Resolution 40-12RECORD OF RESOLUTIONS
Dayton Legal Blank. Inc.. Foram No, 3000.5
40 -12
Resolution No. Po.ssed
20
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
MARTIN ROAD SHARED -USE PATH PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Code for the Martin Road Shared -Use Path project; and
WHEREAS, Council has determined that the bid submitted by Strawser
Paving Company, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to
declare the relocation of the utilities in connection with the above - referenced
project as a "single source" procurement for reason that the company owning
the utilities in question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $169,500.00 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Strawser Paving Company, Inc. for performance and completion of the
Martin Road Shared -Use Path project, pursuant to the Advertisement,
Proposal and Contract Documents for said project on file in the office of the
City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this day of 2012.
� � r�� ac
Mayor P e iding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 City of Dublin Phone: 614 - 00 Fax:b614 --410 -4490 43017-1090 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: August 2, 2012
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Kenneth B. Richardson, P.E., P.S., Engineering Manager - Design
Re: Resolution No. 40 -12 - Martin Road Shared -Use Path - Bid Acceptance
Summary
On July 27, 2012, four (4) bids were received, publicly opened and read for the Martin Road Shared -Use
Path project, which involves the construction of approximately 2,300 feet of an 8 -ft. wide asphalt
shared -use path along the north side of Martin Road. This path will connect to the existing path located
on the Stanley Law Offices property (west end of project) and extend to the path located in the Martin
Commons Park (east end of project).
The Engineer's estimate for the project is $ 175,000.00. The funds for construction of this project are
from the Shamrock Crossing Tax Increment Financing District. Strawser Paving Company, Inc.
submitted the lowest and best bid of $169,500.00. Staff has reviewed all bids and a summary of the
bids is listed below.
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
Engineer's Estimate
Corrected Bid
Strawser Paving Company, Inc.
$169,500.00
-3.1%
Columbus Asphalt Paving, Inc.
$190,425.80
+8.8%
Darby Creek Excavating, Inc.
$191,600.00
+9.5%
Decker Construction Company
$199,045.56
+13.7%
For Council's reference and review, a reduced set of project construction drawings has been placed in
the Council Planning Room.
Staff anticipates the construction to commence in late August. Martin Road will remain open to traffic
for the duration of the construction. The scheduled completion date for the project is October 5, 2012.
Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with
Strawser Paving Company, Inc. has been favorable, including these recent projects: 2010 Street
Maintenance Program and 2011 Street Maintenance Program — Phase 2.
Recommendation
Staff recommends Council approval of Resolution 40 -12, accepting as lowest and best the bid of
Strawser Paving Company, Inc. in the amount of $169,500.00 and authorizing the City Manager to enter
into a contract with Strawser Paving Company, Inc. for this project.
Office of the City Manager
5200 Emerald Parkway - Dulin, OH
City of Dublin Phone: 614 -410 -4400 • Fax: b 614-410-4490 43017 - 1090
Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City ManageiN �\`
l
Date: June 28, 2012
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Kenneth B. Richardson, P.E., P.S. Engineering Manager - Design
Re: CIP Shared -Use Path Update
Summary of Progress on Shared -Use Paths
Brand Road Path
Scheduled to have final construction plans and easement exhibits by mid -July for the section
between Brandonway Drive and Coventry Woods Boulevard. Construction plans and exhibits will
be given to the appraiser and negotiator to begin the work in mid -July on this section. There are
two private property owners affected along this section. The desire is to construct this section in
September /October 2012. The remaining section from Muirfield Drive to Brandonway
Drive /Eadington Parkway is scheduled for construction next year. To address roadside ditch
issues along the north side of Brand Road on either side of Coventry Woods Boulevard, staff will
ask the 2012 Street Maintenance program contractor, Strawser Paving, if they can remove the
existing concrete sidewalk and replace the sidewalk with an asphalt path at the same time they
upgrade the ditch sections.
• Martin Road Path
Final construction plans and easement exhibits are scheduled to be complete by early July with
plans to bid the project for construction in mid -July. There are two or three private properties at
the west end of the project where path easements will need to be secured. Construction of the
path can be performed from Martin Place to Martin Commons Park - the majority of the project -
staying within existing right -of -way and not impacting private property. Construction is scheduled
from late August to October, 2012. The path is located on the north side of Martin Road. Staff is
in the process of scheduling a neighborhood informational meeting for mid -July, date to be
determined.
This project was initially scheduled for construction in 2013; however, it is being accelerated
because most of the path as designed stays within existing right -of -way.
Glick Road Path — Muirfield Drive to Camoustie Drive
Final construction plans and easement exhibits are scheduled to be complete by early July for this
section of the shared -use path along Glick Road. Staff plans to bid the project for construction
starting in mid -July this year. There are two areas within the Muirfield Associations reserve areas
where easements will need to be secured. No private property owners will be impacted by this
section. Construction for this phase has been accelerated and is anticipated from late August to
CIP Shared -Use Path Update
June 28, 2012
Page 2 of 2
October, 2012. The path is located on the south side of Glick Road. Staff has initiated design on
the other sections of the Glick Road shared -use path and well as a design of a path along the east
side of Concord Road from Glick Road to the Eli Pinney Elementary School existing asphalt path.
The construction schedule of those sections has not been determined.
• Dublin Road South Path
Th e Hirth - Wolpert culvert along Dublin Road is scheduled for complete rehabilitation this summer.
As part of the rehabilitation, the culvert will be widened to accommodate the future path.
Final construction plans and easement exhibits should be completed by mid -July for the entire
approximate 6,000 feet length of the project Construction plans and exhibits will be given to the
appraiser and negotiator to begin their work in mid -July. The appraiser and negotiator will be
asked to place emphasis on the section of multi-use path between Tuttle Road and Hertford Lane
with the desire to have this section of multi-use path constructed for May 2013. The majority of
the path is scheduled for construction the second half of next year.
Recommendation
Information only.