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013-89 Ordinance RECORD OF ORDINANCES National Graphics Corp., Cols., O. ~ Form No. 2806-A Ordinance N 0 .____}}__~?m______ P assed___ ------------- -- _______________19____ AN ORDINANCE REPEALING ORDINANCE NO. 52-81 ("COMPENSATION PLAN") AND ALL AMENDMENTS THERETO (ORDINANCE NO.IS 48-83, 20-86, 106-86, 06-87, 16-87, 43-87, 122-87, 33-88, 38-88, AND 81-88) AND ADOPTING IN LIEU THEREOF A NEW COMPENSATION PLAN FOR THE CITY OF DUBLIN; AND DECLARING AN EMERGENCY. WHEREAS, Council has determined, upon the recommendation of the City Manager, that it is desirable to adjust the pay ranges for all job classi- fications; and, WHEREAS, Council believes that these adjustments will enable the City to continue to offer compensation levels competitive with those in other comparable area municipalities, thus aiding in the recruitment and retention of well-qualified, professional personnel; and, WHEREAS, Council believes it is beneficial to repeal Ordinance No. 52-81, and the numerous amendments thereto, as referenced above, for the purpose of consolidating all effective provisions regarding compensation into a single piece of legislation referred to as the new "City Compensation Plan"; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring: SECTION 1. That the sections that follow shall hereby constitute the "City Compensation Plan and that this Plan shall supersede all previously enacted legislation relating to compensation and other related areas contained within the Plan. This Plan shall be administered and maintained by the City Manager and the Director of Personnel & Purchasing, pursuant to the provisions of the Charter and the Code of Personnel Practices and Procedures, referred to as the "Personnel Code". SECTION 2. SALARIES/WAGES A. The following pay ranges for the following job classifications shall be effective January 1, 1989: Classification Pay Range Receptionist $14,000 - $20,000 Custodial Worker $15,100 - $20,600 Automotive Service/Custodial Worker $15,100 - $20,600 Clerk/Typist $15,500 - $21,500 Police Clerk $17,100 - $23,100 Administrative Clerk $17,100 - $23,100 Park Maintenance Worker $17,600 - $24,600 Maintenance Worker $17,600 - $24,600 Police Radio Dispatcher $17,800 - $24,800 Account Clerk $18,500 - $25,500 Personnel/Purchasing Aide $18,500 - $25,500 Clerk of Court $19,000 - $26,000 Executive Secretary $20,000 - $27,000 Automotive Mechanic $21,000 - $28,000 Residential Plan Review Technician $21,000 - $28,000 Engineering Drafting Technician $21,000 - $28,000 Park Horticulturalist $21,000 - $28,000 Maintenance Foreman $22,000 - $29,500 Building Inspector $22,500 - $30,000 Engineering Project Inspector $22,500 - $30,000 Clerk of Council $22,500 - $30,000 Recreation Coordinator/Supervisor $22,500 - $30,000 Electrical Inspector $23,500 - $30,600 Chief Engineering Technician $25,000 - $32,000 Park Maintenance Supervisor $25,000 - $32,000 Development Review Specialist/ Code Enforcement Officer $25,000 - $32,000 Management Assistant $25,000 - $32,000 Probation Officer/Court Bailiff $25,000 - $32,000 RECORD OF ORDINANCES National Graphics Corp., Cols., O. ~ Form No. 2806-A Ordinance No._______ ____._u____, P assed___________. _______________________._. ..________19 u___ Page Two Planner $25,600 - $34,700 Architectural/Landscape Design Planner $25,600 - $34,700 Chief Engineering Project Inspector $26,600 - $36,200 Tax Administrator $29,200 - $40,100 Assistant Finance Director $29,200 - $40,100 Building Inspection Administrator $29,200 - $40,100 Assistant City Engineer $29,200 - $40,100 Zoning Administrator $29,200 - $40,100 Police Lieutenant $32,000 - $44,000 Maintenance Superintendent $32,000 - $44,000 Personnel & Purchasing Director $32,000 - $44,000 Parks & Recreation Director $32,000 - $44,000 Police Chief $37,200 - $50,500 Planning Director $37,200 - $50,500 City Engineer $37,200 - $50,500 Finance Director $37,200 - $50,500 B. The starting annual rate of pay, upon appointment to a position within one of the aforementioned job classifications, shall be determined by the Director of Personnel & Purchasing in consultation with the particular Department/Division Head in question and shall be based on the relative qualifications of the candidate and the exist- ing market conditions. Said starting annual rate of pay shall be recommended to the City Manager for final approval. No starting rate shall exceed the maximum of the established pay range for that particular job classification. C. The City Manager shall have the authority to approve "merit" pay increases within the aforementioned pay ranges. Said "merit" pay increases shall be determined based on a written evaluation of the individual employee's job performance by the employee's supervisor and Department/Division Head. Said