private portions of the sanitary
sewer system.
• To complete a warranty inspection on the installation and materials of the previous year's
cured in place pipe (CIPP) installations.
• To assess condition of subsurface infrastructure underlying streets which are programmed
for resurfacing in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To maintain /update the computer modeling program for the sewerage system.
PERSONNEL DATA 2012 2013
POSITION TITLE CURRENT NUMBER ADOPTED
Engineering Project Inspector 1 1
Operations Administrator 1 1
Maintenance Crew Supervisor 1 1
Maintenance Worker 6 6
TOTAL 9 9
PART -TIME /SEASONAL STAFF
Seasonal Maintenance Worker 2 2
TOTAL 2 2
NOTES AND ADJUSTMENTS
The Operations Administrator position is allocated 84% to this budget. Fifty percent (50 %) of a
Maintenance Crew Supervisor position and fifty percent (50 %) of a Civil Engineer position reflected
in the Engineering General Fund is also allocated to this budget.
Sewer 7 -7 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Public Service
Streets and Utilities 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
620 -1320
Personal Services
2110
Salaries/Wages
412,217
444,710
442,760
442,760
460,900
2111
Overtime Wages
5,512
12,080
12,080
12,080
12,080
2112
Other Wages
27,153
32,800
32,800
16,000
35,400
2113
Short Term Disability
621
0
1,950
1,950
0
2120
Employee Benefits
177,249
184,410
184,410
184,410
189,340
2140
Uniforms & Clothing
4,460
9,450
8,550
8,550
6,550
627,212 683,450 682,550 665,750 704,270
Other Expenses
2201
Conferences /Mileage
2,176
8,900
8,900
8,900
12,450
2320
Communications
655
0
900
900
50
2349
Other Professional Sery
40,093
20,000
20,000
20,000
74,000
2351
Maint. of Equipment
20,805
19,500
19,500
19,500
21,300
2390
Misc Contractual Services
112,019
149,900
199,271
149,900
121,800
2410
Office Supplies
153
500
500
500
500
2420
Operating Supplies
10,986
6,100
6,634
6,100
6,450
2430
Repair & Maintenance
10,252
20,500
40,500
40,500
20,500
2440
Small Tools & Minor Equip
1,041
1,200
1,200
1,200
1,200
2910
Refunds
2,000
0
27,000
26,100
0
200,180 226,600 324,405 273,600 258,250
Capital Outlay
2520 Equipment & Furniture 11,666 11,300 40,300 40,300 25,550
2563 Sanitary Sewer Imp. 408,041 25,000 25,000 25,000 25,000
419,707 36,300 65,300 65,300 50,550
TOTALS $1,247,099 $946,350 $1,072,255 $1,004,650 $1,013,070
FAU
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Finance
Office of the Director 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
620 -1210
Debt Service
2614 Principal -Sewer 1,082,493 1,125,600 1,125,600 1,125,600 1,170,570
2624 Interest -Sewer 456,573 461,680 461,680 422,660 363,900
1,539,066 1,587,280 1,587,280 1,548,260 1,534,470
TOTALS
$1,539,066 $1,587,280 $1,587,280 $1,548,260 $1,534,470
7 -9
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Sewer Maintenance
BUDGET SUMMARY
620 -1320
• Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with Occupational
Safety and Health Administration (OSHA) requirements and other necessary training including but
not limited to: Confined space entry, respirator, PACP certifications, flow meters, advanced pipe
cleaning and the Ohio Certified Public Manager Program.
• Account 2349 includes funding for services related to televising and cleaning the sewer system,
as well as completing warranty inspections on previously lined sewers.
• Account 2351 includes funding to maintain and repair sewer equipment.
• Account 2390 includes funding for the pump station inspection and maintenance contract,
Delaware County Engineering Fund, contracted fees to dump sewer trucks, and contracted storm
sewer repairs.
• Account 2420 is funding for supplies necessary for doing in -house sewer cleaning and repairs.
• Account 2430 provides funding for the repair and maintenance of the sewer system including
grades rings, ground rims /covers, precast concrete inlets and bioxide treatment.
• Account 2520 provides funding for the replacement of a 1994 year small diameter camera, 50%
of a portable trench box, Manhole lid lifter and a reel for camera truck cable.
