Ordinance 36-12RECORD OF ORDINANCES
Ordinance No.
36-12
Passed 20
AN ORDINANCE ADOPTING THE PROPOSED TAX BUDGET
FOR FISCAL YEAR 2013
WHEREAS, Section 5705.28 of the Ohio Revised Code requires that City Council
adopt a tax budget for the following year on or before July 15; and
WHEREAS, Section 5705.30 of the Ohio Revised Code requires the tax budget to be
filed with the County Auditor(s), as secretary to the budget commission(s), on or
before July 20; and
WHEREAS, the filing of the tax budget with the County Auditor(s) entitles the City
to participate in "local government funds," which are monies collected by the State of
Ohio and shared with its various political subdivisions via the County(ies).
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio 4— of the elected members concurring that:
Section 1 . The proposed 2013 tax budget hereto attached as an Exhibit, be and
hereby is approved.
Section 2. This ordinance shall take effect on the earliest date permitted under
applicable law.
Passed this day of 1 2012
Mayor – Pre i ing Officer
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
I
ity of Dublin Phone: 614- 410 -4400 • Fax: 614 - 410 -4490 M e m o
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager\--�
Date: May 31, 2012
Initiated By: Angel L. Mumma, Deputy City Manager /Director of Finance
Re: Ordinance No. 36 -12 - Adopting the Proposed Tax Budget for Fiscal Year 2013
Modifications to Budget Attachment
Summary
On Monday, May 21, 2012, Council introduced and had the first reading of Ordinance 36 -12, which
adopts the proposed Tax Budget for Fiscal Year 2013. During Council Roundtable, Council Member
Keenan asked why there was no amount planned, for both revenue and expenditures, for
advances in 2012 and 2013.
As Council is aware, advances, typically from the General or Capital Improvements Tax Fund, are
made to various TIF funds in order to fund infrastructure improvements, with the expectation that
the service payments received throughout the term of the TIF will be used to repay the advance.
The amount of advances necessary to fund improvements are subject to change based on the
revenue received in the various TIF funds from service payments, as well as the actual funding
necessary to pay for the improvements. During the CIP process, funding requirements for the
various projects will become more refined, resulting in a more accurate estimate of the amount of
advances needed.
While the City is not required to budget for advances, the amounts anticipated to be repaid to the
General or Capital Improvements Tax Funds, as well as the advances out of those funds, should
have been reflected in the 2013 Tax Budget. Staff has revised the document to include revenue
and expenditures from advances. A detailed explanation of the changes made is noted below.
General Fund
At the time the 2012 operating budget was prepared, it was anticipated that the General Fund
would receive repayment of an advance from the Rings Road TIF in the amount of $75,000 and an
additional $23,797 in 2013. However, since that time, the City became aware of a Board of
Revision complaint that has been filed regarding the value of one of the properties in that TIF.
Should this revaluation be granted, the City stands to lose approximately $156,000 annually in TIF
revenue. Due to anticipated expenditures within this TIF in upcoming years, it is prudent not to
anticipate this repayment as revenue to the General Fund. As such, the amounts listed as revenue
from advances will remain at $0.
On the expense side, staff anticipates making a $230,000 advance to the Woerner - Temple TIF in
2012 and $217,250 in 2013. These advances are to provide a revenue stream in addition to the
service payments so that the debt associated with the construction of Woerner - Temple Road can
be paid. We anticipate repayment of this advance to begin in 2020 once the debt is retired. We
Revisions to Ordinance No. 36 -12, Adopting the Proposed Tax Budget for Fiscal Year 2013
May 31, 2012
Page 2 of 2
also expect an advance of $210,000 to the Pizzuti TIF in 2013 to help provide funding for utility
burial in the area. During the preparation of the 2012 operating budget, we anticipated the
Woerner - Temple advance as well as a $1,000,000 advance to the Tartan West TIF. However, it
was decided to advance the money ahead of schedule at the end of 2011. Therefore, at this time,
the need for further advances to this TIF is not justified.
The impact of these changes to the General Fund balance is minimal. The estimated year -end
General Fund balance is expected to be $44,597,104 in 2012 and $39,481,844 in 2013, given the
revenue and expenditure projections. As a percentage of General Fund expenditures and
operating transfers, these amounts equal 76.7% and 63.0% respectively. As stated in the memo
dated May 17, 2012 regarding the 2013 tax budget, we do not actually anticipate the general fund
balance to decline to this extent; this budgeting method is consistent with our practice of
conservatively estimating revenue and expenditures.
