Ordinance 48-12RECORD OF ORDINANCES
Blank. Inc.
Ordinance No.
48 -12
Passed
20
AN ORDINANCE ADOPTING THE 2013 -2017 FIVE -YEAR
CAPITAL IMPROVEMENTS PROGRAM
WHEREAS, Section 8.03(a) of the Revised Charter requires the City Manager to prepare
and submit to City Council a five -year capital program in accordance with the annual
budget calendar as authorized by City Council; and
WHEREAS, City Council has received and reviewed the Five -Year Capital Improvements
Program (CIP) for the years 2013 -2017; and
WHEREAS, the CIP represents a long -term financial plan which establishes priorities,
identifies project costs and phasing, identifies funding sources, and serves as a planning
document for capital improvements; and
WHEREAS, the Administration has incorporated in the attached CIP all modifications as
requested by City Council as a result of the CIP budget workshops.
NOW, T,4EREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, `7/� elected members concurring that:
Section 1 . The 2013 -2017 Five -Year Capital Improvements Program attached as an
Exhibit be, and hereby is, approved.
Section 2 . This Ordinance shall take effect and be in force on the earliest date permitted
by law.
Passed this l day of e2012
Mayor -
/. Officer
ATTEST:
6
Cler of Council
Office of the City Manager
City of Dublin Pho 614 - 410.4400 • Fax:b614 --410 -4490 1090
To: Members of Dublin City Council
Memo
From: Marsha I. Grigsby, City Manager X11
Date: September 6, 2012
Initiated By: Angel L. Mumma, Deputy City Manager /Director of Finance & Administration
Bryan K. Thurman, Deputy Director of Finance
Melody Kennedy, Financial Analyst
Re: Ordinance 48 -12 - Adopting the 2013 -2017 Five -Year Capital
Improvements Program (CIP) - Follow -up Items from the August 13,
2012 Finance Committee Meeting
Background
The following is a recap from the August 13, 2012 Finance Committee of the Whole meeting to
discuss the 2013 -2017 Capital Improvements Program (CIP). Information and pending items
from the meeting are addressed below. Additionally, any adjustments or changes requested
during the meeting have been incorporated into the final CIP document.
• Adiustments
� , 077
t.
Council requested that $35,000 programmed in 2014 for a Master Plan of the DAC site be moved
to 2013. Subsequently, $105,000 programmed in 2015 for design and reconstruction of the main
retaining wall adjacent to the driveway, standing curb, garden walk and edging, fencing, landscape
and site furnishings was requested to be moved from 2015 into 2014. Funding programmed in
2017 provides funds for implementation of the Master Plan. The timeline for implementation of
the Master Plan will be re- evaluated after the Plan is completed.
, .. •, --UP
Right -of -way acquisition for the Hyland -Croy Road /Brand Road project is substantially complete
except for one property that is still in negotiations. However, that property is expected to close
before the end of 2012. To fund that acquisition, $50,000 was programmed in 2012. This had not
been programmed previous to the August 13`" meeting.
III - I- i=<- ,. •- .. i
The first phase of the Brand Road path, from Dublin Road to Earlington Parkway is expected to be
completed in 2013 in conjunction with the Coffman Road /Brand Road roundabout project.
Therefore, the funding originally programmed in 2012 has been moved to 2013.
Ordinance 48 -12 — Follow -up items
September 6, 2012
Page 2 of 5
Follow -Up Items
Administration — Non -Maior Proiects
AB1301 - Building maintenance /renovations
Earlinaton Barn Structural Repairs
Detailed information was requested with regard to $150,000 programmed in 2013 for structural
repairs to the Earlington Barn located on Brand Road. Brian Ashford, the City's Facilities Manager,
has provided the reports and cost estimates for the work to be completed (see Attachment 1 and
1A). A Condition Assessment Report and cost estimate was completed by Christian and Son Inc.,
a company with expertise in historical barn restoration. They emphasize using the same materials
and techniques that would have been used during the time the barn was constructed.
The second report is from the structural engineer firm of Jezerinac Geers (see Attachment 1B).
They were asked to review the Christian and Son Inc. report and conduct their own field analysis
and cost estimate. The amount programmed in the CIP was a split between the two cost
estimates received. The cost increases as attempts are made to maintain the historical integrity of
the barn as opposed to making repairs using modern methods and materials.
City Hall Council Chambers Sound System
An upgrade to the audio /visual system in the Tallas at the Dublin Community Recreation Center
(DCRC) in the amount of $86,000 is programmed in 2013. The audio system in the City Hall
Council Chamber was discussed and it was noted that on occasion there have been problems with
volume. Bruce Edwards, Web Administrator was asked if volume in the Council Chambers is within
normal levels for televised meetings.
There was an issue a few years ago in Council Chambers that was fixed by (our vendor) Live
Technologies. The only problem now is when people do not talk into a microphone. It creates a
bad audio experience both on the web and tv.
Lull--if �.
During discussion regarding the City's information systems technology improvements, a question
arose regarding digital retention of the City's records. Lisa Wilson, Court Administrator and
Records Manager provided the following information.
During the 2011 budget approval process, City Council expressed an interest in exploring the
possibility of maintaining permanent records electronically instead of on microfilm. Alter
consulting with the City of Dublin's legal staff, IT staff and the Ohio Historical Society, the
recommendation to change was presented to the Records Commission.
In July 2011, the City of Dublin's Records Commission approved adding paper and digital as a
media type to all records designated as permanent on the retention schedule. Since the approval,
there have not been any City records microfilmed. They are either being kept electronically or in a
paper format. There are no plans at this time to convert existing microfilm /microfiche to an
electronic format, which is why the Records Commission left microfiche as a media type for
permanent records.
Ordinance 48 -12 - Follow -up items
September 6, 2012
Page 3 of 5
Administration - Non -Maior Proiects
A8080 - Technology Improvements (continued)
As requested by City Council, Peter Husenitza, Director of Information Technology has provided a
memo on "Cloud Technology." Basically, "Cloud Technology" is the use of virtual servers available
over the internet (see Attachment 2).
F_• 1 •, K
Funding of $525,000 is programmed in 2013 for replacement of street lighting poles in the Historic
District. City Council requested the design be shared with them prior to implementation of the
project. Regarding this issue, Jeannie Willis, Engineering Manager - Transportation provided the
following information.
All of the existing street lights and poles in the Historic District will be replaced in 2013. The
amount budgeted in the CIP assumes using a very similar style, but heavier, light pole and an LED
solution in the luminaries, while maintaining the size and style of the existing street poles and
lights. Foundations for roughly one -third of the poles are also expected to be replaced with this
project.
In conjunction with the Historic District crosswalk project that was completed in 2011, new street
light poles with LED lights were
installed along North Street in front of
the library, and in the Indian Run
parking lot. It is our intention to use
the same or similar poles and fixtures
for the street light replacement project
throughout the Historic District in 2013.
Pictured here is the referenced light
pole installed during the Historic District
crosswalk project.
Prior to implementation of the 2013
project, information on the specific
design will be provided to City Council.
Ordinance 48 -12 - Follow -up items
September 6, 2012
Page 4 of 5
Parks & Recreation/ Non- Maior Proiects
AR1301- Park _re novation /improvements
During discussion about park renovations and improvements, the amenities at Glacier Ridge Metro
Park were mentioned. Although the park currently offers many passive recreational activities such
as walking paths and bird watching, it was noted that the Park doesn't include an active
recreational amenity, i.e. a climbing wall. This comment has been forwarded to the Director of
Parks & Open Space, and he has been asked to have discussions with City staff about exploring
options for the Park.
Parks & Recreation /Maior Proiects
GR9902 — Coffman Park Exoansion
The fields currently being farmed adjacent to Coffman Park will be graded and seeded in 2013 and
removed from agricultural use. This will open more grass fields for soccer and other recreational
activities. As a side -line, an inquiry was made regarding an event in the Park on the weekend of
July 7th_$1h that seemed to draw a reasonable sized crowd. Lori Gischel, Parks & Recreation
Operations Supervisor offered the following details on that event.
The SOFK9s Ohio Cup was held on the South Lawn of Coffman Park July 7 -8. It was a canine
frisbee event with 50 participants. In talking with our Parks staff, they preferred this group to use
the South Lawn as opposed to Avery Park or Darree Fields. Being that the event was so small and
did not require the hiring of any City- provided services we did not require them to go through the
formal Community Event permit process this year However, they completed an event permit
application and submitted a certificate of insurance. If this event continues to grow and returns
next year, we will ask them to go through the complete permit process. If necessary, the event
can be relocated.
Regarding the annual Dublin Irish Festival (DIF) in Coffman Park, a Council Member said he had
the opportunity to speak to someone from Oberlin Celtic Sports during this year's DIF and he
inquired as to the possibility of combining their event with the DIF. Regarding this question, Alison
LeRoy, Events Manager offered the following.
Regarding the Oberlin event, Tin not familiar with that specific spotting event but there was some
discussion of the City being the permanent host of the Women's World Championship as well We
are working on a follow -up report to City Council of the results of that event at the DIF. We ll do
some research on Oberlin Celtic Sports and see if it would be a good fit with our event.
s
1 .
A comprehensive proposal was requested by City Council regarding the cost of additional
contracted labor to staff and operate the magnetometers. Lt. DeJarnette reported that for City
Council Meetings, the projected operating cost to use two private security officers is $5,000
assuming two meetings per month, one retreat, three budget workshops and four committee
meetings. The projected operating cost for Mayor's Court is $9,000 assuming the use of two
private security officers for five hours of labor every Tuesday during the year. Chief von
Eckartsberg's response is attached (Attachment 3).
Ordinance 48 -12 — Follow -up items
September 6, 2012
Page 5 of 5
Utilities Proiects — Sanitary Sewer System
Although funding for the continued maintenance of the existing sanitary sewer system is
programmed in each year of the 2013 -2017 CIP, there currently is no funding programmed for
new construction of lines to unserved areas. A report will be forwarded to City Council at the end
of the third quarter regarding unserved areas so that City Council can evaluate the need, and
adjust the budget as necessary.
Recommendation
Staff recommends approval of Ordinance 48 -12, adopting the 2013 -2017 Capital Improvements
Program at the September 10, 2012 City Council meeting.
Attachment 1
15022 Gearhart Rd.
Christian & Son Inc Burbank OH, 44214
Rudy R. Christian - President rchrisdan@planexus.com
ph. (330)-624-7282
EARLINGTON PARK BARN
CONDITION ASSESSMENT REPORT
The Earlington Park Barn, pictured at right, is part
of a complex of structures including a carriage shed
and milk house. At some point, after the barn's
original construction, a side shed was added as
were a silo and connector. The milk house may also
be a more recent addition built when the barn was
being used as a Class A dairy. This barn complex is a
classic example of a ground barn built in the early
20th century when changes in technology,
infrastructure and commerce were creating ever
increasing demands on the Ohio farmer and in
response to these demands his agricultural
buildings were modified and expanded to suit the
changes and improvements he needed to make to
succeed at farming.
This picture of the drive bay shows raised hay lofts
to the east and west of the drive bay as well as
smaller raised lofts on the north and south end of
the bay. This would have allowed for a great deal of
hay storage which would have been picked up from
the wagon parked in the center of the bay and
moved to the mows by way of the hay track and
carrier installed at the ridgeline of the roof. The
photo also shows drive bay doors on the south end
of the bay which would have allowed a team of
horses or a tractor to drive straight through the
bay, rather than having to back a wagon full of hay
into the barn.
This view of the barn from the southeast reveals the
barn has an "L" footprint Rather than this being an
added straw shed typical of many 19w century
barns, the L is part of the original construction and
appears to have been intended for dairy cows. The
area to the east of the drive through, which has a
man door on both the north and south walls, may
have been intended for equipment storage, but the
advanced deterioration of the sills indicates animals
were housed there at one time. Photographs of this
deterioration, as well as other areas of severe
structural damage are shown on page 2.
January 9, 2012
Image 5
Tie Beam
Image 3
Up View
image 7 Wall Post Above Dairy Image 8 Upper "L" Inside Corner Post Image 9 Southwest Corner Post
January 9, 2012
The images on page 2 of this report show some of the areas in the Eariington Park Barn where extensive
structural damage has occurred. Unfortunately this type of damage, which is the result of poor maintenance
practices by the barn's previous owners, is quite common in barns and too often the reason barns are
abandoned and left to decay. Several factors contribute to this kind of extensive damage, but all of them can
be traced back to water. Since wood, when allowed to remain wet, is a natural food source for both insects
and wood eating fungi, keeping wood dry in a barn is of the utmost importance. The fact that the Earlington
Park Barn is built primarily of beech timber, which is highly susceptible to wood eating organisms,
exacerbates the problem.
The most obvious source of water in a barn is through leaks in the roof. When left unattended the leaks
typically increase in magnitude creating tremendous damage to the wood structure below. Water can also
enter a barn through poor flashing and trim details. These external points of entry can be found by careful
inspection and finding areas where paint is failing or wood is showing signs of deterioration. Water can also
enter the barn from inside sources. Manure left piled up on the floor of stalls will introduce water, fungal
spores and additional nutrients to foster fungal infestation. Wood that is in contact with the ground will wick
moisture causing rot and promote insect infestation form wood eating ants and subterranean termites. The
latter have the ability to carry water with them as they expand their colonies.
In image 1 on page 2 the center post on the east wall of the barn is shown. At the base of the post light can be
seen coming in from outside revealing the enclosure has been compromised. Looking carefully at the bottom
of the post shows that a block of modern treated lumber has be inserted to replace the post bottom that has
rotted off. Excavation would be required to determine if the post originally was placed in a hole in the ground,
or on a masonry pier. It is also possible a sill existed along the wall at one time and is now gone. The inserted
probe seen in upper center of the picture reveals the inside of the post is also compromised. Image 2 shows
the southeast corner just to the south of image 1. Here it is obvious the corner post has rotted away entirely
and the horizontal beams connected to it are now being supported by to treated posts. Image three is a close -
up view of what remains of the post as it passes into the mow above showing clearly the rot extends above
the mow floor level.
Image 4 on page 2 shows the corner post where the "L" wing turns to the south. Looking closely at the base of
the post reveals it has crushed the rotted sill below it which has allowed the post and timbers connected to it
to drop roughly 2 ". The remaining sills on the barn are all badly compromised. This is partially due to the low
profile vitreous tile foundation allowing rainwater and snowmelt to saturate the base of the siding and sills
beyond, and likely is the result of manure being allowed to pile up against the sills while the animals where
still inhabiting the barn.
Image S shows the main tie beam in the bent to the east of the drive bay. The picture is the connection of the
tie to the south wall post. It shows the tie has pulled out of the post nearly 2" and dropped nearly 6 ". The
badly rotted remnant of the tenon, which once connected the tie to the post, can be seen being sheared off the
tie which is now supported on scraps of dimensional lumber. The fact that there is no major staining or
visible signs of deterioration on the tie, post, or surrounding timbers indicates internal fungal damage to the
post or tie or both. This could be the result of water from a roof leak causing rot to travel down the inside of
the post, or rot brought on by termite infestation from the base of the post, or a combination of these factors.
Image 6 shows the Northwest corner post of the barn in the loft above the dairy bay. Staining from fungal
damage can be seen on the wall plate in the upper right of the picture. A ghost of a missing brace is also
evident on the siding and the inserted probe in the center of the pictures reveals the post is hollowed out with
rot as are many of the barn's exterior posts. The fresh coat of paint, siding repairs and new roof installed on
the barn under the stewardship of the City of Dublin have all contributed to a reduction in moisture in the
structure and building envelope. Image 7 reveals that enough moisture still remains to support powder post
beetle infestation. The light colored powder seen where the siding nailer is connected to the post is called
frass and is the byproduct of the beetle larvae eating the wood in the posts. Small pin holes can be seen in the
posts where the larvae penetrate the surface from inside the post to extrude the frass. This type of larval
January 9, 2012
activity significantly weakens timbers because of the symbiotic relationship the larvae have with wood eating
fungi which the beetles introduce as part of their life cycle.
Images 8 & 9 on page two are taken in the "L" loft extension over the dairy. They both show stabilization done
by City of Dublin staff in an effort to preserve the Earlington Park Barn for future generations. In both cases
the stabilization efforts worked for their intended purpose, but since they were installed the barn has
continued to deteriorate. In image 8 a brace below the metal bracket, installed to stabilize the corner
connection, has fallen out of the badly rotted post and rests on the wall nailer below it. Staining and wetness
in the timbers in the valley area pictured indicate some water is getting through the metal roofing, most likely
during wind driven rains and snow melt events, causing deterioration of the timbers to continue. At some
point the timbers will become too compromised to allow the fasteners connecting the metal brackets to
function properly. The stabilization work done in the area pictured in image 9 allowed the missing section at
the top of the post to remain unrepaired. The entire load of the roof is being transferred into the siding in this
area. Any deterioration of the siding will lead to structural failure due to the missing structural element.
The images to the right, taken at the southeast
corner of the barn, show trim and siding details
done when the barn was renovated. It would
appear the widow trim was replaced and rather
than incorporate a sill detail the trim was installed
as butt jointed flat casing. This created a situation
where the siding below the window has end cuts
exposed to rain water and snow melt, as can be
seen in the inset The larger picture also shows a
skirt board that was added at the base of the siding.
This may have been done to cover deteriorated
siding boards where they are in ground contact, or
simply as an architectural detail, but the end result
is water running down the siding migrates behind
the skirt board increasing moisture content in the
siding and skirt board.
This picture, taken of the north wall of the shed
addition on the southwest corner of the "L" shows
the same skirt board over siding detail seen in the
previous photo. Here the deterioration and
resulting failure of paint is quite evident in both the
skirt board and siding. As in the previous picture as
well, this photo shows that skirt board is in contact
with the ground which is allowing water to wick
into the structure and inviting termites and other
wood eating insects to infest the enclosure fabric
and framing behind.
�i
w
In the upper left in the photo, and in the inset, can
be seen a window into the dairy bay. The window
has been covered with a sheet of Plexiglas attached to flat casing boards in apparent attempt to protect the
window from weather. The result is rain water is running in behind the upper casing board and saturating the
window and siding nailer below it, which is in a severe state of deterioration. A similar treatment has been
done to the gable end window above the window shown, as well as several other windows on the barn,
however in those cases the Plexiglas has been installed on the inside of the opening and the sash has been
removed. This is trapping water and snowmelt causing similar deterioration.
January 9, 2012
The carriage barn at the Earlington Park Barn
complex, pictured at right, appears to have been
built to serve as both a carriage house and stable
with hay storage above. The shed addition was built
to provide more storage space for farm implements.
For the most part the structure is in good condition
with the exception of the Floor framing on the
western side. It appears that subsidence of the
foundation and water damage has caused either the
sill to deteriorate or the base of the post, which may
have simply sat on the stone foundation, to rot
away and there is significant deflection in the attic
floor system and top plate supporting the rafters on
the western roof slope. The weight of the roof
framing as well as the hay loft floor framing is being
transferred into the building envelope in this area.
Temporary props and bracing have been added in
an attempt to stabilize the center of the west wall.
The milk house, shown at right, is in good condition
with the exception of the window sash. The sash
seen in this photo is in need of restoration, while
the sash on the south side has had both the glazing
and the muntins removed and a piece of Plexiglas
applied to the inside surface. This is allowing rain
and snow melt to enter the window frame and
migrate into the wall cavity below the unit causing
damage to the paint and interior and exterior wall
surfaces.
AUTHENTICITY REPORT
Authenticity of the components of a historic barn is based on several factors which include the age of the
barn, the age of the modifications made to the barn, the context of the barn in its current use as well as the
conservation philosophy being applied in its stewardship. Due to the fact that few, if any, records are kept of
the date of construction of a barn, or when modifications were made to it, the process of dating is largely
conjectural. The buildings at the Earlington Park Barn complex appear to have been built and modified over
several decades, the original portion of the carriage shed being the oldest. The limestone foundation, heavy
timber framing and hay loft designed to incorporate a hay track and carrier would indicate a c1880 date of
construction. The high shuttered window openings in the side bays on the east and west wall would indicate
the bays were used as stalls, however reconstruction of the south wall makes confirming the existence at one
time of stall doors difficult at best.
The 20th century shed addition, which added another drive bay does not detract from the authenticity of the
building as these types of modifications were commonly made to agricultural buildings to keep them useful.
The fact that the wood shake roof was replaced with a modern metal roof also does not detract in that this
was a common practice in the 20th century and served to keep the buildings much drier. The area which has
the least authenticity is the south wall of the original structure. Here the majority of the first floor wall
framing has been replaced with modern dimensional lumber sheathed with grooved siding plywood. The
addition of the 1x10 skirt board at the base of the siding is inauthentic and problematic as will be discussed
later in this report
January 9, 2012
The main barn is framed using lighter timbers than the carriage shed and it rests on a low profile vitreous tile
foundation. These types of foundations became popular after WWI which indicates a c1920 construction date.
As with the carriage shed and milk house, the modern metal roofing does not detract from the authenticity of
the barn. The improper window trim, Plexiglas sash replacement and 1x10 skirt board do however detract
from the architectural authenticity and are contributing to the premature deterioration of the enclosure
system and framing beyond. There are many areas inside the barn where framing repairs have been done
quite incorrectly and these repairs are leading to the continued instability of the barn.
The milk house appears to have been added when the dairy operation was being upgraded. Considering the
fact that the siding matches siding on the silo connector it is possible the silo and milk house were added at
the same time. A c1940 construction date for both is likely. The milk house has the highest degree of
authenticity of any of the structures in the complex. The exception is the Plexiglas sash replacement on the
south wall.
MAINTENANCE RECOMMENDATIONS REPORT
In general the maintenance requirements for the milk house are minimal. The intact sash on the north wall
should be restored and replicated to produce the replacement sash for the south wall. The small section of
damaged siding on the southeast corner should be repaired and the building scraped caulked and painted.
Any areas of wooden framing in contact with the concrete foundation should be treated with BoraCare to
terminate any existing fungal activity and prevent future infestation.
The maintenance requirements for the carriage shed are more extensive. The siding at the base of the east
wall should be removed and the framing jacked and cribbed to straighten the structure. Repairs should then
be made to the framing and foundation as required and all wooden members in contact with the foundation
should be treated with BoraCare. The decision as to whether to restore the original framing and matching the
original siding on the south wall of the original structure can be based on whether there is a desire to return it
to the original, but consideration should also be given to the fact that plywood siding has a much shorter
lifespan than solid wood siding.
Areas in the attic of the carriage house that show signs of fungal infestation from prior leaks in the roof
should also be treated with BoraCare. In addition the Plexiglas window in the mow door should be replaced
with a true sash and proper trim. The trim around the base of the exterior walls should be removed and
repairs made to the siding. If the City is interested in retaining the added trim detail the top of the board
should be beveled at 45 degrees to provide drainage and a caulk seal added between the board and the siding.
The siding and trim should then be scraped caulked and painted.
The maintenance requirements for the main barn structure are quite extensive. Because of the extent of
repairs that will be needed, it is quite likely the modern metal roof will need stripped and replaced once
repairs have been affected. Consideration should also be given to whether the barn and the later shed
addition to the dairy bay are completely restored, or whether the badly deteriorated modern addition is
eliminated to return the barn to its original configuration and reduce overall project costs.
Prior to removal of the metal roof the barn should be documented and measured drawings done. Once
documentation is complete all of structural members should be tested using a process called "resistance
drilling' to non - destructively determine the extent of hidden deterioration in the timbers. This will create a
database which can be used to determine the actual extent of structural damage. By cross referencing the
damage database with the measured drawings using a process called "relational documentation" to
determine whether in situ repairs are practical, or if complete deconstruction, restoration and reconstruction
are required a scope of work can be created. Whether in situ repairs or deconstruction are undertaken,
excavation of the perimeter foundation will be required to determine the extent of foundation instability
exists.
January 9, 2012
Once the foundation and framing is repaired restoration of the metal roofing and enclosure system will need
to occur. Incorrect trim details for doors and widows should be remedied, Missing sash should be restored
and repairs made to damaged siding and roof sheathing. Either the added 1x10 trim detail at the base of the
siding should be eliminated or redesigned to allow for drainage and sealing against water getting behind it.
The siding and trim should then be scraped, caulked and painted. Any areas where fungal damage is still
evident and areas where timbers are in contact with the foundation should be treated with BoraCare.
Once this extensive restoration is completed the Earlington Park Barn will have the ability to function much
as it did when it was first built, and provided it is properly maintained will continue to serve as an icon to
Dublin's agricultural history for many generations to come.
Rudy R. Christian
President
Christian & Son, Inc.
January 9, 2012
Attachment 1 A
Christian & Son Inc.
Christian - pr Operations
15022 Gearhart Rd.
Burbank OH. 44214
ph. (330)-624-7282
EARLINGPON PARI{ BARN BALLPARK BUDGETS REPORT
IN SITU REPAIRS
Measured drawings of main barn (Required)
$4,000
Measured drawings of milk house and carriage shed (Recommended, not required)
$4,000
Resistance drilling & Relational documentation
$8,000
Jack & crib, remove existing foundation, pour footings, stem wall & piers & reset vitreous tile $58,000- 66,700
Structural repairs, siding and trim repairs, remove & replace metal roof and painting barn $110,000 - 126,500
Total documentation & restoration budget
$180,000- 209,200
Respectfully submitted,
Rudy R. Christian
President
Christian & Son, Inc.