evaluation shall be accompanied by a pay increase recommendation from the employee's Department/Di- vision Head. Said evaluation and recommendation shall be processed on the appropriate forms as prescribed by the Director of Personnel & Purchasing or the City Manager. D. The City Manager shall also have the authority to approve pay in- crease adjustments when, in the judgement of the City Manager, there exists an inequity in a particular employee's pay level relative to the pay level of other equally qualified and productive employees within the same job classification. Said pay increase adjustments shall be based on a written evaluation of the employee's performance by the employee's supervisor and Department/Division Head and a written pay increase adjustment recommendation from said Department/ Division Head. Said evaluation and recommendation shall be processed on the appropriate forms as prescribed by the Director of Personnel & Purchasing or the City Manager. E. The City Manager shall have the authority to approve either "merit" pay increases or pay increase adjustments at any point after the completion of a new employee's probationary period or, in the case of existing employees, at any point during the year as recommended by the employee's Department/Division Head. F. All pay increases shall be subject to the ability of the annual budget and appropriations to fund these increases. G. The type of payroll system and the payroll schedule shall be deter- mined by the City Manager in consultation with the Director of Finance and the Director of Personnel & Purchasing. RECORD OF ORDINANCES National Graphics Corp., Cols., O. ~ Form No. 2806-A Ordinance No .____________________ P assed_________________________________ _________n__19 ____.. __ Page Three H. The wage/salary structure listed in paragraph A. of this Section shall be reviewed annually by the Director of Personnel & Purchasing and the City Manager to evaluate the competitiveness of said struc- ture with market conditions. Any adjustments deemed necessary shall be proposed to Council in the form of an Ordinance and if approved by Council, said adjustments shall be effective January 1 of each year. 1. Paragraph A. of the Section shall be amended as often as appropriate to include new job classifications and pay ranges. J. The City Manager shall determine equitable compensation rates for Seasonal, Temporary, Emergency, and Part-Time positions with the minimum being the prevailing Federal "Minimum Wage". SECTION 3. HOLIDAYS A. All employees serving in full-time or part-time permanent positions shall receive paid time off for the following observed holidays, based on the number of hours they are scheduled to work on the day on which the holiday is observed: New Year's Day (January 1st) President's Day (3rd Monday in February) Memorial Day (4th Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (November lith) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th) B. In the event that a non-exempt employee, serving in a full-time permanent position, is required to work on any of the aforementioned observed holidays, that employee shall be entitled to: l. Straight time pay for all hours worked if eight (8) hours or less are worked, and the appropriate overtime rate for any hours worked in excess of eight (8) hours; 2. At the employee's option, eight (8) hours payor eight (8) hours compensatory time at the straight time rate; and 3. One hour of compensatory time at the straight time rate for each two (2) hours worked, to a maximum of four (4) hours compensa- tory time. C. In the event that a non-exempt employee, serving in a part-time permanent position, is required to work on any of the aforementioned observed holidays, that employee shall be paid at the rate of double-time for all hours worked on that holiday. D. In the event that a seasonal employee is required to work on any of the aforementioned observed holidays, that employee shall be paid at the rate of doubletime for all hours worked on that holiday. E. In the event that the Federal and/or State government(s) shall designate a specific day of the week or a specific date for any of the aforesaid holidays, then City holidays will be observed in accordance with said designation. F. In the event that any of the aforesaid holidays should fall on a Saturday, the Friday immediately preceding shall be observed as the holiday. In the event that any of the aforesaid holidays should fall on a Sunday, the Monday immediately succeeding shall be observed as the holiday. RECORD OF ORDINANCES National Graphics Corp., COls., O. ~ Form No. 2806-A Ordinance No .________ __.