03-93 Resolution
RECORD OF RESOLUTIONS
Dayton legal Blank Co, Form No. 30045
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-1 Resolution No. 3-93 Passed u19.==.
II A RESOLUTION ADOPTING THE CITY OF DUBLIN'S I
!i GOALS FOR 1993 AND ADOPTING A STATUS REPORT I
I! FOR GOALS ESTABLISHED IN 1990, 1991, AND 1992. i
1\ NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, i
11 state of Ohio, ~ of the elected members concurring: i
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I Section 1. I
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II That, as a result of its annual municipal goal setting process, Dublin I
II' city Council hereby adopts the following goals to be emphasized or I
I accomplished during 1993: I
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!_I. 93-1 Plan and budget for obtaining sufficient land for parks and fori I
:1 developing active parks. To be done through the budget process
!I' on an annual basis and through collaboration with other jurisdic- I
i tions sharing responsibility for providing these services to I
II Dublin citizens. \
1_'['1 93-2 To continue to upgrade the Old Dublin infrastructure with input I
i from the Old Dublin Association and the residents. This goal is
i a restatement of Goal 91-8 and Goal 90-12 with the additional
II proviso that dollars for future development be withheld until I
'[ council receives an update on the process and can be assured that \1
II there appears to be a cohesive response from the Old Dublin
I[ Association and others about the direction of comprehensive
i_, planning for the downtown. I
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II 93-3 To identify natural resources in the city and preserve the same I
!\ for the future by using public dollars i however, this should be I
I accomplished in conjunction with other funding, acquisition, and I'
I, control strategies such as private or trust arrangements. This
11 goal is a restatement of and re-emphasis of Goal 92-10.
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Ii 93-4 Revise Dublin's subdivision regulations. I
II 93-5 Develop a comprehensive storm water management program and I
'I policies for the city, which policies should include stream I
il protection, retention policies, sediment and erosion control
I standards, flood plain development standards, a definition of I
I_I maintenance responsibilities and appropriate funding mechanisms. i
I This program should also include the training of volunteers in !
: stream quality monitoring and in the provision of data to restore I
ii' streams and corridor vitality as a natural system and as a :
I community asset. This goal should also be emphasized in the i
I subdivision regulation revisions under goal 93-4. ;
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I 93-6 The employee compensation plan should reflect both private and I
I public markets and maintain Dublin near the mid-point of the I
1'1 scales in other cities while maintaining the excellence of our '
I workforce.
I 93-7 Continue to review Dublin's public service delivery systems. For
I all systems within the city, develop detailed cost-of-service I'
I information, fee structures and policies, develop methods to
I monitor quality of service, evaluate appropriateness of
I privatization and closely review operational cost issues I
associated with planned capital improvements. \
I 93-8 Continue to seek innovate uses of the hotel/motel tax and other I
funds to support cultural (art, music, theater) and sports I
activities that are beneficial for our residents and that attract i
visitors to our community. !
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93-9 Establish a Dublin Charter Review Commission. i
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RECORD OF RESOLUTIONS
Day tan Legal Blank Ca" Farm No. 30045
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Resolution No. Passed n19n
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section 2. That this Council hereby adopts the following status report i
for goals established in 1990, 1991, and 1992. I
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90-1 To make Dublin business districts and neiahborhoods pedestrian- I
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friendly.
Sidewalks/boardwalks constructed since 1990 include:
*Post Road from the 1-270 bridge to SR 161.
*North side of SR 161 from Frantz to the middle school.
*East side of Frantz from SR 161 to Corbin's Mills.
*East side of Frantz from Blazer to Rings Road.
Also, several bikepath additions have been installed which aid
pedestrians:
*Coffman Road from Tara Hill to City Hall, for example.
Also, at their 1993 goal-setting retreat, Council reaffirmed this
goal to reflect that they clearly see this as a continuing goal
and that recent progress on bike paths and sidewalks should not
be construed as fulfilling Dublin's needs in this area. Coun-
cil's goal is to continually strive to assure that pedestrian-
friendly components are considered whenever feasible. To this
end, Council also amplified the concept underlying this goal by
citing the need to negotiate with other entities (such as COTA)
who provide services which interface with Dublin municipal
facilities which could be designed for more effective pedestrian
access and use. I
*Coffman Road widening and extension are in the design phase; I
this project is not currently funded in the City's five-year
budget. However, the Coffman Bridge replacement has been I
approved for Issue 2 Funding and will be completed in 1993 as a I
joint city/county project. I
*Muirfield Drive extension was completed in 1991 and various
legal challenges to the assessment process should be completed
in 1993.