January 16, 2012
I
Attachment 1 B
9u'
May 4, 2012
Mr. Brian Ashford
Facilities Manager
City of Dublin
Facilities Division
6555 Shier Rings Road
Dublin, Ohio 43016
CONSULTING STRUCTURAL ENGINEERS
Re: Dublin Historic Barns - Structural Condition Assessment
Job No.: 12227
Dear Brian:
At your request, we have conducted site visits to four agricultural barns owned
by the City of Dublin. The purpose of our visits was to assess the present
condition of the framing relative to what might be considered to be satisfactory
and safe. We further we requested to review reports written previously by
another firm and comment upon their assessments, repair scope, and budget.
To assist us in our study, we were provided with access to view the barns from
both the interior and exterior, given a copy of the reports written by others, and
a brief verbal history or each barn. It is our understanding that the City of
Dublin has acquired each one of the barns over time for the purposes of general
storage and historical preservation of early buildings in the Dublin area. As the
barns are quite old, existing construction drawings were not reviewed during
the course of our work and likely no longer available if they ever existed to
begin with. It has been our experience that agricultural structures of old were
often built without comprehensive written guidelines.
Since you are fully aware of how each building appears, and there Is quite a
comprehensive commentary of the structures contained In the prior report, we
will not endeavor to recreate the descriptions herein. Should a question develop
as to the general layout or assembly of a particular barn, we refer you to the
Christian & Son Inc. (C &S) report dated November 2011. Note that after
thoroughly reviewing each of these reports in the completion of this letter, we
find that the information is well presented and replete with extensive historical
data and context. We have nothing further to add to the general documentation
of building type and framing type. Please be aware that our report is clearly
more limited in scope and is specific to the structural aspects of the barns than
what was completed by C &S, where extensive discussion was made relative to
the roof repairs, foundation repairs, the mixing of newer and older wood
species, and the maintenance of historical perspective in the repairs and
additions that have been completed over time.
5640 Frantz Road • Dublin, Ohio 43017 a 614 - 766 -0066 • FAX 614.766 -1223
Mr. Brian Ashford
May A, 2012
Page Two
The four barns were constructed in the Dublin Area by some of the earliest
settlers to this region at a time when farming was the primary occupation. It is
likely that over the last 30 to 50 years a number of similar barns in the area
were demolished thereby placing somewhat greater importance upon
maintaining these buildings. They appear to range in age from possibly as early
as 1825 to around 1920. Note that these dates are based upon the
interpretation of observations of the cuts on the wood, the type of barn, and
framing methodology. Needless to say, these are old buildings with immense
historical value. As is common for older utilitarian structures, each barn has
been modified either through the construction of additions or through
alterations in the Interior space layout and framing. By name, the barns are
known as the Karrer Barn, the Earlington Park Barn, the Bristol Barn, and the
Conine Barn. The oldest barn Is the Karrer Barn with an estimated construction
date of anywhere from 1825 to 1880. The youngest barn is the Earlington Park
Barn with an estimated construction date of 1920. We will discuss each barn's
structure and repairs In the following paragraphs going from oldest to youngest.
All of the barns are framed using heavy timber main beams and columns
assembled into pseudo frame elements. In some cases, the construction is
more akin to standard modern post and beam, stacked construction. Two of
the barns have below grade spaces as they were built Into slight hillsides. The
floors are then constructed of either heavy timber or rough -hewn floor joists
supporting solid plank decking. All of the barns have loft spaces that are
constructed similarly in that they are made of either heavy timber or rough-
hewn joists supporting wood plank decking. The main building frames or
standalone beams and columns support the joists. Though the lofts currently
are used for incidental storage, they likely served as primary hay storage during
the time In which the barns were heavily used. The roofs of all of the barns are
framed using simple span rafters carried by heavy timber beams. The rafters
typically support battens which serve as support for planking and metal roofing.
Note that it Is probable that the original roofs of the barns consisted of wood
shakes nailed to the battens. Exterior siding is supported by purlins attached to
the building frame and consists of wood planking. The Karrer barn, being the
oldest, has the most unique exterior siding in that the planks are not cut to a
particular dimension and are not square to each other. The foundation of the
barns typically is made of limestone rubble laid relatively flat. where there is a
basement space, the stones are loosely mortared together to resist the
surrounding earth pressure. If there is no basement, the stones appear to be
laid directly on the ground and we are uncertain if they extend to what would be
considered frost depth for the area.
The Karrer Barn Is what Is known as a Sweitxer Barn. It is cut into a slight
hillside so that what would be colloquially known as a basement has a walk out
exit on the south side. A shed roof addition was added to the south side at
some point in the past likely in the 1920's. The foundation consists of rubble
laid limestone held together with a lime -based mortar. The main framing Is
Mr. Brian Ashford
May 4, 2012
Page Three
made of heavy timber posts and beams. We noted that the framing of the
addition has been modified and reinforced through the use of nominal
dimension wood lumber. The roofing of this barn was recently replaced with a
metal roofing panel. To support these panels, wood shims and modern
sheathing was installed over the original battens and rafters. Though the
framing members of the building are noticeably deflected, sagged, and twisted,
It appears as though they are maintaining fairly well considering age and
exposure. There are several individual pieces that are cracked sufficiently to
warrant repair or replacement. Cracking in the heavy timber seems to be
relatively constrained and within overall expectations for age and lumber size.
The floor - framing joists seem to be satisfactory with some minor insect damage
and isolated wood rot present. Neither of these Items seems to be greatly
reducing the present capacity of the framing. The floor and loft Is visibly
deflected from the movement and shifting over time. This is not entirely
unexpected and given the unevenness, the floor seemed relatively intact. As
always In older barn structures, a number of individual planks could be replaced
from damage. The exterior siding exhibits noticeable wear and tear with
damage present from Insects, exposure, and wood rot. There are a number of
pieces that could be replaced if desired though this would be primarily for
cosmetic or weather tightness reasons. The foundation seemed to be in
relatively sound condition though we could sense that some settlement has
occurred over time. This has resulted In shifting throughout the frame and the
need to Introduce shims into the framing. There is a bit of erosion in the mortar
joints since lime -based mortars can become suspect over time.
Generally, we find that the structure of the Karrer barn is Intact and performing
relatively wall though isolated repairs are warranted. Note that the damage
uncovered has likely been In place and existing as is for decades. These repairs
would consist of miscellaneous replacement of Isolated framing members, joists
and rafters, tuckpointing of the stone masonry foundation, and removal and
replacement of some of the siding and plank pieces. Though we noted that the
C &S report is quite concerned over the replacement of the roof and the repair of
the foundation wall using Portland cement mortar, we are not quite as bothered
by the efforts. It is true that the weight on the roof has been increased slightly
and that Portland cement mortars are stronger than the original, but the overall
effects to these individual elements should be rather minimal over the short
term but might after several decades lead to additional potential problems
needing repair. Granted, the historical ramifications of the Items are significant
and telling and this might be a portion of the concern noted. We anticipate that
a budget to address the present problems could range from $20.000.00 to
$60,000.00 depending upon what was included and how close the repairs
should match historical guidelines. Note that if the repairs are to be truly
historical In nature, we are uncertain of the costs Involved, as this is highly
specialized work with individuals who often have a unique method of
determining costs.
Mr. Brian Ashford
May 4. 2012
Page Four
With respect to immediate structural needs, we foresee costs in 310,000.00 to
$30,000.00 range and this would include only those items that are deemed
necessary to the function and capacity of the frame and foundation Itself. As
such, we only noted two or three distinct Items of concern.
The Conine Barn was likely built around the turn of the twentieth century. Like
the Karrer Barn, it is built Into the side of hill so that it has what might be
colloquially known as a basement. To the east of the primary barn is a shed
addition and there Is a small structure to the south typically called a milk house.
The framing of the barn consists heavy timber posts and beams supporting
rough -hewn rafters and purlins. These purlins support battens that carry the
roofing material. The roofing material at this time Is a metal panel and it Is
probable that it is a replacement for the original wood shake or metal roofing
panels. The floor framing consists of heavy timber beams and columns
supporting rough -hewn floor joists and wood planking. The foundation is an
Interesting mix of rubble laid stone, concrete masonry units, and poured
concrete walls. The exterior siding consists of wood planks milled to uniform
dimensions and it seemed as though some repair or replacement was done on
the shed addition. The floor was observed as having significant undulations
with trip hazards throughout. The posts and beams appeared to be in relatively
good condition with cracking and twisting kept in check. The floor joists in the
shed addition were found to exhibit significant damage on both the north and
south ends. The damage on the north primarily Is in the form of severe cracks
In the members and the damage on the south seems to be mostly related to
wood rot and deterioration. The roof framing seemed to be in generally good
condition with Isolated wood rot being present. The foundation appeared to be
relatively sound though there Is significant deterioration on both the north and
south sides. We also noted some vandalism in the structure in the form of
graffiti and prying woad damage.
Overall, the Conine Barn framing Is performing relatively well considering age,
exposure, and past maintenance activities. There is a need for structural repair
In several areas primarily to the floor joists of the shed section. It is likely that
these will need to be full removed and replaced or sistered with new members
as reinforcement would be unlikely to be functional. Note that at the time of
our visit, some of the floor joists of the main barn were not horribly visible and
there might be a need for some repair or replacement In this section as well.
The main frame, while twisted and cracked seemed to be In sound condition
with no overt Indications of distress. It Is probable that there are several
members that should be added, as it is common for some pieces to be removed
over time. The foundation wails will need to be improved and repaired by
significant tuckpointing and replacement of sections. We do not at this time
anticipate that full removal and replacement would be needed to adequately
complete the work. Since some of the damage Is merely in a parge coat of
mortar, we are uncertain if the underlying stones are greatly affected though
some work would likely be needed. The exterior siding did not show much
Mr. Brian Ashford
May 4, 2012
Page Five
damage though as Is always the case with large expanses of material, there are
probably some that could be removed and replaced over time due to
deterioration or vandalism. We suspect that a budget of $30,000.00 to
$60,000.00 would be sufficient to address the structural Items within the
building depending upon what was included and how close the repairs should
match historical guidelines. Note that If the repairs are to be truly historical in
nature, we are uncertain of the casts Involved, as this Is highly specialized work
with individuals who often have a unique method of determining costs. With
respect to immediate structural needs, we foresee costs In $10,000.00 to
$30.000.00 range and this would Include only those Items that are deemed
necessary to the function and capacity of the frame and foundation itself. As
such, we only noted two or three distinct items of concern. We do recommend
that no significant items be stored on the floor of the shed since the joists there
are damaged to the point that load capacity Is reduced.
The Bristol Barn was probably constructed around 1910. This barn is known as
a Gambrel Roof Barn and is placed upon flat ground meaning that there is no
basement space. it is a high bay barn with a vast open space in the center of
the building. The framing of the barn consists of heavy timber posts and beams
supporting roof rafters and purlins that support battens carrying the metal
panel roof decking. Due to the high rooflines, the supporting posts are
relatively tall considering their overall dimension. There is a shed addition built
to the east of the main barn. It too is constructed of rough hewn and heavy
timber framing. The hayloft is separated into an east and west halves and Is
framing using rough- hewn joists supporting wood planking. A bridge between
the two sides was built at some point in the recent pasts and it certainly was not
a part of the original construction. The foundation is somewhat hidden though
it likely consists of stones placed to some indeterminate depth around the
perimeter. interestingly, a concrete slab has been installed on the ground
within the barn and the top elevation of the slab is well above the bottom of the
barn. We observed that there are a number of bulges in the rooflines indicating
that some movement has occurred. Further, it was observed that an exterior
post on the south side appears to be seriously damaged and split. This might
have caused some of the shifting in the roofline. Please be aware that the
damage here seems to have occurred some time ago. The interior posts are
found to be leaning likely as a result of both the overall height and some normal
twisting and shifting of the wood member Itself. We also observed that the
Interior posts drop onto a lower beam at the lofts. it appears that wood braces
to be placed under the posts might have been removed and as a result the beam
appears to be deflecting under the load. Some wood deterioration was found at
the base of the barn where moisture might be laying due to the addition of the
concrete slab. Note also that the walls of the barn seem to be somewhat out of
plumb due to the height but this is considered to be somewhat normal given the
overall heights involved. No significant damage was overtly noticed In the
addition to the east.
Mr. Brian Ashford
May 4, 2012
Page Six
Though there is damage that requires repair at this time, we find that the
structure is relatively intact and generally sound. The post on the south side
will need to be replaced and this might require shoring of significant portions of
the south wail and roof framing. Of a larger concern Is the extent of the wood
deterioration at the bottom of the barn. We are uncertain at this point how
many main posts are negatively affected by the deterioration. This might
require the replacement or modification of the bases of a number of columns
and this might lead to a drastic increase in the cost of repairs. In any event, this
damage at the moment does not appear to be an imminent threat to the overall
stability of the barn. We anticipate that an estimated budget for repair of the
damage in the barn is somewhere in the range of $20,000.00 to $50,000.00.
This would include some repair of the post bases but we as yet do not have a
full understanding of what might be required In the process.
The Earlington Park Barn actually consists of a small assembly of independent
structures including the main "L" shaped barn, a small addition to the west that
includes a concrete silo, a milking shed to the east of the main barn, and what
C&S termed a carriage shed to the west. The main building has a two level
hayloft with the center section raised slightly. The framing consists of heavy
timber beams and posts supporting rough -hewn roof rafters and joists that are
carrying roof planking. A metal roofing panel has been applied over the planks
and we are uncertain if the original roof was metal panel. The foundation was
only slightly exposed and consists of stones placed to an Indeterminate depth
below grade. The addition to the main barn is built of rough -hewn smaller
studs and joists with the adjoining silo constructed of precast concrete
segments. Clearly the silo and addition are much younger than the main barn.
The carriage barn is framed using heavy timber posts and beams with rough-
hewn roof rafters and joists supporting wood planking. The roofing here is
similar to the main barn. We noted that the main barn exhibits significant
structural damage to nearly the entire south wall around and including 4the "L"
shaped side. This deterioration has lead to the total destruction of several of
the posts and beams at the roof framing elevation. As a result and to attempt
to address the concerns, supplemental structural steel brace brackets were
Installed. These have mostly been successful but some shifting was noted in
these assemblies. Additional concerns were noted in the connections of the
roof beam to the interior posts on the north side of the barn. The loft framing
appeared to be relatively sound with only incidental deterioration and damage.
The carriage barn was noted as having sagging and deflected flooring primarily
on the west wail from an apparent Issue with the foundation along that side.
The roof framing, though sagged as a result seemed to be In usable condition
and likely could be salvaged once the foundation settlement Is addressed and
shored back to the proper elevation. As noted the damage to the primary barn
is quite concerning and we suggest that the barn not be used for extensive
storage of highly critical items until such time that it is repaired or shored.
Access should be restricted to some degree as well and time within the barn
should be limited if possible. We anticipate that an estimated cost of structural
Mr. Brian Ashford
May 4, 2012
Page Seven
repair for the primary barn and carriage house will be in the range of
$80,000.00 to $120,000.00. it is generally felt that significant reworking of the
frame members will be needed in the process and it should only contractors
who have an extensive knowledge of heavy timber barn structures be engaged
for the work.
We have not reviewed any of the barns with respect to present load capacity or
current provisions of the building code. it is safe to say that given the extensive
history of the buildings, they are capable of resisting the minimum
requirements of the building code relative to roof live and snow loads. The
Interior loft and floor load capacities are somewhat questionable but they are
likely above what might be the presumed values when appearance Is taken into
account. We can provide additional Information as needed and as questions
arise. In summary, the buildings do appear to be salvageable with the
understanding that significant repair and maintenance will be needed in the
near future.
Sincerely,
JEZ GEERS & ASSOCIATES, Inc.
Darren Cook, P.E.
Attachment 2
71 Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1006
CITY OF DUBLIN_ Phone: 614- 410 -4400 • Fax: 614 - 410 -4490
TO: Members of Dublin City Council
FROM: Marsha Grigsby, City Manager
DATE: August 28, 2012
INITIATED BY: Peter Husenitza, Director of Information Technology
RE: Cloud Computing
Memo
At the August 13 CIP meeting an inquiry was made as to our utilization of cloud computing. Cloud
computing is a way of delivering IT services that are available on demand via the Internet and able to
scale up or down as needed. Cloud computing can either be network infrastructure or software
services.
Our current utilization of cloud computing is:
Vehicle GPS Management - tracking of city vehicles for efficiency management, event
analysis
CrimeReports - Police citizen interaction, crimes inquiry
Agenda Manager - paperless meetings
41117it - citizen wellness management
EventBrite - event ticketing and credit card processing
DIF beverage /token management
Education -2 -Go - variety of courses accessible by Dublin citizens
ESRI ArcGIS Online - GIS map presentation, mobile access with editing
Trello - task /project management
Teaming collaboration - group /project management and coordination
Police dispatch mapping
Cityworks work order system — soon to be upgraded to a cloud solution
Private Cloud Infrastructure - 80 virtual servers
Our list of implementing this technology has grown during recent years. We continually keep an eye on
the progress of cloud computing with assistance from independent research consultants such as
Gartner and Infotech. A standard contract has been created to address cloud computing technology
acquisitions. As we pursue new technology endeavors and analyze the benefits, risk, cost and meeting
the desired purpose, we always examine cloud systems as viable solutions.
City of Dublin
POLICE
Attachment 3
6565 Commerce Parkway • Dublin, Ohio 43017 -3221
Phone: 614.410.4800• Fax: 614.761.6535
Heinz von Eckartsberg, Chief of Police
To: Angel Mumma, Deputy City Manager /Director of Finance
From: Heinz von Eckartsberg, Chief of Police
Date: August 22, 2012
Re: Operating Budget Impact as a Result of Use of Magnetometers
Memo
The Police Division's proposal for Capital Improvement Projects for the 2013 -2017 CIP Budget included a
proposal for the use of magnetometers (metal detectors) as a part of an overall security plan for both
Mayor's Court and for City Council meetings. The proposed project would purchase two magnetometers.
If this project is approved it will require the use of both police and private security personnel to utilize the
technology. Our plan for implementation is as follows:
Mayor's Court: The use of the magnetometers in Mayor's Court would require two private security officers
(PSO's) to staff and work the equipment. This would allow one private security officer to guide people
through the magnetometer, and one PSO to staff a secondary search area to "wand" citizens who activate
the equipment. In addition, one police officer would be stationed in the lobby area of the court. The police
officer position would involve the use of an existing position in our current security staffing in Mayor's Court.
City Council Meetings: The use of magnetometers at City Council meetings would also require the use of
two PSO's per public meeting. Again, we could utilize the current staffing of one uniformed police officer to
monitor the magnetometer location without adding additional sworn personnel.
Total Projected Operating Budget Costs:
• The use of two PSO's for Mayor's Court for one year would cost the City approximately: $9,000.00
The use of two PSO's for City Council Meetings for one year would cost the City approximately:
$5,000.00
The projected impact to the operating budget for the Division of Police would be a $14,000.00 line item
under account # 217 - 1820 - 740.2390 CONTRACTUAL SERVICES to pay for private security at Mayor's
Court and City Council meetings.
Please let me know if you have any other questions.
cc: Lt. John De]arnette
Lisa Wilson, Court Services Administrator
An InternationaayAccredited Law EnforcementAgency
Office of the City Manager
5200 Emerald Parkway ■ Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager X
Date: August 2, 2012
Initiated By: Angel L. Mumma, Deputy City Manager /Director of Finance and Administration
Bryan K. Thurman, Deputy Director of Finance
Re: Ordinance No. 48 -12 - Adopting the 2013 -2017 Five Year Capital
Improvements Program (CIP)
Summary
The Administration's proposed Capital Improvements Program (CIP) for 2013 -2017 has been
prepared and is submitted to City Council for review.
Based on last year's CIP review, we have scheduled only one CIP workshop. The proposed CIP
will be reviewed with City Council at the workshop meeting that is scheduled for August 13
beginning at 6:30 p.m. in Council chambers. The order in which the CIP will be discussed is as
follows:
• Overview
• Administration
■ Parks
■ Police
• Utilities (Water, Sewer, Stormwater)
• Transportation
The final CIP document will be prepared after the workshop meeting and will be submitted to City
Council prior to the public hearing of Ordinance No. 48 -12, scheduled for September 10, 2012.
The information in the attached notebook provides spreadsheets identifying the proposed projects
by category, proposed year for funding and estimated project costs. Project descriptions have
been prepared and follow each spreadsheet with additional information provided as
needed /available. We have included project spreadsheets from 2012 - 2016 for comparison.
A recap of the overview information that will be discussed has also been provided. This includes
information on the City's CIP process, including financial guidelines and the administrative
processes used in preparing the proposed CIP, a recap of the proposed projects, a recap of the
funding sources and information on the revenue sources to fund the projects.
Recommendation
The proposed 2013 — 2017 CIP is to be reviewed by City Council on August 13, 2012. Any
modifications as a result of the August 13, 2012 workshop meeting will be incorporated in the final
five -year CIP document prior to the second reading. Staff recommends approval of Ordinance
No. 48 -12 at the second reading /public hearing on September 10, 2012.
+[ II
�• - I
O AT�� 10
111 rcy11
Capital Budget Process
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
ANNUAL BUDGET PROCESS
The City of Dublin has implemented an annual schedule for the preparation and adoption of the
Five -Year Capital Improvements Program (CIP) and the Operating Budget, which includes the
annual CIP budget.
The following time frames are key elements in the annual budget calendar:
First quarter City Council goal setting session(s)
End of March Adoption of goals by City Council
End of June Completion of the Administration's recommended
Five -Year CIP
July /August City Council review of recommended CIP
End of October Completion of the Administration's recommended
Operating Budget
November City Council review of recommended Operating Budget
By December 31 Adoption of Operating Budget and Appropriations
Ordinances by City Council
The Five -Year CIP and the Operating Budget are two critical documents prepared annually. The
relationship between these two documents is summarized by the following points:
Five -Year CIP
• Represents a long -term financial plan, including funding sources.
• Establishes priorities and serves as a planning document or blueprint for the City's
investment in capital infrastructure.
• Provides a breakdown of major project costs and phasing.
• Does not appropriate money.
• The Operating Budget is the document which authorizes the actual funding authority for the
major and non -major capital projects.
Operating Budget - Annual CIP Budget
• Appropriates money to implement the first year of the Five -Year CIP.
• Appropriates money to implement a "phase of a major, multi -year project."
• Appropriates money for non -major capital expenditures, including those of a continuing
nature (i.e. fleet and equipment management, computers).
1 -1
Financial Guidelines
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FINANCIAL GUIDELINES
The Five -Year CIP establishes the City's blueprint for investment in its capital infrastructure.
This document is used as a tool to help ensure that the City's long and short-term capital
investments are made in the context of careful consideration of the City's needs as well as the
resources available to fund all projects.
The financial guidelines used in the preparation of the CIP will provide assurance that the City
can meet, in a full and timely manner, both our debt service obligations and all other
obligations competing for the available resources. It is our objective to complete as many
needed capital improvement projects as financially possible while maintaining flexibility and the
ability to adapt to changes as they occur.
There are several key guidelines that the Administration utilized in determining the City's fiscal
capacity to complete capital projects over the next five years. These are summarized as
follows:
• The five -year plan will be updated annually.
• 25 percent of the City's two percent income tax revenue shall be made available to fund
capital improvements. This allocation is in accordance with Ordinance No. 17 -87 and the
ballot language approved by the voters in November 1987.
• Of the 25 percent of the total income tax revenues which are utilized for capital
improvements, 60 percent of that amount will be allocated to fund long -term debt, and
40 percent to fund projects and capital expenses on a cash basis. The reasons for this
guideline are:
a) It is important to stress that funding projects with long -term debt
obligates the use of public funds for the next 20 years in most cases.
The more long -term debt which is incurred now significantly reduces the
options available to future City Councils to fund needed projects.
b) The City has determined that paying cash for projects where financially
possible (pay -as- you -go financing) will increase our flexibility in the
future. In utilizing pay -as- you -go financing, revenue projections and
estimated fund balances will be reviewed and evaluated to assure that
sufficient reserves are maintained.
C) It is not economical to issue debt for some projects.
d) The estimated life of some projects does not meet the criteria to issue
long -term debt.
2 -1
9/10/2012
• Our philosophy for projecting income tax revenues is to be conservative. Income tax
revenues through July 2012 were up 5.7% compared to the same period of time in
2011. Based on the July year -to -date income tax collections and an analysis of the
remaining months of the year, we are projecting income tax revenues for the year to
increase 3% over 2011. Revenues are projected to increase 1.5% each year for the
next five year period.
In addition to funding projects on a cash basis over the next five years, the purpose of
these projections is to determine the amount of long -term debt that can be retired using
income tax revenues. To incur substantial long -term debt based upon a less than
conservative rate of growth could result in a serious financial strain on the City if those
growth projections are not achieved. Issuing long -term debt, in most cases, will result
in debt service payments over a 20 year period. Issuing long -term debt based on less
than conservative growth estimates would not be a financially sound approach.
• To the degree that the income tax revenue rate of growth exceeds our projections in
any given year, the excess revenue should be utilized to fund projects on a cash basis
the following year or to reduce the amount of debt on projects identified to be financed
with debt proceeds.
• The availability of adequate financial reserves or balances that can be used to address
unforeseen contingencies or take advantage of opportunities is a critical element in
evaluating financial strength. The City's practice is to maintain a General Fund balance
of at least 50% of the General Fund expenditures, including operating transfers. The
2011 General Fund year -end balance equaled 82.8% of expenditures and operating
transfers. The percentage as of the year -end 2012 is projected to remain above 75 %.