• Account 2563 provides contingency funding for lining and repair of main lines.
620 -1210
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto
West Branch Interceptor, sewer relining, and manhole rehabilitation.
Sewer 7 -10 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Public Service
Engineering 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
620 -1330
Personal Services
2110
Salaries/Wages
96,889
99,300
99,300
99,300
102,200
2111
Overtime Wages
2,785
0
1,000
1,000
2,000
2120
Employee Benefits
42,139
50,010
50,010
43,000
42,100
2140
Uniforms R Clothing
240
550
550
550
400
142,053 149,860 150,860 143,850 146,700
Other Expenses
2201 Conferences /Mileage 538
2,500
2,500
2,500
1,500
2349 Other Professional Sery 107,308
179,120
194,128
179,120
75,000
2420 Operating Supplies 1,388
4,000
4,000
4,000
3,000
109,234
185,620
200,628
185,620
79,500
Capital Outlay
2563 Sanitary Sewer Imp. 207,015 0 592,690 567,990 835,000
207,015 0 592,690 567,990 835,000
TOTALS $458,302 $335,480 $944,178 $897,460 $1,061,200
7 -11
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Sewer Maintenance
Budget Summary
620 -1330
• Accounts 2110 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 2349 provides funding to maintain the computer modeling program.
Sewer /Engineering 7 -12 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
STATMENT OF FUNCTIONS
Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise is
available for resale. The revenue from the sale of the merchandise is used to purchase
merchandise, as the intent of the merchandising campaign is to be self - supporting.
Merch 7 -13 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising
City Manager
Community Relations 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
630 -1130
Other Expenses
2390 Misc Contractual Services 171
200
200
200
200
2420 Operating Supplies 514
7,800
15,086
10,000
7,800
685
8,000
15,286
10,200
8,000
TOTALS $685
$8,000
$15,286
$10,200
$8,000
7 -14
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
BUDGET SUMMARY
630 -1130
• Account 2420 provides funding to buy merchandise for resale.
Merch 7 -15 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service / Employee Benefits Self- Insurance
STATEMENT OF FUNCTIONS
The Employee Benefits Self- Insurance Fund has been established to account for monies received
from other funds as payment for providing medical, dental and vision benefits. The Employee
Benefits Self- Insurance Fund makes payments for services provided to employees (claims), the third
party administrator(s) and for stop -loss coverage. The budgeted amounts are based on the
expected dollar value of claims that would be paid under the plan, third party administrator fees,
and the premium for stop -loss insurance. "Premiums" are charged to benefit accounts based on the
estimated cost of coverage. In 2013 funds have been programmed for all non -union personnel and
all union personnel, including the United Steelworkers of America, the Fraternal Order of Police -
Capital City Lodge No. 9, and the Fraternal Order of Police — Ohio Labor Council to participate in the
City -wide Consumer Driven Health Plan with Health Savings Accounts and Healthy By Choice Plus
(HBC Plus) Program. 2013 will mark the first year that all City employees will be covered by the
Consumer Driven Health Plan Health Savings Accounts Program. The Employee Benefits Self -
Insurance Fund will continue the wellness benefit and the child care Flexible Spending Account
benefit for all full -time employees who participate in HBC Plus. The City -wide health plan includes
an optional Health Savings Account (HSA) and will include only two funding levels to match the two
HSA employer contribution levels for an employee and family.
NOTES AND ADJUSTMENTS
The annual funding level for 2013 for all employee groups is as follows:
Employee $ 7,338
Family $ 16,543
This represents 92.4% of the "premium equivalent' funding levels for the year. Funding is based on
the reduced level for 2013 due to the healthy balance existing in the fund and the anticipated
expenditures for 2013.
Included in this fund is the third party administration for the short-term disability benefit provided to
non - bargaining employees. This addition was part of the leave program that was approved by City
Council in October, 2008. Also funded are the health screenings, and various educational classes
and programs that are included as part of HBC Plus.
Int Sery 8 -1 11/7/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Emp. Benefits Self Ins.
City Manager
Human Resources 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
701 -1120
Personal Services
2110 Salaries/Wages 0
0
0
0
0
2112 Other Wages 10,202
24,880
24,880
24,880
43,440
2120 Employee Benefits 1,576
3,850
3,850
3,850
6,750
11,778
28,730
28,730
28,730
50,190
Other Expenses
2201
Conference /Mileage
0
0
0
0
0
2309
Third Party Admin.