*Tuller Road should be complete prior to Summer, 1993 and the
assessment process is underway.
*Blazer Parkway extension was completed in 1991.
*Wilcox Road realignment was completed in 1992 in cooperation
with the county.
90-4 To develop and implement a master plan to maintain and update
road maintenance.
*The Administration received proposals in 1990 from two
consultants, and neither was responsive to the City's needs.
Staff is continuing to address this goal with in-house
resources. Maintenance Division has acquired new software to
inventory conditions, future needs and planned improvements.
The data base will be kept current by staff. Additional
capacity will be added as our G.I.S. system is enhanced.
90-5 To maintain and update a five-vear capital improvements proqram,
incorporatinq the bikeway system and lonq-ranqe recreational land
acquisition plans, as well as other capital improvements.
*Both Council and the Administration consider this program to be
an extremely high priority.
*Two ballot issues during 1990 were developed as a beginning step
in this process to enable a financial plan to be developed.
*Adoption of the City's first five-year CIP occurred in 1991,
*Annual updates of the five-year CIP have been adopted by Council
each year since 1991.
90-6 To implement the community plan bv passinq any necessary
leqislation within the next year, Staff to submit needed draft
leqislation. I
*The Administration recommended that professional land
acquisition assistance be retained and that the five-year CIP I
should be completed first.
*Now that several major capital improvement issues have been
decided, for example, the west bank sewer, the justice center,
the recreation center, the community plan update can proceed.
Council restated this as a "hot zone" issue in 1992, and the
first step in the process was the completion of the Southwest
Area Plan.
RECORD OF RESOLUTIONS
Dayton legal Blank Co, Form No. 30045
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I Resolution No. Passed _19m_~
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, 90-7 To comolete the bikeway system within ten years. I
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II The status of this goal is uncertain, especially because of state
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il and federal funding that can take as long as five years to
II obtain. The Administrative staff has recommended using city
Ii funding for these improvements. Engineering for a bikeway along i
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SR 745 from Bridge Street to Glick Road has begun and tentative I
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II approval for state funding has been received. The Blazer Parkway I
I, bikeway is complete, and a bikeway along Tuller Road should be
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II complete by Summer of 1993.
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II 90-8 Deve100 a solid waste manaqement olano i
II city Council appointed solid waste management advisory I
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" committee and they recommended that Council adopt a management ,
Ii plan to include recycling household solid waste, composting yard I
II waste, collecting household hazardous materials, and encouraging I
II the purchase of products made from recycled papers. This plan
1 was formally adopted by Council on January 20, 1992. I
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II 90-9 To olan and construct a community cultural center for Dublin. I
'I five-year CIP, adopted by city Council in September, 1991, I
!i The
II specifically established three specific projects as the highest I
II priority projects to be completed as soon as funds were available
for them. The completion of Phase I of this project was ranked I
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" third on this list and was later included on the list.
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I[ 90-10 To make a final determination of city buildinq needs and
II location, to include a community center. oolice station and City
Hall.
il *The Justice Center is under construction and should be completed I
II in August of 1993.
*As noted above, the community center has been included or the
il priority list and a design team for the project has been
II
:1 retained. A groundbreaking is tentatively scheduled for Spring
of 1994.
*Plans for expanding City Hall are not included in the current
II five-year CIP.
II 90-11 To olan and imolement Bridqe street beautification.
II *Initially, this goal entailed gateway projects along Bridge
'I Street. Beautification projects have been completed from I-270
I to Frantz Road. Planning is underway for an additional
I beautification project in the Frantz Road/Tuttle Road area.
, 90-12 To obtain community inout reqardinq the Old Dublin Plan. reoort
I feasibility to Council. Council to decide whether and how to
I imolement.