Coital Improvements Tax Fund
Staff anticipates that various TIFs will repay advances to the Capital Improvements Tax Fund
totaling $628,500 in 2012 and $635,500 in 2013. These estimates are based on current fund
balances in the TIF Funds as well as anticipated expenditures over the next few years.
On the expense side, staff does not expect to make any advances out of the fund in 2012, while
we expect an advance of $50,000 in 2013 to the Shamrock Crossing TIF in order to fund multi -use
paths along Martin Road.
Recommendation
Staff recommends approval of Ordinance 36 -12, including the modified tax budget document at
the second reading /public hearing on June 4, 2012.
SCHEDULE A
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION,
AND COUNTY AUDITOR'S ESTIMATED RATES
C— n ko For Budget Commission Use For County Auditor Use
FUND
(Include only those funds
which are requesting
V!M al pr tax revenue)
GOVERNMENTFUNDS
Budget Year
Amount
Requested of
Budget
Commission Inside/
Outside
Column 1
XXXXXXXXX
Budget Year
Amount Approved
by Budget
Commission
Inside 10 Mill
Limitation
Column 2
XXXX)WCX
County Auditor's estimate
Budget Year Tax Rate to be Levied
Amount to be
Derived From Inside 10 Mill Outside 10 Mill
Levies Outside Limited Budget Limit Budget
10 Mill Limitation Year Year
Column 3 Column 4 Column 5
XXXXXXXX XXXXXXXX XXXXXXXX
GENERALFUND
a
POLICE/SAFETY OPERATING FUND
396,100
G. O. DEBT SERVICE FUND
0
PARKLAND ACQUISITION
563,990
CAPITAL IMPROVEMENTS TAX FUNE
2,388,800
PROPRIETARY FUNDS
XXXXXXXX
XXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXX
FIDUCIARY FUNDS
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXX) xx
XXXXXXXX
TOTAL ALL FUNDS
3,368,890
M:1FA%Tax Budgets \TAX BUDGET 2013\Taxbud2013 BKT.xlsx 5/24/2012
SCHEDULE B
I 9VI6R ntITSIOF 10 MILL LIMITATION. EXCLUSIVE OF DEBT LEVIES
FUND
Maximum Rate
Authorized to be
Levied
Tax Year
County Auditor's
Estimate of
Yield of Levy
(Carty to Schedule A,
Column 3
GENERAL FUND:
Current Expense Low authorized by voters on / I
not exceed years. Authorized under Sect. R.C.
Current Expense Levy authorized by voters on
not exceed yjars. Authorized under Section. , R.C.
Current Expense Levy authorized by voters on I I
notexceed years. Authorized under Section. R.C.
Current Expense Levy authorized by voters on / /
not exceed years. Authorized under Section. R.C.
Current Expense Levy authorized by voters on I I
not exceed years. Authorized under Section. R.C.
not exceed years. Authorized under Section. , R.C.
Current Expense Levy authorized by voters on / /
not exceed years. Authorized under Section. , R.C.
TOTAL GENERAL FUND OUTSIDE 10 MILL LIMITATION
SPECIAL LEVY FUNDS
POLICE/SAFETY FUND, Levy authorized by voters on 06/1978 ll
1.2
not to exceed ONGOING years. Authorized under Section R.C.
FUND, Levy authorized by voters on / / 1 11
not to exceed years. Authorized under Section . R.C.
FUND, Levy authorized by voters on / I
not to exceed years. Authorized under Section R.C.
FUND, Levy authorized by voters on
not to exceed years. Authorized under Section R.C.
FUND, Levy authorized by voters on / /
not to exceed years. Authorized under Section R.C.
FUND, Levy authorized by on
not to exceed years. Authorized under Section , R.C.
FUND, Levy authorized by voters on / /
not to exceed years. Authorized under Section . R.C.
FUND. LM authorized by voters on / /
not to exceed years. Authorized under Section R.C.
FUND, Levy authorized by voters on
not to exceed years. Authorized under Section R.C.