232,306
202,370
202,684
202,370
228,620
2361
Medical, Dental,Rx,Vision
3,432,457
3,687,150
3,752,172
3,450,000
3,721,370
2364
Stop Loss Coverage
279,252
326,940
326,940
326,940
404,040
2366
Employer HSA Contribution
752,253
904,680
904,680
756,000
907,610
2390
Misc Contractual Services
124,353
134,900
136,157
134,900
155,290
4,820,621
5,256,040
5,322,633
4,870,210
5,416,930
TOTALS
$4,832,399
$5,284,770
$5,351,363
$4,898,940
$5,467,120
M)
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Employee Benefits Self Insurance
BUDGET SUMMARY
701 -1120
• Account 2112 provides funding for seventy -five percent (75 %) cost - sharing of the Wellness
Coordinator part-time position and the Intern position between this budget and the
Recreation Services budget.
• Account 2309 reflects funding for third -party administration fees from United Health Care
(UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and
vision services benefit. Also included is third -party administration for the short-term
disability program.
• Account 2361 includes funding for the all medical, dental, pharmacy and vision claims.
• Account 2364 provides funding for a stop -loss insurance policy to protect the City against
catastrophic or extraordinarily high cost claims.
• Account 2366 provides funding for the employer contributions (funded at 85 %) for HSA
contribution. Funding projections have increased for 2013 based on the fact that more
employees met health target measures in 2012 than originally projected.
• Account 2390 includes funding for the City's comprehensive wellness benefit. Funding is
included for continuation of the on -site screenings and various educational classes and
programs. Also funded is continuation of professional benefits consultation, continuation of
return on investment analysis, and further review of plan design.
Int Sery 8 -3 11/7/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES: CONTINUED
1) Percent of Employee Population in the Health Low Risk, Moderate Risk, and High Risk
Levels
Year
# Analyzed
High Risk
Medium Risk
Low Risk
FY 2011
562
6.00%
19.40%
74.60%
FY 2010
578
5.40%
20.40%
74.20%
FY 2009
551
5.40%
18.50%
76.00%
FY 2008
551
6.10%
20.20%
73.30
Percent of Employee Population in High, Medium
and Low Risk Levels
■ High Risk ■ Medium Risk Low Risk
Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three to four
risks, and high risk is five or more risks. Changes in health status correlate with changes in cost. Individuals
with high risks often migrate to having disease and high costs. There is a natural flow of individuals from low
risk to high risk to disease to high cost. To contain cost, the goal is to keep the health population healthy and
to try to stop the unnecessary progression in the direction of more risks and disease through wellness and
prevention efforts.
Int Sery 8 -4 11/7/12
FY 2011 FY 2010 FY 2009 FY 2008
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
STATEMENT OF FUNCTIONS
The Workers' Compensation Fund has been established to cover the costs associated with the City's
Workers' Compensation coverage under a self- insurance plan. Funds are transferred from the
General Fund to cover premiums, claims, and third party administration fees associated with the
City's Workers' Compensation coverage.
NOTES AND ADJUSTMENTS
This budget reflects estimated costs for the City's Self- Insurance Workers' Compensation coverage
which includes expected medical expenses and compensation associated with work - related injuries
and illnesses from January 1, 2013 - December 31, 2013. This budget also reflects estimated fees
for excess workers' compensation insurance coverage and volunteer insurance coverage.
Int Sery 8 -5 11/7/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Workers' Comp. Self Ins.
City Manager
Human Resources 2011 2012 2012 2012 2013
Actual Budget Revised Budget Estimate Budget
703 -1120
Other Expenses
2309
Third Party Admin.
9,415
35,930
35,930
35,930
35,800
2363
Claims
105,512
207,000
207,000
130,000
212,710
2364
Stop Loss Coverage
77,372
80,500
80,500
80,500
89,800
2390
Misc Contractual Services
23
4,000
4,000
4,000
5,000
2391
Memberships /Subscriptions
0
0
0
0
0
192,322 327,430 327,430 250,430 343,310
TOTALS
$192,322 $327,430 $327,430 $250,430 $343,310
r;Y,
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
BUDGET SUMMARY
703 -1120
• Account 2309 includes the administrative fee for the self- funded program, independent
medical evaluations of injured employees, and administrative fees for the state tail fund.