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I *An Old Dublin Association was formed, comprised of property
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1 owners, residents and business owners within the Historic
I District. The Association's main goal is to provide individuals
with a vested interest in the district the opportunity to have
more direct input on proposed improvements and planning that
affects their immediate community. Council and the City
administration will look to the Old Dublin Association to
determine the priorities and goals of improvements, maintenance I
and area planning for Old Dublin. To date, street lights have
been installed from North street to the Chamber of Commerce I
building. Also, SR 161 has been improved from Franklin street to
Riverside Drive, including new brick sidewalks, new street lights I
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and upgraded traffic signals. An off-street parking area has
been prov ided. Trees, shrubs, and new trash receptacles have
been installed.
*Also see goal 93-2.
90-13 To develoo a visitor-friendly city with events and an environment
which will draw visitors bv 1992. usinq a balanced allocation of
bed tax funds.
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*Council established the position of Public Information I
Officer/Special Events Coordinator to assist with this goal.
*The incumbent in this position continues to actively work with
community representatives to establish new, high-quality special
events and activities while enhancing our established events.
*Significant progress has been made. A special events planning
guide has been published for use by event organizers, and a
special events committee of staff has been formed to improve
coordination across staff groups. Enhanced events include st.
Patrick's Day, July 4th and the Irish Festival. A "Dublin in
December" program was launched, with help from city staff.
RECORD OF RESOLUTIONS
Dayton legal Blank Co, Form No. 30045
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__~~eS()llttiOIl No, Possed un19c=:n,'4~_.
I' The "Dublin Celebrates '92 Committee' was our local tie with :
I' AmeriFlora ' 92. City Council members discussed the need for :
ii developing specific criteria and an overall policy statement
[I concerning which events should receive financial support from
[I the city, either through bed tax funds, or increased services
, provided by city staff.
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II 90-14 To orovide oooortunities for oositive reinforcement of I
II administrative staff on a oeriodic basis. I
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II *Employee Awards Program implemented in January, 1990. I
II - First annual awards banquet and ceremony conducted in !
II January, 1990. Additional recognition ceremonies held in !
i 1991, 1992, and 1993. I
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II *New Employee Receptions started in 1989 and have carried through I
il to the present. This event happens every spring. Funds have I
II been budgeted to continue this program. I
I *Public Information Officer was hired in 1990. One of her
II assignments has been to initiate an internal communications
!I plan. One element of this plan involves an internal employee !
II newsletter. In previous discussions on this goal, the Public "
II Information Officer was to highlight the accomplishments of I
'I employees through the organization. i
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:\ One of the first steps outlined in the Internal Communications I
ii Plan was the development of an internal communications advisory !
II committee. This committee now meets bi-monthly to discuss I
I internal communications issues, share ideas for upcoming I
'I newsletters, monitor the effectiveness of the internal I
I communications plan and offer ideas on ways we can better I
I communicate with each other on all levels. i
II Mullican stew - monthly newsletter for and by city of Dublin ·
employees featuring employee and department profiles, I
pOlicies/administrative orders, employees in the news,
I accomplishments, achievements, etc. I
I Along with the internal communications committee, other I
I communications tools include: I
DublinGram - for news of utmost importance that needs to be I
communicated quickly to all employees. i
This Week - weekly communication outlining meetings, job I
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openings, events, council action, management decisions. I
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i Manaqement Roundtables - 12 randomly-chosen employees will meet !
i with the senior management team on a quarterly basis. I
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I General Staff Meetinq - Two general staff meetings are scheduled I
I for 1993 as an opportunity for two-way communication and
immediate feedback.
[ Write to the Top - A question/answer column appearing in the
I monthly newsletter. This is an opportunity to ask questions of i
the management team in an anonymous or signed capacity. !
I Bulletin Boards - Information is coordinated by department
representatives on the internal communications committee.
*Stress Management Programs have been offered through MAPS
program at Ohio State to help employees deal with stress
associated by negative influences associated with their jobs.
The MAPS program has been available since 1989 and funds have
been budgeted for continuation of this program in 1993.
*The Public Information Officer has initiated various employee
gatherings and roundtable luncheons/discussions between the City
Manager, department/division, managers and staff as part of the
internal communications plan. These events began in 1991 and
have provided another opportunity for positive reinforcement for
staff.
90-15 TO increa.e effectivene.. of Council bv orovidinQ' necessarv .taff
suooort to the Clerk of Council.
