Resolution 37-12RECORD OF RESOLUTIONS
Bayb lega B Inc., F or m N o. B 5
37 -12
Resolution No. Passed . 20
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
HIRTH /WOLPERT DUBLIN ROAD
CULVERT IMPROVEMENTS AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO CONTRACTS FOR SAID PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Code, for the Hirth /Wolpert Dublin Road Culvert Improvements;
and
WHEREAS, Council has determined that the bid submitted by Kwest Group,
LLC constitutes the lowest and best bid; and
WHEREAS, the condition of the existing culvert has deteriorated to a
condition where replacement is needed; and
WHEREAS, Council has determined that there may be a legitimate need to
declare the relocation of the utilities in connection with the above - referenced
project as a "single source" procurement, for reason that the company owning
the utilities in question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Kwest Group, LLC. in the total amount of
$308,573.43 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into contracts
with Kwest Group LLC for performance and completion of the Hirth /Wolpert
Dublin Road Culvert Improvements project pursuant to the Advertisement,
Proposal and Contract Documents for said project on file in the office of the
City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this �t _ day of 2012.
Mayor - Pres ding Officer
ATTEST:
City of Dublin
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager 'v
Date: June 28, 2012
Memo
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Kenneth B. Richardson, P.E., P.S. Engineering Manager - Design
Re: Resolution No. 37 -12 - Hirth /Wolpert Dublin Road Culvert
Improvements Bid Acceptance
Background
On June 19, 2012, two (2) bids were received, publicly opened and read for the Hirth/Wolpert
Dublin Road Culvert Improvements project, which involves the removal and construction of a
concrete box culvert and retaining wall.
The Engineer's estimate was $340,000.00. The funding for this project is from the Permissive Tax
Funds. Kwest Group, LLC submitted the lowest and best bid of $308,573.43. Staff has reviewed
all bids and a summary of the bids is listed below.
Bidder
Bid as Read
Bid as Read
Corrected
Over ( +) or Under ()
Bid
Engineer's Estimate
Kwest Group, LLC
$308,573.43
-9.2%
N/A
Complete General Construction, Co.
$345,363.30
+1.6%
N/A
For Council's reference and review, a reduced set of project construction drawings has been placed
in the Council Planning Room.
Staff anticipates the construction to commence in late July. Dublin Road will be closed to traffic at
the culvert location for the duration of the construction. The detour route will be Tuttle Road,
Frantz Road and Rings Road. The scheduled completion date for the project is October 19, 2012.
Recommendation
Staff has thoroughly reviewed the Kwest Group, LLC bid. Although this contractor has not worked
for the City of Dublin in the past, they did provide a listing of similar projects. Staff has contacted
representatives of these projects at Jackson Township (near Grove City), the City of Findlay and
Toltest, Inc., and received favorable references.
Staff therefore recommends approval of Resolution No. 37 -12 accepting as lowest and best the bid
of Kwest Group, LLC in the amount of $308,573.43 and authorizing the City Manager to enter into
a contract with Kwest Group, LLC for this project.