Resolution 51-12RECORD OF RESOLUTIONS
Inc.. FW No.3 5
Resolution No.
51 -12
Passed
20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR
THE DUBLIN ROAD SOUTH MULTI -USE PATH, TUTTLE ROAD
TO HERTFORD LANE PROJECT AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR SAID PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Code for the Dublin Road South Multi -Use Path, Tuttle Road to Hertford
Lane project; and
WHEREAS, Council has determined that the bid submitted by Decker
Construction Company constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to
declare the relocation of the utilities in connection with the above - referenced
project as a "single source" procurement, for reason that the company owning
the utilities in question has the exclusive rights to relocate such utilities.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Decker Construction Company in the total
amount of $229,180.25 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into contracts
with Decker Construction Company for performance and completion of the
Dublin Road South Multi -Use Path, Tuttle Road to Hertford Lane Project pursuant to
the Advertisement, Proposal and Contract Documents for said project on file
in the office of the City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this l b l day of , 2012.
2" �fe �
Mayor - Pr si ing Officer
ATTEST:
d_,4 +
Clerk of Council
City of Dublin
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 -410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: September 6, 2012
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Kenneth B. Richardson, P.E., P.S., Engineering Manager - Design
Memo
Re: Resolution No. 51 -12 - Dublin Road South Multi -Use Path, Tuttle Road
To Hertford Lane — Bid Acceptance
Summary
On August 30, 2012, three (3) bids were received, publicly opened and read for the Dublin Road South
Multi -Use Path (Tuttle Road to Hertford Lane) project, which involves the construction of approximately
1,500 feet of an eight -foot wide asphalt multi -use (shared -use) path and concrete ramps along the west
side of Dublin Road from Tuttle Road to Hertford Lane. Although located entirely within the existing
road right -of -way of Dublin Road, the path extends along the frontage of ten private properties.
However, in order to best transition the path into the driveways and front yards of the private
properties, temporary right -of -entry (ROE) agreements will be necessary from each of the ten property
owners to allow work to occur beyond the existing right -of -way.
The Engineer's estimate for this project is $180,000.00. The funds for the construction of this project
are from the Capital Improvements Tax Fund. Decker Construction Company submitted the lowest and
best bid of $229,180.25. Staff has reviewed all bids and a summary of the bids is listed below.
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
En ineer's Estimate
Corrected Bid
Decker Construction Company
$229,180.25
+27.3%
Columbus Asphalt Paving, Inc.
$229,240.60
+27.4%
Strawser Paving Company, Inc.
$233,810.00
+29.9%
For Council's reference and review, a reduced set of project construction drawings has been placed in
the Council Planning Room.
Staff has compared the Engineer's estimate to the three bids received. Notably, the bid prices for
asphalt, concrete pipe and excavation were higher than on other recent shared -use path projects. This
appears to be due to the number of driveway crossings on this project and the amount of bedrock to be
excavated for the storm sewer pipe installations. Another likely factor impacting the bids is the
performance of the project in the fall construction season, at a time when many contractors and
subcontractors have already committed to other projects. Considering the three bids submitted are all
within a few percent of each other, staff believes the Engineer's estimate did not accurately reflect the
true cost to construction this path.
Over the past few weeks, staff has meet with each of the ten property owners to secure donated ROE
agreements in exchange for the work on their driveways and the replacement of up to two trees if trees
Resolution 51 -12 - Dublin Road South Multi -Use Path Bid Acceptance
September 6, 2012
Page 2 of 2
were being removed from their property as a result of the path construction. To date, five property
owners have returned signed ROE agreements. Three property owners have indicated their
unwillingness to provide a ROE agreement for various reasons, but generally due to not being in favor of
the path installation. In discussions with all the property owners, staff has been clear that the path
installation can occur within the right -of -way without a ROE agreement and their driveways and yards
can be transitioned at the right -of -way line. Although these transitions at the right -of -way will be
functional, they most likely will not be smooth, and in some cases may be abrupt and undesirable in
terms of appearance and "ride" when traversing the driveway.
Staff anticipates the construction to commence before the end of September. Dublin Road is currently
closed to through traffic on Dublin Road between Tuttle Road and Hertford Lane while the Hirth/Wolpert
culvert beneath Dublin Road (just south of Hertford Lane) is replaced. The scheduled completion date
for this path project is November 9, 2012.
Recommendation
Staff has thoroughly reviewed the Decker Construction Company bid, and although higher than the
Engineer's estimate, finds it to be a true and accurate cost to construct this path project. Previous
experience with Decker Construction Company has been favorable, including the Emerald
Parkway /Innovation Drive Intersection Improvements project constructed in 2009.
Staff recommends Council approval of Resolution 51 -12, accepting as lowest and best the bid of Decker
Construction Company in the amount of $229,180.25 and authorizing the City Manager to enter into a
contract with Decker Construction Company for this project.
0 250 500
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08-009.1-CIP
Dublin Road South Multi-Use Path
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Tuttle Road bzHarfordLane
CITY OF DUBLIN
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