• Account 2363 funds medical and indemnity reserves for prior year claims, and estimated
2013 claims.
• Account 2364 includes the required payment to the state guarantee fund and the state fee
for a self- insured plan. Also included are the excess coverage premium and volunteer
coverage premium.
• Account 2390 provides funds for investigation of fraudulent claims.
Int Sery 8 -7 11/7/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
2) Percent Change in the Number of Worker's Compensation Claims Filed (including annual
costs)
*As of 9/19/2012
Number of Workers' Compensation Claims &
Percent Change
44,
FY 2008
FY 2012
FY 2011
FY 2010
FY 2009
FY 2008
35,
30,
23,
17,
FY 2009 FY 2010 FY 2011 FY 2012
The City collects this information to perform cost comparisons of our Self Insured Workers' Compensation
system vs. traditional State Funded system costs (the City estimates a savings of $4 million since 2006). This
information is also useful in projecting future costs, benchmarking with similar Cities /Municipal operations,
City Safety Committee discussion topics and identification of future safety training needs.
Int Sery 8 -8 11/7/12
Annual Self Insurance Workers' Compensation
System Cost
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012*
# of Worker's
44
35
30
23
17
Compensation
Claims
Percent Chan a
+33%
-22%
-15%
-23%
-26%
Total Self
$238,402
$186,951
$152,828
$181,933
$125,324
Insured Cost
*As of 9/19/2012
Number of Workers' Compensation Claims &
Percent Change
44,
FY 2008
FY 2012
FY 2011
FY 2010
FY 2009
FY 2008
35,
30,
23,
17,
FY 2009 FY 2010 FY 2011 FY 2012
The City collects this information to perform cost comparisons of our Self Insured Workers' Compensation
system vs. traditional State Funded system costs (the City estimates a savings of $4 million since 2006). This
information is also useful in projecting future costs, benchmarking with similar Cities /Municipal operations,
City Safety Committee discussion topics and identification of future safety training needs.
Int Sery 8 -8 11/7/12
Annual Self Insurance Workers' Compensation
System Cost
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
STATEMENT OF FUNCTIONS
These funds reflect the cost of reimbursing developers for the cost of installing certain public
improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited
with the City to ensure completion of a project. A specific agency fund has been established for the
collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the tracking of unclaimed
funds, the collection and distribution of a building surcharge mandated by State law, and for the
agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System
(COIRS) established between the City of Dublin, the City of Worthington and Delaware County.
NOTES AND ADJUSTMENTS
Agency 9 -1 12/10/12
2013 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
Finance 2011 2012 2012 2012 2013
Office of the Director Actual Budget Revised Budget Estimate Budget
Income Tax Revenue Sharing
802 -0210
2390 Contractual Obligation -CRAB 123,115 0 0 0 0
TOTALS $123,115 $0 $0 $0 $0
803 -0210
2911
Refunds -Gen Unclaimed Checks
5,107
0
0
0
0
2912
Refunds -Gen Unclaimed Payroll
239
0
0
0
0
2913
Refunds - Unclaimed Income Tax
175
0
14,300
14,300
0
2914
Refunds - Conditional Occupancy
3,500
0
0
0
0
TOTALS
$9,021
$0
$14,300
$11300
$0
Dublin Convention and Visitors Bureau
8040211
2824
Payment to Dublin Convention
& Visitors Bureau
$559,433
$483,300
$566,670
$566,670
$500,000
TOTALS
$559,433
$483,300
$566,670
$566,670
$500,000
Agency Fund
805-0
2304
Sewer Tap Paybacks
386,599
220,000
300,000
300,000
250,000
2910
Refunds
2,011
10,000
10,000
3,000
10,000
2914
Refunds - Conditional Occupancy
72,150
150,000
150,000
150,000
150,000
2915
Refunds -BD of Bldg Stds -Res
2,811
0
0
0
2,500
2916
Refunds -BD of Bldg Stds -Comm
12,000
15,000
15,000
15,000
15,000
2917
Refunds -CRC Deposits
38,565
40,000
40,000
40,000
40,000
2918
Refunds -DCRC Sea Dragons
17,350
17,000
17,000
0
17,000
2919
Refunds -Theatre Admission
0
0
300
300
0
2922
Refunds -DCRC Dolphins
5,655
0
6,000
6,000
6,000
2923
Refunds - Washington Twp
6,480
3,000
7,000
7,000
3,500
TOTALS
$543,621
$455,000
$545,300
$521,300
$494,000
Central Ohio Interoperable Radio System (COIRS)
807 -1210
2310
Utilities
2,928
5,000
6,162
5,000
4,000
2345
Legal Services
50
4,000
7,950
4,000
4,000
2349
Professional Services
4,400
23,000
23,000
6,000
34,000
2351
Maintenance of Equipment
46,867
74,000
90,500
74,000
59,000
2360
Insurance and Bonding
7,125
10,000
10,000
7,200
9,000
2990
Contingencies
2,141
10,000
10,000
3,000
10,000
TOTALS
$63,511
$126,000
$147,612
$99 200
$120 000
9 -2
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
While not inclusive, this glossary is
provided to assist the reader with
definitions of some unfamiliar terms used
in the budget document.