___________ Passed_________ __________ _____________ mm______19______ Page Four SECTION 4. PERSONAL LEAVE A. Effective January 1 of each year, all employees serving in Full-Time Permanent positions shall receive three (3) days (24 hours) of Personal Leave. Personal Leave shall be used at the employee's discretion, provided that it is approved in advance by the employee's Department/Division Head and the City Manager via the use of a Leave Request Form. Personal Leave shall be used within the same calendar year in which it is allocated and shall not be carried over to the next calendar year. SECTION 5. SICK LEAVE A. All employees serving in Full-Time Permanent positions shall be entitled to sick leave with pay for those reasons listed in the Personnel Code, Section 8.04 and as per the governing procedures set forth in the aforementioned section. B. Any employee of the City, other than an elective officer, who has an accrued but unused sick leave balance from the State of Ohio or any political subdivision of the State of Ohio, and who is eligible to earn sick leave with the City of Dublin, shall be entitled to have this accrued but unused sick leave balance from these employers transferred for use with the City of Dublin, provided that said employee is hired by the City of Dublin within ten (10) years after his/her date of resignation/separation from his/her last employment with the State or any political subdivision thereof. C. Sick leave shall accrue at the rate of one and one-half (1.5) work days (i. e. 12 hours) per month of service with the City. D. An employee shall not earn sick leave for any month unless he/she is in full pay status for that month, i. e. on duty or on approved leave for at least twenty (20) work days during said monthly period. E. If any employee fails to submit adequate proof of illness, injury, or death in the immediate family when requested by the City under the provisions of the Personnel Code; or in the event that such proof is submitted but does not provide satisfactory evidence, such leave shall be considered unauthorized leave and shall be without pay. F. In the event of a death in the immediate family, an employee shall be entitled to up to three (3) consecutive days of sick leave for a funeral service and/or burial and an additional two (2) days for such services out of state, if needed for these purposes. Additional days off may be allowed at the discretion of the City Manager. G. Sick leave shall accrue without limitation. H. After at least ten (0) complete years (i. e. 120 months) of contin- uous service with the City, employees who are laid off or who qualify for retirement benefits under the Public Employee's Retirement Systems and actually retire from City service, shall be entitled to receive payment for accrued unused sick leave. The rate of pay for such accrued unused sick leave shall be at the employee's standard hourly rate of pay at separation multiplied by one-third 0/3) of the total number of accrued unused sick leave hours. Total payment under this provision shall not exceed 480 hours (60 paid days). In the event an employee dies while in the employ of the City, except as provided for in the paragraph immediately following, and the employee qualifies for his/her respective retirement, his/her spouse, or secondarily, his/her estate, shall be paid the aforementioned rate of redemption for accrued unused sick leave. RECORD OF ORDINANCES National Graphics Corp., Cols., O. ..... Form No, 2806-A Ordinance No .nnn_n_ Passed___n _n_m______ n_____n______ n_m_____19n Page Five If an employee dies in the line of duty, his/her surviving spouse, or secondarily, his/her estate, shall be paid for one hundred percent (100%) of the value of the employee's accrued but unused sick leave, at the standard hourly rate in effect at the time of death. The amount so paid shall constitute payment in full for all accrued and unused sick leave credited to the employee. SECTION 6. VACATION LEAVE A. All employees serving in Full-Time Permanent positions shall be entitled to vacation leave with pay based upon the following schedule: COMPLETE YEARS OF VACATION DAYS (HOURS) PUBLIC SERVICE PER YEAR After 1 year 10 days ( 80 hours) After 2 years 13 days (104 hours) After 8 years 15 days (120 hours) After 11 years 17 days (136 hours) After 16 years 20 days (160 hours) B. Any employee of the City, other than an elective officer, who has prior service with the State of Ohio or any political subdivision of the State of Ohio, and who is eligible to earn vacation leave with the City of Dublin, shall be entitled to receive credit for his/her prior service with these employers for the purpose of computing the amount of his/her vacation leave with the City of Dublin. C. Use of vacation leave prior to completion of the six (6) month probationary period, and the procedures governing the use and approval of such leave, are covered under Section 8.03 of the Personnel Code. D. An