FUND, Levy authorized by voters on
M: \FA \Tax Budgets \TAX BUDGET 20131TaAK"13 BKT.xlsx 524M012
FUND NAME: GENERAL FUND EXHIBIT I
FUND TYPE/CLASSIFICATION: GOVERNMENTAL — GENERAL
This Exhibit is to be used for the General Fund Only
DESCRIPTION
1)
For 2010
Actual
3
For 2011
Actual
3)
Current Year
Estimated for
2012
4
Budget Year
Estimated for
2013
5
REVENUES
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXX
Local Taxes
General Property Tax -- Real Estate
0
0
0
. _ 0
Tangible Personal Property Tax
0
0
0
0
Municipal Income Tax
51,636,396
53,714,445
53,714,500
53,714,500
Other Local Taxes
0
0
0
0
Total Local Taxes
51,636,396
53,714,445
53,714,500
53,714,500
Intergovernmental Revenues
State Shared Taxes and Permits
Local Government
1,040,697
1,030,757
692,400
550,000
Estate Tax
493,998
384,816
25,000
0
Cigarette Tax
544
669
250
250
Liquor and Beer Permits
51,954
53,584
40,000
40,000
Gasoline Tax
0
0
0
0
Library and Local Government Support Func
0
0
0
0
Property Tax Allocation
10,503
3,457
0
0
Total State Shared Taxes and Permits
1,597,695
1,473,283
757,650
590,250
Federal Grants or Aid
52,292
0
0
0
State Grants or Aid
31,700
0
0
0
Other Grants or Aid
0
01
0
Total Inter ovemmental Revenues
1,681,687
1,473,283
757,650
590,250
Special Assessments
0
0
0
0
Charges for Services
841,436
1,055,396
785,000
785,000
Fines, Licenses, and Permits
1,756,098
2,718,104
1,597,670
1,597,670
Miscellaneous
1,306,928
1,207,474
850,500
850,500
Other Financing Sources:
Proceeds from Sale of Debt
0
0
0
0
Transfers
0
0
0
0
Advances
2,148,000
3,711,726
0
0
Other Sources
2
0
0
0
TOTAL REVENUE
L 59,370,545 l
63,878,427
i 57,705,320
57,537,820
M:1FA \Tax Budgets \TAX BUDGET 20131Taxbud2013 BKT.x U 5/2412012
FUND NAME: GENERAL FUND EXHIBIT I
FUND TYPEICLASSIFICATION: GOVERNMENTAL - GENERAL
This Exhibit is to be used for the General Fund Only
DESCRIPTION
(1)
For 2010
Actual
2
For 2011
Actual
3
Curr;Year
Estim
2
Budget Year
Estimated for
2013
5
EXPENDITURES
XXXXXXXX
XXXXXXXX
XXX
XXXXXXXX
Security of Persons and Property
Personal Services
0
0
0
0
Travel Transportation
0
0
0
0
Contractual Services
210,113
207,501
214,200
219,560
Supplies and Materials
119,332
144,260
192,500
197,310
Capital Outla
0
0
0
0
Total Security of Persons and Property
329,445
351,760
406,700
416,870
Public Health Services
Personal Servi
0
0
0
0
Travel Transportation
0
0
0
0
Contractual Services
222,949
232,174
240,000
246,000
Capital Outlay
0
0
Total Public Health Services
222,949
232,174
240,000
246,000
Leisure Time Activities
Personal Services
4,475,802
4,576,477
4,741,060
4,859,590
Travel Transportation
17,000
16,892
22,590
22,590
Contractual Services
980,921
983,450
1,200,560
1,230,570
Supplies and Materials
544,421
475,012
470,190
461,950
Capital Outlay
146,029
131,302
147,470
151,160
Total Leisure Time Activities
6,164,173
6,183,133
6,581,870
6,745,860
Community Environment
Personal Services
5,488,824
5,468,287
5,717,380
5,860,320
Travel Transportation
48,890
41,119
52,150
52,150
Contractual Services
370,518
891,476
575,980
590,380
Supplies and Materials
36,115
31,586
42,900
43,970
Capital Outla
3,457
4,439
7,590
7,780
Total Community Environment
5,947,804
6,436,907
6,396,000
6,554,600
Basic Utility Services
Personal Services
694,3631
626,044
663,200
679,780
Travel Transportation
1,217
2,016
2,800
2,800
Contractual Se rvices
2,464,011
2,359,230
2,660,950
2,727,470
Supplies and Materials
3,010
2,861
5,230
5,360
Capital Outlay
540
0
3,240
3,320
Total Basic Utility Services
3,163,142
2,990,151
3,335,420
3,418,730
