124-88 Ordinance
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. . RECORD OF ORDINANCES
National Graphics Corp., Cols.. O. ..... Form No. 2806-A
Ordinance No. _____~?_4=-_8_~____m P assed____m__ ------------ _ _________19 _____ _.
AN ORDINANCE AUTHORIZING THE
CITY MANAGER TO ENTER INTO A
CONTRACT TO PROVIDE INVENTORY
APPRAISAL SERVICES, AND DECLAR-
ING AN EMERGENCY
WHEREAS, it is the desire of the City of Dublin to maintain an accurate
inventory of property and equipment, and properly value said equipment
for accounting and insurance purposes; and,
WHEREAS, bids have been received from four firms to provide inventory and
appraisal services to the City; and,
WHEREAS, it has been determined that the bid received from Industrial
Appraisal Company is the lowest/best bid, meeting all the needs of the
City.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, 6 of the elected members concurring:
Section 1. That the City Manager be, and hereby is, authorized to enter
into a contract with Industrial Appraisal Company in the amount of
$6,650.00 to provide inventory and appraisal services.
Section 2. That the expenditure of funds to be paid from account
A01-07-7D-234A as authorized in the 1988 Operating Budget.
Section 3. That this Ordinance is declared to be an emergency necessary
for the immediate preservation of the public health, safety and welfare
and shall take effect and be enforced immediately upon passing.
Passed this 19thday of December , 1988.
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11
Mayor - Presiding Officer
Attest:
/l
JA~ W). fi--~
Clerk of Councll
Sponsor: City Manager
'.hereby cer!if~ that copies of this ord'nonce/Reso!ution were postel
City of Dublm In accordance w:th Section 731.25 of the ~io ReviseL !:.
J~'/J;. Z/~
Clerk of Council, Dublin, Ohio
.
MEMORANDUM
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager
SUBJECT: Inventory and Appraisal Services
DATE: December 15, 1988
Report initiated by Nan prushing, Finance Director
Summary and Action Recommended
Funds were included in the 1988 Operating Budget to contract with a
firm for inventory and appraisal services in preparation for
converting to accrual accounting. It is recommended that this
contract be awarded to Industrial Appraisal Co.
Issue
-
The City needs to maintain an accurate inventory of property and
equipment for both insurance and accounting purposes. The lack of
such a record has been cited in our audit reports for the last several
year. With the addition of numerous items of equipment, buildings and
property over the past several years, it was determined that it would
be more practical to utilize the services of an appraisal firm to
record and maintain the data.
Data Collection and Analysis
Bids were requested and received from four firms as follows:
Out of
Fee Pocket
-
Industrial Appraisal Co. 5,750.00 -0-
+ 900.00 to tag yearly update
$6650.00 $500!yr. for 5 yr.
$350!yr. for report
American Appraisal $9,100 -0-
No tagging
ARM Appraisal Services $12,000 -0-
Marshall & Stevens $ 7,650 $1,500 max. $9,150 max.
No tagging
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Memorandum
Page 2
Industrial Appraisal has submitted the lowest bid even including
tagging the property. In addition, they will report all items with a value over
$50.00. The other firms wanted to group these items and/or establish a higher
cut-off. The references given (City of Worthington and City of Westerville) have
been pleased with the service provided, both initially and in subsequent years. The
interruption to City personnel was minimal. The cost to update records is also much
less than expected by other firms and it is fixed for 5 years. They also will work
with us to have the data be brought in-house so we could eventually maintain our own
records should that be our desire.
Conclusion
Industrial Appraisal Co. has indicated that they will provide all of
the required services at the lowest/best price to the City. In order
to commit these funds from the 1988 budget, I recommend awarding this
contract by emergency.
NJP:dkp