• Since a significant portion of the debt outstanding and future capital improvements are
utility (water and sewer) related, the systems' user fees and capacity charges (tap
permits) will continue to be evaluated. Water related improvements will be programmed
based on the Water Fund's available cash reserves and estimated annual revenues. The
repayment of the Ohio Water Development Authority loan for the Upper Scioto West
Branch Interceptor will be retired utilizing the Sewer Fund's available cash reserves and
estimated annual revenues. Every effort will be made to structure the debt service
obligations for utility infrastructure improvements in such a manner as to utilize the
Sewer Fund and Water Fund available cash reserves and estimated annual revenues to
the fullest and thereby reducing or eliminating the dependency on income tax revenues.
The goal in the Water and Sewer funds has been to maintain fund balances equal to
approximately 25% of the total historical value of each system. The 2011 combined
Water and Sewer Fund balances, including advances, equal 20.8% of the total historical
value of both systems.
2 -2
9/10/2012
In 2013, approximately 80% of the property tax revenue from the City's "inside millage"
will be allocated to the Capital Improvements Tax Fund.
The property tax revenue from the City's "inside millage" (1.75 mills) was allocated
100% to the Parkland Acquisition Fund from 2001 -2006. From 2007 -2009, the City
began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund with
the remaining .80 mills allocated to the Capital Improvements Tax Fund. As part of the
2010 -2014 CIP process, Council approved allocating 1.40 mills to the Capital
Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund. Recognizing the
benefits and flexibility of allocating more of the City's "inside millage" to the Capital
Improvements Tax Fund, Council approved the same allocation as part of the 2011-
2015 CIP, 2012 -2016 CIP, and currently, with the 2013 -2017 CIP. This allocation will be
reviewed during the CIP process each year and can be reallocated if Council deems it
appropriate.
• The maximum amount of income tax supported debt to be issued is 10 percent less than
the estimated maximum amount of debt that can be supported by the income tax
revenue allocated as available for annual debt service obligations, see page 3 -2. This
guideline provides an additional buffer in the event that income tax revenues fall short
of projections or that an unexpected increase in interest rates occurs.
As a matter of general policy, the City will do the following in order to be able to fund
additional projects needed to serve the citizens of Dublin:
a) Pursue federal, state and local assistance in the form of grants, low
interest loans, cost- sharing, etc.
b) Utilize assessment procedures for projects which have a reasonably well
defined group of beneficiaries and which legally lend themselves to this
type of financing.
C) Look increasingly at ways to obtain revenue through user fees as a
means to fund capital projects or as a way to free -up other income tax
dollars so that they can be used to fund capital projects.
d) Utilize, where appropriate, economic development incentives such as tax
increment financing.
As projects are proposed for funding, the statutory debt limitations will be reviewed to
ensure compliance.
The five -year program provides for significant capital programming. The programming of
projects needs to be distributed over the five -year period so that as we update our capital
program each year, we can evaluate current conditions, including the capital needs, revenue
growth, and respond to new priorities.
2 -3
9/10/2012
Revenue Projections
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
REVENUE PROJECTIONS
The most significant funding source for the Five -Year Capital Improvements Program (CIP) is
the City's income tax revenue. Projecting income tax revenues for the five year period is a
significant element in determining resources available for capital programming. The Financial
Guidelines in Section 2 outline the financial guidelines used in determining our fiscal capacity to
complete capital projects.
In addition to the income tax revenues, the projects associated with the water and sewer
systems will be funded in whole or in part by revenues from those systems (i.e. user charges
and tap permit fees).
The following pages provide projections for income tax revenues and projections for the water
and sewer system operations. The assumptions used for the projected water and sewer system
operations are included. Section 5 reflects the debt financed projects that are also supported
by service payments from tax increment financing districts and property tax revenue from
"inside millage."
The current five -year CIP assumes 100% of the OEPA /OWDA low- interest loan for the Upper
Scioto West Branch Interceptor will be repaid from Sewer Fund revenues. Based on annual
reviews, user charges for the sewer system were increased January 1 of each year from 2008
through 2012 and have been approved for January 1, 2013. The capacity charge for a 3/4" tap
was increased to $2,100 effective 1/1/2009. We will continue to closely monitor the revenues
and the available resources in the Sewer Fund. Based on maintenance needs of the sanitary
sewer system, it is anticipated that additional user charges and capacity charges for taps will be
needed in the future.
3 -1
9/10/2012
2013 -2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
INCOME TAX REVENUE PROJECTIONS
2n1n 2011 2012 2013 2014 2015 2016 2017
Income Tax Revenue*
$68,848,526
$71,619,257
$73,767
$74
$75,997,467
$77
$78,294, 491
$79,468,908
Revenue for capital projects
25% of income tax revenue
17,212,132
1-7,90-4
18 441 959
18 718 588
18,999,367
19,284,357
19,573,623
19,867
'Revenue available for cash
capital projects
6,884,853
7,161,926
7,376,783
7,487,435
7,599,747
7,713,743
7,829,449
7,946,891
R Revenue available for debt
financed projects
1 10,327,279
10,742,889
11,065,175
11,231,153
11,399,620
11,570,614
11,744,174
11,920,336
'Recommended maximum amount
of outstanding debt
75 853 424
92
106,78 140
87,203,203
85,578,898
84
84,995,788
83453969
* Income tax revenues for 2010 and 2011 reflect actual collections.
The remaining years reflect an estimated increase over the previous year as follows:
2012 -Based on revised 2012 projection of 3.0% increase over 2011 (original projection $70,225,470)
2013-1.5%
2014-1.5%
2015-1.5%
2016-1.5%
2017-1.5%
1 40% of the 25% designated for capital improvements is further designated for cash capital projects.
'60% of the 25% designated for capital improvements is further designated to retire debt issued for capital projects.
'Forwarded from page 5 -3. Amount is based on existing income tax supported debt and projections
for additional debt that can be supported by income tax allocated for debt service.
9/10/2012 3 -2
2013 — 2017 Capital Improvements Program
Income Tax Revenue
Actua Is/ Projections
u) $80
C
0
$70
$60
$50
$40
$30
$20
$10
$0
*Denotes Actual Revenue
i Capital Fund
■ General Fund
2 p06* 2 001* 2p0$ 2009 2 p10 * 2 p11 * 2012 2013 201 2 p15 2 016 2011
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
SEWERFUND
STATEMENT OF PROJECTED REVENUE, EXPENSES, AND FUND BALANCE
' Reflects Interest payment only for 2012.
9/10/2012 34
2011
2012
2013
2014
2015
2016
2017
Revenues:
User charges
$ 1,818,350
$ 1,636,500 $
1,686,736
$ 1,777,288 $
1,868,830
$ 1,961,362
$ 2,054,884
Tap fees
281,267
157,500
165,000
165,000
165,000
165,000
220,000
Interest
123,710
65,000
99,159
73,377
57,523
39,891
22,849
Other
32,531
-
-
-
-
-
-
Income tax subsidy
2,255,858
1,859,000
1,950,895
2,015,664
2,091,352
2,166,252
2,297,733
Expenses:
Salaries /wages
517,403
586,940
598,679
622,626
647,531
673,432
700,370
Benefits/uniforms
254,577
256,870
267,145
277,831
288,944
300,502
312,522
Utilities
655
900
954
1,011
1,072
1,136
1,204
Contract services
147,401
214,128
50,000
50,000
50,000
50,000
50,000
Repairs /maintenance
156,645
251,605
150,000
150,000
150,000
150,000
150,000
Other
2,000
15,000
15,000
15,000
15,000
15,000
1,078,681
1,310,443
1,081,778
1,116,468
1,152,547
1,190,070
1,229,096
Capital expenditures
626,723
567,990
835,000
200,000
200,000
200,000
200,000
(cash funded only)
Debt service:
USWBI
1,350,721
1,350,721
1,350,721
1,350,721
1,350,721
1,350,721
1,350,721
2009 Issue
188,345
154,015
152,215
155,415
153,562
151,555
154,178
2012 issue
-
32,000
250,000
250,000
250,000
250,000
250,000
2015 issue
-
160,000
160,000
160,000
1,539,066
1,536,736
1,752,936
1,756,136
1,914,283
1,912,276
1,914,899
Net cash (required)
provided
(988,612)
(1,556,169)
(1,718,819)
(1,056,939)
(1,175,477)
(1,136,093)
(1,046,261)
Advances -out
(118,700)
-
-
-
-
-
-
Advances -in
30,425
1,604,400
-
-
-
-
-
Beginning balance
7,639,264
6,562,377
6,610,608
4,891,790
3,834,851
2,659,374
1523 280
Ending balance
$ 6,562,377
$ 6,610,608 $
4,891,790
$ 3,834,851 $
2,659,374
$ 1,523,280
$ 477,019
' Reflects Interest payment only for 2012.
9/10/2012 34
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
SEWER FUND ASSUMPTIONS
Projected User Charges and Capacity Charges (Tap Fees)
Assumptions:
• Revenues based on estimated ERUs and fees as authorized by Ordinance 56 -11.
• Effective 1/1/2012 and 1/1/2013, a reallocation of $0.25 per MCF in user charges from
water to sewer was approved.
• Effective 1/1/2014, 1/1/2015, 1/1/2016, and 1/1/2017, an increase of $0.50 per MCF in
user charges for sewer was recommended and will be included as part of future cost
study recommended changes.
• Effective 1/1/2013, an increase of $100 in the capacity charge for a 3 /4" tap was
recommended. This and further recommendations to increase the capacity charge for
taps greater than 3 /4" will be included as part of the cost study recommended changes.
• Average number of ERUs for 2012 reflects a growth of 75. This is based on the number
of residential building permits issued in 2011 for new units.
• Average number of ERUs for 2012 and beyond is the total of the estimated previous
year's average number of ERUs at the beginning of the year and the previous year's
estimated ERU growth.
• Estimated ERU growth for 2013 through 2017:
2013-75
2014-75
2015-75
2016-75
2017-100
• Beyond 2017 estimated ERU growth:
2018 — 2022 - 100
Statement of Projected Revenue, Expenses and Charges in Sewer Fund Cash
Balance
Assumptions:
• Revenues for user charges and tap fees are based on the schedule of Projected User
Charges and Capacity Charges.
• Interest income is based on the previous year's ending fund balance and an interest rate
of 1.5 percent during the five year period.
3 -5
9/10/2012
Sewer Fund Assumptions (Continued)
Debt service obligations for the USWBI (Upper Scioto West Branch Interceptor) assume
the debt will be retired 100% from Sewer Fund resources.
The 2012 debt service obligation provides funding to retire the debt on the $2,540,000
in long -term debt issued for relining sanitary sewer lines and other sanitary sewer
improvements.
The 2015 debt service issue is based on the current plan to issue $2.0 million in long-
term debt for relining sanitary sewer lines and other sanitary sewer improvements.
On February 11, 2009, the Ohio Environmental Protection Agency (OPEA) issued a binding
"Director's Final Findings and Orders" (the Findings) to the City. The Findings indicate that the
City operates its sanitary sewer system in connection with the City of Columbus sanitary sewer
system, and that Columbus cannot comply with its OEPA consent order unless it obtains
accurate information about sanitary flow and clear water infiltration and inflow (I and I) that
contribute to their sanitary sewer overflows (SSO), from all connected suburban systems.
Pursuant to the Findings, the OEPA ordered the City to 1) complete a Sewer System Evaluation
Study (SSES) within either five years (for the entire system) or fifteen years (for a phased -in
area -by -area approach), to identify sources and quantities of I and I and SSO, describe all
feasible cost - effective actions needed to correct any such identified system deficiencies and
establish a task prioritization and timetable for implementing them; 2) issue a Capacity,
Management, Operation and Maintenance Program report within three years and update it
biannually thereafter, to help best manage the City's sewer system; 3) submit an "SSO
Emergency Response Plan" to the OEPA within 180 days to establish a process to identify and
report any SSO that endangers the public health; and 4) implement a Public Notification
Program within 90 days to inform the public of the location of, and possible health or
environmental impacts associated with, any SSO occurrence.
In an effort to reduce I and I in the system, the debt service obligations undertaken in 2012 as
well as programmed in 2015 are for debt issues that will be used to finance the relining of
existing sanitary sewer lines and other sanitary sewer improvements.
The Statement of Projected Revenue, Expenses and Changes in Sewer Fund Cash Balance were
prepared through the year 2021. Using the above assumptions, sufficient revenue to maintain
a "positive" cash balance will be available through the year 2021, although the projected
balance will not meet the goal of 25% of the historical value of the system assets. The 2011
combined Water and Sewer Fund balances, including advances, equal 20.8% of the total
historical value of both systems. The rate of growth, the user fees and capacity charges will
continue to be evaluated to determine the need to adjust rates in the future.
3 -6
9/10/2012
Expenses:
2013-2017
Salaries /wages
112,721
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
120,941
125,779
130,810
136,043
141,484
Benefits /uniforms
WATER FUND
49,210
51,178
53,226
55,355
57,569
STATEMENT OF PROJECTED REVENUE, EXPENSES, AND FUND
BALANCE
149,266
176,620
183,685
2011
2012
2013
2014
2015
2016
2017
Revenues:
562
596
631
669
Contract services
112,473
168,339
User charges
$ 811,314 $
705,009
$ 658,627 $
661,894 $
665,161 $
668,428 $
671,695
Tap fees
296,512
200,000
142,500
142,500
142,500
142,500
190,000
Interest
214,207
125,000
158,278
155,446
145,211
146,747
143,025
Fire hydrant permits /Other
4,110
1,000
1,000
1,000
1,000
1,000
1,000
Subsidy for debt service
29,547
-
730,000
-
Debt service:
-
-
1,355,690
1,031,009
960,405
960,840
953,873
958,675
1,005,720
Expenses:
Salaries /wages
112,721
118,570
120,941
125,779
130,810
136,043
141,484
Benefits /uniforms
46,164
49,210
51,178
53,226
55,355
57,569
59,871
Utilities
149,266
176,620
183,685
191,032
198,673
206,620
214,885
Equipment maintenance
-
500
530
562
596
631
669
Contract services
112,473
168,339
75,000
75,000
50,000
50,000
50,000
Hydrant maintenance
19,482
37,200
38,688
40,236
41,845
43,519
45,259
Other
3,400
15,000
15,000
15,000
15,000
15,000
443,507
550,439
485,023
500,834
492,279
509,382
527,170
Capital expenditures
1,661,201
1,386,770
315,000
795,000
370,000
730,000
-
Debt service:
1994 issue
358,400
355,480
356,600
356,440
-
-
-
2009 issue(net)
169,320
138,173
141,573
139,873
138,215
141,420
139,168
2012 issue 1
20,833
201,000
201,000
201,000
201,000
201,000
527,720
514,486
699,173
697,313
339,215
342,420
340,168
Net cash (required)
provided
(1,276,737)
(1,420,686)
(538,790)
(1,032,307)
(247,621)
(623,126)
138,383
Advances -out
-
-
-
-
-
-
-
Advances -in
-
-
350,000
350,000
350,000
375,000
375,000
Transfer -out
-
-
-
-
-
Beginning balance
13,249,284
11,972,547
10,551,861
10,363,070
9,680,763
9,783,142
9,535,016
Ending balance
$ 11,972,547
$ 10,551,861
$ 10,363,070
$ 9,680,763 $
9,783,142 $
9,535,016 $
10,048,399
1 Reflects interest payment only for 2012.
9/10/2012 3 -7
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
WATER FUND ASSUMPTIONS
The following information provides the assumptions used in the analysis.
Proiected User Changes and Capacity Charges (Tap Fees)
Assumptions:
• Revenues based on ERUs and authorized fees established by Ordinance 56 -11.
• Effective 1/1/2012 and 1/1/2013, a reallocation of $0.25 per MCF in user charges from
water to sewer was approved.
• Effective 1/1/2013, an increase of $100 in the capacity charge for a 3 /a" tap was
recommended. This and further recommendations to increase the capacity charge for
taps greater than 3 /a" will be included as part of the cost study recommended changes.
• Average number of ERUs for 2012 reflects a growth of 75. This is based on the number
of residential building permits issued in 2011 for new units.
• Average number of ERUs for 2012 and beyond is the total of the estimated previous
year's average number of ERUs at the beginning of the year and the previous year's
estimated ERU growth.
• Estimated ERU growth for 2013 through 2017
2013-75
2014-75
2015-75
2016-75
2017-100
• Beyond 2017 estimated ERU growth:
2018 — 2022 - 100
Statement of Proiected Revenue, Expenses and Changes in Water Fund Cash
Balance
Assumptions:
• Revenues for user charges and tap fees based on schedule of Projected User Fees and
Projected Capacity Charges.
• Salaries /wages and Benefits /uniforms included for water hydrant program.
• The 1994 debt service obligation provides funding to retire the debt on the $4,100,000
in long -term bonds issued for the Rings /Blazer water tower.
K_
9/10/2012
Water Fund Assumptions (Continued)
• The 2009 debt service obligation provides funding to retire the debt on the
$2,015,000 in long -term debt issued for the Darree Fields water tower.
• The 2012 debt service obligation provides funding to retire the debt on the
$2,360,000 in long -term debt issued for the Dublin Road water tower.
• Funding has been programmed during the five year period to paint existing
water towers, replace pumps at the City's booster stations, install water quality
units at Avery Road and Tartan Ridge and to install a 16 -inch waterline from
Avery Road to the relocated Rings Road.
• Funding has been programmed to replace water lines in 2014. A comprehensive
list of areas to review for water line replacement will be prepared and an analysis
of the lines completed to determine the future replacement programming needs.
The Statement of Projected Revenue, Expenses and Changes in Water Fund Cash
Balance were prepared through the year 2021. Using the above assumptions, sufficient
revenue will be available, as well as maintaining a considerable reserve, throughout the
life of existing and proposed debt obligations. While the projected balance and
outstanding advances will not meet the goal of 25% of the historical value of the system
assets, they are anticipated to be approximately 20 %. The rate of growth and the user
fees and capacity charges will continue to be evaluated annually.
3 -9
9/10/2012
Major Projects
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
MA30R PROJECTS
Project Prioritization
In developing the Five -Year CIP several elements are taken into consideration:
City Council goals, both past and present; findings included in the Economic
Development Strategy; commitments made by the City in agreements such as
tax increment financing /economic development agreements; bi- annual
community surveys, input from citizen committees, and economic development
opportunities. Utilizing these criteria resulted in projects to be funded that are
biased towards needed infrastructure improvements such as roads and utility
needs.
The following pages reflect the projects to be funded, project descriptions, and a
recap of the funding sources.