M:1FA \Tax Budgets\TAX BUDGET 2013 \Taxbud2013 BKT.xisx 5/24/2012
FUND NAME: GENERAL FUND EXHIBIT 1
FUND TYPEICLASSIFICATION: GOVERNMENTAL — GENERAL
This Exhibit is to be used for the General Fund Only
DESCRIPTION
(1)
For 2010
Actual
2
For 2011
Actual
3)
Current Year
Estimated for
2012
4)
Budget Year
Estimated for
2013
5
Transportation
Personal Services
0
0
0
0
Travel Transportation
0
0
0
0
Contractual Services
0
0
0
0
Supplies and Materials
0
0
0
0
C apital Outlay
0
0
0
0
Total Transportation
0
0
0
0
Gener Government
Personal Services
8,560,066
8,327,393
9,193,460
9,423,300
Travel Transportatio
110,351
116,746
214,430
214,430
Contractual Services
6,393,997
5,942,918
6,656,360
6,822,770
Supplie and Materials
2,082,079
2,751,635
2,861,460
2,933,000
Capital Outlay
950
22,0421
26,000
26,650
Total General Government
17,147,443
17,160,734
18,951,710
19,420,150
Debt Service
Interest
0
0
0
0
Other Debt Service
0
0
0
0
Total Debt Service
0
0
0
0
Other Uses of Funds
Transfers
13,900,000
14,350,000
_15.375_000
18,670,000
Advances
232,300
2,080,000
230,000
427,250
Contingencies
154,931
102,428
150,000
150,000
Other Uses of Funds Refu nds/Incentives/Grants
5,550,840
6,542,100
6,442,650
6,603,720
Total Other Uses of Funds
19,838,070
23,074,528
22,197,650
25,850,970
TOTAL EXPENDITURES
52,813,026
56,429,387
58,109,350
62,653,180
Revenues over / under Expenditures
6,567,519
7,449,040
404,030
5,115,260
Beg inning Cash Fund Balance
30,994,575
37,552,094
45,001,134
44,597,104
Ending Cash Fund Balance
37,552,094
45,001,134
44,597,104
39,481,844
Estimated Encumbrances
(2,372,843)
(4,019,942)
0
0
Estimated Ending Unencumbered Fund Balance
35,179,251
40,981,192
1 44,597,104
39,481,844
WFA\Tax Budgets \TAX BUDGET 2013\Taxbud2013 BKT.xisx 512412012
FUND NAME: SAFETY /POLICE OPERATING
FUND TYPE/CLASSIFICATION: SPECIAL REVENUE
EXHIBIT It
To be used for any fund receiving property tax revenue except the
rienelal Fund.
DESCRIPTION
(1)
For 2010
Actual
2)
Far 2011
Actual
3
Current Year
Estimated for
2012
4)
Budget Year
Estimated for
2013
(5
REVENUE
XXXXXXXX
XXXXXXXX
XXXXXXXXX
XXXXXXXX
Local Taxes
433,502
422,326
396,100
396,100
Intergovernmental Revenue
304,4431
132,240
34,8001
34,800
Charges for Services
591,417
591,293
553,820
553,820
Miscellaneous
27,196
23,588
9,090
91090
Other Financing Sources:
Transfers
9,099,999
9,069,230
9,380,000
9,380,000
Other Sources
0
0
0
FL0238,6X706
TOTAL REVENUE
10,456,556
10,373,810
10,373,810
EXPENDITURES
(Identify each program and object
code at the same level shown on
(PROGRAM) (OBJECT)
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
Security of Persons and Property
Personal Services
9,884,947
9,812,351
9,834,800
10,080,670
TraveVTransporta6on
11,665
44,372
93,500
93,500
Con tractual Service
219,4081
244,398
333,310
341,640
Supplies and Materials
85,4391
76,503
90,800
93,070
Ca pital Outlay
9,4351
16,459
10,800
11,070
Other Uses(Refunds)
701
0
500
520
TOTAL EXPENDITURES
10,210,965
10,194,083
10,363,710
10,620,470
Revenues Over Under)Expenditures
245,591
44,593
10,100
(246,660
Beginning Cash Fund Balance
Ending Cash Fund Balance
Estimated Encumbrances (outstanding at end of year)
Estimated Ending Unencumbered Fund Balance
225,21011
470,801
515,395
525,495
470,801
515,395
525,495
278,835
(37,203)
(38,637)
0
0
433,5981
476,757
525,495
278,835
M:\FA \Tax Budgets\TAX BUDGET 2013\Taxbud2013 BKTxlsx 5124=12
FUND NAME: GENERAL OBLIGATION BOND RETIREMENT EXHIBIT II
FUND TYPE/CLASSIFICATION: DEBT SERVICE To be used for any fund receiving property tax revenue except the
rAAnefal Fund.
