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113-88 Ordinance , RECORD OF ORDINANCES National Graphics Corp., Cols., 0, ~ Form No. 2806-A Ordinance No... _~~~__~~_m_~__ Passed_ _m_ m_m_ _______________..'0________19____. _ ----- AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE FOR FISCAL 1988, AND DECLARING AN EMERGENCY WHEREAS, the Ohio Revised Code requires, when necessary, that amendments be made to the Annual Appropriations; and WHEREAS, amendments to Ordinance No. 31-88, the Annual Appropriations Ordinance for fiscal 1988 are now required due to several shortages in salary accounts, change orders to construction projects and other accounts directly related to incoming revenues. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, 7 of the elected members concurring that Ordinance No. 31-88 be, and it hereby is amended as follows: Section 1. That there be appropriated from the unappropriated balance in the GENERAL FUND the total sum of $249,500.00 to be distributed as follows: A01-07-7A ADMINISTRATIVE OFFICES Personeal Services $ 35,000.00 A01-07-7J DIVISION OF TAXATION Other Expense $182,500.00 A01-03-3B PARK IMPROVEMENTS CAPITAL OUTLAY $ 2,000.00 MISCELLANEOUS ACCOUNTS $ 30,000.00 Section 2. That there be appropriated from the unappropriated balance in the STATE HIGHWAY IMPROVEMENT FUND the sum of $6,500.00 to account B02-06-6E-2550 for additional improvements at Bridge and High Streets. Section 3. That there be appropriated from the unappropriated balance in the PARKS AND RECREATION FUND the sum of $7~,800.00 to be distributed as follows: B04-03-3A RECREATION PROGRAMS Personal Service $ 24,000.00 Recreation Supplies $ 3,800.00 B04-03-3B PARK MAINTENANCE Personal Service $ 50,000.00 B04-03-3D POOL OPERATION Personal Service $ 1,000.00 Section 4. That there be appropriated from the unappropriated balance in the GENERAL OBLIGATION DEBT RETIREMENT FUND the sum of $5,600,000.00 for debt retirement. Section 5. That there be appropriated from the unappropriated balance in the TRUST AND AGENCY FUND the total sum of $159,000.00 to be distributed as follows: G05-05-5R-2300 Open Cut Permit Refunds $ 9,000.00 G05-05-5S-2300 Sewer Tap Paybacks $110,000.00 G05-05-5W-2300 Water Tap Paybacks $ 40,000.00 Section 6. This Ordinance is declared to be an emergency necessary for the immediate preservation of the public health, safety and welfare and shall take effect and be enforced immediately upon passing. pa'~st~aY of November , 1988. Mayor - Presi i~cer I hereby certify that copies of this Orc!:r.olice/Resolution were' osted i Attest: City of Dublin in a~cojdQnce with SecHon 731.25 of the (f.,io Re ised C ,_&AUUJ '71)' ~~~ ~~d.~.~ Clerk of Council Clerk of Council, Dub in, Ohio . . MEMORANDUM TO: Members of Dublin City Council FROM: Timothy C. Hansley, City Manager SUBJECT: Appropriation Amendments DATE: November 17, 1988 Report Initiated by Nan Prushing, Finance Director Summary and Action Recommended A review of the current status of accounts within the overall budget has revealed that several adjustments are needed to remain within appropriation amounts and allow for anticipated expenditures for the next two months. It is requested that this ordinance be adopted as emergency legislation in order to prevent an interruption in services. Issue Several accounts are currently "overdrawn" and funds cannot be transferred from other accounts within the departments without severely affecting the operation of the department. In addition, some accounts are directly tied to the revenues received, as in the case of bed tax funds or real estate taxes. Data Collection and Analysis Explanation of adjustments needed are as follows: AOI-07-7A-2110 - Personal Services - $35,000.00 Authorization of Compensation Plan was implemented after the budget was passed. This department was significantly affected. AOI-07-7J-2340 - Visitors and Convention Bureau - $47,500.00 AOl-07-7J-234A - Payments to Other Organizations - $135,000.00 These two accounts are being adjusted based on anticipated collections of $430,000.00. This will allow for the money to be encumbered in 1988 and carried over to 1989. A01-03-3B-2510 - Park Capital Improvements - $2,000.00 This is for a change order for a 1987 project which was approved early in 1988 before the budget was adopted establishing the Capital Improvement Fund. A01-02-2B-2300 - County Board of Health (Miscellaneous Account) - $15,000.00 Real Estate Tax Deductions (Miscellaneous Account) - $15,000.00 These accounts are deductions made by the County Auditor from Real Estate Tax Collections B02-06-6E-2550 - Capital Improvements (State Highway) - $6,500.00 Additional contract to improve signal at Bridge and High Streets . Appropriation Amendments November 17, 1988 Page Two B04-03-3A-2110 - Recreation Salaries - $22,500.00 B04-03-3A-2120 - Benefits - $1,500.00 B04-03-3B-2110 - Parks Maintenance Salaries - $47,000.00 B04-03-3B-2120 - Benefits - $3,000.00 B04-03-3D-2110 - Pool Personnel Salaries - $1,000.00 These increases are needed to meet payroll expenditures for salaried employees. B04-03-3H-2300 - Senior Citizen Activities - $3,800.00 Additional trips have been planned for senior citizens for 1988; funds have been received from seniors to pay expenses, therefore, expenditure is totally reimbursed (see attached memo from Parks and Recreation Director). C01-05-5A-2610 - Principal Payment (Debt Issues) - $5,600,000.00 This is the appropriation needed to rollover the Avery Tower and Swimming Pool Notes. This is the second rollover for the Water Tower (2.2M + 2.2M + 1.2M = 5.6M). Revenue proceeds from the sale of the Notes offsets this appropriation. Trust and AGency Fund Appropriations - These are the payback agreements with developers for water and sewer taps received by us and paid to the developer. The open cut permits are fees refunded to the applicant after the road cut is inspected. In all cases, the money has already been collected and is held by us until payment is due. Conclusion It is recommended that the above listed appropriations be made in order to provide uninterrupted service and/or programs. NJP:fmu . M E M 0 TO: FROM: DATE: RE: Appropriation Amendment Summary and Action Recommended A review of the status of current accounts in the Parks and Recreation portion of the 1988 Operating Budget has revealed the need to adjust the Senior Ci tizen' s Program account B04-03-3H-2300. Due to the popularity of outing and trips offered, the budgeted amount of $9,000.00 is inadequate to cover the cost of the trips planned through the end of 1988. The Parks and Recreation department is requesting an additional $3,800.00 to cover the cost of trips for November and December. Issue All trips sponsored by this Department are planned on a break- even basis. The participant's fee is determined by the total cost being divided equally among those attending. The number of participants per trip as well as the number of trips requested have increased dramatically this year. Conclusion 1- In order to meet the financial obligations of already planned trips, this amount needs to be increased by $3,800.00. 2. The majority of the requested $3,800.00 has already been collected in fees.