4 -1
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PR03ECTS
TOTAL PRIOR TOTAL
PROJECT COST YEAR 2012 2013 2014 2015 2016 2017 2013 -2017
ET0103
Tuttle Crossing Boulevard extension -Wilcox Road to
Avery Road (TIF)
ArchltectumhEngineedng fees
852,000
2,000
150,000
700,000
700,000
AcquWbm
1,811,000
II,.o
1,800,000
1,800,000
Construction
0
0
Other Egenses
0
0
Total
2,663,0001
13,0D)
150,0D)
700,000
1800 000
0
0
0
2,500,000
ET0104
Emerald Parkway - Riverside Drive to Billingsley Creek (TIF)
ArchltectumAEngineedng fees
1,190,000
815,00
375,000
375,000
A.cgULQW
3,216,000
2,401,000
815,000
0
Construction
12,065,000
65,000
9,500,000
2,500,000
12,000,000
Other EWses
210,000
210,000
210,000
Total
16 681000
3
815 000
9,710,000
2 875 000
0
0
0
12,585,000
ET0205
Emerald Parkway -Rings Road to Tuttle Crossing
Boulevard (TIF)
Amhlt mRErgineerlg fees
740,000
740,000
0
Ac Wston
22,000
22,000
0
Wnstruucdon
l,soo,000
1,500,000
0
Othe
01
0
Total
2.262,D001
762,000
1
0
0
0
0
0
0
E11119
Relocated Rings Road
Architectuml\Fnglneering fees
90,000
90,000
90,000
Acquisidon
350,000
350,000
350,000
Construction
725,000
725,000
725,000
Other ses
0
0
Total
1165 000
0
0
90,000
350,D001
0
725,000
0
1 165 000
E1`3202
Frantz Road utility burial (TIF)
Archlumml \englnewing fees
105,000
105,000
0
Acquisition
so,00
50,000
so,000
Conslmnwn
1,700,000
1,700,000
1,700,000
Other emenses
0
0
Total
1,855,0001
105,000
0
1,750,000
0
0
0
0
1,750,D00
EFOB10
Frantz Road - Dublin Road connector (Potential TIF)
ArNtteoWmhEngineerhg fees
229,OOD
229,000
0
Acquisdon
0
0
ConMCUon
2,650,000
2,650,000
2,650,000
Othe ex
0
0
Total
2 879 000
229,000
0
2,650,D001
0
0
0
0
2
ET3101
Railroad Quiet Zones
A hitectum"lneedW fees
10,000
10,000
0
Acqulstlon
0
0
ConsbuMon
470,000
470,000
470,000
Other e ses
Total
0
480 000
10,000
0
470,000
0
0
0
0
0
470,000
LT IF103
LED street light replacement
N[ hitecWmhEngineedncl fees
24,000
24,000
0
Acquisition
0
0
Construction
2,235,000
235,000
2,000,000
0
Other nses
TOfal
0
2
259 000
2,000,1300
0
i 0
0
0
0
0
0
9/10/2012
4-2
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROIECTS
TOTAL PRIOR TOTAL
PROJECT COST YEARS 2012 2013 2014 2015 2016 2017 2013 -2017
ET1402
Avery Road widening - Woemer Temple to Rings Road West CTIF)
Archita al\Eiglneeiing fees
530,000
530,000
530,000
Acquisition
0
0
Construction
0
0
Other
0
0
Total
530 000
0
0
0
530,000
0
0
0
530,0D)
Er0405
Hyland-Croy Road /62nd Road (TIF)
ArthltecluraAEngineeringfms
355,000
355,000
0
Aoquisition
215,000
165,000
50,000
0
Construcbon
3,402,000
2,000
3,400,000
3,400,000
Other
0
0
Total
3,972,0001
522,000
50,ODOI
3,400,000
0
0
0
0
31400,000
ETD410
Avery- MulrOekf Drive /Perimeter Loop /Perimeter Drive (TIF)
intersection (TIF)
ArchlteRUal \Engineering fees
1,154,000
599,000
55,000
500,000
500,000
AcquWWn
450,000
120,000
330,000
330,000
Consuruwon
5,813,000
2,313,000
3,500,000
3,500,000
Otherex ses
119000
_ 119000
1
0
Total
7 536 000
3151000
5510001
0
500,000
330 000
0
3 500 000
4 330 000
E1`0508
Riverside Drive/SR161(TIF)
A hitechral \Erglre HN foes
616,000
216
400,000
0
Aoqulsbon
2,138,000
38,000
2,100,000
0
Contraction
0
0
Othere nses
01
1
0
Total
2,754,000
254 000
2 5D0 000
0
0
0
0
0
0
ET0511
Avery- MuirOeld/Tullymore/Valley Stream /Avery Road
Awhile al \Engineering fees
51,000
SLOW
0
Acquisition
0
0
Constructlon
700,000
700,000
700,000
Other ses
o
1
0
Total
751,000
51000
01
700,000
01
0
0
0
700 000
ETD605
Sawmill Road /Hard Road MF)
ArchitectuaAEngimering fees
222,000
222,000
0
Acquisition
13,000
13,000
0
ComMcton
2,250,000
550,000
1,700,000
2,250,000
Otl er e
0
0
Total
2 485 000
235,000
0
550,000
1 7DD 000
0
0
0
2
ET3001
Cosgray Road /Shier Rings Road
Aichlt n,Rergineering fees
229,000
229,000
0
Acquisition
0
0
Construction
1,100,000
1,100,000
a
Mar ex
50 000
50 000
0
Total
1379 000
229 DDO
1 150 000
0
0
0
0
0
0
ET08D9
Hyland Croy Road /McKitrkk Road
AKhitKWaRErglmeriW fees
180,000
180,000
180,000
AcqulsWn
50,000
50,000
50,000
Og tmcdon
"'Do, 000
I,zoo,aoo
1,200,WD
Other ex nses
30000
30000
30000
Total
1460 000
0
0
180,000
50,000
0
1230 000
0
1460 000
9/10/2012
4 -3
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROIECT COST YEAR (S) 2012 2013 2014 2015 2016 2017 2013 -2017
ET1401
I- 270/US 33 Interchange phase 1 Improvements (TIF)
Architedu2hEgineering fees
1,300,000
500,000
$00,000
800,000
AsqulslUon
5,a0o,000
5,000,000
5,000,000
Consbuction
6,600,000
6,600,000
6,600,000
other expenses
O
0
Total
12,900,000
500 000
0
800,000
5 000 ODO
0
6,600,000
0
12,400,D00
ET3003
Dublin Road /Glick Road intersection improvements
Architwuml \Engineering fees
217,000
157,000
60,000
60,000
Acquisition
0
0
Construction
0
0
Other ex ses
O
0
Total
217 000
157,000
01
60,000
0
01
0
0
60,0001
E1`1102
US33 /SR 161 /Post Road interim Interchange improvements (17F)
Arrhi0ecWralP9lneeiin9 fees
150,000
150,000
0
Acquisition
0
0
Gonsbu:lion
1,000,000
1,000,000
1,000,000
Other nses
0
0
Total
1
0
150,000
1,D00,000
0
0
0
0
1 000 000
Er1205
Coffman Road /Brand Road
Archi[MumAEngineering fees
150,000
150,000
0
Acquisition
100,000
100,000
100,000
Construction
1,300,000
1,300,000
1,300,000
Omer ppenses
o
1 0
Total
1550 000
0
150,0
1400 000
0
0
0
0
1400 D00
E71521
Muirliekl Drive /Memorial Drive
Architectu2i\Egineering fees
0,000
50,000
50,000
Acquisition
0
0
Contra n
0
0
Mer eqwws
0
0
Total
50 000
0
0
50,000
0
0
0
0
50,000
E1
West Innovation Park infrastructure
NrhitecWml\Egineerlig fees
50,000
50,000
50,000
AcquisiWn
0
0
Construction
0
0
Other expenses
01
0
Total
50,000
0
0
50,000
0
0
01
0
50 ODO
EF1302
SR 161 /Hyland -Croy Road temporary intersection improvement
Arcritecmrel \Engineering fees
40,000
90,000
90,000
Acquisition
0
0
Construction
300,000
300,000
300,000
Other ms
0
0
Total
340,000
0
0
40.000
300 D00
0
0
0
340,000
Shared -use paths/bike lanes
Er1004
Brand Road shared -use path
Archltecmml \Engineering fees
206,000
206,000
0
Acquisition
0
0
Qnshuctbn
1,015,000
1,015,000
1,015,000
other nses
Total
0
1 221000
206 000
0
1,015,000
0
0
0
0
O
1015 000
9/10/2012
4-4
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PRO7ECfS
TOTAL PRIOR TOTAL
PROTECT COST YEARS 2012 2013 2014 2015 2016 2017 2013-2017
El
Dublin Road South shared -use path
Archlt20ur41 \Ergin dW fees
246,000
246,000
0
Acquisition
255,000
15,000
240,000
240,000
Construction
1,900,000
400,000
1,500,000
1,500,000
Other e ses
0
0
Total
2 401 DOO
246,000
415,000
1740 000
0
0
0
0
1740 000
E1
Glick Road shared -use path
ArchlteduraW-wineedig foes
340,000
390,000
0
Acquidton
60,000
60,000
60,000
CansbuNan
960,000
200,000
760,000
760,000
Other ex ses
0
0
Total
1360 000
0
540,01))
$20,0001
0
0
0
0
820 ODO
E1`1104
Muirfiekl Drive bike lanes
ArUltertuml\Englneerlrgfees
513,000
50,ODO
0
Acquisition
0
a
construction
1,4611,000
1,460,000
1,460,000
Other expenses
0
a
Total
1510 000
50,000
0
0
1460 000
0
0
0
1460 000
Total Tlans tion
73 860 000
10,260,000
9,475,000
27175 000
14,S65,01110
330,000
8 55 000
3,500,000
54125 000
GR9901
Darree Fields development
Architectuml Engineedng fees
572,000
572,000
0
AcqutWbn
552,000
552,000
0
ConsWcuon
5,607,000
4,387,000
275,000
60,000
50,000
835,000
1
945,000
ui t
75000
75000
0
Total
6,806,D00
5 586 000
275,000
60,000
0
0
50,000
835,000
945,000
GR9903
Amberleigh Community Park development
Architedual \Engineering fees
259,ODD
144,000
40,000
75,000
115,000
Acqulskbn
732,000
732,000
O
Construction
1,695,000
1,375,000
320,000
320,000
Eq uipment
0
0
Total
2 686 000
2
0
40 000
320,000
0
0
75 DOO
435,000
GR99D4
Emerald Fields development
ArchitecW2gEngineedrg fees
250,000
195,000
55,000
55,000
Acquisition
1,220,OD0
1,220,000
0
CansWdion
4,270,000
3,745,000
525,000
525,000
ul ent
01
1
1
0
Total
5
5 160 000
0
0
0
0
580,000
0
580,000
GR9902
Coffman Park expansion
Architedural\Engineering fees
370,000
50,000
280,000
40,000
40,000
AcquWWn
0
0
Construckn
5,700,000
3,570,000
800,000
660,000
670,000
5,700,000
ui t
0
0
Total
6
50 000
280,000
31570,000
0
8D0,000
700,000
670,0
5,740,01))
GR1114
Holder -Wright Farm and Earthworks
ArchitecturaRlingineedng fees
318,000
53,000
55,000
65,000
125,000
210,000
AcquWUM
0
0
Construction
1,890,000
370,000
W0,000
950,000
1,890,000
Eq uipment
0
1
1
1
0
Total
2,208,00
53,000
55,00
370 000
570,0D)
125 000
950 000
2100 000
AL1202
Parkland acquisition
A<qu]SWM
3,900,000
60,000
650,000
A6501000
0,000
650,000
650,000
3,250,000
Total
3 900 000
0
650,000
650,000
0 000
;2020
650 DOO
650 000
3 250 000
Total Parks
27 10 000
13 100 000
1 260 000
4 690 000
000
2,105,000
3, 000
13 050 000
9/10/2012
4-5
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROSECT COST YEARS 2012 2013 2014 2015 2016 2017 2013-2017
ES0701
Sewer lining and repair
Arc 1B mI\Englne ng fees
0
0
Acqulsldm
0
0
Consuuction
8,990,000
4,590,000
2,900,000
1,500,000
1,500,000
Other nses
0
0
Total
8,990,0001
4,590,01))
2 900 000
0
0
1500 000
0
0
1500 000
EF1301
South Fork Indian Run (SFIR) Noodplain fill
Arc 11l mIWAginewing fees
10,000
10,000
10,000
AcquislUm
0
0
Construction
450,000
450,000
450,000
Other opeams
10,0
10,D00
10,000
Total
470,000
0
01
470,000
01
0
0
0
470 000
EW1101
Rings Road waterline
ArclrIU Uml\Engirreedng fees
65,000
65,000
65,000
Acquisition
15,000
15,000
15,000
Construction
650,000
650,000
650,000
Other "penses
0
0
Total
730,0001
0
0
0
0
0
730,000
0
730,000
EW1201
Dublin Road water tower
ArchkectumREngineering fees
134,000
134,000
0
AcquMm
102,000
102,000
0
Construction
2,813,000
513,000
2,300,000
0
Other a,penvn
0
0
Total
3
749 000
21300,000
0
0
0
0
0
0
EF0201
Stomwater improvements
ArchileR ml \Engineering foes
595,000
410,000
110000
75,000
185,000
Aoqulsition
72,000
32,000
15000
25,000
40,000
Construction
3,471,500
2,261,000
740,000
470,000
1,210,000
Other expenses
0
1
0
Total
4,138,0001
2,703,000
0
865,01))
570,000
0
0
0
1435 000
Total Utilities
17,377
8,042,000
5 200 000
1,335,000
570 000
1,500,000
730 000
0
4,135,000
AD0601
Municipal facilities
Arclht mREngineedng fees
67,000
67,000
0
Acquisition
0
0
a
C=uudt -
3,863,000
1,338,000
150,000
735,000
1,00,000
200,000
400,000
0
2,375,000
Other ex ses
0
0
Total
3 930 000
1405 000
150,D00
735,00
1040 000
200,000
400,01))
0
2
Total Facilities
3
1405 000
150 000
735 000
1 040 000
2G0,000
400,000
0
2,375,000
AB0602
Historic Dublin
Arcblu uml\Engine ng fees
118,000
118,000
0
Aawlsidon
381,000
381,000
0
Construction
5,478,000
4,703,000
250,000
525,000
525,000
Other s
0
0
Total
5,977
5 202 000
250,000
525,000
0
0
0
0
525 000
AB1301
Bridge Street District
Archlt c MREngineering fees
0
0
AcquUtion
0
0
Construction
4,000,000
0
250,000
750,000
750,000
750,000
750,000
750,000
3,750,000
Oth er ex ses
0
0
Total
4000 000
0
250 000
750 000
750 000
750 000
750 000
750 000
3 750000
9/10/2012
46
2013 -2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROJECT COST YEAR 2012 2013 2014 2015 2016 2017 2013 -2017
A11201
Computer hardware/software
Eg ulpment
6145000
990000
1130000
1
1
905,000
910,000
5,155,000
Total
6145 000
0 990 000
1 130 000
1 145 000
1065 000
905 000
910 ,000
5155 000
PP1601
Radio System upgrade
Eq uipment
750,000
0 0
0
750,000
0
0
0
750,000
Total
750,000
0 0
0
750,000
0
0
0
750 000
Fleet management program
AV1201
Flce[replaowents
6,190,000
0 1,080,000
210,000
580,000
1,580,000
1,350,000
1,390,000
5,110,000
AV1203
Equipment addluansImplaoements
1
0 500
270000
405,000
220,000
250,000
105,000
1,250000
Total
7 940 000
0 1580 000
480,000
985,000
1800 000
1
1
6 360 000
Total Others
24,812,000
5,202,000
3,070,000
2,885,000
3,630,000
3,615,000
3,255,000
3,155,000
16,540000
Gran6TOtals
$147,389,000
$38,009,0001
$19,155,0001
$36,820,0001
$20,860,0001
;7,665,000
;15,045,000
$9,835,000
$90,225,000
9 10 2012
47
City of Dublin
2013 - 2017 Capital Improvements Program
Transportation — Major Projects
Tuttle Crossing Boulevard Extension — Wilcox to Avery / Avery Road Widening
- Rings Road West to South Corporation Boundary (Project #ET0103)
This project provides for the extension of Tuttle Crossing Boulevard from its
current terminus at Wilcox Road to Avery Road, the construction of a multi -lane
roundabout at the new intersection of Tuttle Crossing Boulevard and Avery Road,
and the widening of Avery Road from the extended Tuttle Crossing Boulevard to
Rings Road. The project includes the construction of a four -lane boulevard with
curb and gutter, shared -use path, sidewalk, street lights, traffic signals, a
shared -use tunnel and landscaping. The need for a shared -use path tunnel
under Avery Road at the future Tuttle Crossing Boulevard /Avery Road
roundabout will be evaluated during the detailed design of the project.
Funds for a preliminary alignment study have been programmed for 2012
partially due to the National Church Residence's (NCR) ability to secure financing
for the construction of one and two bedroom housing units for seniors of mixed
incomes and discussions with Homewood for development of the area north of
the NCR site.
The project design is programmed in 2013. Right -of -way acquisition on Tuttle
Crossing Boulevard from Wilcox Road to Avery Road is programmed in 2014 and
project construction is reflected beyond 2017. The project will be funded
through service payments from the Rings /Frantz TIF, and the Thomas /Kohler TIF
will also be evaluated as a possible funding source for this project.
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Emerald Parkway- Riverside Drive to Billingsley Creek (Project #ET0104)
This project provides for the continuation of Emerald Parkway and is the final phase to
be completed from Riverside Drive to Billingsley Creek. It includes a four lane
boulevarded section; sanitary sewer and water; street lights; and intersection
improvements at Bright Road and Emerald Parkway. As a result of a Traffic Operations
Analysis, it was determined that current intersection spacing between Tuller Road and
Emerald Parkway on Riverside Drive is too close, causing traffic back -ups from the
Riverside Drive and Emerald Parkway intersection to the Riverside Drive and Tuller
Road intersection. To achieve optimum intersection performance at Riverside Drive
and Emerald Parkway as well as improve safety, a reconfiguration of the Tuller Road
intersection is necessary. Discussions regarding the design of this project are on-
going. Design and construction is programmed in 2014.
Cardinal Health's construction of an additional office building on their site has allowed
the construction of this project to be programmed. Design was substantially
completed in 2009. The right -of -way acquisition for the project is in- process. Prior
year expenditures include acquisition of rights -of -way between 1996 (Jenmar Court
properties) and 2011. Construction and landscaping is currently programmed in 2013.
Construction will be initiated upon completion of successful right -of -way acquisition
negotiations.
The project will be funded by service payment received through the McKitrick TIF Fund
and, to the extent available, the Kroger Centre TIF Fund and the Lifetime Fitness TIF
Fund.
EEO
City of Dublin
2013 - 2017 Capital Improvements Program
Transportation — Major Projects
Emerald Parkway -Rings Road to Tuttle Crossing Boulevard (Project #ET0205)
This project provides for the widening of Emerald Parkway from Rings Road to
Tuttle Crossing Boulevard. The modification of the Emerald Parkway/Tuttle
Crossing intersection was completed, as part of the Tuttle Crossing Boulevard
widening project. The City of Columbus and Dublin entered into a Cooperative
Design and Right -of -Way Agreement on May 19, 2010. Design has been
completed and each City will acquire its own right -of -way. Construction of the
overall project is being administered by the City of Columbus. The project costs
will be apportioned based on corporate boundaries.
This project will be partially funded from a grant provided by the Ohio Public
Works Commission (OPWC) from a grant submitted by the City of Columbus.
Dublin will be reimbursed directly from OPWC for its share of the project.
The City's share of the project will be funded by service payments generated
from the Thomas /Kohler TIF.
4 -10
City of Dublin
2013 - 2017 Capital Improvements Program
Transportation — Major Projects
Relocated Rings Road (Project #ET1119)
This project provides for the roadway extension from the existing Rings Road
along the southwest boundary of the Ballantrae multi - family area, by- passing
Amlin along its north side. This will be a three -lane roadway and is needed as a
result of the planned future development. The project also includes water and
sewer extensions and landscaping. Due to slowed growth and discussions with
the developer, the project has been deferred.
Design is scheduled for 2013, land acquisition in 2014 and construction in 2016.
4 -11
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Frantz Road utility burial (Project #ET1202)
This project will fund improvements consisting of the burial of overhead utility
lines along Frantz Road between Metro Place North and Rings Road. These
improvements will be funded by the Pizzuti TIF. Funding has been programmed
based on current service payment projections.
Right -of way acquisition and construction of the project are programmed in
2013. Design is currently underway and it is anticipated that the project will be
bid in the first quarter of 2013.
4 -12
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Frantz Road - Dublin Road connector (Project# ET0810)
This project will provide a new section of two /three lane roadway to connect
Shawan Fall Drive, north of SR 161, to the east to Dublin Road. This project will
provide a roadway option north and west of the Historic District and will provide
access to Cardinal Health South Campus. Funding will be provided by the
Cardinal Health South TIF and /or Bridge Street TIFs.
Construction has been deferred from 2012 to 2013. The project will continue to
be evaluated with the progress of the Bridge Street District.
4 -13
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Railroad Quiet Zone — Houchard Road to Leap Road (Project# ET1101)
This project will add Supplemental Safety Measures (medians or extra gates) at
each public road /rail crossing. Once the gate system is installed, locomotive
horns would not routinely sound along the CSX line for seven consecutive
crossings. The crossings include three in Franklin County, two in Hilliard, one in
Columbus and one four -quad gate system crossing in Dublin.
The City has applied for State Capital Budget funding for the project. The cost to
install the crossing in the City has been deferred until 2013; however, to achieve
the desired results, all crossings would need to be upgraded and it is unlikely all
jurisdictions will move forward without state funding.
:ff;
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
LED Street Light Replacement (Project# ET1103)
This project provides funds to replace the existing 250 watt high pressure Kim
street lights with Light Emitting Diode (LED) street lights.
Approximately 225 street light style fixtures in City owned parking lots were
replaced in 2011 and approximately 1,500 street lights are programmed to be
replaced in 2012.
The estimated annual electric savings by switching to LED lights is $62,000 and
the payback period for energy and maintenance costs is approximately 4.5 years.
The useful life of the lights is approximately 12 years.
Debt will be issued for this project in 2012 with retirement over 10 years.
4 -15
City of Dublin
2013 - 2017 Capital Improvements Program
Transportation — Major Projects
Avery Road Widening — From Woerner - Temple Road to Rings Road West
(Project #ET1402)
This project provides for the widening of Avery Road from Woerner - Temple Road
to Rings Road West. It will include a four lane boulevard "Emerald Parkway"
section for Avery Road approximately 3,150 ft in length and includes a multi -lane
roundabout at the intersection of Rings Road West; street lighting; and a bridge
over Cramer Ditch.
Project design is programmed in 2014, and site acquisition and construction are
reflected beyond 2017.
This project widens Avery Road to the maximum four lane section as included in
the City's Community Plan.
We anticipate funding for this project will be from service payments that will be
received in the Thomas /Kohler and Rings Road TIFs.
4 -16
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Hyland -Croy Road /Brand Road (Project# ET0405)
This project provides for construction of a roundabout at the intersection of
Hyland -Croy and Brand Road. An intersection analysis study was completed and
identified that a roundabout is the preferred option for this intersection. The
improvement will be a single lane roundabout expandable to a two lane
roundabout. Design for the project was programmed in 2008 and has been
completed.
Right -of —way acquisition for the project was programmed in 2011, and is
currently in- process and substantially completed. Construction has been
deferred from 2012 to 2013.
The funding for this project will be through service payments received from the
Tartan West TIF.
4 -17
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Avery- Muirfiield Drive /Perimeter Loop /Perimeter Drive (Project #ET0410)
This project provides for the reconstruction of the intersections from signalized
intersections to roundabouts. These projects were identified as future needs
when the land to the west of Avery- Muirfield Drive and north of U.S. 33 /S.R. 161
was rezoned. The design for the project has been programmed in 2014, right -of-
way acquisition in 2015 and construction in 2017. The project will provide for
the construction of a two -lane roundabout at Hospital Drive /Perimeter Loop
Road. Additional long -term improvements have been programmed beyond 2017
which include construction of a roundabout at Perimeter Drive and landscaping.
The funding for this project will be from service payments from the modified
Ruscilli and Perimeter Center TIFs, and if necessary, the Perimeter West TIF.
Included in the prior year costs for the project are the improvements completed
at the Avery- Muirfield /Post Road intersection.
.
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Riverside Drive /SR 161 (Project #ET0508)
This intersection and potential improvements have been under review in recent
years. An alternatives analysis has been completed and signalization
modifications and roundabout alternatives are being evaluated.
Funding programmed in 2012 includes an allocation for design and site
acquisition. Construction is programmed beyond 2017.
Funding has been advanced from the Capital Improvements Tax Fund to the
River Ridge TIF Fund to fund the alternatives analysis and design.
The relocation of Riverside Drive to the east of its existing location is also being
evaluated as part of the review and evaluation of the intersection improvements.
Decisions on how to proceed with this intersection will be based on the
implementation of the Bridge Street District.
Construction is not currently programmed in the five year period.
4 -19
City of Dublin
2013 - 2017 Capital Improvements Program
Transportation — Major Projects
Avery- Muirfield /Tullymore /Valley Stream /Avery Road (Project #ET0511)
This project will provide for intersection improvements at the intersections of
Avery- Muirfield Drive at Tullymore Drive, Valley Stream Drive, and Avery Road.
The improvements will include new pavement, grading, shoulder work, drainage,
and construction of medians to restrict left turning movements off Tullymore
Drive, Valley Stream Drive and Avery Road.
A feasibility study was initiated in late 2005. In 2008, cost effective striping was
completed to add a northbound left turn lane from Tullymore to Avery- Muirfield
Drive. Design and right -of -way acquisition was programmed in 2011 with
construction programmed in 2013.
This project will improve traffic operations and safety and compliment the work
to be completed in the Avery- Muirfield Drive Corridor.
This project will be funded by permissive tax revenues.
4 -20
City of Dublin
2013— 2017 Capital Improvements Program
Transportation — Major Projects
Sawmill Road /Hard Road (Project #ET0605)
This project provides additional right turn lanes and modification to the traffic
signal.
The design has been completed, utility relocation (gas line) is programmed in
2013 and construction in 2014. Dublin is working with the City of Columbus to
evaluate potential land acquisition.
Engineering staff has been coordinating with the City of Columbus on the third
phase of their improvements on Hard Road from Smokey Row to Sawmill Road.
Originally, as part of the Kroger Centre and Lifetime Fitness development, the
developer was required to construct certain improvements to this intersection or
reimburse the City for the cost of those improvements. On December 6, 2010,
Council approved Ordinance 41 -10 authorizing the execution of an agreement for
Sawmill Partners Investment Company to transfer an approximately 7.2 acre
tract of land (Oak Tree property) in lieu of a cash contribution to the
improvements at the intersection of Sawmill Road and Hard Road. This tract of
land will preserve an area with a significant stand of trees, including the large
oak tree that resulted in Hard Road being relocated prior to its construction to
preserve the tree, and will maintain the greenway along Hard Road. This tract of
land also abuts Thaddeus Kosciuszko Park and provides for access to the park off
of Hard Road instead of Riverside Drive.
The project will be funded by service payments generated from the Kroger
Centre and Lifetime Fitness TIF districts.
4 -21
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Cosgray Road /Shier Rings Road (Project #ET1001)
This project provides for a roundabout at the intersection of Cosgray and Shier
Rings Road including the construction of a modern roundabout consisting of
asphalt pavement, truck apron with brick pavers, sidewalk, asphalt shared -use
path, storm sewers, street lights and dry-laid stone wall.
The project was programmed for 2012 and is currently under construction. This
intersection improvement will be funded from permissive tax revenues.
4 -22
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Hyland -Croy Road /McKitrick Road (Project# ET0809)
This project will improve an existing two lane county road into a single lane
roundabout with curb and gutter, street lights, crosswalks, storm drainage, and
landscape.
Design is scheduled in 2013, right -of -way acquisition in 2014 and construction in
2016.
The developer of Tartan Ridge is required to contribute $118,125 towards this
project.
4 -23
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
I- 270 /US 33 interchange phase 1 improvements (Project# ET1401)
This project provides for phase 1 of the I- 270 /US 33 interchange rebuild, which
includes an I -270 north -bound flyover ramp to west bound US 33. This work is
meant to include the Alternatives refinement to the preferred alternative,
environmental clearances and associated preliminary engineering, final design,
and some right -of -way acquisition. The project cost assumes only Dublin's local
match contribution of the total cost for the elements above. Total construction
cost for the northbound to westbound flyover ramp is approximately
$33,000,000.
The City has initially been awarded funding from the Transportation Review
Advisory Council (TRAC) for preliminary engineering and environmental
assessments. The local match is $500,000 and was programmed in 2011. A
2012 TRAC Project Application was recently filed by the City as well. The project
may be accelerated based on the outcome of the application.
Design is programmed in 2013, right -of -way acquisition and utility relocation in
2014 and construction in 2016. The contract will be administered by the Ohio
Department of Transportation (ODOT).
Additional funding will be provided by the Upper Metro TIF. We also will
evaluate the potential to modify the description of the public improvements
funded by the Pizzuti TIF to include this project. The debt that is anticipated to
fund the construction in 2016 is currently programmed to be retired by income
tax revenues.
4 -24
City of Dublin
2013 - 2017 Capital Improvements Program
Transportation — Major Projects
Dublin Road and Glick Road (Project #ET1003)
This project provides for intersection improvements at Dublin Road and Glick
Road. Improvements include additional left turn lanes on each approach and
improve the sight distance on the north leg of the intersection. Pedestrian
facilities and modifications to the traffic signal will also be included.
Potential funding sources include an CPWC grant that Delaware County will apply
for on behalf of Shawnee Hills. If the grant is awarded, Delaware County will
match local contributions up to $50,000. Shawnee Hills has committed to
contributing $50,000.
Preliminary design was programmed and completed prior to 2011. Completion of
detailed design for the Dublin preferred alternative is programmed in 2013 and
acquisition, utility relocation and construction are currently not programmed in
the five year period.
4 -25
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
US33 /SR 161 /Post Road interim interchange improvements (Project#
ET1102)
Since the US33 /SR 161 /Post Road interchange project has been deferred, an
allocation has been programmed in 2012 and 2013 to provide funding for
potential improvements. This project is an interim solution to improve traffic
flow in the area.
The construction programmed in 2013 includes the work that ODOT has
preliminarily approved. This includes widening Post Road from the southbound
off ramp west of the interchange from two lanes to four lanes; turn lanes on Post
Road to Eiterman; lane addition north on Eiterman, and signal improvements.
The relocation /realignment of Eiterman Road as depicted in the West innovation
District (fka Economic Advancement Zone Plan) shows that Eiterman Road in the
future becomes "Technology Way" and intersects SR 161 /Post Road at the same
location as does Eiterman Road presently. The entire improvement is planned to
be temporary until the interchange is constructed in the future.
The Perimeter West TIF will be the funding source for this project.
4 -26
City of Dublin
2013— 2017 Capital Improvements Program
Transportation — Major Projects
Coffman /Brand Road intersection improvements (ET1205)
Funds programmed in 2012 are for preliminary engineering for the
Coffman /Brand Road intersection. Based on an intersection analysis, it has been
determined that a roundabout is the preferred option for this intersection.
Funds programmed in 2013 are for the detailed design, right -of -way acquisition
and construction of the roundabout. Timing of completion will take into
consideration the completion of the section of the Brand Road shared -use path
that runs through this intersection.
4 -27
City of Dublin
2013— 2017 Capital Improvements Program
Transportation — Major Projects
Muirfield Drive and Memorial Drive Alternatives Analysis (Project # ET1521)
Funding programmed in 2013 provides for an Alternative Analysis study to focus
on the intersection at Muirfield Drive and Memorial Drive. Crash history reflects
12 accidents at this intersection during the period of 2009 and 2011. The study
will evaluate improvement alternatives to address the existing vehicle conflicts at
the intersection.
Preliminary estimates for design and construction are reflected beyond 2017.
Um
City of Dublin
2013— 2017 Capital Improvements Program
Transportation — Major Projects
West Innovation Park infrastructure (Project #1301)
This project provides for extending utilities and road network into the Job Ready
Site (JRS) at Houchard Road and Post Road /SR 161 to set conditions for new
development.