Accrual Basis — a basis of accounting in
which transactions are recognized at the
time they are incurred or obligated, rather
then when cash is received or spent.
Budgetary Basis — the basis under which
the budget estimates are made.
Capital Asset (as defined by the City
of Dublin) — tangible property, obtained or
controlled as a result of past transactions,
events or circumstances, which will benefit
the City for a period of more than one (1)
year and has a cost or dollar value of
$1,000 or more.
Agency Fund - a type of fiduciary (trust)
fund used to account for assets held by the
City as an agent for individuals, other
governments and /or other funds.
Appropriation — authorization from the
legislative authority (City Council) to
expend funds for a specific purpose or
category of purposes. Appropriations are
for the current fiscal year and lapse at the
end of the fiscal year if not obligated for a
specific purpose.
Balanced Budget — occurs when planned
expenditures equal anticipated revenues.
Bond Rating — a measure of the City's
credit - worthiness determined by
established outside agencies by reviewing
the City's financial viability and practices.
A high bond rating results in favorable
interest rates when the City borrows
funding for long term capital projects.
Budget — the financial operating plan for a
given time period which provides estimates
of expenditures and revenues for that time
period and outlines the assumptions under
which those estimates were made.
Budget Amendment — a formal change
of budgeted appropriations requiring
legislative approval.
Budget Calendar — the schedule of key
dates that are followed in the preparation
and adoption of the budget.
Capital Outlay — a category of
expenditures that includes items greater
than a certain value and /or expected to
last for greater than a specified time
period.
Capital Improvements Program (CIP)
— issued separately on an annual basis, but
in coordination with the operating budget
document, the CIP is the five -year plan for
infrastructure and other long term
investments such as roadways, technology,
vehicles, parks, etc.
Capital Improvements Tax Fund -
represents the 25% of the local income tax
collected for the purpose of funding capital
improvements.
Capital Projects Fund - used to account
for the financial resources to be used for
the acquisition or construction of major
capital facilities other than those financed
by Proprietary Funds and Trust Funds.
Capital Project — a major construction,
acquisition, or renovation activity that adds
value to or significantly increases the
useful life of the government's physical
assets.
Cash basis — a basis of accounting or
budgeting in which transactions are
recognized only when cash is increased or
decreased.
10 -1
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Cemetery Fund - a fund provided to
account for revenue received from the sale
of cemetery lots and interment fees.
Expenditures are restricted to the
maintenance of the City's cemeteries.
Cemetery Perpetual Care Fund -
established in order to set aside funds so
that when all the City's cemetery burial lots
are sold, funds remain to properly maintain
all cemetery lots in perpetuity.
City Charter — a document ratified by a
vote of the people that outlines the
guidelines and policies under which a city
will operate.
Council- Manager form of government
— the form of government in which an
elected City Council hires a professional
city manager to serve as the chief
administrative official for the City, as
opposed to an elected mayor.
Contingency — a budgeted reserve set
aside for emergencies or unforeseen
expenditures not otherwise included within
the budget.
