014-89 Ordinance
, RECORD OF ORDINANCES
National Graphics Corp., Cols.. O. ~ Form No. 2806-A
Ordinance No. ------'l-4-3C}---- Passed_____ _ ___________ _________ _______________19_____._
AN ORDINANCE ACCEPTING THE LOWEST AND BEST
BID FOR THREE NEW 1989 POLICE CRUISERS,
AUTHORIZING AND DIRECTING THE CITY MANAGER
AND FINANCE DIRECTOR TO EXECUTE A CONTRACT
FOR THE PROCUREMENT OF SAID VEHICLES, AND
DECLARING AN EMERGENCY
WHEREAS , after advertising and receiving bids for three new 1989 Police
Cruisers; and,
WHEREAS, Council has determined that the lowest and best bid for said
Police Cruisers is from, Bob McDorman Chevrolet, Inc. in the amount of
$41,202.00;
NO~, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, ~ of the elected members concurring:
Section 1. That the bid from Bob McDorman Chevrolet, Inc. in the amount
of $41,202.00 for three (3) new 1989 Police Cruisers be, and hereby is,
accepted.
Section 2. That the City Manager and Finance Director be, and hereby are,
authorized and directed to execute a contract with Bob McDorman Chevrolet,
Inc. governing the procurement of said vehicles pursuant to the bid
specifications and documents on file in the Office of Personnel &
Purchasing.
Section 3. That this Ordinance be, and the same hereby is, declared to be
an emergency measure necessary for the preservation of the public health,
safety, and welfare, and for further reason that said bid is valid for a
limited period of time (until February 15, 1989) and, therefore, this
Ordinance shall take effect and be in force immediately upon its passage.
Passed this 6th day of February , 1989.
~Si~
Attest:
Y~-0 . f(~
Clerk of ~nc~l
Sponsors: City Manager
Chief of Police
Director of Personnel and Purchasing
I hereby certify tfiat copies of this Orlnnance/Resofut!on were postea in tile
City of Dublin in accordance with Section 731.25 of the r!1"1) Rev;sed Code.
~.~-'tf~
C:e~k of Clluncil, ublin~ Ohio
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ADMINISTRATIVE REPORT
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager;l~
SUBJECT: 1989 Police Cruiser Bids
DATE: February 1, 1989
Report Initiated by: David L. Harding, Director of Personnel & Purchasing
Summary and Action Recommended
After advertising and receiving bids for three new 1989 Police Cruisers,
said bids were opened at 10:00 A.M. on Monday, January 23, 1989. Attached
please find the bid tabulation and Ordinance No. 14-89 accepting the lowest
and best bid. After evaluating the bids in relation to the bid specifica-
tions, Staff recommends acceptance of the bid submitted by Bob McDorman
Chevrolet in the amount of $41,202.00. Staff further recommends that
Ordinance No. 14-89 be adopted as emergency legislation for the reason that
said bid is valid for a limited period of time (until February 15, 1989).
Issue
With the anticipated hiring of six new Police Officers early in 1989, there
is an established need to increase the number of cruisers in operation.
The purchase of the three new cruisers will enable the Division of Police
to retire one cruiser from police service and increase the overall number
of marked vehicles from seven to nine. Without the purchase of these
additional cruisers, the existing complement of cruisers would be in
operation 24 hours per day, given the additional manpower noted above.
Such a situation would lead to excessive wear on said cruisers. With the
purchase of these additional cruisers, it is projected that each cruiser in
the fleet would be in operation approximately 16 hours per day thereby
resulting in an overall reduction in the operational demands placed on each
cruiser. Please note that the 1989 Budget does include funds for the
purchase of these additional cruisers.
Analysis/Evaluation of Bids
As reflected in the attached bid tabulation, the City received four bids
from the following dealers:
* George Byers Sons, Inc.
* Bob McDorman Chevrolet, Inc.
* Byers Chevrolet
* Bobby Layman Chevrolet
~
During the process of evaluating the bids, Staff determined that, although
the lowest bid was submitted by George Byers Sons, Inc. , said bid deviated
from the equipment specifications in the following five major areas:
* Police Package
* Wheelbase
* Engine
* Seats
* Floor Covering
The second lowest bid, submitted by Bob McDorman Chevrolet, Inc. met the
equipment specifications in all areas except for the carburetor. The
four-barrel carburetor listed in the equipment specifications is not
available on the 1989 Chevrolet Caprice. The 1989 Chevrolet Caprice is
fuel injected. This deviation was deemed to be minor in nature.
It should be noted that the bid documents allow the City the right to
reject any or all bids, to waive any or all irregularities, deficiencies,
or deviations in a bid, and to accept the bid which, in the City's judge-
men t , is in the best interest of the City and which, in the City's opinion,
is the lowest and best bid.
Conclusion
In the final analysis, in Staff's judgement, the bid submitted by Bob
McDorman Chevrolet, Inc. more fully complies with the equipment specifica-
tions and, therefore, in Staff's opinion, is the lowest and best bid.
Therefore, Staff recommends that, in the best interest of the City, the bid
submitted by Bob McDorman Chevrolet, Inc. in the amount of $41,202.00 be
accepted.