A Sight Access study has been programmed in 2013. This project is subject to
evaluation and not yet programmed.
Should development opportunities occur which necessitate the need to fund the
extension of fiber to this area, additional funds will be programmed as needed.
Programmed beyond 2017 is the relocation /realignment of Eiterman Road as
depicted in the West innovation District (fka Economic Advancement Zone Plan).
This relocation will create property that will have greater freeway frontage and
development opportunities. The project is subject to future and on -going
evaluation and will be triggered by development of the Ohio University project.
4 -29
City of Dublin
2013— 2017 Capital Improvements Program
Transportation — Major Projects
SR 161 /Hyland -Croy Road (Project #ET1302)
This project consists of reconstructing the SR 161 /Post Road and Hyland -Croy
Road intersection to improve average delay and safety. The project provides for
a temporary traffic signal at the intersection of SR 161 and Hyland -Croy. The
project does not include any additional turn lanes, pavement, or other
improvements at the intersection.
Design is programmed in 2013 and construction is programmed in 2014.
4 -30
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Bikeway connections /additions
Brand Road shared -use path (Project #ET1004)
Based on a detailed assessment and public input, this project will provide for the
completion of a shared -use path on Brand Road. Construction includes completion
of a shared -use path between Muirfield Drive and Dublin Road. Construction of
the path is programmed in 2013; however, the project will be completed in phases
subject to timing. The first phase, from Dublin Road to Earlington Parkway will be
completed in conjunction with the Coffman /Brand Road roundabout project.
Dublin Road South shared -use path (Project #ET1203)
Funds were programmed for design in 2011. Construction includes completion of
the Dublin Road South shared -use path between Historic Dublin (Karrer Place) and
Tuttle Road. The project will be completed in phases. The first phase, from Tuttle
Road to Hertford Lane is expected to be completed in 2012. Construction for the
remaining phases of the path has been programmed in 2013; however, further
evaluation is needed to determine the timing for completion of additional phases of
the project due to timing of easement acquisition.
Glick Road shared -use path (Project #ET1204)
This project is for the completion of the Glick Road shared -use path between Avery
Road and Muirfield Drive and will be completed in four phases. Funds have been
programmed in 2012 for design of the entire path and construction of the path from
Muirfield Drive to Carnoustie Drive. Acquisition is programmed in 2013 for the
remaining portion of the path. The remaining three phases of the path are
programmed for completion in 2013.
Phase 1— Avery Road to Muirfield Drive
Phase 2 — Muirfield Drive to Carnoustie Drive
Phase 3 — Carnoustie Drive to Muirkirk Drive
Phase 4 — Concord (Glick) to Tartan Cart Bridge
4 -31
City of Dublin
2013 — 2017 Capital Improvements Program
Transportation — Major Projects
Bikeway connections /additions
Muirfield Drive bike lanes (Project #ET1104)
Funds programmed in 2014 are for design and alignment for the construction of bike
lanes on Muirfield Drive between Brand Road and Glick Road. Construction is
programmed in 2014.
4 -32
7 clity of Dublin
2013 - 2017 Capital Improvements Program
Park and Recreation — Major Projects
Darree Fields Development (Project #GR9901)
This project includes the development of the park in accordance with the
completed Master Plan. Funding in 2012 includes funding to convert park
facilities from well water to City water and to construct a cyclocross course.
2013 includes funding to seed the Southwest 15 acres and to provide shade
structures at the Miracle League field. Funds in 2016 and 2017 are for the
design and construction of one ball field and an associated restroom. Funding
identified beyond 2017 is to construct a handicapped accessible interpretive
boardwalk near the Miracle complex and to re -visit the southwest master plan
area recognizing that several base assumptions have changed. The balance of
park development will be programmed beyond 2017 after the master plan
update.
4 -33
City of Dublin
2013 - 2017 Capital Improvements Program
Park and Recreation — Major Projects
Amberleigh Community Park (Project #GR9903)
The City acquired approximately 12 acres of riverfront property in 1997 and, as
part of the Amberleigh North residential development, the developer dedicated
approximately 11 acres of riverfront property to the City. The two tracts of land
combine to produce a community scale park along the Scioto River.
The community park provides access to the Scioto River and surrounding natural
areas. Master planning was completed in 2001. The Master Plan provides
potential homeowners with information on the plans for future development.
The funding in 2010 provided for improvements that include a parking lot,
community scale playground, central pavilion with restrooms, sidewalks and
landscaping.
Funding in 2013 and 2014 includes design and construction for stairs to the
Scioto River, a pedestrian bridge and associated sidewalks, overlook, stone piers,
fencing, crosswalk, mulch paths, bike racks, fencing and landscaping. Funding
for 2017 includes design for elements programmed beyond 2017 including a half
basketball court w /fence, hard court /play area, shelter, parking lot, canoe launch
and boardwalk /pier.
4 -34
City of Dublin
2013 — 2017 Capital Improvements Program
Park and Recreation — Major Projects
Emerald Fields (Project #GR9904)
This project provides for the development of the park in accordance with the completed
Master Plan. Work completed in the park includes the neighborhood park component,
lacrosse fields, three ball diamonds, a universally accessible playground, maintenance
facility, two restroom facilities, internal multi -use paths, landscaping, and associated
parking lots.
Funding in 2016 includes design and construction of a shade plaza, basketball court and
pedestrian lighting. Funding beyond 2017 includes earthwork, soil hauling, bike path
repair /replacement, and sand volleyball courts.
4 -35
City of Dublin
2013 - 2017 Capital Improvements Program
Park and Recreation — Major Projects
Coffman Park Expansion (Project #GR9902)
City Council has adopted a policy to acquire the properties along Post Road from
6124 Post Road east to existing Coffman Park. The Coffman Park Expansion
Plan Task Force (the Task Force) was created by City Council in 2002. The Task
Force considered a wide range of optional park expansion ideas and formulated
and compiled its recommendations and concept plans into the Coffman Park
Expansion Task Force Report. The Task Force Report was reviewed and adopted
by City Council on November 3, 2003.
The final property previously identified to expand Coffman Park was acquired in
early 2009. The funding programmed in 2010 provided for an analysis of
potential phasing of the elements identified in the Task Force Report and
preliminary cost estimates. This information was necessary to begin evaluating
the timing and amount of funding needed to begin future development.
In 2010, staff revisited the Coffman Park Master Plan to verify original
assumptions and update it for current conditions. Funds programmed in 2012 will
be used to design Coffman Park's first expansion phase which include park and
associated utility burial, three bridges crossing the South Fork of Indian Run,
park grading and a new entry drive at Commerce Parkway programmed for
construction in 2013. Funds programmed in 2015 will be for the skate park
demolition and reconstruction and a new restroom facility for the hard court area
and a parking lot. Funding in 2016 will be for hard court construction and old
hard court demolition. In 2017, funds are programmed for Perimeter Drive
landscaping on new berms, ditch grading and a shelter with restroom and
catering room. Beyond 2017 includes several potential elements including a new
amphitheater, parking lot, senior activity area /parking, Nyrop property
conversion, spray park, new shelters, new sidewalks and landscaping.
4 -36
City of Dublin
2013 - 2017 Capital Improvements Program
Park and Recreation — Major Projects
Holder- Wright Farm and Earthworks (Project #GRi114)
This park is an important archeological and historical site. Funding includes
preservation /enhancement of Native American mounds, a path system, house
preservation, parking lot and associated site amenities. Funds programmed in
2012 are for the design of the parking lot, bridge and house renovation.
The funding for 2013 includes house renovations. Funding in 2014 and 2015 is
for design and the completion of garage demolition, electric work, pedestrian
trail, shelter, outdoor classroom /plaza, site furniture, meadow plugs, seeding,
trees and miscellaneous site work. Funding in 2016 provides for the design of a
pedestrian bridge, shared -use path, entry plaza, interpretive signage, site
furniture, entry drive, parking lot, restroom facility, sanitary and water service,
stormwater rain garden and landscaping with construction programmed in 2017.
4 -37
City of Dublin
2013 - 2017 Capital Improvements Program
Administration — Major Projects
Parkland Acquisition (Project #AL1302)
The amount programmed is based on estimated revenue in the Parkland Acquisition
Fund. The majority of the revenue credited to this fund is from property tax revenue
generated from the City's inside millage. The property tax revenue from the City's
inside millage (1.75 mills) was allocated 100 percent to the Parkland Acquisition Fund
from 2001 -2006. Beginning in 2007, the City began allocating .95 mills of the total 1.75
mills to the Parkland Acquisition Fund and the remaining .80 mills was allocated to the
Capital Improvements Tax Fund. In 2010, the City began allocating 1.4 mills to the
Capital Improvements Tax Fund and the remaining .35 mills to the Parkland Acquisition
Fund. Although this allocation is reviewed and can be changed annually, as part of the
2012 — 2016 CIP, Council approved the current allocation through 2016.
The funding in the Parkland Acquisition Fund can be used for the acquisition of
parkland, open space and /or sites for recreational facilities. Prior to the acquisition of
land, legislation authorizing the acquisition is required to be adopted by City Council.
The funding programmed also provides for the City's annual commitment of $385,000
to the Franklin County Metropolitan Park District and the annual debt service payments
on the debt issued to acquire the land for the expansion of Coffman Park. The final debt
service payment for the expansion of Coffman Park will be made in 2020 and the final
payment to the Metro Parks is scheduled to be made in 2017.
The following provides a recap of estimated revenues available less committed
obligations:.
As discussed in previous years, staff is recommending that the Parkland Acquisition
Fund be utilized to acquire rights -of -way and /or easements for bikepath connections.
2013
2014
2015
2016
2017
Estimated revenue
$650,000
$650,000
$650,000
$650,000
$650,000
Less:
Payment to Metro Parks
(385,000)
(385,000)
(385,000)
(385,000)
(385,000)
Debt service
(225,243)
(242,632)
(233,445)
(236,700)
(238,820
Estimated balance
available
$39,757
$22,368
$31,555
$28,300
$26,180
As discussed in previous years, staff is recommending that the Parkland Acquisition
Fund be utilized to acquire rights -of -way and /or easements for bikepath connections.
City of Dublin
2013- 2017 Capital Improvements Program
Sanitary Sewer System -Major Projects
Sewer lining and repair (Project #ES0701)
The funds allocated will allow for the repair and lining of the sanitary sewer lines
in Dublin. The lining of the City's clay pipe will reduce inflow and infiltration (I
and I) of water in the sanitary sewer system. Sewer lining repairs the integrity
of the pipe system and reduces the amount of inflow and infiltration entering the
system via the main lines.
The future schedule for the repair and lining of the main sewer lines will be
based on the guidelines and /or requirements established by the Ohio EPA.
The scope of work will be dictated based on the results of the Sanitary Sewer
Evaluation Study (SSES) required from the "Director's Final Findings and Orders"
issued by the Ohio Environmental Protection Agency (OEPA).
In 2012 repairs have, or will be, completed around the Muirfield Championship
Golf Course as well as the area north of Glick Road.
The project is funded from the Sewer fund.
4 -39
City of Dublin
2013 — 2017 Capital Improvements Program
Stormwater System - Major Projects
South Fork Indian Run (SFIR) floodplain fill (EF1301)
Funding in 2013 provides for the placement of fill material in the 100 year floodplain
area to provide additional development area on the property and wetland mitigation.
This project will utilize the soil stockpile on the property and makes the land more
valuable for development purposes.
As part of Ohio University's Economic Development Agreement (EDA), the university is
required to contribute one -half of the cost of this project up to a maximum of $275,000.
M
7 ci of Dublin
2013 — 2017 Capital Improvements Program
Water Distribution System - Major Projects
Rings Road waterline (Project # EW1101)
This project is to install a 16 inch waterline from Avery Road to "relocated Rings
Road." This will create an additional main loop in the water distribution system
to maintain pressures and fire flows in the southwest area. This project is
programmed to be completed in 2016.
The funding source for the project will be the Water Fund.
4 -41
City of Dublin
2013 - 2017 Capital Improvements Program
Water Distribution System -Major Projects
Dublin Road water tower (Project # EW1201)
This project was identified as part of the utility infrastructure study completed in
conjunction with the update of the Community Plan. This project has been
accelerated based on need. Funding was programmed in 2010 for acquisition of
the site necessary to construct the tower. The land acquisition was completed in
July 2011. Construction is currently being completed.
The tower will be located on Dublin Road near the Bogey Inn and will be funded
from the Water Fund. The City plans to issue debt for the construction of the
tower.
4 -42
City of Dublin
2013 — 2017 Capital Improvements Program
Stormwater System - Major Projects
Stormwater improvements (Project #EFO2O1)
Funding over the next five years has been programmed for various improvement
needs identified in the updated Stormwater Master Plan recently completed by
Camp, Dresser & McKee.
From the preliminary design work done in 2011 and 2012, the following project
costs have been estimated:
Year
Project Name
Project
Engineering
Construction
Total
Description
Cost
Cost
Cost
Eliminate erosion
Amberleigh North
control issues at
2013
Storm Outlets
storm outlets in
$35,000
$245,000
$280,000
Amberleigh
Community Park
Bear
Remove existing
Run /Earlington
storm sewer and
2013
Village Drainage
construct
$55,000
$360,000
$415,000
Improvements
reinforced
stream channel
Mill Road /Dublin
Minimize flooding
$20,000
2013
Road
potential and
drain Dublin
(easement -
$135,000
$170,000
Improvements
Road
$15,000)
Increase pipe
Blazer Pkwy /Frantz
capapcity in the
2014
Rd/Waterford
neighborhood to
$55,000
$355,000
$410,000
Village
minimize
flooding potential
Reduce roadway
$20,000
2014
StonewallCt
flooding with
(esmt
$115,000
$160,000
Improvements
additional storm
$25,000)
sewer
These projects were selected as the modeling analysis indicated that the system
may have issues during a five (5) year rain event. A five year rain event is fairly
frequent and is what the City uses to design the storm sewer system. Several of
these projects were identified in the Stormwater Master Plan modeling and the
issues at these sites occur on a frequent basis.
4 -43
City of Dublin
2013 — 2017 Capital Improvements Program
Administration — Major Projects
Municipal Facilities (Project #A60601)
Based on City Council goals and recommendations included in the adopted
Community Plan, the site for a future Municipal Building has been acquired. The
annual debt service payments on the debt issued to acquire the site are
programmed in the Parkland Acquisition Fund.
Funds programmed in 2013 are to add additional outbuildings at the Fleet facility
to protect equipment and prolong its useful life, add an underwater wash bay for
maintaining vehicles and equipment and to renovate the first floor of the Service
Center to accommodate the relocation of the City's Events Administration staff
from their current location at 5620 Post Road.
In 2014 and 2015, funding has been programmed for the potential redesign and
subsequent renovation of the 5800 Building and for the replacement of skylights
in several areas of the Dublin Community Recreation Center (DCRC). Additional
analysis and review of the 5800 Building will be completed before the project is
initiated.
Funds have been programmed in 2014 and 2016 to replace the roof for both
phases of the DCRC.
.9 W,
City of Dublin
2013 — 2017 Capital Improvements Program
Administration — Major Projects
Historic Dublin (Project #AB0602)
Funds have been programmed in 2012 to fund potential improvements that may
be identified for the Historic District. Funding programmed in 2013 is to fund the
replacement of 129 street lighting poles and foundations.
..,
City of Dublin
2013 - 2017 Capital Improvements Program
Administration — Major Projects
Bridge Street District (Project #AB1301)
A significant focus area for 2012 and beyond will continue to be the Bridge Street
District and to develop a sustainable, walkable, urban community for Bridge
Street /State Route 161 from Interstate 270 to Sawmill Road, including the
Historic District.
The development and redevelopment opportunities of key sites will be the focus
in creating an exciting, innovative and vibrant environment and to seek ways to
better capitalize on one of the City's most treasured assets, the Scioto River.
An allocation has been programmed in each of the next five years for potential
improvements in this area. Additionally, an allocation has been "reserved" for
potential annual debt service payments.
MM.
City of Dublin
2013 — 2017 Capital Improvements Program
Administration — Major Projects
Computer hardware and software (Project #AI1301)
The annual requests reflect the Five -Year Technology Strategic Plan that has
been developed by the Director of Information Technology. Detail justifications
are included for 2013.
4 -47
Information Technology 5 Year Budget Plan
- 2013 -2017 Proposed-
Dept / Div
Citywide
Admin Services
Legislat. Affairs
Volunteer Servic
Events
Economic Dev
Facilities
Court Services
Community Rel
LU & LRP
Finance
Human Res
IT
Police
S &U
Fleet
Engineering
Bldg Stds
Parks &
Open Spaces
Recreation Svcs
2013
2014
Cityworks work orders - Web upgrade
$25,000
Cfiywide WWI enhanced utilization
$25,000
Citizen Web Request System enhancement
$35,000
Interactive voice response (IVR)enhancem
$10,000
Citywide WiFi/Broadband enhanced utilization
$25,000
Network management/secudty upgrade
$25,000
PCs upgrade operating system /office suite
$00,000
PCs upgrade operating system /office suite
$00,000
Server and storage upgrades
$50,000
Additional PC operating systeMofice suite
$7,500
GIB enhancement/ data warehousing
$25,000
GIS enhancement/ data warehousing
$25,000
Network management/ security upgrade
$25,000
Customer Relationship (CRM) enhancemen
$10.000
Enhance Document Imaging
$10,000
Enhance Document Imaging
$10,000
Data center backup access to DateCenter.bz
$15,000
Additional Phone Equipment
$5,00
Upgrade virtual server environment
$25,0013
F�
Enhancements to HTndows en Amnme
$25,000
E -Mail Application Analysis
$25,0013
Cloud computing
$25,000
Interactive voice response (IVR) enhancemen
$10,000
PC replacement
$80,000
Network connection watertowers/maint bldg
$35,000
Server and storage replacement/upgrades
$35,000
Mobile devices - Smartphone applications
$W,000
Smartphone applications enhancement
$10,000
PC replacement
$75,000
PCs - new positions
$5,000
Security cameras
$20,000
Security cameras
$5,000
Security camera retention storage to 30 days
$25,000
Printers - 3 devices have leases that expire
$60,000
Printers
$20,000
Monitors, cabling, additional phone equipment
$15,000
Mon - dors (20)
$8,000
Uninterrupted Power SuppliesAbklg netwrk c6
$25,000
Cabling
$5,000
Misc. hard-are/so 6wale
$25,000
Misc. hanhveralsoftware
$25,000
City Hall renovation of network mom ($30k)
(Facilities)
s
Enhancement to Volunteer systems
$10,000
Events technology enhancements
$35,000
Events technology enhancements
$10,000
Contacts Management application
$25,000
GIS economic development application
$10,000
Handheld mobile devices- Facilities(2)
$8,500
Work order enhancements
$10,000
Vehicle GPS utilization (7)
$5,00
Handheld mobile devices for Facilities
$5,000
Digital recording system for Court ($5,000)
(Gaud Fund)
Additional applications
(Court Fund)
Interactive voice response (IVR) ($20,000)
(Cout Fund)
Enhance lntemet/Intmnet(Community Rel
$15,000
Enhance lntemeUlnUanet/Communtty Rel
$15,000
Electronic Plan Review enhancements
$10,000
Aerial photography/layers for GIS
$50,000
Code Enforcement mobile devices (3)
$4,000
Mobile computers (Code Enf -5)
$25,000
Paperless Boards & Commissions
$20,000
Time& Attendance enhancement
$15,000
Enhancements to Income Tax systems
$10,000
Photo ID enhancements
$6,000
Asset Data Collection
$35,000
Mobile computers upgrade (10)
$00,000
Upgrade Police to Sungard ONESolulion
$250,000
High Resolution displays for cruisers(10)
$20,000
Mobile computers upgrade (10)
$50,000
Cruiser moumslconsole equipment
$15,000
Upgrade to message broadcasting system
$35,000
Cruiser WIFJAVL enhancements
$15,000
Cruiser mounts/console equipment
$20,000
Mobile in car video upgrade
$20,000
Mobile System Replacement
$50,000
Regional Dispatching Inter - agency connectivity
$30,000
Regional Dispatching Records Interfacing
$30,000
Mobile computers for work orders (7)
$35,000
Work Order system enhancement
$10,000
Enhance sewer inspection technology
$00,000
Mobile computers (5)
525,000
Asset Mgmt / Data Collection
$15,000
Asset Mgmt / Data Collection
$10,000
Enhance Vehicle GPS Mgmt application
$10,000
Enhance sewer inspection technology
$20,000
Enhance Vehicle GPS utilization (6)
$4,800
Fleet / Fuel system enhancement
$10.000
CAD I AmView upgrade /enhancement
$10,000
Work Order system enhancement
$10,000
Mobile GPS devices- work orders(Electdc 2)
$10,000
Pavement Management enhancements
$25.000
Electronic Plan Review enhancements
$10,000
LIDAR Data Acquisition (Elevation Data)
$26,000
Traffic Signal Communication
$15,000
Inspector mobile devices (5)
$7,000
Inspectors mobile computers (7)
$35,000
Electronic Plan Review enhancements
$26,000
Review ServiceslBklgStds counter enhancemt
$25,000
Review Services technology enhancements
$10,000
Asset Mgmt/ Data Collection
$10,00o
Work Order /Cemetery system enhancemen
$10,000
Mobile computers forwork orders(7)
$28,000
Asset Mgmt /Data Collection
$10.000
Aerial photography/layers for GIS
$50,000
Mobile devices for work arders(7)
$35,000
Customer Service enhancements
$15,000
Customer Service enhancements
$25,000
Outdoor pools technology enhancement
$10,000
$1,328,800
$1,272,500
Reduction
199335
Reduc
127,250
1,129,586
1,145,250
Budget Amount
1,1$0,000
1,145,000
4 -06
Information Technology 5 Year Budget Plan
- 2013 -2017 Proposed-
Dept / Div
Citywide
Admin Services
Legislat. Affairs
Volunteer Servic
Events
Economic Dev
Facilities
Court Services
Community Rel
LU & LRP
Finance
Human Res
IT
Police
S &U
Fleet
Engineering
Bldg Stds
Parks &
Open Spaces
Recreation Svcs
2015
2016
2017
Cdywide WiFi enhanced utilization $25,000
Citywide WiFI enhanced utilization $25,000
Enhancements t0 ONESdution application $25,000
Interactive voice response (IVR) enhancer $10,000
Enhancements to time &attendance $25,000
Network management /security upgrade $25,000
Network management/security upgrade $25,000
Enhance WIN wireless systems $50,000
PCs upgrade operating system/office suite $05,000
PCs upgrade operating system/office suite $05,000
PCs upgrade operating system /office suite $65,000
Additional PC operating system/of8ce suite $7,500
Additional PC operating system /office suite $7,500
Sewer and storage upgrades $35,000
GIS enhancement/ data warehousing $25,000
GIS enhancement/ data warehousing $25,000
GIS enhancement/ data warehousing $25,000
Server and storage replacement/upgrades $35,000
Network management / security upgrade $20,000
Network management/ security, upgrade $20,000
Enhance Document Imaging $10.00
Enhance Document Imaging $16,000
Network storage upgrades $50,000
Additional Phone Equipment $5,000
Network storage upgrades $50,000
Enhancements to ONESoluton environmer $25.0o
Additional Phone Equipment $10,000
Additional Phone Equipment $10,000
Cloud Computing $25.00
Cloud Computing $25,000
Cloud Computing $25,000
PC replacement $85,000
PC replacement $&5,000
PC replacement $85,000
Server replacements / upgrades $25,000
Smarphone applications enhancement $10,000
Smartphone applications enhancement $20,000
Smartphone applications enhancement $25,000
PCs -new positions $5,odo
PCs -new positions $5,000
PCs - new positions $5,000
Security cameras $5.000
Security cameras $5,000
Prmers $25,000
Prnters $15,000
Printers $25,000
Monitore (20) $5,000
Monitors (20) $5.000
Monitors (20) $5,000
Cabling $5,000
Cabling $5,000
Cabling $10.000
Misc. hardware/software $25,000
Misc. hardware/software $2,000
Misc. hardware/soUare $20,000
Replace laptops for Council members (7) $8,000
Enhancements to Volunteer systems $10,000
DIF technology enhancements $7,500
DIF technology enhancements $15,000
DIF technology enhancements $15,000
Security camera enhancements $5,000
Work order enhancements $15,000
Security camera enhancements $16,000
Handheld mobile devices for Facilities $5,000
Records Mgmt enhancement $10.000
PCs/laptops for Court staff (S6,000) (Court Fund)
Records Mgmt enhancement $10,000
Enhance Intemetilntmnet/Communily Rel $15,000
Enhance Intemet/IntmnatiCommunity Rat $25,000
Enhance Intemet/Intranet/Community Rel $25,000
Aerial photography /layers for GIS $40,000
Aerial photography /layers for GIS $W,000
Aerial photography8ayers for GIS $40,000
Mobile computers (Code Enf -5) $25,000
Enhancements to Income Tax systems $15,000
HR management system enhancements $10,000
Photo ID enhancements $5,000
Photo ID enhancements $5,000
Plotter (GIS) $15,000
Upgrade Police to Sungard ONESolution $250.000
Enhance cruiser digital camera system(5) $35,000
Enhancements to Sungard ONESolulion $50,000
Mobile computers upgrade (10) $5,000
Mobile computers upgrade (10) $50,000
Mobile computers upgrade (10) $5,000
High Resolution displays for croisers(10) $20,000
High Resolu tion displays for cruisers(10) $20,000
Cruiser mounts/console equipment $15.000
Cruiser mountdoonsole equipment $20,000
Cruiser mounts/console equipment $15,000
Cruiser WiFVAVL enhancements $15,000
Mapping/GPS /Crime Analysis $25,000
Communication center upgrades $W,0o0
Mapping/GPS /Crime Analysis $25,000
Enhanced mobile device / GPS utilization $10,000
Work Order system enhancement $15,000
Enhance sewer inspection technology $5,000
Mobile computers (5) $25,000
Mobile devices for work orders (4) $17,000
Service Complex Into Screen $5,000
Asset Mgmt/ Data Collection $10,000
Asset Mgmt /Data Collection $10,000
Fleet/ Fuel system enhancement $20,000
Fleet/ Fuel system enhancement $25,000
Work Order system enhancement $10,000
Additional applications/enhancements $25,000
Work Order system enhancement $10,000
Inspectors mobile computers (8) $40,000
Pavement Management enhancements $5,000
Plotter $25,000
CAD / ArcView upgrade/enhancement $10,000
CAD /AmView upgrade /enhancement $10,000
Inspectors mobile computers (7) $35,000
Review Services/Bldg counter tech enhanc $25,000
Review Services /BklgStds counter enhanc $25,000
Review Services technology enhancement: $10,000
Web application enhancements $25,000
Electronic Plan Review enhancements $25,000
Work Order /Cemetery system enhancemei $10,000
Asset Mgmt /Data Collection $10,000
Asset Mgmt/ Data Collection $10,000
Asset Mgmt / Data Collection $10,000
Mobile devices for work orders(7) $3,000
Customer Service enhancements $25,000
Customer Service/Regislration enhanceme $25,000
Customer Service enhancements $25,000
Outdoor pools technology enhancement $10.00
Photo ID enhancements $5,000
$1,002,500 $+.010,000
+19000 101 ;101,000
1,062,000 602,250 909,000
1,065,000 906,000 9101000
l
City of Dublin CIP Techology Report
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
This CIP technology report gives a brief narrative of the many citywide technology projects for
2013. These projects are in line with Council, citywide and divisional goals and objectives.
Work Order system — Web Upgrade $25,000
A new citywide work order /asset management system ( CityWorks) was implemented in 2008 in Streets &
Utilities, Parks, Facilities and Engineering (Electric and Sign Shop) and is planned for use in other appropriate
city work units. The upgrade to the Cityworks work order Web System will enable:
• Growth — By increasing to any number of users with no additional work or cost
• A mobile workforce is enabled without cost and implementation of supporting systems. The processing of
work orders out in the field is desired by the divisions using this system as this will increase staff
productivity, efficiency and work order accuracy.
