116-88 Ordinance
, RECORD OF ORDINANCES
National Graphics Corp., COls" 0, ~ Form No. 2806-A
Ordinance No .__.__!}~__~~_____ p assed____m__n. ______.________________mn___'o__19nn. -.
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR A TANDEM AXLE TRUCK,
AUTHORIZING AND DIRECTING THE CITY
MANAGER AND FINANCE DIRECTOR TO EXECUTE
A CONTRACT FOR THE PROCUREMENT OF SAID
EQUIPMENT, AND DECLARING AN EMERGENCY
WHEREAS, after advertising and receiving bids for a tandem axle truck; and,
WHEREAS, Council has determined that the lowest and best bid is from
Columbus Kenworth, Inc. in the amount of $78,420.00;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, ~of the elected members concurring:
Section 1. That the bid from Columbus Kenworth, Inc. in the amount of
$78,420.00 for a tandem axle truck be, and hereby is, accepted.
Section 2. That the City Manager and Finance Director be, and hereby are,
authorized and directed to execute a contract with Columbus Kenworth, Inc.
for the procurement of said equipment, pursuant to the bid specifications
and documents on file in the Office of Personnel and Purchasing.
Section 3. That this Ordinance be, and the same hereby is, declared to be
an emergency measure for the reason that said equipment needs to be
purchased as soon as possible so that it will be available for use during
the upcoming winter season. Therefore, this Ordinance shall take effect
and be in force immediately upon its passage.
Passed this 21st day of November , 1988.
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Mayor - Presiding Officer
Attest:
J MUWL4 '77), tfJ~'
Clerk of Council
Sponsors: City Manager
Maintenance Superintendent
Director of Personnel and Purchasing
1 hereby certify that copies of this Ordinance7ResoJutiol'l were post!',' '- ".,
City of Dublin in accordance w:th Section 731.25 of the- "":0 Rev'~d ea'h.
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Clerk of Council, Dublin, Ohio
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ADMINISTRATIVE REPORT
TO: Members of Dublin City Council
FROM: Timothy C. Hansley, City Manager
SUBJECT: Tandem Axle Truck Bids
DATE: November 17, 1988
Report initiated by Danny Johnson, Maintenance Superintendent, and David L.
Harding, Director of Personnel & Purchasing.
Summary and Action Recommended
After advertising and receiving bid proposals for a tandem axle truck, said
proposals were opened at 10:00 A.M. on Tuesday, November 1, 1988. Attached
please find the bid tabulation and Ordinance No. 116-88 accepting the low-
est and best bid. After evaluating the bid proposals in relation to the
needs of the City, it was determined that the lowest and best bid was sub-
mitted by Columbus Kenworth, Inc. in the amount of $78,420.00. Therefore,
Mr. Johnson and Mr. Harding have recommended that said bid from Columbus
Kenworth, Inc. be accepted. Mr. Johnson and Mr. Harding have further
recommended that Ordinance No. 116-88 be adopted as emergency legislation
for the reason that said truck needs to be purchased as soon as possible so
that it will be available for use during the upcoming winter season. I
concur with Mr. Johnson's and Mr. Harding's recommendation in this matter.
Data Collection and Analysis
As part of the 1988 budget process, the need for an additional dump truck
was identified. With the approval of the 1988 budget, Mr. Johnson began
to conduct research leading to the preparation of the truck specifications.
In preparing the truck specifications, Mr. Johnson gathered and analyzed
data from the City of Upper Arlington and from the Franklin County
Engineer's Office. Based upon the aforementioned data gathering and
analysis, Mr. Johnson prepared a draft of the specifications and submitted
said specifications to Mr. Harding for final review. After conducting the
final review, Mr. Harding advertised the Bid Notice once a week for two
consecutive weeks in a newspaper of general circulation within the City,
pursuant to Article VIII, Section 8.02 of the Dublin Charter.
.
Analysis/Evaluation of Bids
Bids were opened by Mr. Harding at 10:00 A.M. on Tuesday, November 1, 1988.
As reflected in the attached bid tabulation, the City received bids from
the following companies:
* Columbus Kenworth, Inc.
* George Byers Sons, Inc.
After the bid opening, said bids were provided to Mr. Johnson for a compre-
hensive technical evaluation. During the evaluation process, Mr. Johnson
determined that, although the lowest bid was submitted by George Byers
Sons, Inc. said bid did not meet the specifications in the following five
(5) areas:
* Frame
* Wheels
* Tires
* Transmission
* Cab
The bid submitted by Columbus Kenworth met or exceeded the specifications
in all areas except for the engine. Instead of a 300 H.P. engine, Columbus
Kenworth bid a 270 H.P. engine. However, since the Kenworth is an aluminum
truck, it weights substantially less and, therefore, a 270 H.P. engine
should provide ample power.
It should be noted that the bid documents state that the City reserves the
right to reject any or all bids, to waive any or all irregularities in a
bid, and to accept the bid which, in its judgement, is to the best advan-
tage of the City, and in its opinion, is the lowest and best bid.
Conclusion
In the final analysis, since the bid submitted by Columbus Kenworth, Inc.
more fully complies with the specifications, Mr. Johnson and Mr. Harding
recommend that, in the best interest of the City, said bid in the amount of
$78,420.00 be accepted as the lowest and best bid.
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