DESCRIPTION
(1)
For 2010
Actual
2
For 2011
Actual
3 J , __ :
Current Year
Estimated for
2012
�41
Budget Year
Estimated for
2013
5
REVENUE
XXXXXXXX
XXXXXXXX
XXXXXXXXX
XXXXXXXX
Local Taxes
0
0
0
0
Intergovernmental Revenue
147,426
142,013
142,110
142,110
Miscellaneous
21,417
15,539
6,090
6,090
Other Financing Sources:
0
0
0
0
Proceeds From Sale Of Debt
3,441
0
0
0
Transfers
6,785,1321
5,561,0031
5,640,120
5,450,950
Advances
0
0
0
TOTAL REVENUE
6,957,416
5,718,555
5,788,320
5,599,150
EXPENDITURES
(Identify each program and object
code at the same level shown on
Exhibit l)
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
Debt Service:
Redemption of Principal
5,105,915
4,051,942
4,007,460
4,205,440
Interest
1,844,941
1,632,7501
1,566,590
1,370,450
Other Debt Service
16,930
17,694
216,000
18,000
Advances
0
0
0
TOTAL EXPENDITURES
6,967,785
5,702,386
5,790,050
5,593,890
Revenues Over (Under) Expenditures
Beginning Unencumbered Fund Balance
(Use Actual Cash Balance in Col. 2 and 3)
Ending Cash Fund Balance
Estimated Encumbrances (outstanding at and of year
Estimated Ending Unencumbered Fund Balance
10,369
16,169
1,730
5,260
833,536
823,167
839,336
837,606
823,167
839,3361
837,606
842,866
0
0
0
0
823,167
839,336
837,606
842,866
M:1FA%Tax Budgets \TAX BUDGET 20131Taxbud2013 BKT.Asx 5/24!2012
EXHIBIT II
FUND TYPEICLASSIFICATION: CAPITAL PROJECTS To be used for any fund receiving property tax revenue except the
r anami Fund.
DESCRIPTION
(1)
For 2010
Actual
2)
For 2011
Actual
3
Current Year
Estimated for
2012
4)
Budget Year
Estimated for
2013
5
REVENUE
XXXXXXXX
XXXXXXXX
XXXXXXXXX
XXXXXXXX
Local Taxes'
Properly Tax — Real Estate/Personal Property
2,484,841
2,456,725
2,388,800
2,388,800
Municipal Income Tax
17,212,130
17,904,812
17,904,830
17,904,830
Intergovernmental Revenue
2,279,439
980,091
890,000
890,000
Fines, Licenses, and Permits
0
0
0
0
Miscellaneous
638,443
743,520
302,500
300,000
Other Financing Sources:
Transfers
80,000
0
0
0
other Sources-Advances
1,126,197
245,500
628,500
635,500
Proceeds from Bonds
0
0
0
0
TOTAL REVENUE
23,821,050
22,330,650
22,114,630
22,119,130
EXPENDITURES
(Identify each program and abject
code at the same level shown on
(PROGRAM) (OBJECT)
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
Contractual Services
36,256
38,060
40,000
41,000
Capital Outlay
10,749,700
12,423,124
21,918,290
16,905,000
Transfers
Advances
6,921,750
207,150
4,633,102
1,599,500
2,749,680
0
2,677740
50,000
TOTAL EXPENDITURES
17,914,855
18,693,786
24,707,970
19,673,140
Revenues Over Under Expenditures
5,906,195
3,638,884
2.593,340)
2,445,990
Beginning Unencumbered Fund Balance
(Use Actual Cash Balance in Col. 2 and 3)
Ending Cash Fund Balance
Estimated Encumbrances (outstanding at end of year)
Estimated Ending Unencumbered Fund Balance
8,554,252
14,460,447
H 18,097,311
1 15,503,971
14,460,447
18,097,311
15,503,971
17,949,961
(3,145,800)
(5,922,793)
0
0
11,314,647
12,174,5181
15,503,971
17,949,961
M:1FA1Tax Budgets \TAX BUDGET 2013kTaxbud2013 BKT.xisx 512412012
FUND NAME: PARKLAND ACQUISITION EXHIBIT It
FUND TYPE/CLASSIFICATION: CAPITAL PROJECTS To be used for any fund receiving property tax revenue except the
r4anaml Fund.