• Productivity will improve as Crew Supervisors will spend less time in the office and have more direct contact
and management of their staff.
• The expansion of CityWorks into a more customer service based system to centrally process citizen
requests: See Citizen Service Request System above:
Citizen Web Request System enhancement $35,000
A Request system (or Citizen Request Management (CRM) system) was acquired as an integrated component of
our Cityworks work order system. A Web interface will be implemented in 2012 for citizen interaction that is also
linked directly to our work order entry. Further enhancements to accommodate this system are anticipated
including smart phone access and the possible expansion to various call takers throughout the city. This
application provides responding to requests in a consistent manner, and the tracking citizen calls, work requests,
complaints or compliments.
Benefits:
• Frontline call takers, who assist our residents on a daily basis, will have better resources at their fingertips
for answering questions, routing calls, and handling requests in a consistent manner.
• The Web based Self Service functionality will allow citizens to post chipper requests, missed trash
complaints, etc. on line thereby providing a more modern approach to customer service, minimizing call
volumes, and streamlining services. Citizens can be automatically notified of the progress of their request.
• This will give us the ability to track requests, response times and ensure that requests are being addressed.
• Staff time saved from manual work order entry enabling time for other necessary tasks
• Performance measurement is available with request tracking
Citywide WIN / Broadband enhanced utilization $25,000
Expanding the use of our citywide WiFi / Broadband infrastructure is a continuous effort. High speed wireless
connectivity to our city network opens up numerous areas for us to improve our efficiency, safety, and enhance
our customer service.
These funds will allow us to add network connectivity to the north pool; additional video functionality at the
skate park; allow us to install incident cameras along US33; provide a means to deploy cameras in areas that
see spikes in criminal activity; additional traffic control communication; camera deployment for intersection
observation; Police cruiser enhancements to upload video and to access to any WiFi camera; City buildings
security access via the Web; and coordinate fiber uses with Dublin Schools for camera access and /or building
security access systems. Significant savings would be realized by utilizing our WiFi network versus installing
expensive fiber connectivity. These funds will ensure we can purchase the technology needed to get the most
out of our capital investment in the network.
I of Dublin
CIP Techology Report
ty
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
• PC operating system /office suite $90,000
The Microsoft operating system, Office Suite (Word, Excel, Access, PowerPoint), Project, Photoshop and other
Microsoft applications need to be continually licensed for all of the city's personal computers.
• Server and storage upgrades $50,000
• This is needed each year due to the ever increasing disk space needs and processing for new and upgraded
applications. Base requirements increase every year.
• This allows us to remain current on our applications and meet the requirements to perform eligible upgrades
• This will allow,us to accommodate increasing storage and backup needs.
• We can add disk storage to keep short term backups and store files for our applications and customers.
• These enhancements will allow us to cooperate in joint ventures with other entities for items such as backup
planning, remote connectivity, possible disaster recovery sites, radio communication, 911 backups, etc.
• GIS enhancement / data warehousing $25,000
GIS (Geographic Information Systems) is a technology that links valuable data to digital maps. In a government
environment where almost everything is connected to a physical land location, GIS becomes important as an
analysis, inquiry and reporting tool. The growth in GIS utilization has been dramatically realized over the last few
years and with the dynamic development of the City of Dublin we anticipate a great deal of future growth. The
proper use of GIS produces better planning, improved decision - making and increased staff efficiency that results
in quicker and enhanced City services.
This budget item is to allow maintaining a high standard and performing upgrades to our enterprise GIS server
architecture. This includes our data storage system, data modeling, data analysis through server based
geoprocessing and data dissemination (web GIS). New areas it will help us address are street networking and
routing (to be used by Emergency Services, Streets and Utilities, Community Relations and the public) and 3D
data analysis /presentation (used by LULRP, Engineering and the public). We also intend to create efficiencies by
creating links between GIS and other enterprise data.
Enhance Document Imaging $10,000
Document imaging applications have grown rapidly as the processing efficiencies, ease of information access and
enhanced work flow have been realized by a variety of City divisions. Scanners and additional licensing is
anticipated.
Need: Significant document imaging growth is planned for the upcoming year as various divisions see the need
for new imaging needs and also to continually update the scanning of documents from previous years.
Benefits: The scanned documents will be accessed by Dublin staff throughout our network. The time spent
performing manual searches for documents answering customer questions, and filling document requests will be
greatly reduced. Automated workflow processes can be created for further efficiencies.
Data center backup access to DataCenter.bz $15,000
A contiguency backup for our data center to DataCenter.bz in Worthington requires
network connectivity equipment.
• Upgrade the virtual server environment $25,000
Our use of virtual servers rather than physical systems has been very successful. This
allows us to more readily respond to expanding needs and be more environmentally
friendly. Keeping this environment at the most optimal level is a continual effort.
City of Dublin CIP Techology Report
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
Email application replacement $50,000
An analysis and testing of replacing our e-mail messaging application and collaboration application to a hosted or
cloud computing solution will be examined in 2012 with implementation planned for 2013. Cloud computing
would process all applications and store information in an external Web environment. A hosted solution would
enable more control of functionality.
Interactive voice response (IVR) $10,000
An interactive voice response (IVR) system is a phone technology that allows a telephone caller to select options
from a voice menu and interact with the phone system to process a transaction. This is not intended to remove
any staff interaction with their customers, but to allow customers another avenue to transact business with the
city. As this system is available on a 24/7 basis, this could be especially useful during staff non - working hours.
This system will be implemented for building inspection requests in 2012. Other areas of potential users of this
system in 2013 are for processing and general information access in Planning, Police, Income tax, and general
information about the City or an event, etc. Moving this environment to a virtual server is also planned.
• Network connection -water towers /maintenance bldg $35,000
Presently our water towers at Darree Fields and at Avery, and the Emerald maintenance building are not
connected to our citywide network. For present processing and to meet future needs enabling network
connectivity at these areas are thought to be worthwhile.
• Mobile devices / applications $25,000
The use of Smartphone applications to enhance the processing of our mobile workforce and to increase citizen
access to information and their ability to transact business with the City will be pursued in 2013. IT will work
with the Community Relations web design staff to develop these applications.
• PC Replacement $75,000
Our PC rotation plan is to replace our staff PC equipment when it is 4 to 5 years old.
• Security cameras $20,000
Enhancing our security cameras to IP networked devices will enable improved management and better
resolution. This is desired at various city buildings including the DCRC.
• Security camera retention storage $25,000
The recent change of our records retention from 15 days to 30 days for the security camera video will require
additional storage requirements. The continual addition of new cameras further increases storage needs.
• Contacts Management application $20,000
A citywide contacts management application is planned for 2013. The present application does not meet our
requirements and continues to experience processing problems. This application will enable consistent and
accurate contact information versus the redundant sources of contact data throughout various divisions.
• Events technology enhancements $35,000
Replacement of the present solution that processes all of the Web and on -site Dublin Irish Festival sales and
admission processing is planned for 2013. An enhancement to the beverage inventory management application
is anticipated.
City of Dublin CIP Techology Report
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
• Aerial photography for GIS $50,000
With the continued growth and aging of our City, aerial photography linked to GIS
— mapping provides a tremendous analytical tool for LU & LRP, Engineering, Streets &
Utilities, Parks, Police and Finance.
Planning uses digital aerial photography on a daily basis to analyze development sites
and to illustrate field conditions. This data is also used to track the status of
development over time by comparing orthophotography
t flown in different years. This digital photography is also useful for Code Enforcement
as well to establish certain dates of violations.
• Mobile devices $81,500
Mobile devices for Streets & Utilities ($35,000), Parks ($28,000), Engineering ($10,000) and Facilities ($8,500)
are desired for enabling remote access to the work order system. Facilities place this as a high priority while the
other areas consider this a medium priority. This remote work order access is linked to the CityWorks work order
system Web upgrade planned for 2013.
The mobile devices will increase the productivity of staff by allowing them to receive, read and close work orders
while in the field. Currently, our staff receives their work orders in paper form. A significant number of work
orders per month are created just for scheduled preventive maintenance tasks. Staff must write down the time
they spent on each work order and return it to their supervisor and then the administrative staff so that the
work order can be manually updated and closed.
The mobile devices will allow staff to call up their assigned work orders and enter in the pertinent information
without having to keep track of the paperwork or return to the office to pick up more work orders. This will
increase staff efficiency and productivity. The data itself will be used to better manage budgets and provide the
information to predict future budget needs. Crew supervisors and administrators will be able to create the work
order and input relative information while on job -site. This will keep the supervisors out in the field longer
during the day and have them accessible to staff during the process. Additional Benefits will be increased
tracking of work completed by field crews and thereby improve work order accuracy.
This technology will also provide mobile access to GIS, live weather /radar, access to GPS tracking and reports
while away from office. Administrators will have capability of monitoring snow and ice operations remotely.
Vehicle GPS Management enhancement and increased vehicle utilization for
Facilities. Code Enforcement and Streets & Utilities $10,400
An application that records the actual routes of the service trucks via GPS communication gives us access to
location- based, time sensitive information about the mobile workers and the associated assets via Internet
access. Public inquiry to this data could be enabled. This system will enhance operation efficiency, maximize
workforce productivity, improve vehicle management, enable actual vehicle tracking, increase accountability of
valuable City assets, and allow for event analysis in real time(snowplowing, street repair, etc.). The inclusion of 6
more vehicles with GPS communication is desired by S &U ($4,800) to make this system analysis more complete.
Facilities would like to include 7 vehicles ($5,600) so that they can also utilize this equipment, workforce and
process management application. The management and analysis of vehicles can be processed remotely.
Most facilities are utilized by both the first and second shifts, and GPS will enable management to determine how
the vehicles are used (e.g. how many trips to City Hall do we make in one day ?) Analysis of the data may lead
to a change in how work orders are assigned in order to reduce the overall number of vehicle trips.
CIP Techology Report
ICity of Dublin
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
• Electronic Plan Review enhancements $20,000
Electronic plan review was implemented in 2012 for the plan review services
environment. Plans for 2013 include incorporating this electronic plan review
process into the environments of both the Planning and the Engineering divisior
• Paperless Boards & Commissions $20,000
A project is planned with LU &LRP for paperless processing for all of the various
ARB, BZA, ART) using iPads.
• Time and Attendance Enhancement $15,000
A new time and attendance system was implemented in 2012. Enhancements to this system are anticipated
primarily with data collection for remote staff without access to time clocks.
• Asset Management / Data Collection $25,000
Various city divisions are in the process of improving their asset management to enable better work order
processing and use of resources. The collecting of this information and getting the global positioning for GIS
mapping is all part of this process. This information is also desired by the citywide asset management effort.
GPS units are used to accurately map the various assets within the City and are useful in identifying and saving
infrastructure improvements that might not be readily retrievable in the future. An example is when electric lines
are being buried to serve ball diamond lights. Once the ground is restored, the exact location of the lines
disappear. This could cause issues in the future when subsequent improvements occur in that area.
There are numerous areas throughout Dublin where the storm sewer system is not in GIS. S &U would like to
ensure there are funds available to collect data from the field and be able to update all the appropriate data
bases whether in Flexidata, CityWorks or GIS. Eventually, there will be storm water modules created to track all
inspections, cleanings and repairs made to the storm water system similar to that in the sanitary sewer program.
The use of specialized aerial flying devices will also be explored to do specific aerial photography. Possible uses
include event analysis, event marketing, parking studies, site analysis, traffic viewing, Police search events,
improve bldg view at different angles, etc.
Benefits:
More reliable data will be available in GIS. When supervisors receive calls for service, having the proper
information available in GIS will assist city staff in reducing response time to the resident or businesses. This
could also provide a measure of improved safety when work is to be done on or near volatile assets.
• Enhance Sewer Inspection technology $30,000
Enhancements to the video inspection system for the water and sewer
infrastructure are anticipated for 2013. This would also include two
Toughbook laptop computers for sewer inspection staff.
Mobile devices for electronic plan review and inspection resulting $12,000
In 2013, remote access for both the Engineering ($7500) and Code Enforcement ($4500) inspectors is desired
to view current digital plans and for inspection resulting. This will further improve the accuracy and efficiency of
our review services.
• Traffic signal communication $15,000
Enabling more traffic signal communication to control and monitor intersections is desired for 2013.
Ity of Dublin
CIP Techology Report
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
Police Division technology
Mobile Computers Upgrade $50,000
Laptops assigned to front line cruisers are in use between 16 and 24 hours every day. In addition, these units
are taken in and out of the cruiser several times a day to take incident and crash reports in the field. Every
officer relies on these units for dispatching data, criminal history data and to take all incidents and crash reports
as those processes are paperless. A plan to replace half of these systems every other year is proposed. Getting
appropriate, accurate and timely information to the officers is critical to their safety, their ability to respond to
the scene, and ultimately reflects upon their service to the community. Reliable units also ensure officers remain
in the field to complete reports, greatly reducing the need for officers to come to headquarters to complete
tasks. The computers that are replaced are passed on to other lower use functions within the division and to
other departments & divisions for use.
High Resolution displays for the cruiser $20,000
These displays are beneficial for improved visual viewing of Officer information.
Cruiser mounts /console equipment $15,000
These funds are used for replacement of the electronics and physical docking stations that hold the laptop
computer in the trunk of a cruiser and remote the screen and keyboard functions for use by the officer. Eight of
these mounts are from the original MDC installation in 2001 & 2002 and have been removed and reinstalled in
multiple cruisers. Repair costs are exceeding the value of these units and the manufacturer's offer of a
maintenance agreement is cost prohibitive.
Cruiser WiFi /AVL enhancements $15,000
With the build out of the Wi /Fi system, this project will allow for the installation of
Modem connectivity to make use of that system in the cruiser. In addition, this
equipment will provide the global positioning data that will permit the real time
monitoring of cruiser location for dispatching and tracking purposes.
Benefits:
• Improved dispatching
• Improved Officer safety
Mobile in car video enhancement $20,000
Enhancements are needed for the aging mobile in car video systems.
Regional Dispatching Interagency connectivity $30,000
Regional dispatching will require additional networking equipment (firewall, switches, etc.) in order to accomplish
inter - agency connectivity.
Enhance Fleet / Fuel Management enhancement $10,000
Our fuel management system was replaced in 2011and 2012 in order to accommodate gas, diesel and
compressed natural gas. Application enhancements are planned for 2013.
Upgrading and enhancing our Fuel and Fleet Management systems will improve staff productivity, enable us
better control pump transactions and obtain accurate vehicle mileage figures which will drive the preventative
maintenance scheduling of city equipment, ability to impose 'mileage reasonability rules' at the fuel pumps
ultimately to restrict users from entering in mileage outside of a predetermined range for their vehicle and
provide communication to customers that their vehicle has service due. This will also give us better control of
expenses, better asset management and provide detail for various stringent reporting requirements. (Billing,
Fuel /Mileage Rpts, and CPM).
CIP Techology Report
City of Dublin
INFORMATION for 2013 September 10, 2012
TECHNOLOGY
Review Services/ Building Stds counter enhancements, Web enhancements
$25,000
Enhancements to improve the processing at the Building Division counter, the Plan Review area, and associated
Web applications are desired in 2013. This could include document imaging, workflow changes, dual staff
monitors, use of social media and other software or computer equipment. Continued implementation of an
electronic review process will improve the plan review efficiency, more timely inspections, and enhance overall
customer service.
As Building Standards continues to refine its workflow processes and as they look at the new customer service
demands that 21st century technology has afforded, they need to look at technology enhancements that will
help to advance their established processes to meet our ever - changing customer needs. With today's rapidly
expanding information systems, a one size fits all approach, even in the mundane area of issuing building
permits, cannot continue to be effective.
To this end, Building Standards is requesting these technology enhancements as a "down- payment" for continual
growth and development of the work unit. Our website needs to continue to be the information portal for
customers to be able to obtain up -to -date information. Electronic permitting, plan review and information
sharing need to become a reality that our customers can benefit from its implementation. Along with Building
Standards the use of electronic plan review will also be explored with the LU &LRP and Engineering divisions.
Customer service / Registration, Outdoor pools technology enhancements
$25,000
Continual enhancements to customer service, technology enhancements to the renovated DCRC, and changes to
the Recreation Center registration system are anticipated in 2013. Improved technology is also needed for the
outdoor pools so that they are functionally equivalent to the operation at the DCRC.
Recreation Services uses the RecTrac and WebTrac applications (from Vermont Systems) to process all
memberships, registrations, sales and reporting. Our Recreation Services patrons and customers expect much of
the same features /functionality as is available in the private /retail sector, and regular upgrades /updates helps us
keep current with customer expectations.
Anticipated enhancements in 2013 include online ticket sales, membership renewals, and consolidation of
ACH /monthly debit processing. Our application provider also offers an additional module, eRacTrac, a web -based
version, which would allow staff to use the application off -site whether due to illness, emergency or increased
responsiveness.
Our point -of -sale units are also nearing their end of life. We need to replace these units with separate PC and
touch screen monitors; both for the resulting cost savings and for ease of replacement should one component
fail.
City of Dublin
2013 - 2017 Capital Improvements Program
Police -Major Projects
Radio System Upgrade (Project #PP1601)
In 2009, the City of Dublin entered into an agreement with the City of
Worthington and Delaware County for the purpose of establishing a Regional
Council of Government (COG) to provide oversight and management of a shared
public radio system. The radio system upgrade included incorporating the three
frequencies at Worthington with the existing four frequencies held by Dublin to
increase system capacity, add the Worthington tower site for improved coverage,
and integrate with Delaware County's new 800 mz digital system to save costs.
As a result, the Central Ohio Interoperable Radio System ( COIRS) was
established. At COIRS July 2010 governing board meeting, the members
identified the need for future infrastructure upgrades to the radio system.
As a member of the COIRS, the City will be contributing to the COG for the cost
to upgrade the existing radio system in 2014. This upgrade includes upgrading
the infrastructure from version 6.9 to 7.13 and from a circuit based system to an
IP based system. In addition, new IP based dispatch consoles are included as
part of the upgrade. The cost will be shared between the COG partners (Dublin,
Delaware County and Worthington) and is part of a larger upgrade being
undertaken by Delaware County. When complete, the upgrade will allow the
COIRS system to directly connect with other P25 radio systems in the State of
Ohio, including the MARCS system, to create a "system of systems" for public
safety/public service radios to roam statewide.
4 -57
City of Dublin
2013 — 2017 Capital Improvements Program
Administration -Major Projects
Fleet Management Program — Replacements (Project #AV1301)
The Fleet Management program was implemented to provide a replacement
cycle that ensures the ongoing reliability and safety of the City's fleet that is
necessary to provide quality services. The program's goal is to provide efficient
fleet and equipment while maximizing returns to the City through disposition.
Revised in May 2006 and updated in 2011, vehicles are scheduled for
replacement based on years of service and /or mileage. Based on additional
evaluations of the City's fleet, some vehicles have been moved back based on
low usage and condition. Final determination for replacement will be
made by the Fleet Manager based on a physical evaluation of the
vehicle and a recently implemented and revised points system. A listing
of the vehicles to be replaced by department is included.
The City will continue to identify areas of reduction through the use of pool cars
as well as savings through "right sizing" its fleet based on the need of the end
user. Also, the City will continue to replace its vehicles, whenever appropriate,
with compressed natural gas (CNG) and other alternative fuel vehicles to
continue to work towards Council's goal of environmental sustainability. The
2012 opening of the City's CNG fueling facility will allow the City to build on the
44 City vehicles that currently operate on CNG as well as serve as a conduit for
others to utilize CNG for their commercial and private fleets.
Dept. /Div.
2013
2014
2015
2016
2017
Streets /Utilities
$ 0
$ 35,000
$710,000
$480,000
$475,000
Development
0
140,000
140,000
140,000
35,000
Parks /Facilities
35,000
0
420,000
315,000
655,000
Police
175,000
265,000
275,000
280,000
160,000
Miscellaneous
0
140,000
35,000
135,000
65,000
Total $210,000 $580,000 $1,580,000 $1,350,000 $1,390,000
City of Dublin
2013 - 2017 Capital Improvements Program
Administration -Major Projects
Fleet Management Program — Equipment (Project #AV1303)
This request includes replacements and additions.
Dept. /Div. 2013 2014 2015 2016 2017
Streets /Utilities $88,000 $60,000 $120,000 $65,000 $80,000
Engineering -- -- -- -- --
Building Standards -- -- -- -- --
Parks and Open Space 182,000 345,000 100,000 185,000 25,000
Police -- -- -- -- --
Facilities -- -- -- -- --
Administration -- -- -- -- --
Total $270,000 $405,000 $220,000 $250,000 $105,000
A breakdown of 2013 equipment includes:
Streets and Utilities
New:
Portable leaf vacuum
Jack hammer for skid steer
Replacements
Zero turn mowers (3)
Leaf Vacuums (2)
Trailers (3)
Parks and Open Space
Replacements:
Toro infield groomer
Tractor
Backhoe
Dingo
Fertilizers (2)
Z sprayer
Batwing mower
Trailer
4 -59
2013 — 2017 Capital Improvements Program
Major Projects Funded in Five -Year Period by Category
$90,225,000
$2,375,000
3%
$4,135,000
5%
$13,050,000
14%
$16,540,000
.18%
* Transportation
® Parks
I Utilities
o Facilities
* Other
2013-2017
CAPITAL IMPROVEMENTS PROGRAM
City of Dublin FUNDED PR03ECTS
Debt Already Debt to be
..aa.+ n. l D� n..+ ...,...w
ET0103
Tuttle Crossing Boulevard ex tension - Wilcox Road to
Avery Road
$ 2,663,000
$ -
$ -
Cash
Service Pa menu
$ SB
2,S75,00
ET0104
Emerald Parkway - Riverside Drive m Billingsley Creek (TIF)
$ 16,681,000
$ -
$ -
$ -
$ -
$ -
$ -
8,810,00
Cash
State Funding
Service Payments
G.O. Debt Service Payments)
$ 176,000
$ 900,000
$ 6,795,000
8 810 000
ET0205
Emerald Parkway-Rlngs Road to Tuttle Crossing Blvd.