employee may carryover, from one calendar year to another, a maximum of ten (10) days (80 hours) of vacation leave previously accrued but not used, without obtaining approval from the City Manager. With the approval of the City Manager, an employee may carryover a maximum of twenty (20) days (160 hours) of vacation leave previously earned but not used. E. At no point in time shall an employee's accrued vacation balance exceed twenty (20) days (160 hours). F. Employees are encouraged to utilize this benefit for the purpose for which it is intended - e.g. rest, relaxation, travel, etc. There- fore, payment for accrued vacation leave in lieu of actual use shall not be approved, except when an employee terminates employment, dies, or is laid off. G. If an employee is ordered to work while on approved vacation leave, he/she shall be paid the double-time rate, with a minimum guarantee of four (4) hours pay for each such call in. H. The City shall determine the method of crediting vacation leave. SECTION 7. LONGEVITY PAY A. All employees serving in Full-Time Permanent positions shall be entitled to longevity pay based upon the following schedule, if all complete years of service with the City have been accumulated in one or more Full-Time Permanent positions: RECORD OF ORDINANCES National Graphics Corp., COls., O. ~ Form No. 2806-A Ordinance NO.___m_um__m____. Passed._m__.___ _m___.mmuu ________._m___19__ Page Six COMPLETE YEARS OF SERVICE WITH THE CITY OF DUBLIN AMOUNT Four (4) through Six (6) $425.00 Seven (7) through Ten (10) $525.00 Eleven (11) through Fourteen (14) $624.00 Fifteen (15) or more $725.00 B. Longevity pay shall be made in one lump sum payment in a separate check issued on the fifteenth (15th) of December. SECTION 8. HEALTH, DENTAL, AND LIFE INSURANCE A. All employees serving in Full-Time Permanent positions shall be entitled to group hospitalization/major medical, prescription drug, and dental insurance coverage. The City shall pay the total monthly premiums for such coverage for family as well as single coverage. B. All employees serving in Full-Time Permanent positions shall be entitled to group life insurance coverage. The City shall provide life and accidental death and dismemberment insurance coverage for each employee in the amount of Twenty-Five Thousand Dollars ($25,000.00). SECTION 9. TRAVEL/EXPENSE REIMBURSEMENT Whenever an employee is authorized to engage in or to undertake official business for the City, that employee shall be reimbursed for reasonable and necessary expenses and travel. If practicable, the employee shall be allowed the use of a City vehicle for travel. If not practicable, reim- bursement for authorized use of a personal automobile shall be at the standard rate per mile set by the Federal government. The City Manager is hereby authorized to promulgate reasonable regulations regarding reimbur- sement for expenses and travel. SECTION 10. TUITION REIMBURSEMENT PROGRAM A. Each employee serving in a Full-Time Permanent position shall be eligible for a maximum of Seven Hundred Fifty Dollars ($750.00) reimbursement per calendar year for fees, required textbooks and courses of instruction voluntarily undertaken. Reimbursable courses of instruction shall include courses necessary for job-related degree programs. Advanced job-related training or job-related courses of study not necessarily within the degree program may also be approved provided that the educational program is given by a recognized organization approved by the City. No reimbursement shall be provided for correspondence courses. B. All coursework subject to reimbursement shall be approved in advance by the appropriate Department/Division Head and the City Manager. If practicable, an employee shall make application for approval of coursework reimbursement at least fifteen (15) days prior to com- mencement of the course of study. An employee may receive blanket approval for an entire degree program or a continuing course of study if all courses within the program are identified. If all or part of the program is approved, the employee need not reapply for approval for each course within the portiones) approved. C. Courses are to be taken on other than scheduled working hours, unless approval is obtained from the appropriate Department/Division Head to take such courses on work time. RECORD OF ORDINANCES National Graphics Corp., COls., O. ~ Form No. 2806-A Ordinance No ._______n_ _____________ P assednmnmu __u__.