DESCRIPTION
(1)
For 2010
Actual
2
For 2011
Actual
3
Current Year
Estimated for
2012
4
Budget Year
Estimated for
2013
5
REVENUE
XXXXXXXX
XXXXXXXX
XXXXXXXXX
XXXXXXXX
Local Taxes - Real Estate
621,210
614,181
583,990
583,990
Intergovernmental Revenue
707,207
140,969
51,53011
51,530
Fines, Licenses, and Permits
0
0
0
0
Miscellaneous
372,449
60,283
60,650
60,650
Other Financing Sources:
Transfers
0
0
0
Other Sources-Advances
0
0
0
Proceeds from Bonds
0
0
0
0
TOTALREVENUE
1,700,866
815,433
696,170
696,170
EXPENDITURES
(Identify each program and object
code at the same level shown on
(PROGRAM) (OBJECT)
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
Contractual Services
13,598
17,712
10,0001
10,250
Capital Outlay
857,866
669,180
1,128,000
460,220
Transfers
236,485
228,134
225,700
225,700
Advances
1,065,609
0
0
0
TOTAL EXPENDITURES
2,173,558
915,026
1,363,700
696,170
Revenues Over Under)Expenditures
472,692
99,592)
667,530
0
Beginning Unencumbered Fund Balance
(Use Actual Cash Balance in Col. 2 and 3)
Ending Cash Fund Balance
Estimated Encumbrances (outstanding at end of year)
Estimated Ending Unencumbered Fund Balance
4,137,644
3,664,952
3.665,3601
2,897,830
3,664,952
3,565,380
2,897,830
2,897,830
0
L
0
0
0
E
3,664,952
3.565.3601
2,897,830
2,897,830
M:1FA \Tax Budgets \TAX BUDGET 2013\Taxbud2013 BKT.xlsx 5J2402012
FUND
List Ali Funds Individually Unless
Reported on Exhibit 1 or it
Estimated
Unencwnbered
Fund Balance
01101/13
Budget Year
Estimated
Receipt
Total Available
For
Expenditures
Budget Year Expenditures and Encumbrances
Personal Other Total Estimated
Services Unencumbered Et
Balance 12/31113
GOVERNMENTAL:
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
SPECIAL REVENUE:
Street Maintenance & Repair
State Highway Improvement
Cemelaq
Recreation
SwimmftPool
Permissive Tax
Hote11MotelTax
Enforcement& Education
Law Enforcement Trust
Mandatory Drug Fine
Mayoes Court Computer
Accrued Leave Reserves
Wireless 9-1 -1 System
TOTAL SPECIAL REVENUE FUNDS
XXXXXXXX
11,240
141,870
13,670
317,280
74,970
1,239,590
1,752,290
72,310
12,110
2,490
15,980
1,542,430
216,020
5,412,250
XXXXXXXX
3,538.820
129,790
154,730
7,368,620
814,840
110,000
2,713,150
2,610
710
20
7,720
76,600
120,000
15,037,610
XXXXXXXX
3,550,060
271,660
168,400
7,685,900
889,810
1,349,590
4,465,440
74,920
12,820
2,510
23,700
1,619,030
336,020
20,449,860
XXXXXXXX
2,227,400
0
128,940
4,853,060
511,720
0
504,510
0
0
0
0
76,600
8,302,230
XXXXXXXX
1,290.080
25,620
35,310
2,781,470
370,690
667,000
2,973,600
0
12,000
0
23,000
0
80,000
8,258,770
3,517,480
25,620
164,250
7,634,530
882,410
667,000
3,478,110
0
12,000
a23,000
32,580
246,040
4,150
51,370
7,400
682,590
987,330
74,920
820
2,510
700
1,542,430
256,020
XXXXX
DEBT SERVICE FUNDS
Special Assessment Bond Retirement
1992 Special Assessment Bond Retirement
2001 Special Assessment Bond Retirement
TOTAL DEBT SERVICE FUNDS
XXXXXXXX
0
61,960
190,700
252,660
XXXXXXXX
100,000
150,000
250,000
XXXXXXXX
0
161,960
340,700
502,660
XXXXXXXX
0
0
0
0
XXXXXXXX
0
107,480
128,300
235,780
0
107,480
128,300
235,780
XXXXXXXX
0
54,480
212,400
266,880
XXXXXXXX
CAPITAL PROJECT FUNDS
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXX XX XXX
Note: Various construction funds not included.