2,262,000
Service Payments
2,262,000
Ef1119
Relocated Rings Road
1,165,000
Cash
1,165,000
EI
Frantz Road utility burial
1855 000
Service Payments
11855,000
EM810
Frantz Road- Dublin Road connector Potential TI
2879000
Service Payments
2879000
ER301
Railroad Quiet Zones
$ 480,000
$ -
$ -
Cash
State Fundlw
$ 10,000
470 000
ET1103
LED street light replacement
$ 2,259,000
2,080,000
Cash
G.O. Debt
$ 179,000
t 2.080.000
ET1402
Awry Road Widening - Wcemer Temple to Rings Road West
530,00
Service Payments
530 000
EI
Hyland-Cmy Road /Brand Road (TIF)
$ 3,972,000
$ -
$ -
Service Payments
Develouer Conbibution
$ 3,875,260
96 740
ET0410
Avery- Mulrfield Drive/Perimeter Loop /Perimeter Drive (TIF)
Intersection
$ 7,536,000
$ -
$ -
Service Payments
$ 7,536,000
M508
Riverside Dri SR161
2
Service Payments
27540 00
ETO511
Avery- MStream /Avery ulrfield/Tullymore/Valley S Road
$ 751,000
$ -
$ -
Cash
Permissive Tax
$ 51,000
700 000
ET0605
Sawmill Road /Hard Road (TIF)
$ 2,485,000
$ -
$ -
Service Payments
Develo r Contribution
$ 1
0
500 00
ET3001
Cosgay Road /Shier Rings Road
$ 1,379,000
Cash
Permissive Tax
$ 229,000
1150000
ET0809
Hyland Croy Road /McKitrick Road
$ 1,460,000
$ -
$ -
Cash
Developer Contribution
$ 1,341,875
118.125
E1
I- 270 /US 33 Interchange phase 1 Improvements (TIF)
$ 12,900,000
$ -
$ -
6,600,000
Cash
G.O. Debt
$ 6,300,000
6,600,000
E1
Dublin Road and Glick Road Intersection improvements
$ 217,000
$ -
$ -
Cash
Permissive Tax
$ 157,000
60 000
E1
US33 /SR 161 /Post Rd interim Interchange Improvements (TIF)
$ 1,150,000
$ -
$ -
Cash
Service Payments
$ 650,000
SOO ODD
E1
Coffman Road /Brand Road
1
Cash
1 550 000
E1
Muirfield Driv Memodal Drive
50 000
Cash
50 000
Er1301
West Innovation Park infrastmcthre
50000
Cash
50000
E1
SR 161 H Land-Oo Road tem ra intersection Improvement
340,000
Service Payments
340,000
E1
Band Road shared -use path
1,221
Cash
1
Er1203
Dublin Road South multi -use path
2
Cash
2.401.000
E x1204
Glick Road shared -use path
1360 000
Cash
1360 000
E1
Muirfield Drive bike lanes
1,510,000
Cash
1510 000
GR9901
Darree Fields development
$ 6,806,000
$ -
$ -
Cash
Township Fund
$ 6,431,000
375000
GR9903
Ambed hCommuni Park devel ment
2
cash
2686000
GR9904
Emerald Fields development
$ 5,740,000
$ -
$ .
1225 000
$ -
$ -
Cash
State Funding
G.O. Debt
$ 4,040,000
$ 475,000
1 225 000
GR9902
Coffman Park expansion
6
Cash
6
GR1114
Holder -Wri ht Earthworks
Cash
2
AL1202
Parkland s ulsitlon
Pro Taz Inside Mills a
3900000
ES0701
Sewer lining and repair
$ -
$ -
2 220 000
$ -
$ -
4 400 000
Sewer Fund Revenue
Federal Funding
G.O. Debt Sewer Fund Revenue
$ 1,986,800
$ 383,200
6 620 000
EF1301
South Fork Indian Run (SFIR) floodplain fill
E3
$ -
$ -
Sewer Fund Revenue
Devel Contribution
$ 235,000
235000
EW1101
Rins Road Waterline
Water Fund Revenue
730000
EW1201
Dublin Road water rower
$ -
$ -
2 700 000
Water Fund Revenue
G.O. Debt ater Fund Revenue
$ 349,000
2 700 000
EF0201
Stormwater im rovements
Cash
4138000
ABD601
Munidpal fadlities
3,930,000
Cash
3 930 000
AB0602
Historic Dublin
5,977,000
Cash
5,977,000
AB1301
IBddqe Street District
4.000000
-
-
Cash
4,000,000
At1201
Cam ater hardwa relsoftware
6145000
Cash
1 6
PP3601
Raab 5 stem u rade
750,000
Cash
750.000
aV1201
Fleet re lacements
6,190,000
Cash
6
AV1203
Equipment addition lacements
1750000
Cash
1750000
tom
Summary
Cash
G.O. Debt
Property Tax (Inside Millage)
Utllides
Service Payments
Other
F 147 $ 5,"5,ouu $ 24,wo,000
$ 147,389,000
$ 72,803,875
$ 28,035,000
$ 3,900,000
$ 3,300,800
$ 33,886,260
S 5.463.065
$ 147,389,000
4-61
2013 — 2017 Capital Improvements Program
Funding Source for all Major Projects
$147,389,000
$3,300,800
2 %,
$3,900,000
3%
$5,463,065
4%
o Cash
o G.O. Debt
u Property Tax (Inside Millage)
o Utilities
* Service Payments
Other
Municipal Debt
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
MUNICIPAL DEBT
This section provides information on the long -term debt obligations outstanding at
December 31, 2011, the projected long -term income tax supported debt, a calculation
of the long -term debt capacity and a recap of the annual debt service obligations.
The Projected Long -Term Debt Schedule reflects that the estimated principal
outstanding at the end of each year is within the recommended maximum amount. The
Debt Service Payments Due (Income tax supported debt) schedule reflects that the
total actual and estimated debt service obligations each year are within the actual and
projected income tax revenue available for debt retirement. The difference between
the two, or the "surplus ", will be used to "buy down" other capital project costs and
issue less debt or be used to fund other capital projects. A schedule of debt service
payments that are supported by sources other than income tax revenues is also
included.
01
2013 -2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
LONG -TERM DEBT OBLIGATIONS
As of December 31, 2011
Total Long-term Debt 5100,622,942 $53,987,012 SO $20,068,198 $33,918,514
1 "Other Sources" include special assessment collections, real estate property taxes, water system revenues, service payments In lieu of taxes, and
hotel /motel tax revenue.
Principal reduced per Change Order Agreement with City of Columbus.
91101201] 5 -2
Date
Date
Paid From Income Taxes
Of
of
Original
O/S
General
Capital
Other
Unvoted G.O. Bonds
Issue
Maturity
Amount
Principal
Fund
Imo Fund
Sources
Rings /Bluer Water Tower
10/15/94
12/01/14
$4,100,000
$945,000
$0
$0
$945,000
Upper Scioto West Branch 2
01/01/99
07101/18
18,220,406
7,589,665
0
0
7,589,665
Avery- Muirneld Interchange
09 /01/99
10/07/19
8,316,788
4,272,408
0
4,272,408
0
Rings Road Improvements MF)
12/01/00
12/01/20
3,535,000
2,056,092
0
0
2,056,092
Arts Facility Acquisition
12/01/00
12101/20
1,360,000
784,691
0
0
784,691
Arts Facility Renovation
12/01/00
12/01/20
755,000
438,929
0
0
438,929
Perimeter Drive Extension (TIF)
12/01/00
12/01/20
3,940,000
2,298,653
0
0
2,298,653
Emerald Parkway -Phase 7A(TIF)
12/01/00
12/01/20
2,020,000
1,176,636
0
0
1,176,636
Service Complex
12/01/01
12/01/21
3,675,000
2,231,173
0
2,231,173
0
Municipal Pool South (OMB)
07/01/04
01/01/25
2,986,000
2,210,000
0
2,210,000
0
Industrial Parkway /SR 161 Improvement,
11/18/09
12/01/29
9,670,000
8,920,000
0
0
8,920,000
Darree Fields Water Tower
11118/09
12/01/29
2,015,000
1,860,000
0
0
1,860,000
Sanitary Sewer Lining
11/18/09
12/01/29
2,220,000
2,045,000
0
0
2,045,000
Total
62,813,194
36,828,247
0
8,713,581
28,114,666
Unvoted Special Assessment Bonds
2001 Special Assessment
12/01/01
12/01/21
1,700,000
1,038,827
0
0
1038 827
Total
1,700,000
1,038,827
0
0
1,038,827
Voted G.O. Bonds
Community Recreation Center -Exp.
10/15/98
12/01/18
3,998,000
1,644,000
0
1,644,000
0
Emerald Parkway Bridge
10/15/98
12/01/17
7,518,000
2,968,000
0
2,968,000
0
Emerald Parkway, Phase 2 (f IF)
10/15/98
12/01/16
7,874,000
2,748,000
0
0
2,748,000
Woerner Temple Road
12/01100
12/01/20
5,555,000
3,057,560
0
3,057,560
0
Emerald Parkway Overpass -Phase 7
12/01/00
12/01/20
6,565,000
3,615,420
0
3,615,420
0
Coffman Park Expansion
12/01/00
12/01/20
3,135,000
1,732,021
0
0
1732 021
Total
34,645,000
15,765,001
0
11,284,980
4,180,021
Voted Special Assessment Bonds
Tuller Road
10/15/94
12/01/14
1,185,000
285,000
0
0
285,000
Other Long -tens Obligations
Aryshire Drive Culvert (OPWC)
07/01/04
01/01/14
279,748
69,937
0
69,937
0
279,748
69,937
0
69,937
0
Total Long-term Debt 5100,622,942 $53,987,012 SO $20,068,198 $33,918,514
1 "Other Sources" include special assessment collections, real estate property taxes, water system revenues, service payments In lieu of taxes, and
hotel /motel tax revenue.
Principal reduced per Change Order Agreement with City of Columbus.
91101201] 5 -2
2013 -2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
PROJECTED LONG -TERM DEBT SCHEDULE
(Income tax supported debt only)
2010 2011 2012 2013 2014 2015 2016 2017
Principal outstanding at the
beginning of the year
Principal retired 1
Principal issued 2
Principal outstanding at the
end of the year
Recommended maximum amount
of long -term debt 3
$35,504,531 $31,686,918 $28,988,496 $28,438,231 $25,644,530 $22,714,715 $19,743,851 $23,303,436
3,817,613 2,698,422 2,630,265 2,793,701 2,929,815 2,970,864 3,040,415 3,444,972
$31,686,918 $28,988,496 $28,438,231 $25,644,530 $22,714,715 $19,743,851 $23,303,436 $19,858,464
$75,853,424 $92,704,970 $106,787,140 $87,203,203 $85,578,898 $84,504,361 $84,995,788 $83,453,969
1 Based on long -term debt outstanding as of 12 -31 -11 and anticpated debt issuances.
2 Issuance of debt based on major project listing and anticipated funding schedule.
The following isssues are anticipated:
2012 - $2,080,000 in long -term bonds for the installation of LED street lights
2016 - $6,600,OOOinlong-term bonds for the 270/33 Interchange
3 Reflects the amount outstanding and the recommended maximum amount of additional
debt from page 5 -4.
9/10/2012 5 -3
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PRf
DEBT SERVICE PAYMENTS DUE
(Income tax supported debt only)
Debt Issue
2011
2012
2013
2014
2015
2016
2017
Water Tower Construction
$0
$0
$0
$0
$0
$0
$0
Swimming Pool Constmction
0
0
0
0
0
0
0
Water System Improvements
0
0
0
0
0
0
0
Frantz Road Improvements
0
0
0
0
0
0
0
Service Complex
0
0
0
0
0
0
0
Sanitary Sewer Lift Station
0
0
0
0
0
0
0
Coffman Road Extension
0
0
0
0
0
0
0
3ustice Center -land
0
0
0
0
0
0
0
N.E. Quad. Park land
- 0
0
0
0
0
0
0
3ustice Center Construction
140,760
0
0
0
0
0
0
Community Recreation Center
0
0
0
0
0
0
0
Community Recreation Center Expansion (2018)
278,613
283,133
281,472
279,753
280,583
278,172
268,092
Scioto Bridge Construction (2017)
556,950
561,790
559,350
557,770
560,160
554,040
533,520
Avery- Muirfield /US 33 interchange (2019)
610,786
610,786
_ 610,786
610,786
610,786
610,786
610,786
Woerner - Temple extension (2019)
0
0
0
0
0
0
0
Emerald Pkwy- Pedmeter /Shier Rings (2019)
530,957
525,042
523,991
566,106
543,886
533,675
534,355
Service Complex expansion (2021)
275,844
276,240
275,557
278,219
276,257
276,530
276,598
Swimming Pool Construction ( 2025)
221, 797
222,883
222,066
220,888
220,342
218,459
217,241
Aryshire Drive culvert-OPWC loan (2014)
27,975
27,975
27,975
13,987
0
0
0
Land acquisition- economic development
489,500
0
0
0
0
0
0
Industrial Parkway /SR 161 improvements'
671,690
0
0
0
0
0
0
LED street lighting
0
26,000
205,000
205,000
205,000
205,000
205,000
I- 270 /SR 161 Interchange -Phase 1
0
0
0
0
0
528,000
528,000
Reserved for potential Bridge Street District projects
0
0
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
Reserved for US 33/SR 161 /Post interchange
0
0
500,000
500,000
500,000
500,000
500
Reserved for Eltemian Road relocation
0
0
321,900
321,900
321,900
321,900
321,900
Total
3,804,872
2,533,850
4,528,097
4,554,409
4,518,914
5,026,562
4,995,492
Income tax revenue available for
debt retirement (from page 3 -2)
10,742,889
11,065,175
11,231,153
11,399,620
11,570,614
11,744,174
11,920,336
Balance available'
$6,938,016
$8,531,326
$6,703,056
$6,845,211
$7,051,700
$6,717,612
$6,924,844
Amount of additional debt
that could be supported"
$70,796,082
$87,054,343
$68,398,526
$69,849,092
$71,956,122
$68,547,057
$70,661,672
Recommended maximum amount
of additional debt
$63,716,474
578
$61,558,673
$62,864,183
164,760,510
$61,69
$6 3,5 9 5,505
' Beginning In 2011, the annual debt obligations will be paid from the Perimeter West TIF Fund.
2 Estimated debt service obligations; Estimate assumes 20 year bonds at 7.5% and level payments.
3 Funding not needed for debt service is utilized to fund cash basis projects.
4 I Is not recommended that the total amount be Issued In long -term debt.
Note - Payments include both principal and interest and fees, if applicable.
9/10/2012
5-4
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
DEBT SERVICE PAYMENTS DUE
(Debt supported by sources other than Income tax revenue)
2011 2012 2013 2014 2015 2016 2017
Service Payments
Tuller Road 108,680
Emerald Parkway-Phase 2(2016) `
$651,840
$650,540
$654,040
$646,240
$548,420
$494,000
$0
Rings Road improvements (2020) 1
277,408
272,801
271,128
270,479
269,358
274,081
274,890
Woemer- Temple Road (2020) 2
451, 079
446, 043
445, 136
480,900
462,007
448,662
449,263
Perimeter Drive extension (2020) 1
310,737
305,573
303,697
302,971
301,714
305,874
306,777
Emerald Parkway -Phase 7A (2020) 1
160,057
157,391
156,422
156,048
155,400
155,678
156,137
Industrial Parkway /SR 161 improvements '
0
668,990
671,190
673,190
670,195
671,428
670,792
Emerald Parkway -Phase 8 3
0
0
826,500
826,500
826,500
826,500
826,500
Dublin /Frantz Connector 3
0
0
230,550
230,550
230,550
230,550
230,550
Property Taxes (Voted)
1,851,121
2,501,338
3,558,663
3,586,878
3,464,144
3,406,773
2,914,909
Water and Sewer Funds
Tuller Road 108,680
Rings /Blazer Water Tower (2014)
358,400
355,480
356,600
356,440
0
0
0
Upper Scioto West Branch (2018)
1,350,725
1,350,725
1,350,725
1,350,725
1,350,725
1,350,725
1,350,725
Danee Fields Water Tower (2029)
139,773
138,173
141,573
139,873
138,215
141,420
139,168
Dublin Road Water Tower (2031) 3
0
29,500
235, 000
235,000
235,000
235,000
235,000
Sewer Line Repair; (2029)
155,814
154,014
152,214
155,414
153,562
151,555
154,178
Sewer Line Repairs (2031) 3
0
32, 000
250, 000
750,000
250,000
250,000
250,000
Sewer System Improvements (2034)
0
0
0
0
160,000
160,000
160,000
2,004,712
2,059,892
2,486,112
2,487,452
2,287,502
2,288,700
2,289,071
Property Taxes (Voted)
161,889
161,217
162,254
162,734
Total $6,523.003
$5.572.050
$7.053,074
x2 Sewer
0
0
0
0
0
0
0
Special Assessments
Tuller Road 108,680
108,240
107,480
106,400
0
0
0
Ballantrae Improvements 129,312
128,616
128,299
129,537
128,624
128,752
128,784
237,992
236,856
235,779
235,937
128,624
128,752
128,784
Property Taxes (Inside millage)
Parkland acquisi0on- Coffman Park (2020) 228,134
225,684
225,243
242,632
233,445
236,700
238,820
Metro Park contribution (2017) 385,000
385,000
385,000
385,000
365,000
385,000
385,000
Reserved for US 33 /SR 161 /Post Interchange 4 1650 000
0
0
1,560,000
1,560,000
1,560,000
1,560,000
2,263,134
610,684
610,243
2,187,632
2,178,445
2
2,183,820
Hotel /Motel Tax Revenues
Arts Facility 166,044
163,280
162,277
161,889
161,217
162,254
162,734
Total $6,523.003
$5.572.050
$7.053,074
$8.659.788
$8.219,932
$8.168.179
$7.679,318
' Service payments are sufficient or exceed annual debt service obligations.
3 Annual service payments are not Sufficient to retire the annual debt. Additional amounts will be advanced
from the General Fund and then repald during the term of the TIF.
3 Estimated debt service obligations, Estimate assumes 20 year bonds at 7.5% and level payments.
4 Amounts In 2009 -2011 transferred to the COIC Improvement Fund.
9/10/2012
5 -5
Non -Major Project Funding
2013-2017
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
NON -MAJOR PROJECTS
Guidelines have been established for several key areas which the Administration has
utilized in projecting the non -major capital needs. These are summarized as follows:
Park Development
The neighborhood park development priority is based upon the timing of
subdivision build -out and input from residents.
Evaluate the adequacy of active /athletic facilities in the community and the
neighborhood parks.
Identify opportunities to develop joint neighborhood and community parks with
other governmental jurisdictions (i.e. Dublin City Schools and Washington
Township).
Program adequate funding for maintenance of existing assets.
Bikeway System Improvements
Bikeways are included as part of the City's major public roadway projects and
include shared -use paths, bike lanes and sharrows.
Identify connections and /or additions to the bikeway system which provide an
alternate transportation system linking neighborhoods, community facilities and
commercial destinations.
Coordinate local system design with other governmental jurisdictions such as the
Mid -Ohio Regional Planning Commission (MORPC), the Ohio Department of
Transportation (ODOT) and other appropriate regional efforts.
Identify the connections and /or additions that can be constructed by developers
as part of private development.
Annual Street Maintenance Program
Investment for street resurfacing is based on anticipated life of the asset.
A comprehensive pavement management system has been established to ensure
acceptable levels of service are maintained in a cost - effective manner.
The City evaluates the pavement maintenance needs annually and programs
improvements based on roadway conditions.
6 -1
Guidelines — Non -major funding (continued)
Asset maintenance
Maintain the City's existing assets to ensure long -term viability.
Maintain a comprehensive listing of the City's assets and identify the anticipated
need for maintenance, repair or replacement.
Evaluate and update the City's asset maintenance needs annually.
As identified, specific budget requests will be included in the annual CIP budget and a
final review and evaluation made by City Council as part of the Operating Budget review
process.
6 -2
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013-2017
DEPARTMENT/
700
1,455
1,300
1,055
960
725
675
4,715
DIVISION
PRIOR
2,350
1,165
565
450
450
950
TOTAL
POLICE
YEARS
2012
2013
2014
2015
2016
2017
13 -17
NON -MAJOR PROJECTS
ADMINISTRATION
700
1,455
1,300
1,055
960
725
675
4,715
PARKS & RECREATION
6,178
2,350
1,165
565
450
450
950
3,580
POLICE
81
165
385
235
80
40
25
765
SANITARY SEWER
0
375
835
200
700
200
200
2,135
TRANSPORTATION
909
5,505
5,420
5,025
5,180
4,995
5,935
26,555
WATER
2,200
580
3151
7951
370
0
0
1,480
STORMWATER
I ol
300
5601
5601
5601
5601
560
2,800
TOTAL
1 10,0681
10,7301
9,9801
8,4351
8,3001
6,9701
8,3451
42,030
9/10/2012
6 -3
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
PROJECT
PROJECT
PRIOR
0
0
0
0
0
0
0
NO.
DESCRIPTION
YEARS
0
0
400
400
400
400
TOTAL
AB1301
Building maintenance /renovations
($000)
2012
2013
2014
2015
2016
2017
13 -17
ADMINISTRATION / NONMAJOR PROJECTS
AL1301
ILand acquisition
0
0
0
0
0
0
0
0
AU 1301
Utility service improvements
0
0
0
400
400
400
400
1,600
AB1301
Building maintenance /renovations
0
1,020
945
305
175
90
50
1,565
AB0802
Technology improvements
700
130
115
115
115
0
0
345
AB1302
Annual public art maintenance
0
80
15
10
45
10
0
80
AA1301
Contingencies
0
225
225
225
225
225
225
1,125
9/10/2012
TOTAL
700
1,4551
1,300
1,0551
960
725
675
4,715
m
City of Dublin
City of Dublin
2013 — 2017 Capital Improvements Program
Administration — Non -Major Projects
AL1301 Land acquisition — The funding ($500,000 per year) that had been
allocated in the past for general land acquisition has been used for the
land that was acquired near the US 33/SR161 /Post Road interchange for
economic development purposes. The property was acquired using
various funding sources including an advance from the General Fund in
the amount of $2.5 million. The advance has been repaid.
No funding has been programmed for general land acquisition during the
five year programming period.
AU1301 Utility service improvements — The City has been allocating $400,000
annually for utility service improvements. The funding normally allocated
in 2013 has been moved to Parks to cover the cost of additional utility
burial associated with the Coffman Park expansion.
Allocations for utility service improvements of $400,000 programmed for
2014 through 2017 have not been prioritized.
AB1301 Building maintenance/ renovations — This request provides the
allocations for necessary maintenance to City buildings. The amount
requested for 2013 is broken down as follows:
Location
Description
Amount
Dublin Arts Council
Window /door replacements
$23,000
Improve air conditioning in gallery
16,500
Painting and wall repair
10,000
Municipal Building
Break room renovation
55,000
Lobby desk
15,500
5620 Post Road barn
Roof replacement and other repairs
14,000
5800 Building
Replace window treatments in second floor lobby
5,000
Fleet Maintenance
Replace gutters and downspouts
20,000
Renovate fleet locker rooms
50,00-0-
6 -5
City of Dublin
City of Dublin
2013 — 2017 Capital Improvements Program
AB1301 Buildina maintenance / renovations (continued)
Justice Center
Paint metal roof
95,000
Replace chairs in court room
21,520
Earlin ton barn
Structural repairs (siding/trim, roof replacement)
150,000
Other barns
Various repairs
15,000
Parks restrooms
Hand dryers and waterless urinals
5,000
Recreation Center (DCRC)
Replace/consolidate electrical transformers
10,000
Front entrance redesign
50 000
Skvliqht repairs
6,500
Dum ster enclosure
40,000
Space needs analysis
20 000
Replace boiler
40,000
Geothermal study
15,000
Replace main entrance doors
20 000
Replace lobby furniture
25,000
Senior lounge updates
20,000
Audio/Visual upgrades in Tallas
86,000
All locations
Small in -house renovations
15,000
Carpet replacement
5-0-
HVAC and pump replacements
25,000
New facility access security system and cameras
25,000
Rounding
1980
Total
$945,000
AB0802 Technology improvements — $130,000 has been programmed in 2012
and will complete the project outlined in Ordinance 20 -08 approved by
Council to partner with DHB to acquire assets, engineer, deploy, maintain
and operate a Wi -Fi system for the balance of the City not currently covered
(Phase II deployment). In 2010, High Speed Air, Inc. (HSA) acquired all of
the Dublin assets of DHB and will complete the remaining obligations to the
City.
Funds have been programmed in 2013, 2014 and 2015 based on a
forecasted need to continually update, extend and enhance the City's fiber
optic system. This includes system extensions, laterals, data center
enhancements and connectivity. Should development occur on the
Houchard Road site (Job Ready Site), additional funding will be requested
V
r c * ityof Dublin
City of Dublin
2013 — 2017 Capital Improvements Program
Administration — Non -Major Projects
ABO802 Technology improvements (continued)
for extension of the fiber. Funding beyond 2017 provides for the
replacement of existing fiber.
AB1302 Annual public art maintenance — Funding is programmed for the
performance of on -going maintenance and restoration of public art work
owned by the City. Like all other infrastructure, this artwork is in need of
routine maintenance, occasional repairs, and full restoration in some cases
to prolong the life of the artwork. This project will be funded from the
Hotel /Motel Tax Fund.
AAl201 Contingencies - This is an allocation that is utilized for change orders
related to projects that are carried over from one year to the next or
minor projects that were unanticipated. $225,000 is allocated each year.
6 -7
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
PARKS & RECREATION / NONMAJOR PROJECTS
AR1301
Park renovations/improvements
PRIOR
580
460
450
450
450
450
2,260
PROJECT
DESCRIPTION
YEARS
130
0
0
0
0
0
TOTAL
NO.