__m____ __.mm________19 _____ _ Page Six COMPLETE YEARS OF SERVICE WITH THE CITY OF DUBLIN AMOUNT Four (4) through Six (6) $425.00 Seven (7) through Ten (10) $525.00 Eleven (11) through Fourteen (14) $624.00 Fifteen (15) or more $725.00 B. Longevity pay shall be made in one lump sum payment in a separate check issued on the fifteenth (15th) of December. SECTION 8. HEALTH, DENTAL, AND LIFE INSURANCE A. All employees serving in Full-Time Permanent positions shall be entitled to group hospitalization/major medical, prescription drug, and dental insurance coverage. The City shall pay the total monthly premiums for such coverage for family as well as single coverage. B. All employees serving in Full-Time Permanent positions shall be entitled to group life insurance coverage. The City shall provide life and accidental death and dismemberment insurance coverage for each employee in the amount of Twenty-Five Thousand Dollars ($25,000.00). SECTION 9. TRAVEL/EXPENSE REIMBURSEMENT Whenever an employee is authorized to engage in or to undertake official business for the City, that employee shall be reimbursed for reasonable and necessary expenses and travel. If practicable, the employee shall be allowed the use of a City vehicle for travel. If not practicable, reim- bursement for authorized use of a personal automobile shall be at the standard rate per mile set by the Federal government. The City Manager is hereby authorized to promulgate reasonable regulations regarding reimbur- sement for expenses and travel. SECTION 10. TUITION REIMBURSEMENT PROGRAM A. Each employee serving in a Full-Time Permanent position shall be eligible for a maximum of Seven Hundred Fifty Dollars ($750.00) reimbursement per calendar year for fees, required textbooks and courses of instruction voluntarily undertaken. Reimbursable courses of instruction shall include courses necessary for job-related courses of study not necessarily within the degree program may also be approved provided that the educational program is given by a recognized organization approved by the City. No reimbursement shall be provided for correspondence courses. B. All coursework subject to reimbursement shall be approved in advance by the appropriate Department/Division Head and the City Manager. If practicable, an employee shall make application for approval of coursework reimbursement at least fifteen (15) days prior to com- mencement of the course of study. An employee may receive blanket approval for an entire degree program or a continuing course of study if all courses within the program are identified. If all or part of the program is approved, the employee need not reapply for approval for each course within the portiones) approved. C. Courses are to be taken on other than scheduled working hours, unless approval is obtained from the appropriate Department/Division Head to take such courses on work time. I RECORD OF ORDINANCES National Graphics Corp., Cols., O. ~ Form No. 2806-A Ordinance No. P assed________________ ____________________________19_______ Page Seven D. Reimbursement shall be made upon successful completion of the course with a grade of C (2.00) or better. The employee shall submit an official transcript or certificate demonstrating successful com- pletion of the course and a receipt from the institution confirming the employee has paid for tuition, fees, and required textbooks. Any financial assistance available to an employee shall be deducted from the amount of tuition reimbursement that would otherwise be payable. The employee shall not be reimbursed for incidental expenses such as paper or supplies, mileage, parking, meals, or other expenses other than tuition, fees, and required textbooks. SECTION 11. EXEMPT AND NON-EXEMPT JOB CLASSIFICATIONS A. Pursuant to the Fair Labor Standards Act, the following job classifi- cations are categorized as Exempt and the employees serving in said classifications are exempt from the overtime and compensatory time provisions of said Act: Executive Professional City Manager City Engineer Finance Director Assistant City Engineer Personnel & Purchasing Director Parks & Recreation Director Administrative Planning Director Zoning Administrator Police Chief Development Review Special- Maintenance Superintendent ist/Code Enforcement Officer Recreational Tax Administrator Seasonal Full-Time Assistant Finance Director Maintenance Personnel Clerk of Council Summer Recreation Staff Recreation Coord./Supervisor Chief Engineering Technician Chief Engineering Project Inspector Park Maintenance Supervisor Management Assistant Probation Officer/Court Bailiff Planner Architectural/Landscape Design Planner Building Inspection Administrator B. Pursuant to the Fair Labor Standards Act, the following job classi- fications are categorized as Non-Exempt and employees serving in said classifications are not exempt from the overtime and compensatory time provisions of said Act: Custodial Worker Automotive Service/Custodial Worker Clerk/Typist Receptionist Police Clerk Administrative Clerk Executive Secretary Park Maintenance Worker Maintenance Worker Police Radio Dispatcher