TOTAL CAPITAL PROJECTS
0
0
0
0
0
0
0
M:1FA1Tax Budgets\TAX BUDGET 2013\Taxbud2013 BKT.xisx 5124/2012
EXHIBIT III
FUND
List AU Funds Individually Unless
Reported on Exhibit I or 11
Estimated
nencumbet
Fund Balance
Budget Year
Estimated
Receipt
Total vailable
For
nditures
Budget Year Expenditures
Personal
Services
and Encumbrances
Other Total Estimated
Unencumbered
Balance 12!31/13
01/01/13
PROPRIETARY:
XXXXXXXX
XXXXXXXX
XXXXX
XXXXXXXX
XXX XXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
XXXXXXXX
ENTERPRISE FUNDS
water
Sewer
Merchandising
XXXXXXXX
XXXXXXXX
XXXXX
XXXXXXXX
11,571,380
7,249,520
29,260
1,483,900
2,085,780
1,430
13,055,280
9,335,300
30,690
169,520
854,140
0
1,455,110
2,112,670
8,000
1,624,630
2,966,810
8,000
11,430,650
6,368,490
22,690
TOTAL ENTERPRISE FUNDS
18,850,160
3,571,110
22,421,270
1,023,660
3,575,780
4,599,440
17,821,830
INTERNAL SERVICE FUNDS
Employee Benefits Self - insurance
Workers Compensation Self- Insurance
XXXXXXXX
1,717,920
646,240
XXXXXXXX
5,462,660
262,470
XXXXXXXX
7,180,580
908,710
XXXXXXXX
29,450
0
XXXXXXXX
5,387,440
335,620
XXXXXXXX
5,416,890
335,620
XXXXXXX
1,763,690
573,090
TOTAL INTERNAL SERVICE FUNDS
2,364,160
5,725,130
8,089,290
29,450
5,723,060
5,752,510
XXXXXXXX
2,336,780
XXXXXXXX
TRUST AND AGENCY FUNDS
Drug Enforcement
Cemetery Perpetual Care
Dublin Convention & Visitors Bureau
Agency(Depos
TOTAL TRUST AND AGENCY FUNDS
TOTAL FOR MEMORANDUM ONLY
XXXXXXXX
0
1.039,300
39,570
100,290
1
28,058,390
XXXXXXXX
0
24,050
483,300
505,330
1
25,596,530
XXXXXXXX
0
1,063,350
522,870
605,620
2,191,840
53,654,920
XXXXXXXX
0
0
0
0
0
9,355,340
XXXXXXXX
0
0
483,300
595,530
1,078,830
18,872,220
0
0
483,300
595,530
1 1,078,830
28227,560
0
1,063,350
39,570
10,090
1,113,010
25,427,360
5/2412012
M:\FA\Tax Budgets \TAX BUDGET 2013 \Taxbud2013 BKT.xlsx
STATEMENT OF PERMANENT IMPROVEMENTS EXHIBIT IV
(Do Not Include Expense to be Paid from Bond Issue)
rse„enn e7n5.29. Revised Code)
DESCRIPTION
Estimated Cost
of Permanent
improvement
Amount to be
Budgeted During
Current Year
Name of Paying Fund
Leisure Time Activities
Various park improvements
2,750,000
8,855.000
920,000
1,515,000
Various
Capital Improvements Tax Fund
Transportation
Annual street maintenance
Various roadway improvements
3,235,000
19,835,880
3,235,000
3,325,000
2,535,000
2,945,000
Capital Improvements Tax Fund
Capital Imp rovements Tax Fund
Capital Improveme Tax Fund
capital Improvements Tax Fund
General Government
Various City equi pment
Other capital improvements
2,535,000
9,700,000
TOTAL
44,710,880
14,475,000
M: \FA1Tax Budgeb \TAX BUDGET 2013 \Tax6ud20t3 BKT.xWt
g124120t2
Office of the City Manager
City of Dublin Pho n ne: 614 - 1 410.4400- Fax:b614 --410 -4490 1090
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: May 17, 2012
Memo
Initiated By: Angel L. Mumma, Deputy City Manager /Director of Finance and Administration
Bryan K. Thurman, Deputy Director of Finance
Melody Kennedy, Financial Analyst
Re: Ordinance No. 36 -12 - Adopting the Proposed Tax Budget for Fiscal Year 2013
Summary
Ordinance No. 36 -12 authorizes the adoption of the proposed tax budget for fiscal year 2013. The
tax budget represents the earliest step in the formulation of the City's annual operating budget.