Skate Park redesign ** See Coffman **
($000)
2012
2013
2014
2015
2016
2017
13 -17
PARKS & RECREATION / NONMAJOR PROJECTS
AR1301
Park renovations/improvements
0
580
460
450
450
450
450
2,260
GRO108
Ballantrae Park
5,769
130
0
0
0
0
0
0
GRO505
Skate Park redesign ** See Coffman **
0
0
0
0
0
0
0
0
GR0710
Kiwanis Boardwalk extension
3
140
0
0
0
0
0
0
GR1010
Cam den Lakes /Wed ewood Glen Park
0
175
0
0
0
0
0
0
GR1011
Llewellyn Farms South Park
0
0
0
0
0
0
100
100
GR1012
Emerald Parkway Bridge Park
16
435
0
0
0
0
0
0
GR1110
Riverwalk Emerald Parkway to SR161
0
0
0
0
0
0
0
0
GR1111
Sycamore Ride Park
0
0
0
0
0
0
0
0
GR1113
IGS Park (TIF)
0
275
0
0
0
0
150
150
GR1115
Dublin Community Pool North Renov
390
490
160
0
0
0
0
160
GR1301
Cramer Crossing Reserve E
0
0
75
0
0
0
0
75
GR1201
Dublin Arts Council Site renovations
0
80
35
105
0
0
250
390
GR1202
Scioto Park restrooms
0
45
435
0
0
0
0
435
GR1401
lWallace tract
0
0
0
10
0
0
0
10
9/10/2012
TOTAL
6 1
2,350
1 1,165 1
565 1
450 1
450 1
950 1
3,580
M.-
I cityof Dublin
2013 — 2017 Capital Improvements Program
Parks and Recreation - Non -Major Projects
AR1301 Park renovation/ improvements - This project is for renovation/
improvements to various existing parks. The maintenance and
rehabilitation of our parks is an important part of the Parks CIP.
The following renovations and improvements are programmed:
Location
Description
Amount
Avery Park
Ball field lighting panels
$54,430
Darree Fields
Shade structure adaptors
28,750
Emerald Fields
Dum ster enclosure
43,700
Lewell n Farms
Basketball court resurfacing
11 500
Scioto Park
Stairs
39,100
Wellington Park
Playground **
201,250
Basketball court resurfacing/hoops
27 830
Erosion control /land management
34 465
Wyndham Park
Basketball court resurfacing/hoops
18,975
Total
$460 000
rT - swtaDie Tor universmy accessime playground development.
GR0108 Ballantrae Park — Funding in 2012 provides for further
renovations to the spray park including the construction of
equipment room stairs and the replacement /modification of the
fountain paver area. Beyond 2017, the master plan includes a
shelter house, parking area, overlook plaza, an internal bike path,
site amenities and landscaping.
GROSOS Skate Park redesign — This project is included as part of the
Coffman Park expansion.
GR0710 Kiwanis Boardwalk extension — Funding in 2012 will extend the
existing path from Kiwanis Park to S.R.161. The park trail is in
need of renovation. The wetland nature of the park has overtaken
some of the trail and the balance is in a state of disrepair.
.•
City of Dublin
2013 — 2017 Capital Improvements Program
Parks and Recreation - Non -Major Projects
GR1010 Campden Lakes /Wedgewood Glen Park — A large land mass
ties together two adjacent neighborhoods. Programmed in 2012,
development will include bike paths, landscaping, site furnishings,
and a "rural character" fishing deck/pier.
GR1011 Llewellyn Farms South Park — Funding is programmed in 2017
for the development of an internal path system, picnic grove, site
furnishings and landscaping.
GR1012 Emerald Parkway Bridge Park — This project will provide access
to the Scioto River at the Emerald Parkway Bridge. The project will
include a permeable surface parking area, pathways and
landscaping. This project is in line with Council's goal of providing
access to the Scioto river corridor. Construction is scheduled in
2012. The timing of this project has taken into consideration
construction of the Emerald Parkway — Phase 8 project.
GR1110 Riverwalk (Emerald Parkway to S.R. 161) - This project will
provide a scenic pedestrian path along the east side of the Scioto
River from the Emerald Parkway Bridge to S.R. 161 and connecting
to the existing Kiwanis Riverway Park just south of S.R. 161.
Additional acquisitions need to be evaluated and the results of the
Bridge Street District development will have an impact on the
timing and /or development of this project. Funding is not
programmed in the five year CIP.
GR1111 Sycamore Ridge Park — Funds will provide neighborhood park
amenities including a large looping multi -use path system, shelter
house, playground, site furnishings, landscaping and potentially a
second dog park. The Bridge Street District development will have
an impact on the timing and /or development of this project. This
project has been moved to beyond the five year period.
6 -10
City of Dublin
2013 — 2017 Capital Improvements Program
Parks and Recreation - Non -Major Projects
GRi113 IGS Park - This project will provide a park area adjacent to
commercial areas. The land for the park will be provided by IGS
Energy as discussed in the Economic Development Agreement with
the City. Funding in 2012 includes a multi -use path, bridge,
landscaping, shelter house and associated site furnishings. The
multi -use path and bridge will be funded from the Thomas /Kohler
TIF and the shelter house will be funded from the Capital
Improvements Tax Fund.
GR1115 Dublin Community Pool North renovations - Funds
programmed in 2012 provides for concession stand expansion, new
concession stand equipment, new shaded eating area, main entry
area renovation, building trim updating and landscape renovation.
Funds for 2013 include a new signage and graphics package,
bollard lights replacement, shade structure replacement, baby pool
fencing, alterations to the existing fence and additional landscape
renovations. Beyond 2017 includes design and reconstruction of
shade structures and new baby pool fencing.
GR1301 Cramer Crossing Reserve E — Funding in 2013 provides for a
gazebo, walking paths and associated landscaping.
GR1201 Dublin Arts Council site renovations — Funding in 2012
includes funds for various outdoor improvements. Funding
programmed in 2013 provides for completion of a master plan for
the site. Funding programmed in 2014 includes allocations for the
retaining wall design and site plans and for the demolition &
rebuilding of a main retaining wall adjacent to the driveway,
standing curb, garden walk and edging, fencing, landscape and site
furnishings. 2017 includes funding for the implementation of the
master plan. The timeline for implementation of the Master Plan
will be re- evaluated after the Plan is completed.
Funding from the Hotel /Motel Tax Fund will be evaluated.
GR1202 Scioto Park restrooms — Funding in 2012 and 2013 includes
design and construction for new restrooms with water and sewer
connections.
6 -11
City of Dublin
2013 — 2017 Capital Improvements Program
Parks and Recreation - Non -Major Projects
GR1401 Wallace tract — Funds programmed in 2014 is for general site
clean -up (i.e. removal of piles of broken bricks and rocks, wood
debris, limbs, used tires and canisters and other trash, and removal
of a dilapidated metal shed).
6 -12
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
PROJECT
PROJECT
PRIOR
25
0
25
0
15
0
40
NO.
DESCRIPTION
YEARS
40
0
30
0
25
0
TOTAL
PP0805
O ticom
($000)
2012
2013
2014
2015
2016
2017
13 17
POLICE / NONMAJOR PROJECTS
PP0803
Replacement lasers
17
25
0
25
0
15
0
40
PP0804
Replacement radars
28
40
0
30
0
25
0
55
PP0805
O ticom
36
25
0
0
0
0
0
0
PP1301
Intersection & Crime Prevention Cameras
0
0
105
80
80
0
0
265
PP1201
Panic Alarm System Upgrade
0
55
0
0
0
0
0
0
PP1202
Ballistic Helmets
0
20
0
0
0
0
25
25
PP1301
Replacement Tasers
0
0
120
0
01
0
0
120
PP1302
Automatic License Plate Readers
0
0
125
100
0
0
0
225
PP1303
Replacement Ballistic Shields
0
0
15
0
0
0
0
15
PP1304
Magnetometers
0
0
20
0
0
0
0
20
9/10/2012
TOTAL
81
165
385
235
80
40
25
765
6 -13
City of Dublin
2013 — 2017 Capital Improvements Program
Police Non -Major Projects
PP0803 Replacement lasers — Funds are programmed for the purchase
of lasers to replace aging lasers over the course of three non-
consecutive years. The lasers have an estimated life of 10 years.
PP0804 Replacement radars — Funds programmed will be used to
purchase radars to replace aging radars currently used over the
course of three non - consecutive years. The radars have an
estimated life of 10 years.
PP080S OptiCom — This allocation provides funds to purchase the needed
vehicle based equipment to allow police cruisers to utilize the
OptiCom traffic signal pre - emption system. Ten of the traffic
signals within the City have the pre - emption system installed.
Equipment is currently installed in four front line cruisers. Funding
programmed in 2012 will complete the installation in all front line
cruisers.
PP1301 Intersection and Crime Prevention Cameras — This project
will provide traffic cameras at high traffic, high incident locations
and add crime prevention cameras at City properties such as parks,
parking areas, pools and other open spaces. These cameras will
use the Wi /Fi and fiber connectivity currently available throughout
the City to allow for real time recording and monitoring from the
police communications center and mobile computers in police and
fire vehicles. The traffic cameras could also be shared on the City's
web site and with ODOT's traffic control center. Locations for these
cameras will be finalized with discussions between Police,
Engineering and IT and are based on crash counts /rates, traffic
counts and crime statistics.
PP1201 Panic Alarm System upgrade — Funds are programmed in 2012
for the upgrade of the S2 security system to allow for monitoring of
panic alarms located in City facilities. The current panic alarms are
over ten years old.
6 -14
City of Dublin
2013 — 2017 Capital Improvements Program
Police Non -Major Projects (continued)
PP1201 Panic Alarm System upgrade (continued) - The installation of
the S2 building access system centralizes the key card access to all
City buildings into one system located in the Justice Center that will
allow the various panic alarms located at City facilities to ring
directly into the Police communications center. This upgrade will
eliminate the notification delay that exists because these alarms are
currently monitored by a third party. In addition, several of the
panic alarms installed in City facilities will be converted to wireless
to allow easy relocation of alarm points when building upgrades
occur and facility needs change.
PP1202 Ballistic Helmets — Funds are programmed in 2012 to replace
existing officer ballistic helmets. The helmets have a five year life.
PP1301 Replacement tasers — Funds are programmed in 2013 for the
replacement of tasers that have reached the manufacturers
recommended five year life span.
PP1302 Automatic license plate readers — Funds programmed in 2013
and 2014 provide for the purchase of automatic license plate
readers to be installed on select cruisers. License plate readers are
an automated tool installed on police cruisers that read license
plates and compare them to a database of wanted and missing
persons, amber alerts, stolen vehicles and homeland security alerts
and notify the officer anytime there is a match. These systems can
scan as many as 10,000 plates per hour and greatly increase the
possibility an alert will be found.
PP1303 Replacement ballistic shields — Funds in 2013 are programmed
for the replacement of three existing ballistic shields that have a
five year expiration and the purchase two shields for two additional
SUV's going into service in late 2012.
PP1304 Magnetometers — Funds in 2013 are for the purchase of two
magnetometer systems to provide metal detection capabilities for
court and Council meeting security. These systems are portable
and could also provide security function capabilities for special
events.
6 -15
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
PROJECT
PROJECT
PRIOR
0
200
200
200
200
200
1,000
NO.
DESCRIPTION
YEARS
0
0
0
0
0
0
TOTAL
ES1201
Deer Run sanitary improvements
($000)
2012
2013
2014
2015
2016
2017
13 -17
SANITARY SEWER SYSTEM \ NONMAJOR
ES1301
Annual sanitary sewer maintenance program
0
0
200
200
200
200
200
1,000
ES1110
North Fork sewer - capacity improvement
0
0
0
0
0
0
0
0
ES1201
Deer Run sanitary improvements
0
0
325
0
0
0
325
ES1202
Manhole rehabilitations
0
375
0
0
500
0
0
500
ES1302
River Forest sanitary improvements
0
0
310
0
0
0
0
310
9/10/2012
TOTAL
0
375
835
200
700
200
200
2
6 -16
City of Dublin
2013 — 2017 Capital Improvements Program
Sanitary Sewer System - Non -Major Projects
ES1301 Annual sanitary sewer maintenance — Provides funding to
maintain and repair sanitary sewer infrastructure including raising
manholes and various other issues identified during inspections.
ES1110 North Fork sewer capacity improvement — This project will
increase the capacity of the City's sanitary sewer system and
provides for the ability to handle future development as it occurs in
this area. No funding has been programmed in the five year
period.
ES1201 Deer Run sanitary improvements — Funds programmed in 2013
are for the design and installation of a new pump in the existing
wet well, design and construction of new connection of existing
force main to existing gravity sewer, investigation of condition of
existing force main, and design and construction of improved
connection for Shawnee Hills force main.
Completion of this project will minimize sanitary sewer overflow
frequencies and improve the connection of the Shawnee Hills
sewer.
ES1202 Manhole rehabilitations — This project provides for the repair of
sanitary sewer manholes in accordance to the schedule needed to
be in compliance with the "Director's Final Findings and Orders"
issued by the Ohio Environmental Protection Agency (OEPA). This
project repairs the integrity of the manholes and reduces the
amount of inflow and infiltration (I and I) entering the system via
the main lines.
Manhole rehabilitation is programmed for the Deer Run sewer shed
in 2012 and the North Fork and South Fork Indian Run sewer sheds
in 2015.
6 -17
7 c 4 ity of Dublin
2013 — 2017 Capital Improvements Program
Sanitary Sewer System - Non -Major Projects
ES1302 River Forest sanitary improvements — Provides for the
installation of sanitary sewer manholes in place of cleanouts and
point repairs in the main line pipes. The manholes installed in this
project will provide better long -term access to the sewer for
maintenance and will repair damaged pipe sections.
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
TRANSPORTATION / NONMAJOR PROJECTS
AT1301
jAnnual street maintenance program
PRIOR
3,000
3,150
3,310
3
3,700
3
17,560
REF.
PROJECT
YEARS
1
85
325
300
235
235
235
TOTAL
NO.
DESCRIPTION
($000)
2012
2013
2014
2015
2016
2017
13 17
TRANSPORTATION / NONMAJOR PROJECTS
AT1301
jAnnual street maintenance program
0
3,000
3,150
3,310
3
3,700
3
17,560
AT1302
Annual infrastructure /roadside improvement program
0
85
325
300
235
235
235
1,330
AT1303
Annual shared -use path maintenance
0
350
450
300
150
150
150
1,200
AT1304
Annual shared -use path connections /additons Some TIF funded
0
285
530
775
755
620
1,11-0
-3,79-0
AT1306
Annual sidewalk program
0
20
375
0
250
0
250
875
AT1307
Annual parking lot maintenance
0
465
100
100
100
100
100
500
AT1308
Annual pedestrian tunnel maintenance
0
5001
150
1501
100
100
100
600
AT1309
Annual infrastructure repairs 1
0
310
0
0
0
0
0
0
AT1310
lAnnual guardrail replacement & maintenance
0
65
65
65
65
65
65
325
AT1311
Annual bike rack installation
0
25
25
25
25
25
25
125
ET0403
Pedestrian tunnels
746
0
0
0
0
0
0
0
ET1118
Riverside Drive /Hard Road turn lane State Highway)
66
0
250
0
0
0
0
250
E71`1105
Hirth/Woolpert culvert (Permissive)
97
400
0
0
0
0
0
0
9/10/2012
TOTAL
1 909
5,505
5,4201
5,025
5,180
4,9951
5,935
26,555
(1) Combined with AT1302 beginning in 2013
6 -19
City of Dublin
2013- 2017 Capital Improvements Program
Transportation — Non -Major Projects
AT13O1 Annual street maintenance program - This is an annual
allocation for repairing the City's roadways. In 2010, the City
contracted with Stantec Consulting Services, Inc. to provide a
comprehensive map based pavement condition inventory to aid in
planning future maintenance. The pavement analysis has been
completed and will be utilized to program the timing of street
maintenance work. Based on an index of 1 — 100, with an index of
100 being a new roadway, the current overall index of the City's
road -miles is rated with an index of 82.
The allocation for 2013 reflects a 5% increase over 2012 with the
remaining years reflecting an annual increase of approximately 5%
as well. The results of the pavement analysis will allow the City to
more accurately identify pavement conditions and program repairs
accordingly in the five year CIP.
AT1302 Annual infrastructure/ roadside improvement program —
Beginning in 2013, annual infrastructure repairs and annual
roadside improvements have been combined into one project.
Funds provided with this annual allocation will be used to improve
conditions along City roadways as well as provide funding in the
right -of -way of bridge railings, stone walls, mast arm poles and
various other right -of -way repairs. Many times, this program is
completed in conjunction with the Annual Street Maintenance
program. As with other annual programs, departments have been
working together to identify areas needing improvement and the
anticipated year of completion.
AT13O3 Annual shared -use path maintenance - This is an annual
allocation to maintain the City's shared -use paths. This project is
completed in conjunction with the Annual Street Maintenance
program. Engineering and Parks and Open Space have identified
several shared -use paths that are in need of maintenance in the
next two years. As a result, additional funds have been
programmed in 2013 and 2014 to repair the identified shared -use
paths. Additionally, an annual allocation of $150,000 has been
programmed in 2015, 2016 and 2017 to ensure the shared -use
paths are properly maintained. Based on the age of the shared -use
6 -20
City of Dublin
2013- 2017 Capital Improvements Program
Transportation — Non -Major Projects
AT1303 Annual shared -use path maintenance (continued)
path system, an annual evaluation of the City's system will be
completed in order to properly maintain the paths.
AT1304 Annual shared -use path connections /additions - These funds
are utilized in areas where roadway projects or developer
contributions are not likely or in locations where pedestrian safety
is an issue.
As a result of City Council's 2007 goal- setting session, the funding
for shared -use path connections increased from the previous
annual allocation of $150,000 to fund the design, construction and
landscaping of the Brand Road, Dublin Road and Glick Road
shared -use paths. These projects, based on the estimated costs,
have been included separately in Transportation — Major and
details will be included in their individual project descriptions.
Staff recently completed a comprehensive review of its shared -use
path connection /addition needs and has developed a
comprehensive plan for completing these projects to further
enhance the City's comprehensive shared -use path network. As a
result, additional funds have been programmed in the five year CIP
to expedite the completion of these paths /additions. In 2013, the
following connections /additions are programmed for completion:
General Location
Amount
Oak Park Southern Connector Glacier Ride
$24
Smith parcel
137,500
Tull more and Parkmill crossing
10 500
Wareham Street crossing
11,500
Westbury Belvedere crossing
48,500
Discovery to Post
107,000
Wilcox Road
187
Emerald Parkway Sharrow corridor
3,000
Total
$530,000
6-21
City of Dublin
2013- 2017 Capital Improvements Program
Transportation — Non -Major Projects
AT1306 Annual sidewalk program - This is an annual allocation to
replace deficient sidewalks throughout the City. A condition
assessment was completed by the Division of Engineering and the
replacements will be made based on this assessment. A component
of the program is the replacement of the street trees where
necessary. Paying for the cost of sidewalk repairs is unique to the
City of Dublin. The more common practice is for the property
owner to bear the cost of sidewalk repairs.
In order to take advantage of economies of scale, the City will
allocate funds every other year in the amount $250,000 beginning
in 2013. To jump start this program, an additional $125,000 is
programmed in 2013. In previous years, $125,000 was
programmed annually.
AT1307 Annual parking lot maintenance — This project is administered
by the Division of Engineering and will likely be completed in
conjunction with the Annual Street Maintenance Program. Timing
and completion is based on a comprehensive analysis of all City
owned parking lots. Additional funds were allocated in 2012 to
complete the parking lots at the Fleet maintenance facility and City
Hall.
Funding in the amount of $100,000 annually has been programmed
in the five year CIP.
AT1308 Annual pedestrian tunnel maintenance — An assessment of
the pedestrian tunnels has been completed. Engineering staff has
completed a condition analysis of the tunnels. Necessary
improvements will be prioritized and cost estimates completed.
Additional funds were programmed in 2012, 2013 and 2014 to
expedite the repairs of the tunnels with more pressing needs.
Tunnel maintenance identified to be completed in the short term
are Dublin Road — North of Memorial Drive, Avery- Muirfield Drive
just North of Post Road and Emerald Parkway at Dublin Road.
6 -22
City of Dublin
2013- 2017 Capital Improvements Program
Transportation — Non -Major Projects
AT1310 Annual guardrail replacement and maintenance — This
annual allocation will allow for the wood guardrails within Dublin to
be maintained and /or replaced in compliance with current
standards.
AT1311 Annual bike rack installation — The City, as well as the Bicycle
Advisory Task Force (BATF), has identified the need for several
additional bike racks as a result of the increased use of bicycles in
the City. Funding is provided for the installation of additional bike
racks throughout the City. Racks will consist of a mix of standard,
custom and functional sculpture bike racks based on location and
need.
ET0403 Pedestrian tunnels - A pedestrian tunnel study was adopted by
City Council on December 15, 2003. This study included a priority
listing of tunnel locations to be programmed. A tunnel at Brand
Road /Bristol Parkway was completed in 2005/2006 and Dublin
Road /River Forest Road was completed in 2006. Funding has not
been programmed in the five year period.
ET1118 Riverside Drive (State Route 257) /Hard Road turn lane —To
improve traffic operations and safety at this intersection,
programming is provided to install a northbound right turn lane
from Riverside Drive to Hard Road. The project will include new
pavement, grading, shoulder work and drainage. Design has been
completed and construction is scheduled for completion in 2013.
This project will be funded out of the State Highway Fund.
ET1105 Hirth /Woolpert culvert — This project involves the removal and
construction of a concrete box and retaining wall due to the
deterioration of the existing culvert. This project will be funded out
of the Permissive Tax Fund.
6 -23
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
PROJECT
PROJECT
PRIOR
200
0
470
0
0
0
470
NO.
DESCRIPTION
YEARS
85
0
0
55
0
0
TOTAL
EW0102
Water tower maintenance
($000)
2012
2013
2014
2015
2016
2017
13 -17
WATER DISTRIBUTION SYSTEM \ NONMAJOR PROJECTS
AW1001
Water line replacement
0
200
0
470
0
0
0
470
AW0604
Booster station upgrades
609
85
0
0
55
0
0
55
EW0102
Water tower maintenance
1,591
0
0
325
315
0
0
640
EW1301
Water Quality Units
0
0
315
0
0
0
0
315
EW1202
Fishel Drive watermain extension phase 1
0
295
0
0
0
0
0
0
9/10/2012
TOTAL
2
580
315
795
370
0
0
1,480
6 -24
I cityof Dublin
2013 - 2017 Capital Improvements Program
Water Distribution System - Non -Major Projects
AW1001 Water line replacement - The City's water system is relatively
new and the City has not needed to replace existing lines. There
are areas in the City that have older 2" and 3" main lines that have
been identified for replacement with a 6" main line. The smaller
lines tend to experience more problems with breaks. Engineering
staff has prepared a comprehensive list of areas and have
completed an analysis of the lines to determine when replacement
should occur.
There is funding allocated in 2012 and 2014 to begin replacing the
2" and 3" lines. It is possible that significant replacements could be
grouped and scheduled to be completed in the same year allowing
long -term debt to be issued instead of programming annual
allocations.
AW0604 Booster station upgrades - This project will ensure that water
supply to the storage tanks is adequate. Based on system
evaluations completed by ms consultants, the City of Columbus and
Dublin staff in 2007, funds have been programmed for pump
replacements at the City's booster stations.
Based on the evaluation recently completed by ms consultants, the
following upgrades have been programmed:
2012 - Various maintenance and repairs at the Brand Road
booster station.
2015 - Various maintenance and repairs at the Rings Road
and Tartan booster stations.
Engineering maintains a comprehensive schedule for future
maintenance and repairs associated with the booster stations.
6 -25
City of Dublin
2013 - 2017 Capital Improvements Program
Water Distribution System - Non -Major Projects
EW0102 Water tower maintenance — This project provides for the
interior and exterior painting and other maintenance needs such as
electrical equipment replacement associated with the City's three(3)
existing water towers. Funds programmed in 2014 are for interior
painting of the Avery tower, and 2015 includes funds for interior
painting of the Rings /Blazer tower. Engineering maintains a
comprehensive schedule for future water tower maintenance.
EW1202 Water quality units — Funds programmed in 2013 are for the
installation of Haque water quality units at the Avery Road and
Tartan Ridge water towers to improve water quality monitoring in
the tanks.
EW1202 Fishel Drive water -main extension phase 1 — Funds
programmed in 2012 provide an 8 -inch water -main extension along
the northern part of the Fishel Drive loop. This project will provide
water to this area and assist in future annexation and development.
. .,
CITY OF DUBLIN
CAPITAL IMPROVEMENT PROJECTS
2013 -2017
PROJECT
PROJECT
PRIOR
5601
5601
5601
5601
2,800
NO.
DESCRIPTION
YEARS
0
9/10/2012 ITOTAL
TOTAL
3001
5601
($000)
2012
2013
2014
2015
2016
2017
13 -17
STORMWATER SYSTEM \ NONMAJOR PROJECTS
AF1301 lAnnual stormwater maintenancel
01
3001
5601
5601
5601
5601
2,800
0
9/10/2012 ITOTAL
I ol
3001
5601
5601
5601
5601
5601
2,800
6 -27
City of Dublin
2013 - 2017 Capital Improvements Program
Stormwater System - Non -Major Projects
AF1201 Annual stormwater maintenance - This project provides
funding for maintenance of the City's stormwater system as
identified in the Stormwater Master Plan. This is an annual
maintenance program that was initiated in 2000. The funds are
utilized to maintain and repair existing stormwater lines, curb
inlets, catch basins, ditches, man -made channels and other
structures that discharge stormwater runoff. This is an important
component of the City's efforts to meet National Pollutant
Discharge Elimination System (NPDES) Phase II regulations.
DIM