Account Clerk Personnel/Purchasing Aide Clerk of Court Automotive Mechanic Residential Plan Review Technician Engineering Drafting Technician Park Horticulturalist Maintenance Foreman Building Inspector Engineering Project Inspector I Electrical Inspector RECORD OF ORDINANCES National Graphics Corp., COls., O. ~ Form No. 2806-A Ordinance No. ___n____u__________ P assed__________n_______ _______________ __mm_19__ ri:lg~ C. Pursuant to the Fair Labor Standards Act, the following categories are not covered under said Act: Elected Officials Political Appointees (Le. Board & Commission Members, Law Director, and Independent Contractors) SECTION 12. OVERTIME/COMPENSATORY TIME A. Pursuant to the Fair Labor Standards Act, if a non-exempt employee works in excess of the maximum number of hours applicable to said employee's standard work week, said employee shall be paid at a rate of one and one-half times the non-exempt employee's regular rate of pay for each such overtime hour worked. B. Pursuant to the Fair Labor Standards Act, the City shall grant a non-exempt employee compensatory time off in lieu of overtime pay, at the rate of time and one-half for each overtime hour worked, if that employee so desires. Each non-exempt employee may accumulate a compensatory time bank of 240 hours. After a non-exempt employee has accrued this maximum compensatory time bank, and not used it as leave, all additional overtime for such employee shall be paid at the rate of time and one-half. C. Pursuant to the Fair Labor Standards Act, an employee with accumu- lated compensatory time may request leave and shall be granted such leave within a reasonable time so long as the granting of said leave does not disrupt City operations as determined by the non-exempt employee's supervisor and the City Manager. D. Pursuant to the Fair Labor Standards Act, all non-exempt employees shall, upon termination, be paid for all accumulated compensatory time at a rate not less than the average rate received by the non- exempt employee over the last three years of employment or the final regular rate, whichever is greater. In the event of an employee's death, such compensation shall be paid to the employee's surviving spouse or, secondarily, his/her estate. E. When a non-exempt employee is required to work on a seventh consecu- tive day, that employee shall be entitled to be paid at the rate of doubletime. F. When a non-exempt employee is called back for work by an appropriate supervisor on hours not abutting the employee's normal work hours, the employee shall be paid for a minimum of two (2) hours at the appropriate overtime rate or be credited with a minimum of two (2) hours compensatory time at the appropriate rate. G. Pursuant to the Fair Labor Standards Act, Exempt employees are not entitled to overtime payor formal compensatory time. However, if Exempt employees are required to work overtime, they shall be en- titled to take time off from their duties insofar as they comply with the administrative guidelines of the City Manager regarding taking such time off. SECTION 13. TEMPORARY WORK ASSIGNMENT A. When a non-exempt employee is designated to perform the duties of a higher level job classification for a period of more than five (5 ) consecutive work days, said employee shall be paid at a rate of pay commensurate with that higher level job classification for all hours during which said employee performs such duties. Said rate of pay shall be within the higher level classification's established pay range and shall be set either at the minimum of said higher level classification's pay range or at a point 10% greater than the employee's standard rate of pay, whichever is greater. However, said increased rate of pay shall not exceed the maximum of the higher level classification's pay range. RECORD OF ORDINANCES National Graphics Corp., Cols., O. ~ Form No. 2806-A -- Ordinance No._________ ____m._. p assed________________ ____m_m_m___._________19 ---- Page Nine SECTION 14. This Ordinance shall be, and hereby is, declared to be an emergency measure for the reason that the pay ranges in Section 2., paragraph A. of this Ordinance need to be adopted as soon as possible in order to efficiently, effectively, and fairly administer 1989 employee wage/salaries and to begin conducting effective 1989 recruitment and selection activities. Therefore, this Ordinance shall take effect and be in force immediately upon its passage. Passed this 6th day of February 1989. - , ~es~ Attest: /J __ ~~/tZ-7;A'k? ~ ~Ut-J Clerk of Co ncil Sponsor: City Manager Director of Personnel & Purchasing 1.~ere6y ce~i~ that .:apies of this Ord1nance/Resolutlon were posted in th" CIty of Dublm In accordance wilh Section 731 25 of th IH' R . d ~ /l . Ie. ,110 eVlse Code. -4~~~ ~~ Clerk of CGuncil, Du lin, Ohio