Ohio Revised Code (ORC) mandates the annual filing of the tax budget. It includes actual revenue
and expenditures for the two preceding years and estimates of revenue and expenditures for the
current and upcoming year. Once adopted, it will be filed with the Delaware and Franklin County
Budget Commissions. Union County does not require the tax budget to be filed with their County
Budget Commission. ORC requires the adoption of the tax budget by July 15 and the City is
required to submit the tax budget to the County Budget Commissions before July 20.
The City's eligibility to receive "local government funds" from Delaware and Franklin Counties is
contingent upon the timely filing of a tax budget with the respective County Budget Commissions.
The Franklin County Budget Commission also reviews property tax levy assessments outside the
ten -mill limitation to verify the appropriate millage for those obligations.
As City Council is aware, the allocation of the City's inside millage, a total of 1.75 mills, can be
adjusted on an annual basis. For fiscal years 2001— 2006, 100% of the property tax revenue from
the inside millage was allocated to the Parkland Acquisition Fund. From 2007 — 2009, .95 mills
was allocated to the Parkland Acquisition Fund while the remaining .80 mills was allocated to the
Capital Improvements Tax Fund. As approved in the 2010 — 2014 Capital Improvements Program
(CIP), the amount allocated to the Capital Improvements Tax Fund was increased from .80 mills to
1.4 mills with the remaining .35 mills allocated in the Parkland Acquisition Fund for 2010 and 2011.
As part of the 2012 — 2016 CIP, Council approved continuation of the same allocation. The City
has the option to reallocate the tax revenue from the inside millage each year as part of the tax
budget process, and later in the year when the "Resolution Accepting the Amounts and Rates" is
considered in early September.
During the Finance Committee of the Whole meeting on April 9, 2012, a financial update through
the first quarter of 2012 was provided to Council. As discussed, income tax revenues through the
first quarter had increased 2.29% over the first quarter of 2011. Through April 2012, income tax
collections have increased 6.94% compared to the year -to -date total through April 2011. Since
income tax revenues collected through April represent a large percentage of the overall income tax
collections expected for the year, staff is now better able to project revenues for the 2012 tax
Ordinance No. 36 -12 - Adopting the Proposed Tax Budget for FY 2013
May 17, 2012
Page 2 of 2
year. As a result, the estimated income tax revenue for 2012 has been revised to match 2011
income tax revenues and represents an increase over the original 2012 budget projection of
1.95 %. That revision has been incorporated into the tax budget and used as the preliminary
estimate for 2013 income tax revenue as well. From an expenditure standpoint, staff has
projected an estimated growth in expenditures in 2013 of 2.5% over 2012 projected expenditures.
The General Fund balance is a critical component to the financial stability of the City and continues
to be a key financial indicator used by the rating agencies in evaluating the financial strength of
the City. The City's practice has been to maintain a year -end balance equal to or greater than
50% of the General Fund expenditures, including operating transfers. Based on estimated revenue
and expenditures, the 2013 tax budget reflects an estimated year -end General Fund balance,
before any repayment of advances, of $44,827,104 for 2012 and $40,139,095 for 2013 which, as a
percentage of General Fund expenditures and operating transfers, equals 77.45% and 64.50%
respectively. While staff does not actually anticipate the General Fund balance to decline to this
extent, this budgeting method is consistent with the City's practice of conservatively estimating
revenues and expenditures.
While the proposed tax budget for FY 2013 shows a precursory review of revenue and
expenditures for the upcoming year, staff will continue to monitor revenue and expenditures,
provide updated reports and make current and future revenue and expenditure adjustments as
necessary.
Recommendation
Staff recommends passage of Ordinance 36 -12 at the second reading /public hearing on June 4,
2012.
Attachments