120-88 Ordinance
. RECORD OF ORDINANCES
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National Graphics Corp., Cols.. O. ..... Form No. 2806,A
Ordinance No. n__~_~<?___8_8_______ P assed____mn______ _________________ _________n19_____
AN ORDINANCE AUTHORIZING THE
FINANCE DIRECTOR TO REIMBURSE
THE MAYOR'S COURT CHECKING
ACCOUNT FOR EMPLOYEE ERROR
WHEREAS, the Ohio REvised Code requires that accurate accountability be
maintained for all collections; and,
WHEREAS, through an employee error a receipt was written for money which
was inadvertently not collected.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, ~of the elected members concurring:
Section 1. That the Finance Director be and hereby is authorized to re-
imburse the Mayor's Court checking account in the amount of $58.00 from
the General Fund, and
Section 2. That this action be authorized in order to acknowledge and
forgive an employee error which occurred in the course of normal daily
operations.
Section 3. That this Ordinance is declared to be an emergency rlecessary
for the immediate preservation of the public health, safety and welfare
and shall take effect and be in force immediately upon passage.
Passed this 19th day of Decmeber , 1988.
Mayof!!tI&
Attest:
.!l~ ~. 't(~
Clerk of Coun il
Sponsor: Finance Director
I hereby certify that copies of this Ordinance/Resolution were posted in tbl
City of Dublin in accordanw w:th Section 731.25 of the mlio Revised Codec
~ h.A/71A'/-<JL#). 't(~~
Clerk of Council, Dublin, Ohio
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MEMORANDUM
TO: Timothy C. Hansley, City Manager
FROM: Nan prushing, Finance Director -1\C\ r
SOB.JECT : Shortage in Mayor's Court Drawer
DATE: December 7, 1988
Attached please find a memo from the Clerk of Courts regarding an
error that was made in collecting money from a defendant. A similar
problem occurred several years ago and I was advised by the State
Auditor's office that I needed to seek Council approval to "forgive
the error" and allow for the reimbursement to be made from the General
fund.
I am requesting approval to have this put on the agenda for December
19th to clear this up before the end of 1988.
NJP:dkp
Attachment
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TO: Nan Prushing, Finance Director Date: 12/1/88
FROM: Marie Alley, Clerk of Courts
SUBJECT: Shortage in Mayor's Cash Drawer
On 11/15/88, one of the Finance Clerks, who is in training to handle Mayor's
Court, was in charge of accepting the fines from Defendants who had just had
their cases heard in Mayor's Court.
Due to the general confusion, and to the specific confusion with a particular
defendant, a receipt for $58.00 in cash was written and given to that defen-
without collecting the $58.00. I contacted the defendant, and she denied
leaving with the money, and insists she paid it.
I was not present when the transaction took place, but I was in the general
area, and I am familiar with the defendant. The clerk is one whom I am
training to be in charge at times when I am not there at all on Court nights.
I have the utmost respect, confidence and trust in her, both as an individual
and as a co-worker.
With no reservations whatsoever, I believe that the defendant is lying, and
that the clerk made an honest mistake, and that she did not collect the $58.00.
I also do not expect that the error will be repeated.
Therefore, I do not feel that she or I should be held accountable for the
money. I would like to request of Council that they also forgive the error,
and authorize replacing the $58.00 to the Mayor's Court cash drawer.
'J .)J ("1m'
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