*The goal of Council is to continue to provide a timely and
appropriate response to all resident queries received by Council
Members.
Council will continue to review methods and staffing to best
achieve this goal. In the recent past a part-time clerk has been
retained on an occasional basis to assist with peak conditions.
RECORD OF RESOLUTIONS
Dayton legal Blank Ca., Farm No. 30045
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Resolution No. Passed _19_ .. \__-'-_
90-16 To investiqate need for child care in Dublin. and develoo a I
I' oolicv for actions City Council could take to encouraqe i
i develooment of and orovide oooortunities for child care I
\1 facilities allowed by the state. includinq reviewinq zoninq !
i imolications. i
[I *City Council has established a permanent advisory task force to !
I make recommendations in regard to this goal. i
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I 90-17 To develoo a comorehensive staff and Council develooment oroqram I
to insure hiqh quality oerformance and relationshios with the I
oublic. emohasizinq Dublin'. oositive achievements. I
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*A consultant was retained to conduct training in customer !
service and public relations for front-line employees to enhance I
professionalism, courtesy and effectiveness. !
*The Public Information Officer has undertaken a variety of I
programs and activities to help emphasize Dublin's positive i
accomplishments and achievements. !
90-18 To work with MORPC and other communities to reduce the amount of Ii
traffic that flows throuqh Dublin.
*The Administration continues to be active in various committees
of the Mid-Ohio Regional Planning Commission in an ongoing
effort to achieve this goal.
90-19 To enhance relationshios with school board. townshios.
municioalities.
*The 1990, 1991, 1992, and 1993 budgets have included funds for
this purpose and thus, both Council and the Administration
consider this an ongoing commitment.
*Also, see goal 93-15.
91-1 Land Acquisition: Establish a continuing land acquisition
program to provide land needed for public buildings, parkland,
rights-of-way, and other City services.
*This goal has been reflected in the five-year Capital Improve-
ments plan which was first adopted in 1991 and has since been
adopted on an annual basis.
*The status of the recreational land component of this goal is
contained in goal 90-2 as outlined above.
Also, at their 1993 goal-setting retreat, Council concluded that
increasing the emphasis placed on this goal was appropriate and
increased emphasis could be achieved a variety of ways. When
plans have been developed which project the need for city facil-
ities, even in a generalized way, the City should be assertive in
seeking opportunities to acquire land early rather than later in
the process. Land acquisition's emphasis can be demonstrated by
making land acquisition a line item in capital improvement plann-
ing and budgeting processes. In those processes, both long-term
and short-term visions of land needs should be presented so Coun-
cil can review those needs in context with other capital prior-
ities. Council also committed to being more assertive in explor-
ing funding options and policies which may supplement current
practices of financing land acquisition.
91-2 Water and Sewer: Provide for the long-term water and sewage
disposal needs of the City of Dublin.
*The City has recently negotiated new fifty-year contracts with
the City of columbus for both water and sewer services.
*The City also continues to work at the staff level and with our
various consultants to ensure that required upgrades to our
distribution and collection systems are planned for as an
outgrowth of our updated Community Plan.
91-3 Imorove Relationshios: Continue to plan and implement programs
to more effectively communicate with builders, developers,
realtors and local employers.
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*City staff has institute a variety of methods to increase I
communications and to improve relationships with the business I
community. For example, a developer newsletter has been
undertaken and the City regularly hosts workshops to explain new
programs and procedures. Also, upper management staff meets
with area business leaders on a regular basis to gain insight I
into how City government can be more responsive to their needs.
91-4 Caoital Imorovements Proqram (CIP): Formulate and formally I
establish an on-going five-year Capital Improvements Programming II
process.
RECORD OF RESOLUTIONS
Dayton Legal Blank Co, Farm No. 30045
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I Resolution No, Passed u19_ --1=-_=-===
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*The City's first five-year program for Capital Improvements was I
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adopted in 991 and this process has been updated on an annual I
basis. i
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91-5 Consolidate Fire Protection and EMS: Plan for and implement the
consolidation of fire protection and emergency medical service
for all of Dublin.
*The City of Dublin undertook an initial step in this process by
expanding Washington Township into Delaware county. Council's
safety committee is currently reviewing the possibility of a
similar expansion into Union County.