Cost of Services Study — study
conducted each year to determine the fees
to be charged for various programs and
services throughout the City. This study is
a comprehensive review of the allocation of
City costs to all City programs to ensure
that fees charged accurately reflect the
costs associated with provision of that
service or program.
Debt Service — payment of principal and
interest on borrowed funds according to a
predetermined schedule.
Debt Service Fund — used to account for
resources set aside to fund debt service
and actual principal and interest payments.
Dublin Convention and Visitors
Bureau Fund - accounts for 25% of the
tax imposed on establishments that
provide sleeping accommodations for
transient guests and is due to the Dublin
Visitors and Convention Bureaus as
required by state law.
Employee Benefits Self- Insurance
Fund — includes monies received from
other funds as payment for providing
medical, dental and vision benefits. The
Employee Benefits Self- Insurance Fund
may make payments for service provided
to employees, for reimbursements to
employees who have paid providers, to
third party administrators for claim
payment or administration, for stop -loss
coverage, or any other similar purposes.
Encumbrance — the commitment of
appropriated funds to purchase an item or
service; to encumber funds means to
commit them for a specified future
expenditure.
Enforcement and Education Fund -
provided to account for revenue received
from penalties assessed in accordance with
violations involving Section 4511.19, Ohio
Revised Code. Expenditures are restricted
to educating the public of laws governing
the operation of a motor vehicle while
under the influence of alcohol and other
information relating to the operation of a
motor vehicle and the consumption of
alcoholic beverages.
Enterprise Fund - used to account for
operations that are financed and operated
in a manner similar to private business
enterprises - where the intent is the costs
of providing goods or services to the public
on a continuing basis be financed or
recovered primarily through user charges.
10 -2
2013 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Expenditure — the payment for goods or
services; in a cash — based budget such as
the City of Dublin's, expenditures are
recognized only when the cash payment
for the cost of goods received or services
rendered is made.
Fiscal Year — the twelve -month period
designated as the operating year for
accounting and budget purposes; in the
case of the City of Dublin, January 1 —
December 31, or calendar year.
Full — Time Equivalent (FTE) —
represents an employee working a
standard 40 -hour workweek, or its equal in
terms of hours comprised of more than
one employee.
Fund — the basis on which the
governmental accounting system is
organized; an independent financial and
accounting entity with a self - balancing set
of accounts in which transactions relating
to resources, expenditures, assets and
liabilities are recorded. Funds are
established to account for the use of
restricted revenue sources and to carry on
specific activities.
Fund Balance — amounts shown as fund
balance represent monies which remain
unspent after all budgeted expenditures
have been made.
General Fund — the general operating
fund used to fund public services used to
account for all financial resources except
those required to be accounted for in
another fund.
General Obligation Debt — debt backed
by the full faith, credit and taxing power of
a government.
General Obligation Debt Service Fund
— accounts for the accumulation of
resources and payment of general
obligation bond principal and interest from
governmental resources.
Grant — a contribution by a government or
other entity to support a particular
function.
Home Rule — the term used to describe
the powers of municipal corporations
operating under a charter which provides
for or authorizes a method of procedure in
the passage and publication of legislation,
the making of improvements, and the
levying of assessments differing from the
method prescribed by general law, may
pass and publish such legislation, make
such improvements, and levy such
assessments under the general law or in
accordance with the procedure provided
for or authorized by its charter.
Hotel Motel Tax Fund — fund into which
taxes derived from hotel room stays (bed
taxes) are deposited; this fund accounts
for 75% of the tax imposed on
establishments that provide sleeping
accommodations for transient guests.
Expenditures are restricted to the
advancement of cultural development,
beautification of public property,
improvement of the historic district and
any other project or expenditure which
would enhance the City's appeal to visitors
and tourists.
Income Tax Revenue Sharing Fund —
fund into which income taxes to be shared
with Dublin City Schools in conjunction
with certain economic development
agreements are deposited for payment to
the schools.
Infrastructure — the physical assets of a
government, including but not limited to
public buildings, streets, curbs and traffic
control devices, water and sewer facilities,
and parks and public lands.
8103
2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Internal Service Fund - used to account
for the financing of goods or services
provided by one department or agency of
the City to other departments or agencies
on a cost - reimbursement basis. Charges
are intended only to recoup the total cost
of such services.
