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Resolution 62-12RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No, 30015 Resolution No 62 -12 Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2013 SOUTH LANDSCAPE MAINTENANCE AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PROJECT. WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter, for the 2013 South Landscape Maintenance; and WHEREAS, Council has determined that the base bid in the amount of $167,000.00 submitted by Rocky Fork Company is the lowest and best bid; and WHEREAS, this project is programmed in the 2013 Operating Budget; and WHEREAS, funding will be available in the 2013 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, r— of the elected members concurring, that: Section 1 . The base bid in the amount of $167,000.000 submitted by Rocky Fork Company is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into a contract for said project as specified within the bid proposal and the City's bid documents on file in the Division of Parks & Open Space. Section 3 . This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this 5 4 - A day of ,/I]© L) 2012 ► /L %ro��.�! 1 .� ; ��i, O fficer Attest: Clerk of Council City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager 1 - Date: November 1, 2012 Initiated By: Fred Hahn, Director of Parks & Open Space Re: Resolution 62 -12 - 2013 South Landscape Maintenance Memo Background On Friday, October 12, 2012, bids were opened for the 2013 South Landscape Maintenance. Three (3) bids were received: Rocky Fork Company Peabody Landscape Group Brickman Base Bid $167,000.00 $279,358.00 $198,609.00 The funds for this contract are included in the 2013 Operating budget in the amount of $167,000. This maintenance contract includes all labor, materials and equipment necessary for the maintenance of various landscaped areas and turf within rights -of -way areas. Recommendation Staff recommends adoption of Resolution 62 -12, accepting Rocky Fork Company's base bid of $167,000. Rocky Fork has had the contract for the South Landscape Maintenance since 2010 and staff has found their work to be most satisfactory.