*Both Worthington and Grove City are considering similar plans,
and the Administration will continue to monitor these situations
and make a recommendation to City Council later in 1993.
91-6 positive COJlUDunication: Plan and implement a program that
increases public awareness of the general high quality of life in
Dublin, Dublin's many amenities, and the high quality of City
services provided to Dublin residents and businesses. At the
same time plan and implement a program where the community and
civic organizations can readily give their input.
*Council adopted an 18 month strategic Communications Plan in
1991- This plan was prepared with assistance from thirteen
Dublin Community residents, business, school and civic
representatives, City of Dublin employees and a Dublin City
Council Member. It was designed to enhance the Dublin
community's image with its important target audiences (community
residents, news media, Realtors, area businesses, other
communities, those influencing economic development, etc, )
Facilitated by Paul Werth Associates, the group-discussion
sessions led to development of a plan that includes measurable
objectives, key target audiences, messages, communication
strategies and tactics, assignments of responsibility, due dates
and evaluation criteria.
Objectives of the plan involve the following areas:
- to develop a stronger relationship with the news media.
- to strengthen communication with Dublin community residents and
others who affect the community's image.
- to provide communications support for economic development
efforts.
- to enhance Dublin's image within other central-Ohio communities.
- To encourage the update of Dublin's long-range plan and gain the
community's understanding and support of it,
*The Public Information Officer continues to undertake strategies
designed to accomplish this goal on an ongoing basis.
91-7 Uodate cOJlUDunitv Plan: Initiate a formal update to the City's
Comprehensive Community Plan.
*Council restated this as a "hot zone" issue in 1992, and the
first step in the process was the completion of the Southwest
Area Plan. (See goal 90-6 above and goal 92-13 below).
91-8 Old Dublin: Preserve and improve Old Dublin, pursuant to the Old
Dublin Plan, where feasible, and in cooperation with the area
residents and businesses,
*The Old Dublin Association has been formed.
*Street lighting and landscaping improvements have been under-
taken,
*Additional data is presented under goal 90-12, as outlined
above.
*Also, see goal 93-2.
91-9 Public Service: Continue to monitor the potential need for
establishing a Department of Public Service.
*The 1993 budget as recommended by staff and as adopted by Coun-
cil, contained funds for the hiring of an Assistant Director of
Service. Funding was also approved for the creation of a util-
ities Engineer and a Traffic signal Technician. Those actions
have a direct impact on the concerns attached to this goal
statement.
91-10 Cable TV: Develop necessary background information for City
I Council to plan the best approach to providing high quality cable
television service to Dublin residents.
. RECORD OF RESOLUTIONS
Daylan legal Blank Co, Form No. 30045
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I Resolution No. Passed _19.
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I *A Consultant, Rutter-Dunn, was retained to assist Council during I
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the franchise renewal process. As a result, a new franchise I
I! agreement was entered into with Warner Cable which provided for
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,I the immediate commencement of construction on a new fiber optic
il cable system to serve our community. I
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I 92-1 Review the current goal-setting process, and consider the estab- i
I lishment of a strategic planning process which would integrate i
II the need to update the Community Plan, the continuing need to i
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establish city-wide goals and objectives, the development of the I
I annual operating budget, and the preparation of the five-year I
I, capital improvements plan. I
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!I *Was reviewed and discussed as part of 1993 goal-setting retreat
and resulted in goal 93-12. Also, should be an integral part of
II the Community Plan update process. I
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I 92-2 Modify the budgeting process to include performance standards. I
*The 1993 Budget includes performance measures on a limited I
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basis. As the trial program of Total Quality Management is I
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II expanded from the Maintenance Division to other divisions, I
II future budgets will be performance-based to an even greater I
I! degree. I
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92-3 Develop strategies for the management of both wastewater and I
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II storm water and for the development of new water resources. I
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*The water and waste water issues are addressed by the new I
contracts with the City of columbus. The Administration will i
continue to work with Council's Service Committee in reviewing i
II whether it is appropriate to create a stormwater utility to I
il finance solutions to those issues.
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II 92-4 Develop a system to monitor infrastructure operations and/or
maintenance costs with a greater emphasis placed on preventive I
I' maintenance and the costs of replacement systems.