Lapse of Appropriation — the expiration
of appropriation authority at the end of the
fiscal year if it is neither expended nor
encumbered for a specific purpose.
Law Enforcement Trust Fund -
accounts for all cash or cash proceeds that
are a result of contraband properly
seizures and forfeitures of property.
Mandatory Drug Fine Fund - includes
revenue from mandatory fines imposed for
drug offense convictions in accordance
with Section 2925.03, Ohio Revised Code.
Expenditures are restricted to law
enforcement efforts pertaining to drug
offenses.
Mayor's Court Computer Fund —
represents an additional fee collected for
computerization of the Mayor's Court in
accordance with Ohio Revised Code
Section 1901.261.
Operating Transfer — an amount moved
from one fund to another to support the
funding of services in the recipient fund.
Parkland Acquisition Fund — created to
account for property taxes and
development fees collected for the purpose
of funding acquisition of recreational
facility sites, open space, and /or parkland.
Performance Measurements — any
systematic attempt to learn how
responsive a government's services are to
the needs of the residents through use of
standards, workload indicators, etc.
Permissive Tax Fund - accounts for
permissive tax fees received in addition to
the motor vehicle license tax.
Expenditures are restricted to construction
or permanent improvements of the streets
and state highways within the City.
Personal Services — a category of
expenditures that represents the amounts
paid for all costs associated with personnel,
including wages and benefits paid by the
City.
Policy — a guiding principal which defines
the underlying rules which will direct
decision - making processes.
Merchandising Fund - fund for receipts
from sales of Dublin- related merchandise
and related costs.
Operating Expenditure — costs of
personnel, materials, services and
equipment required for a City unit to
function.
Operating Revenue — income received
by the government to pay for ongoing
operations, including items such as taxes,
fees for services, investment earnings,
grant revenues, etc.
Program — a group of related activities
intended to accomplish a specific objective.
Recreation Fund - created to account for
revenues and expenditures for parks and
recreation programs and activities,
including the Community Recreation
Center.
Reserve — funds set aside that are
earmarked for a specific future use.
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2013 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Revenue — sources of income received
during a fiscal year, operating transfers
from other funds, and other financing
sources such as the proceeds derived from
the sale of fixed assets.
Safety Fund - accounts for revenues and
expenditures for the operations of the
City's Police Department. Major revenue
sources are property taxes and subsidies
from the General Fund.
Service Payment — payment made in lieu
of real estate taxes for purposes of retiring
debt for improvements in a designated tax -
increment financing (TIF) district.
Sewer Fund - provided to account for
capacity charges for connecting into the
sewer system and the costs associated
with the maintenance and repair of the
City's sewer lines.
Special Assessment Debt — debt issued
for a specified purpose and based on
collection of taxes levied against a pre-
determined set of properties for that
purpose.
Special Assessment Debt Service
Fund - provided to account for the
accumulation of resources and payment of
special assessment bond principal and
interest from special assessment levies
with governmental commitment.
Street Maintenance and Repair Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of streets within
the City.
Swimming Pool Fund- includes revenues
and expenditures for outdoor swimming
pool programs and activities at both
outdoor facilities, excluding the capital cost
of the swimming pool.
Tax - increment financing (TIF) - A
method used for funding public
improvements whereby real estate tax
revenue increases resulting from those
improvements are directed toward paying
for those improvements.
Transfers — An appropriation to or from
another fund. A transfer is the movement
of money from one fund to another to
wholly or partially support the functions of
the receiving fund.
Unencumbered Balance — the remaining
balance within a fund that is not obligated
for any other purpose.
User Fee (or charge) — the payment of a
fee for direct receipt of a public service by
the party who benefits from the service.
Special Revenue Fund - used to account
for the proceeds of specific revenue
sources (other than expendable trusts or
major capital projects) that are legally
restricted to expenditures for specified
purposes.
State Highway Improvement Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of state highways
within the City.
Water Fund - provided to account for the
collection of a user surcharge, permit fees
and the costs associated with the
maintenance and repair of the City's water
lines.
Workers' Compensation Self -
Insurance Fund — fund for the
accumulation of funds to provide for
payment of claims and other costs
associated with the City's self- insured
workers compensation program.
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