I *The need to develop these systems resulted in the staff recom- I
I mendation to create a utility Engineer position on staff. Thus,
I the achievement of this goal will be a high priority for this I
newly established position. I
92-5 Continue to monitor the need for additional space and facilities
to support existing City programs and operations. Several
options will be presented for City Council review during the 1992
operating budget process and/or during the annual update of the
City's five-year capital improvement plan.
*See goal 90-2, goal 90-9, goal 90-10 and goal 91-1 as outlined
above. The update of the community Plan, the annual budget pro-
cess and the annual goal-setting process will provide various
opportunities to update assumptions regarding this goal
statement.
92-6 Develop a recognition program for members of boards and
commissions.
*Funds for a recognition program are included in the 1993 budget
subject to Council direction as to the specific program to be
undertaken.
92-7 Use a formal "Request for Proposal" process in the future to
obtain legal services which are both cost-effective and
responsive to the needs of the City.
*The Administration recommended against a formal RFP process due
to the charter limitation of a maximum one-year contract.
Rather, informal quotes were received to ensure that our legal
service fees were within an acceptable range. Additional
research will be taken to determine a better option in this
regard.
92-8 Beautify the I-270 interchanges at SR 161 and Sawmill Road, when
funds are available.
*The 270/161 improvements have been implemented. A proposal for
the 270/Sawmill improvements are being prepared for submission I
to the City of columbus for their review.
Also, at their 1993 goal-setting retreat, Council modified this I
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goal to delete reference to the Sawmill Road interchange. This
was done in recognition of the disruption which would be caused
to any beautification work by the rebuilding of the Sawmill in-
terchange now contemplated by the state and Federal governments.
Council expressed a desire for the City to coordinate 1-270/S.R.
161 beautification with the state and federal governments to
obtain maximum inclusion of Dublin's objectives in any plans for
the use of those jurisdictions' dollars. The City will also
coordinate its efforts with the S.R. 33 repaving project to gain
any advantages there for portal beautification. Council indi-
cated that their interpretation of this goal encompassed their
being willing to consider hotel/motel tax receipts for meeting
such projects as contemplated under this goal.
RECORD .OF RESOLUTIONS
Dayton Legal B!ank Co. iorm No. 30045
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Resolutio/l SO. p(J.~'sed 19
92-9 Develop options for improving on temporary "sandwich board" signs
which are located in several areas of Dublin.
*The administration continues to review options regarding this
goal and will report to Council by April 15, 1993.
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92-10 Develop a formal donations policy that encourages businesses and
residents to donate appropriate funds or gifts to the City of
ke '" Dublin.
*The Administration will take responsibility to draft an ordin-
ance to accomplish this.
92-11 Develop an Economic Development Plan
*Council has assigned the Land Use Committee responsibility to
work with the administration to develop this plan. Funds were
included in the 1993 budget to hire a consultant to assist in
this effort and that selection is nearing completion. The
Dublin Chamber of Commerce and the Dublin Visitors and Conven-
tion Bureau are also part of this overall effort.
92-12 Finalize Water and Sewer Negotiations with the City of Columbus
*These negotiations have been successfully concluded with a
fifty-year water and sewer contract. These contracts should be
formally executed by March 31, 1993.
92-13 Update Community Plan
*As was outlined above, the Southwest Area Plan was the first
major component of this update and its adoption is moving
closer. Again, Council's Land Use Committee is working with the
administration regarding this issue and Council will be kept
informed as to all future progress.
92-14 Establish design and construction schedule for community
Recreation Center.
*As was outlined above, an architect has been retained and a
~. Spring, 1994 groundbreaking has been tentatively established.
Council's adhoc committee of Joel Campbell and Chuck Kranstuber
will continue to work with the administration to keep this
.. project on schedule.
Section 3. That this Ordinance shall take effect and be in force at
the earliest point permitted by law. -
Passed this day of ~ , 1993.
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ATTEST:
~a ~
Clerk of Council
J hf'l"" ... .! . '}~ce pstd in the
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Ct" (:~ :.t ~;:";jl(LJn(Q ':};;';; S.~t~;(';n 7:31.25 :jf t!::~ '~':':'J Revised Code.
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.. (kNk of Coundl, Dublin, Ohio